Exh 7AAGENDA ITEM #7A
SEPTEMBER 10, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Ordinance No.20-O1-53 amending the fiscal yeaz ended
September 30, 2001 Operating Budget
DATE: September 4, 2001
SUBMITTED BY: Nelson Van Liere, Finance Director
BACKGROUND:
Throughout the fiscal year, there aze events which were not anticipated or that occurred
causing the budget for those items to be either created or adjusted. The following
adjustments aze proposed and represent transactions covering the second half of the yeaz.
Most are the resuhs of items that the City Comnrission has aready been made awaze of.
The following is a description of the entries that the budget ordinance addresses.
1. Transfer of $.14,500 to the Finance Department to purchase the server and
router with installation and softwaze to allow the City to host its own web
page and external E-Mail services and to create the firewall necessary to block
unauthorized access to our data base.
2. To create a budget for the $100,000 of funds from the City of Jacksonville for
the Dune Walk-Over project. These funds will be added to the $30,000
already budgeted as part of a grant.
3. To create a budget of $40,000 for the donations to be received for the Adele
Grage renovation project. A total of $200,000 was planned of which
$160,000 was budgeted in the FY-2002 proposed budget.
4. To adjust the Debt Service Fund for a minor variance of $35 from an
adjustment to the schedule of payments for leap yeaz and to also adjust the
interest income for that fund.
5. To reduce the First Night revenue budget and adjust the expense budget to
account for the payment to the now private First Night organization for all of
the rema;n;ng monies in the fund.
6. To adjust the General and Police Pension Fund expense budgets for increases
in benefits paid. Both funds had additional retirements since the FY-2001
budget was created.
RECOMMENDATION: Adopt Ordinance No. 20-01-53
ATTACHMENTS: Ordigance No. 20-O1-53
REVIEWED BY CITY MANACFR•
AGENDA ITEM #7A
SEPTEMBER 10, 2001
ORDINANCE N0.20-O1-53
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2000 AND ENDING
SEPTEMBER 30, 2001.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of the budgetary system and those day to day decisions
affecting such budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY
COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF
ATLANTIC BEACH, FLORH)A, that;
1. The fiscal yeaz 2000/2001 Operating Budget be amended as follows:
Expenditures:
GENERAL FUND
General Government
Transfer to Finance Fund 001-1009-581-91-52
Fund Balance:
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
Grant Proceeds - City ofJacksonville 300-0000-337-70-02
Contnbutions/Donations Adele Grage 300-0000-366-90-O1
Expenditures:
Pazks and Recreation
Dune Walk-Over Project 300-6040-572-63-00
Fund Balance:
FINANCE INTERNAL SERVICE FUND
14,500
<14,500>
100,000
40,000
100,000
40,000
Revenues:
Transfer from General Fund 520-0000-381-10-00 14,500
AGENDA ITEM #7A
SEPTEMBER 10, 2001
Expenditures:
Capital Outlay -Computer Equipment 520-1003-519-63-O1 14,500
DEBT SERVICE FUND
Revenues:
Interest Earnings 200-0000-361-10-O1 1,725
Expenditures:
Debt Service-Sun Trust Revenue Bond 200-0000-582-72-14 35
Fund Balance: 1,690
FIRST NIGHT SPECIAL EVENT FUND
Revenues:
Special Events receipts 630-0000-347-41-00 <26,136>
Expenditures:
Other Uses
Aid to Private Organizations 630-6030-574-82-00 40,550
Operating Expenses
Special Event Budget 630-6030-574-34-00 to 54 <38,047>
Fund Balance: <28,639>
PENSION FUND -GENERAL
Expenditures:
General Employee Retirement Payments 603-8030-518-36-OS .48,250
Fund Balance: <48,250>
PENSION FUND -POLICE
Expenditures:
Police Employee Retirement Payments 601-8010-518-36-O1 6,500
Fund Balance: <6,500>
AGENDA ITEM #7A
SEPTEMBER 10, 2001
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 10"` day of September, 2001.
Passed by the City Commission on second and final reading this 24s' day of
September, 2001.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk