Minutes - 08-13-01MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, AUGUST 13, 2001
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem (7:45 p.m.)
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order at 7:15 p.m by Mayor Meserve. The
Invocation, given by Commissioner Bomo, was followed by the Pledge of
Allegiance to the Flag.
Approval of the minutes of the regular Commission meeting of
July 23, 2001
Motion: Approve the minutes of the July 23, 2001 Commission
Meeting as presented.
The motion carried unanimously.
Mayor Meserve recognized members of Boy Scout Troop 37 who were
present and reported that they were working on their Citizenship in the
Community badges.
2. Courtesy of Floor to Visitors:
J.P Marchioli of 414 Sherry Drive reported that his water, phone and
cable lines had been cut during construction work on Sherry Drive. He
also indicated that he would continue to work toward establishing voting
districts in the city.
Gerri Sabot of 330 ls~ Street stated that she was unable to attend many of
the meetings concerning rezoning due to an illness in her family and
inquired as to the status of the ordinance relative to duplexes. Ms. Sabot
indicated that it was her intent to build a duplex on her property, but she
could not do so in the immediate future.
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August 13, 2001
Mayor Meserve responded that the zoning ordinance was still in the
process of being discussed and a series of meetings would be held prior to
its adoption. He further stated that the Commission wanted to provided a
period of time of one to one-and-a-half years to pull permits under the old
ordinance before the new zoning would go into effect.
Pat Pillmore of 995 Camelia Street believed the Commissioners did not
understand the needs of the residents living west of Mayport Road and
stated that due to the construction, she did not want to have to turn left at
the dangerous Plaza Street intersection to go home. She felt the cement
and grass medians proposed for Mayport Road were not beautification and
would cause a barrier. Ms. Pillmore believed too much consideration was
being given the Navy while citizen input as to Mayport Road
improvements was being ignored. She also felt City Attorney Jensen
should attend CommunityDevelopmentBnard meetings.
Don Phillips of 1516 Park Terrace West inquired as to the status of the
Stonnwater Review Committee (SRC), and indicted that if the committee
was not abolished, he would like the members to review the 75% plans for
the Core City improvements (Item 2A).
Stephen Kuti of 1132 Linkside Drive indicated that a Mr. Donaldson
from AT&T Broadband had finally resolved his billing problems. He
indicated that he would provide his name and telephone number to the
city.
A. Aikenhead & Odom with presentation of the 75% Completion
Plans for the Core City Project
Neil Aikenhead reviewed the following items with the Commission: The
Core City Design - 75% plan submittal, the weir construction and the Core
City Flood Elevation Report.
Mr. Aikenhead reported that the city received the 75% submittal on July
12, 2001, three weeks ahead of schedule. He indicated that the plans were
reviewed by Public Works Director Kosoy and Utility Director Kaluzniak
and their comments were incorporated into the plans. It was suggested
that a 90% submittal be made due to the number of changes made at the
75% level. Mr. Aikenhead proposed to make the submittal to the required
agencies on or before August 31, 2001.
Commissioner Mitchelson inquired if the St. Johns River Water
Management District (SJRWMD) had been kept apprised of the work
during the process. Mr. Aikenhead stated that he had kept them informed
and he felt very confident that the design would be approved.
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August 13, 2001
Mr. Aikenhead reported that one of the four large baffle boxes to be
constructed on Pine, Fifth, Seventh and Eleventh Streets as part of the
treatment for reconstruction of streets, may not be needed. However, he
proposed going ahead and installing the fourth box and gaining credit
from the SJRWMD for treatment for another project.
Mr. Aikenhead displayed a photograph of the existing weir and explained
in some detail the improvements he proposed for that location.
(Commissioner Beaver entered the meeting at this point in the
presentation). Mr. Aikenhead indicated that the downstream conditions
had changed due to the construction of the Wonderwood Road and the
modifications there had helped hydraulically and had been taken into
consideration in the modeling for the weir.
Mr: Aikenhead reported that the detailed Core City Flood Elevation
Report had been submitted and reviewed and he explained how the
elevations were derived and how the system would work. He indicated
that reducing the flooding was difficult due to the overall low elevation,
and while flooding from stormwater would not be totally eliminated, it
would be greatly reduced. He emphasized the need to keep the system
clean in order to keep it working properly.
Mayor Meserve stated that it was his concern that the water would not
move out of the core city area if the side streets were not lowered. Mr
Aikenhead pointed out that additional pipe to all inlets would move the
water to more access points. It was also reported that the beach outfalls
would be plugged with a removable plug, but would not be removed at
this time.
3. Unfinished Business from Previous Meeting
A. Follow-up Report from the meeting of July 23, 2001
City Manager Hanson briefly reviewed each item of his written report, a
copy of which is attached and made part of this official record as
Attachment A.
In addition to the written report, City Manager Hanson reported that
BellSouth and the City could not come to an agreement relative to the on-
going maintenance costs for the conflict boxes, and BellSouth had decided
to move their lines after completion of the Sherry Drive reconstruction.
BellSouth has indicated that Sherry Drive will not be dug up during their
work.
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August 13, 2001
4. Consent Agenda:
Mayor Meserve requested that Item 4C be removed from the consent
agenda for further discussion.
A. Acknowledge receipt of monthly reports from
Occupational License, Public Works, Recreation and
Utility Billing Departments (City Manager)
B. Authorize the Mayor to sign receipt for and deposit of
$69,557.32, in state tax revenues under Chapter I85,
Florida Stataetes, for calendar year 2000 (City Manager)
D. Reject the bids received under Bid Nos. 0001-11 and 001-
12 for the sale of the Kubota Tractor and Gradall and
authorize the sale of these items to Trucks and Parts of
Tampa for $32,000 (City Manager)
Motion: Approve Consent Agenda Items A, B and D as
presented.
There was no discussion and the motion carried unanimously:
C. Acknowledge receipt of Reclaimed Water Report (City
Manager)
City Manager Hanson summarized the costs found in the Reclaimed
Water Report submitted by Utility Director Kaluzniak. Using the
Selva Marina Country Club as an example, the cost to use lagoon
water was compared to reclaimed water. The report is attached and
made part of this official record as Attachment B.
Following a brief discussion the report was received and
acknowledged.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance No. 65-01-29: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC.
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August 13, 2001
BEACH, FLORIDA, CLOSING, VACATING AND
ABANDONING A PORTION OF ORCHID STREET,
AND PROVIDING AN EFFECTIVE DATE
Motion: Adopt Ordinance No. 65-Oi-29 on first reading.
City Manager Hanson briefly explained where the small triangular
piece of property was located. He felt the property had been omitted
in error from an earlier street closing ordinance, and indicated that
Ordinance 65-O1-29 would correct that omission.
Commissioner Waters requested information concerning any property
the city presently owns adjacent to the small triangle.
There was no discussion, the motion carried unanimously.
8. Miscellaneous Business:
A. Authorize the Cultural Arts Board to apply for a
Jacksonville Community Foundation Grant (City
Manager)
City Manager Hanson reported that this item had been removed from
the agenda.
B. Apgrove grant application to Florida Defense
Infrastructure Grant Program, to install raised concrete
medians on Mayport Road (City Manager)
Motion: Approve grant application to Florida Defense
Infrastructure Grant Program, to install raised concrete
medians on Mayport Road.
Mayor Meserve explained the Navy's request to support its
application for funding to install raised concrete medians on Mayport
Road.. The report is attached and made part of this official record as
Attachment C.
Discussion ensued and Commissioner Bomo confirmed that left turn
lanes would be included in the project. Landscaping of the medians
was also briefly discussed, and Mayor Meserve indicated that the
grant money could not be spent on landscaping but money would be
available from other sources:
There was no more discussion and the motion carried unanhnously.
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August 13, 2001
C. Approve additional work in the amount of $20,435.28 to
.replace existing drainage on Sherry Drive (City Manager)
Motion: Approve additional work in the amount of
$20,435.28 to replace existing drainage on Sherry Drive.
Commissioner Beaver confirmed that the problems were not known
before the project began. A brief discussion ensued and it was noted
that the additional work would be funded from the project's 10%
contingency.
There being no further discussion, the motion carried unanimously.
D. Accept the proposal of Gee and Jenson to provide
construction phase services for the Atlantic Beach and
Buccaneer Sewer Improvements in the amount of $14,800,
and authorize the City Manager to sign the contract (City
Manager)
Motion: Accept the proposal of Gee and Jenson to provide
construction phase services for the Atlantic Beach and
Buccaneer Sewer Improvements in the amount of $14,800,
and authorize the City Manager to sign the contract.
There was no discussion, the motion carried unanimously.
E. Approve Change Order for additional work on Church
Road water and sewer improvements in the amount of
$10,036.05 (City Manager)
Motion: Approve Change Order for additional work on
Church Road water and sewer improvements in the
amount of $10,036.05.
Commissioner Waters inquired as to why the Church Road water and
sewer improvements were not listed in the Public Works Monthly
Report. Utility Director Kaluzniak indicated that it was an oversight
on her part and it would be included in the next report.
There was no discussion and the motion carried unanimously.
F. Authorize the purchase of 4-inch vacuum assisted self-
priming pump from Complete Dewatering Pumps and
Wellpoints, Inc. (as bid by the City of St. Petersburg) at a
cost of $13,650.00 (City Manager)
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August 13; 2001
Motion: Authorize the purchase of 4-inch vacuum assisted
self-priming pump from Complete Dewatering Pumps and
Wellpoints, Inc. (as bid by the City of St. Petersburg) at a
cost of $13,650.00.
Commissioner Waters requested an explanation of the bidding
procedure and City Manager Hanson reported that the pump was
being purchased under a bid issued by the City of St. Petersburg and
explained that the purchasing code provided for the purchase of goods
or services through other governmental agencies.
There was no discussion and the motion carried unanimously.
G. Approve aone-year extension to the contract with Brooks
and Limbaugh Electric Company at the bid prices
submitted under Bid No. 9900-19 (City Manager)
Motion: Approve aone-year extension to the contract
with Brooks and Limbaugh Electric Company at the bid
prices submitted under Bid No. 9900-19.
There was no discussion and the motion carried unanimously.
H. Approve the purchase of two emergency generators for
Lift Stations C and F at a cost of $48,618.00 under the JEA
contract with Ring Power (City Manager)
Motion: Approve the purchase of two emergency
generators for Lift Stations C and F at a cost of $48,618.00
under the JEA contract with Ring Power.
Commissioner Mitchelson inquired as to the cost differences between
refurbishing the existing emergency generators and purchasing two
new generators under the JEA Contract with Ring Power.
A brief discussion. ensued and Utility Director Kaluzniak explained
that parts were not always available for older, analog generators. She
believed funds would be saved in the long run by purchasing the new
generators since they have a 15 - 20 year life span, whereas,. the
reconditioned generators may last only another five years.
There being no further discussion, the motion carried by a four to one
vote with Commissioners Beaver, Bomo and Waters and Mayor
Meserve voting aye and Commissioner Mitchelson voting nay.
I. Discussion and related action relative to an advertisement
in the Fletcher High School Football Program.
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August 13, 2001
Motion: Approve placing aone-half page advertisement
in the Fletcher High School Football Program.
Commissioner Waters felt the program was a historical document,
and suggested that the names of the Mayor, City Commissioners and
City Manager be included in the advertisement.
There being no further comments, the motion carved unanimously.
J. Authorize the City Manager to execute an agreement with
Urbanomics in the amount of $22,000 to conduct a Market
Assessment/Feasibility Study for a Community Center
Motion: Authorize the City Manager to execute an
agreement with Urbanomics in the amount of $22,000 to
conduct a Market Assessment/Feasibility Study for a
Community Center.
Commissioner Beaver wished more entities would participate in the
funding of the study, since the City of Atlantic Beach would assume
the largest share of the costs.
A brief discussion followed, and Commissioner Waters suggested
that Sandy Forsyth be contacted since he had written the city offering
a $5,000 donation toward the construction of a skateboard park.
Mayor Meserve indicated that he had already written Mr. Forsyth a
thank you letter.
Mayor Meserve confirmed that the need for a skateboard park would
be included in the feasibility study for the community center.
There being no further discussion, the motion carried unanimously.
9. City Manager Reports:
City Manager Hanson
Reported that Supervisory Training conducted by the University
of North Florida would begin this week and will continue through
January 2002.
Distributed a schedule for the Selva Marina Streets improvements
and reported that most of the required easements had been
acquired.
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August 13, 2001
• Announced that the city had finally received all of the approvals
and permits necessary to construct the dune walkovers to be
funded by a City of Jacksonville grant.
• Reported that the Police Department had chosen a software
system by Visionair for records management at a cost of
$44,486.10. Funding for the purchase will come from
contraband/forfeiture funds and a $10,000 Law Enforcement
Block Grant.
• Announced that a luncheon for the Employee of the Year, Jeri
Benjamin, would be held on Wednesday at noon..
• Reported that the city's e-mail had been out of service and the
website was down for more, than a week, and he had authorized
staff to purchase the necessary software and equipment in the
amount of $14,500 to fix the problem.
Chief Thompson
Crossing Guard
• Repsorted that there was no longer a need for a crossing guard at
11` Street and this position would be eliminated. He indicated
that letters would be sent to the parents of the two children who
occasionally cross the street at that intersection.
Animal Control
Updated the Commission on Animal Control and indicated that
since the Animal Control Ordinance revision, 90% of the citations
issued were either paid or had gone to court. He also reported that
both Animal Control Officers were certified and recounted a
recent incident which supported enforcement of the leash law.
10. Reports and/or requests from City Commissioners and
City Attorney
City Attorney Jenson
Advised the Commission that an appeal had been filed with the
Circuit Court regazding the Community Development Boazd's
denial of a variance to allow parking of a boat in a front yard.
He indicated that he had prepared a motion to dismiss the case
and felt the hearing would be held before the end of the month.
City Attorney Jensen stated that he would advise the Commission
of the outcome as soon as it was known.
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August 13, 2001
Commissioner Beaver
Updated the Commission on the Adele Grage Cultural Center
project and requested authorization to proceed with the
Construction Documents Phase ofthe agreement with Tat Chan,
Architect for the project. Commissioner Beaver distributed a
letter to the Commissioners outlining his request. The letter is
attached and made part of this official record as Attachment D.
Motion: Authorize Tat Chan to proceed with the
Construction Documents Phase of his agreement with the city
at a cost of $19,894.
The motion carried unanimously.
Commissioner Beaver indicated that he would like to place a small
thermometer-type sign at the Adele Grage Cultural Center showing
how much money had been committed to the project. He indicated
the sign would cost no more than $100.00.
There were no objections to the request.
Commissioner Borno
• Inquired how the lifeguards had performed in the national
competition. City Manager Hanson indicated that he would report
on their individual accomplishments at the next meeting.
Commissioner Waters
• Requested that the yellow lines on East Coast Drive be repainted.
Mayor Meserve
• Indicated that dog complaints were always a concern and lately he
had received complaints on both sides of the issue. An article
will appear in Tideviews addressing the issue.
• Reminded the Commissioners of the Budget Workshop at 5:00
p.m. on Thursday in the Commission Chambers.
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August 13, 2001
There being no fiirther discussion or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:25.
John Meserve
Mayor/Presiding Officer
Attest:
Maureen King
Certified Municipal Clerk
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