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Minutes - 08-13-01MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT 7:15 P.M. ON MONDAY, AUGUST 13, 2001 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tem (7:45 p.m.) Mike Borno Theo Mitchelson Dezmond Waters, Commissioners AND: James Hanson, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order at 7:15 p.m by Mayor Meserve. The Invocation, given by Commissioner Bomo, was followed by the Pledge of Allegiance to the Flag. Approval of the minutes of the regular Commission meeting of July 23, 2001 Motion: Approve the minutes of the July 23, 2001 Commission Meeting as presented. The motion carried unanimously. Mayor Meserve recognized members of Boy Scout Troop 37 who were present and reported that they were working on their Citizenship in the Community badges. 2. Courtesy of Floor to Visitors: J.P Marchioli of 414 Sherry Drive reported that his water, phone and cable lines had been cut during construction work on Sherry Drive. He also indicated that he would continue to work toward establishing voting districts in the city. Gerri Sabot of 330 ls~ Street stated that she was unable to attend many of the meetings concerning rezoning due to an illness in her family and inquired as to the status of the ordinance relative to duplexes. Ms. Sabot indicated that it was her intent to build a duplex on her property, but she could not do so in the immediate future. V V O O T T E E s S M S O E T c I O Y O N E N N D S 0 COMMISSIONERS soRNO x x MITCHELSON X X WATERS X MESERVE X I Minutes Page -2- August 13, 2001 Mayor Meserve responded that the zoning ordinance was still in the process of being discussed and a series of meetings would be held prior to its adoption. He further stated that the Commission wanted to provided a period of time of one to one-and-a-half years to pull permits under the old ordinance before the new zoning would go into effect. Pat Pillmore of 995 Camelia Street believed the Commissioners did not understand the needs of the residents living west of Mayport Road and stated that due to the construction, she did not want to have to turn left at the dangerous Plaza Street intersection to go home. She felt the cement and grass medians proposed for Mayport Road were not beautification and would cause a barrier. Ms. Pillmore believed too much consideration was being given the Navy while citizen input as to Mayport Road improvements was being ignored. She also felt City Attorney Jensen should attend CommunityDevelopmentBnard meetings. Don Phillips of 1516 Park Terrace West inquired as to the status of the Stonnwater Review Committee (SRC), and indicted that if the committee was not abolished, he would like the members to review the 75% plans for the Core City improvements (Item 2A). Stephen Kuti of 1132 Linkside Drive indicated that a Mr. Donaldson from AT&T Broadband had finally resolved his billing problems. He indicated that he would provide his name and telephone number to the city. A. Aikenhead & Odom with presentation of the 75% Completion Plans for the Core City Project Neil Aikenhead reviewed the following items with the Commission: The Core City Design - 75% plan submittal, the weir construction and the Core City Flood Elevation Report. Mr. Aikenhead reported that the city received the 75% submittal on July 12, 2001, three weeks ahead of schedule. He indicated that the plans were reviewed by Public Works Director Kosoy and Utility Director Kaluzniak and their comments were incorporated into the plans. It was suggested that a 90% submittal be made due to the number of changes made at the 75% level. Mr. Aikenhead proposed to make the submittal to the required agencies on or before August 31, 2001. Commissioner Mitchelson inquired if the St. Johns River Water Management District (SJRWMD) had been kept apprised of the work during the process. Mr. Aikenhead stated that he had kept them informed and he felt very confident that the design would be approved. OMMISSIONERS M 0 T I 0 N S E C O N D Y E S N O Minutes Page -3- August 13, 2001 Mr. Aikenhead reported that one of the four large baffle boxes to be constructed on Pine, Fifth, Seventh and Eleventh Streets as part of the treatment for reconstruction of streets, may not be needed. However, he proposed going ahead and installing the fourth box and gaining credit from the SJRWMD for treatment for another project. Mr. Aikenhead displayed a photograph of the existing weir and explained in some detail the improvements he proposed for that location. (Commissioner Beaver entered the meeting at this point in the presentation). Mr. Aikenhead indicated that the downstream conditions had changed due to the construction of the Wonderwood Road and the modifications there had helped hydraulically and had been taken into consideration in the modeling for the weir. Mr: Aikenhead reported that the detailed Core City Flood Elevation Report had been submitted and reviewed and he explained how the elevations were derived and how the system would work. He indicated that reducing the flooding was difficult due to the overall low elevation, and while flooding from stormwater would not be totally eliminated, it would be greatly reduced. He emphasized the need to keep the system clean in order to keep it working properly. Mayor Meserve stated that it was his concern that the water would not move out of the core city area if the side streets were not lowered. Mr Aikenhead pointed out that additional pipe to all inlets would move the water to more access points. It was also reported that the beach outfalls would be plugged with a removable plug, but would not be removed at this time. 3. Unfinished Business from Previous Meeting A. Follow-up Report from the meeting of July 23, 2001 City Manager Hanson briefly reviewed each item of his written report, a copy of which is attached and made part of this official record as Attachment A. In addition to the written report, City Manager Hanson reported that BellSouth and the City could not come to an agreement relative to the on- going maintenance costs for the conflict boxes, and BellSouth had decided to move their lines after completion of the Sherry Drive reconstruction. BellSouth has indicated that Sherry Drive will not be dug up during their work. OMMISSIONERS M O T I O N S E C O N D Y E S N O Minutes Page -4- August 13, 2001 4. Consent Agenda: Mayor Meserve requested that Item 4C be removed from the consent agenda for further discussion. A. Acknowledge receipt of monthly reports from Occupational License, Public Works, Recreation and Utility Billing Departments (City Manager) B. Authorize the Mayor to sign receipt for and deposit of $69,557.32, in state tax revenues under Chapter I85, Florida Stataetes, for calendar year 2000 (City Manager) D. Reject the bids received under Bid Nos. 0001-11 and 001- 12 for the sale of the Kubota Tractor and Gradall and authorize the sale of these items to Trucks and Parts of Tampa for $32,000 (City Manager) Motion: Approve Consent Agenda Items A, B and D as presented. There was no discussion and the motion carried unanimously: C. Acknowledge receipt of Reclaimed Water Report (City Manager) City Manager Hanson summarized the costs found in the Reclaimed Water Report submitted by Utility Director Kaluzniak. Using the Selva Marina Country Club as an example, the cost to use lagoon water was compared to reclaimed water. The report is attached and made part of this official record as Attachment B. Following a brief discussion the report was received and acknowledged. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: There was no action on Resolutions. 7. Action on Ordinances: A. Ordinance No. 65-01-29: Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC. OMMISSIONERS M 0 T I 0 N S E c O N D Y E S N 0 BEAVER X BORNO X X MITCHELSON X X WATERS X MESERVE X Minutes Page -5- August 13, 2001 BEACH, FLORIDA, CLOSING, VACATING AND ABANDONING A PORTION OF ORCHID STREET, AND PROVIDING AN EFFECTIVE DATE Motion: Adopt Ordinance No. 65-Oi-29 on first reading. City Manager Hanson briefly explained where the small triangular piece of property was located. He felt the property had been omitted in error from an earlier street closing ordinance, and indicated that Ordinance 65-O1-29 would correct that omission. Commissioner Waters requested information concerning any property the city presently owns adjacent to the small triangle. There was no discussion, the motion carried unanimously. 8. Miscellaneous Business: A. Authorize the Cultural Arts Board to apply for a Jacksonville Community Foundation Grant (City Manager) City Manager Hanson reported that this item had been removed from the agenda. B. Apgrove grant application to Florida Defense Infrastructure Grant Program, to install raised concrete medians on Mayport Road (City Manager) Motion: Approve grant application to Florida Defense Infrastructure Grant Program, to install raised concrete medians on Mayport Road. Mayor Meserve explained the Navy's request to support its application for funding to install raised concrete medians on Mayport Road.. The report is attached and made part of this official record as Attachment C. Discussion ensued and Commissioner Bomo confirmed that left turn lanes would be included in the project. Landscaping of the medians was also briefly discussed, and Mayor Meserve indicated that the grant money could not be spent on landscaping but money would be available from other sources: There was no more discussion and the motion carried unanhnously. OMMISSIONERS M 0 T I 0 N S E c 0 N D Y E S N 0 BEAVER X X BORNO X X MITCHELSON X WATERS X MESERVE X BEAVER X BORNO X X MITCHELSON X WATERS X X MESERVE X Minutes Page -6- August 13, 2001 C. Approve additional work in the amount of $20,435.28 to .replace existing drainage on Sherry Drive (City Manager) Motion: Approve additional work in the amount of $20,435.28 to replace existing drainage on Sherry Drive. Commissioner Beaver confirmed that the problems were not known before the project began. A brief discussion ensued and it was noted that the additional work would be funded from the project's 10% contingency. There being no further discussion, the motion carried unanimously. D. Accept the proposal of Gee and Jenson to provide construction phase services for the Atlantic Beach and Buccaneer Sewer Improvements in the amount of $14,800, and authorize the City Manager to sign the contract (City Manager) Motion: Accept the proposal of Gee and Jenson to provide construction phase services for the Atlantic Beach and Buccaneer Sewer Improvements in the amount of $14,800, and authorize the City Manager to sign the contract. There was no discussion, the motion carried unanimously. E. Approve Change Order for additional work on Church Road water and sewer improvements in the amount of $10,036.05 (City Manager) Motion: Approve Change Order for additional work on Church Road water and sewer improvements in the amount of $10,036.05. Commissioner Waters inquired as to why the Church Road water and sewer improvements were not listed in the Public Works Monthly Report. Utility Director Kaluzniak indicated that it was an oversight on her part and it would be included in the next report. There was no discussion and the motion carried unanimously. F. Authorize the purchase of 4-inch vacuum assisted self- priming pump from Complete Dewatering Pumps and Wellpoints, Inc. (as bid by the City of St. Petersburg) at a cost of $13,650.00 (City Manager) OMMISSIONERS M 0 T I O N S E C O N D Y E S N O BEAVER g BORNO X X MITCHELSON X X WATERS g MESERVE g BEAVER X X BORNO X X MITCHELSON X WATERS X MESERVE X BEAVER X X BORNO g MITCHELSON X X WATERS X MESERVE X Minutes Page -7- August 13; 2001 Motion: Authorize the purchase of 4-inch vacuum assisted self-priming pump from Complete Dewatering Pumps and Wellpoints, Inc. (as bid by the City of St. Petersburg) at a cost of $13,650.00. Commissioner Waters requested an explanation of the bidding procedure and City Manager Hanson reported that the pump was being purchased under a bid issued by the City of St. Petersburg and explained that the purchasing code provided for the purchase of goods or services through other governmental agencies. There was no discussion and the motion carried unanimously. G. Approve aone-year extension to the contract with Brooks and Limbaugh Electric Company at the bid prices submitted under Bid No. 9900-19 (City Manager) Motion: Approve aone-year extension to the contract with Brooks and Limbaugh Electric Company at the bid prices submitted under Bid No. 9900-19. There was no discussion and the motion carried unanimously. H. Approve the purchase of two emergency generators for Lift Stations C and F at a cost of $48,618.00 under the JEA contract with Ring Power (City Manager) Motion: Approve the purchase of two emergency generators for Lift Stations C and F at a cost of $48,618.00 under the JEA contract with Ring Power. Commissioner Mitchelson inquired as to the cost differences between refurbishing the existing emergency generators and purchasing two new generators under the JEA Contract with Ring Power. A brief discussion. ensued and Utility Director Kaluzniak explained that parts were not always available for older, analog generators. She believed funds would be saved in the long run by purchasing the new generators since they have a 15 - 20 year life span, whereas,. the reconditioned generators may last only another five years. There being no further discussion, the motion carried by a four to one vote with Commissioners Beaver, Bomo and Waters and Mayor Meserve voting aye and Commissioner Mitchelson voting nay. I. Discussion and related action relative to an advertisement in the Fletcher High School Football Program. OMMISSIONERS M O T I O N S E C O N D Y E S N 0 BEAVER g BoRNO x x MITCHELSON X WATERS X X MESERVE X BEAVER X X BORNO X X MITCHELSON X WATERS X MESERVE X BEAVER X X BORNO X MITCHELSON X WATERS X X MESERVE X Minutes Page -8- August 13, 2001 Motion: Approve placing aone-half page advertisement in the Fletcher High School Football Program. Commissioner Waters felt the program was a historical document, and suggested that the names of the Mayor, City Commissioners and City Manager be included in the advertisement. There being no further comments, the motion carved unanimously. J. Authorize the City Manager to execute an agreement with Urbanomics in the amount of $22,000 to conduct a Market Assessment/Feasibility Study for a Community Center Motion: Authorize the City Manager to execute an agreement with Urbanomics in the amount of $22,000 to conduct a Market Assessment/Feasibility Study for a Community Center. Commissioner Beaver wished more entities would participate in the funding of the study, since the City of Atlantic Beach would assume the largest share of the costs. A brief discussion followed, and Commissioner Waters suggested that Sandy Forsyth be contacted since he had written the city offering a $5,000 donation toward the construction of a skateboard park. Mayor Meserve indicated that he had already written Mr. Forsyth a thank you letter. Mayor Meserve confirmed that the need for a skateboard park would be included in the feasibility study for the community center. There being no further discussion, the motion carried unanimously. 9. City Manager Reports: City Manager Hanson Reported that Supervisory Training conducted by the University of North Florida would begin this week and will continue through January 2002. Distributed a schedule for the Selva Marina Streets improvements and reported that most of the required easements had been acquired. OMMISSIONERS M 0 T I 0 N S E C 0 N D Y E S N O BEAVER X X BoRNO x x MITCHELSON X WATERS X MESERVE X BEAVER X BORNO X X MITCHELSON X X WATERS X MESERVE X it Minutes Page -9- August 13, 2001 • Announced that the city had finally received all of the approvals and permits necessary to construct the dune walkovers to be funded by a City of Jacksonville grant. • Reported that the Police Department had chosen a software system by Visionair for records management at a cost of $44,486.10. Funding for the purchase will come from contraband/forfeiture funds and a $10,000 Law Enforcement Block Grant. • Announced that a luncheon for the Employee of the Year, Jeri Benjamin, would be held on Wednesday at noon.. • Reported that the city's e-mail had been out of service and the website was down for more, than a week, and he had authorized staff to purchase the necessary software and equipment in the amount of $14,500 to fix the problem. Chief Thompson Crossing Guard • Repsorted that there was no longer a need for a crossing guard at 11` Street and this position would be eliminated. He indicated that letters would be sent to the parents of the two children who occasionally cross the street at that intersection. Animal Control Updated the Commission on Animal Control and indicated that since the Animal Control Ordinance revision, 90% of the citations issued were either paid or had gone to court. He also reported that both Animal Control Officers were certified and recounted a recent incident which supported enforcement of the leash law. 10. Reports and/or requests from City Commissioners and City Attorney City Attorney Jenson Advised the Commission that an appeal had been filed with the Circuit Court regazding the Community Development Boazd's denial of a variance to allow parking of a boat in a front yard. He indicated that he had prepared a motion to dismiss the case and felt the hearing would be held before the end of the month. City Attorney Jensen stated that he would advise the Commission of the outcome as soon as it was known. OMMISSIONERS M O T I O N S ' E C 0 N D Y E S N O Minutes Page -10- August 13, 2001 Commissioner Beaver Updated the Commission on the Adele Grage Cultural Center project and requested authorization to proceed with the Construction Documents Phase ofthe agreement with Tat Chan, Architect for the project. Commissioner Beaver distributed a letter to the Commissioners outlining his request. The letter is attached and made part of this official record as Attachment D. Motion: Authorize Tat Chan to proceed with the Construction Documents Phase of his agreement with the city at a cost of $19,894. The motion carried unanimously. Commissioner Beaver indicated that he would like to place a small thermometer-type sign at the Adele Grage Cultural Center showing how much money had been committed to the project. He indicated the sign would cost no more than $100.00. There were no objections to the request. Commissioner Borno • Inquired how the lifeguards had performed in the national competition. City Manager Hanson indicated that he would report on their individual accomplishments at the next meeting. Commissioner Waters • Requested that the yellow lines on East Coast Drive be repainted. Mayor Meserve • Indicated that dog complaints were always a concern and lately he had received complaints on both sides of the issue. An article will appear in Tideviews addressing the issue. • Reminded the Commissioners of the Budget Workshop at 5:00 p.m. on Thursday in the Commission Chambers. OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X MTTCHELSON X X WATERS X X MESERVE X Minutes Page -11- August 13, 2001 There being no fiirther discussion or business to come before the Commission, the Mayor declared the meeting adjourned at 9:25. John Meserve Mayor/Presiding Officer Attest: Maureen King Certified Municipal Clerk OMMISSIONERS M O T I 0 N S E C 0 N D Y E S N 0