Exh 8AAGENDA ITEM #8A
SEPTEMBER 10, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Point Repair Annual Contract
Bid No. 9900-24
SUBMITTED BY: Donna Kaluzniak, Utility Director
Robert S. Kosoy, P.E., Public Works Duector~~
DATE:
August 31, 2001
BACKGROUND: On August 30, 2000, bids were opened for the City annual contract for Point Repairs in
the water, sewer and stormwater system. The low bidder was Gruhn May, Inc.. They successfully met all
bid requirements.
Gruhn May, Inc. has performed point repair work for the City for many years. Gruhn May's personnel have
the required background, knowledge, experience and equipment to perform the necessary work. The fees
charged by Gruhn May, Inc. for labor and materials have been very reasonable and competitive.
City has spoken to Gruhn May, Inc. regarding an extension of their current contract for one year at the current
rates and they have agreed. As per Bid No. 9900-24: "The City reserves the right to renew the contract for
two additional one-year periods pending a mutual agreement between the City and the vendor, and a review
of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water, Sewer
and Stormwater Funds in the amount of approximately $300,000 under account numbers 400-4001-533-
3400, 400-4301-533-3400, 410-4101-535-3400, 410-4401-535-3400, and 470-0000-538-3400.
RECOMMENDATION: Extend the Point Repair contract for one additional year to Gruhn May, Inc. at the
contract prices.
ATTACHMENTS: 1. Bid tabulation Sheet.
2. Letter of agreement to extet d'oontract from Gruhn May, Inc.
REVIEWED BY CITY MANAG
AUG-31-2001 FRI 11.16 AM C[TY OF ATL BCH PURCHASI FAX N0. 9042475819 AcENDA1TEM#an
SEPTEMBER 10, 2001
CITY OF A'T'LANTIC BEACH
POINT REPAIRS-ANNUAL CONTRACT
BID #9900-24 AUGUST 30, 2000
3 P.M,
Required Documents JOHN WOODY, INC. C:RUIIN-MAY, INC.
Original lnsurance Certificates
Documentation of Worker's Compensation X-Mod /
Rating ~/
Three (3) References, including PAX Nurnbct-s
Proof of Underground Utility Contractor's License (/~
Certified Financial Statements for the last two (2) /
years ~/
Completed W-9 Form
Signed Copy of.Document Requirement Checklist
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4`~`T4~.ou
Wilting Itetns for Manpower & Fquiptnent;
Onc Three (3) Man Crew Per Hr./8 Hrs. g o ~ /g ~
/~fb ~~-2° g ~ /g ~r
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due Six (G) Man Crew Per TTaur/8 Hrs. g~ ~ pd /g~~ g /~Qcp /g/~~
lquipment, Tracked Excavator per Hr./8 Hrs. g ~Q o0 /g Ffo;'/l~ g ~J~ /g G~lj~ ~~
Equipment, Pront F,nd Loader/Backhoe per Hr./8 Tlrs. g ~jj °O /$ r' per' $ ~ J~OC1 /$
~~
Dewatcring Equipment per Hour/8TIr, $ ~C>S~ /g~~ap~ g Q oo /g ~~QUl
I.ifiing Hydraulic Crane per Hour/8 Hr. g 5a'I /g dcr0 $ ~ ,~'t/~ /$ l ¢~
Mobilization per T~Tour/8 ITr. g Jr'~Q~ /g~~~aG g ~~ /god
Overhead & Profit %/8 Hr. ~ %/$ ~ ~~' o/n/g ~~~
.TOTAT, R HOUR COST $ ~ ~;ag, ~ $ ~ ,~~,~(~
Premium for Weekend or Holiday Work "7 5 % O
AGENDA ITEM #8A
SEPTEMBER 10, 2001
pgPAgY7y~pSPUBLTC WpttitS
1200 SANDPIPER LANE
A7I.ANTIC BEACH, }10RII)A 32233-4318
~,~p}ptip: (906) 267-5836
FAX: (904) 247.5863
Sf>r1COM: 852.5836
httpa/o.etlaaGc-0each.Pl.us
August 30, 2002
Mr: Gordon Cr[uhn
Gtuhn May, Itsc.
6897 Phillips Pazkway Dr. N.
Jacksonville, FL 32256
RE: Eatensioa of Bid No. 9900-2Q
hear Mi. Cxuhn:
As you are aware, the annual contract with the City of Atlantic Beach for point repairs
expires at the end of September 2001. We would like to extend the corttr.tct for another
year at the current prices, if this is acceptable to your company. If acceptable, please sign
below and retumto mo before September 4, 2002, s4 [ can pzepaze a staff report for the
City Commission. '
We look forwazd to reWrrimendiag that we coatinue our cotltraet with your company.
Sit rely,
~.
nna ICaluzstiak
Utilhy Director
GRUHN MA'Y, INC. AGREES TO ERTEND THE CONTRACT WITH TH8 CITY
OF ATLANTIC REACH AT THE PRICY~S SUBMITTED IM BID N0.9900-24
FOR AN ADAITIONAL YEAR B$GINNING OCTOBER I, 2002.
Gordon Gruhn D