Exh 9AGENDA ITEM #9
AUGUST 13, 2001
August 7, 2001
MEMORANDUM
T0: The Honorable Mayor
and Members of the City Commission
FROM: Jim
SUBJECT: City ManagE'r's Report
Sunervisorv Training; Included in the current year's budget is funding for supervisory training,
which Atlantic Beach has not conducted in the past. The City has contracted with trainers from
UNF and the first sessions are scheduled for August 16th and 23rd. Supervisors will be divided
into two groups and each training topic will. be held on two different occasions so that City work
will not be disrupted. Topics will include Introduction to Supervision, Enhancing Communication
Skills, Personnel Issues, Working with others and Ethics. Each supervisor will attend five days of
training beginning this month and extending into January 2002.
Schedule for Selva Marina Improvements, Approvals and Other Items; Attached for your
information is a "schedule for completion work on Selva Manna Private Streets" dated July 31,
2000. It sets out the timetable for several steps needed for completon of the Selva improvements
as recommended by the committee and approved by the City Commission. Several steps are
moving ahead and are needed prior to beginning work on the site. These include acquiring
easements, accepting dedication of the streets from the developer, working with the City of
Jacksonville to waive the property taxes and preparing bid specifications. The Selva Marina
Streets Committee has been very helpful in obtaining the easements needed.
Dune Walkover Project; Atlantic Beach has finally received all of the approvals and permits
needed from state agencies to construct the dune walkovers to be funded by a grant from the City
of Jacksonville. This project had been on hold pending receipt of those permits.. The bid opening
is now set for August 22nd and bids will be brought to the City Commission for approval prior to
beginning construction.
Software Purchase for Police Department; The City Police Department has been evaluating
various software programs for most of this current fiscal year and has concluded that a system by
Visionair for $44,486.10 was the best software available for the price. The Police Department
examined software from nine different companies including on-site demonstrations from several.
This softwaze includes a report management system for accidents, incidents, and crime and
generates crime reports, includes softwaze for issuance of citations, has a property management
module that includes baz coding for evidence and includes some other items specific to police
AGENDA ITEM #9
AUGUST 13, 2001
departments. The price also includes training of key personnel in conversion of existing data to
the new system. Funding for this softwaze comes mostly from the police depaztment's contraband
forfeiture funds (which were budgeted in an amendment eazlier this year) and a $10,000 grant
from the Law Enforcement Block Grant Program. The purchase of computers and software is
exempt from the City's normal bidding policies because of the difficulty in getting compazative
prices or specifications. No Commission action is needed on this item.
Schedule for Completion of Work on Selva Marina Private Streets
Report Date: July 31, 2001
Resolution approved 5/14/01 to establish Special Assessment.
Public Hearing held on 6/4/01. "Commission directed Staff to continue with engineering, processing for funding, and give the
Commission guidelines to pursue the project."
Items to Complete Priority By Budget Actual Cost Status Projected Start Projected
Order Date Completion
Date
1. Survey (Including easement 1 Public $6,000 $9400 Complete - Completed
reparation) Works 5/15/Ol
2. Easements 2 Public $0
a) Live Oak Ln. and Works 1. Sent to homeowners on 8/15/01 10/31/01
Selva Grande 6/20/01.
b) 10 other easements 2. Given to Selva
Committee on 7/2/01.
3. JEA underground electric, 2 JEA & Underground by Meeting at Commission 10/1/Ol 12/19/01
Street light installation Public JEA, with $6000 Chambers on 7/26/01 at
Works in City Budget 7:00 p.m.. Decide on
for lights where residents want
poles.
4. Pay taxes onright-of--ways 2 City $14,940 Will contact J. Holland to 9/2/01 10/31/01
Attorney sponsor Resolution.
5. Tree removal 3 Public $2,500 Prepare bid for 8/5/01 and 12/29/01 6/30/02
Works award 10/8/01.
6. Accept Streets 2 City $0 Alan Jensen geaing 11/10/01 11/10/Ol
Commission a erwork.
7. Adopt budget 2 City As shown Includes funds for work. 11/24/01 11/24/01
Commission
8. Water line replacement 3 Public $130,000 Prepaze bid for 8/5/01 and 12/29/01 6/30/02
Works awazd 10/8/Ol.
9. Sewer line work 3 Public $80,000 Prepare bid for 8/5/01 and 12/29/01 6/30/02
Works award 10/8/01.
10. Street rewnstruction 3 Public .$200,000 Prepaze bid for 8/5/Ol and 12/29/01 6/30/02
Works award 10/8101.
11. Stormwater improvements 3 Public $160,000 Prepare bid for 8/5/01 and 12/29/01 6/30/02
Works award 10/8/01.
12. Adopt Resolution to set 4 City Clerk $0 To be conducted after 5/1/02 _ 5/15/02
Final Hearing work is complete.
13. Final Public Hearing and 4 City Clerk $0 To be conducted after 6/30(02 7/30/02
Assessment work is complete.
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