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Exh 4CAGENDA ITEM #4C SEPTEMBER 24, 2001 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Awazd btd number 0001-25, Annual lawn maintenance service at city facilities to Cuyler's Lawn Service in the amount of$110,432 00 SUBMITTED BY: Tunmy Johnson, Recreation Duector DATE: September 17, 2001 BACKGROUND: On September 17, 2001, the following bids were received for the annual lawn maintenance service at city facilities Bryant Brothers $81,360 00 (lack of expenence) Cuyler's Lawn Service $110,432.00 Turf Master $145,950 00 Landscape Consultants $173,253 00 C & L Landscape $207,384 00 The bid requues five yeazs of experience and this company has been in existence for two years Until approxiniately three weeks ago, Bryant Brothers was affiliated with Golden Rule Services. Golden Rule provided this service last yeaz and we were not pleased with their quality of work. Also, Golden Rule backed out the contract before the contract was up We contacted several companies to fuush out the contract and Cuyler's Lawn Service was the only one that would do so After reviewing their work, they are doing a good~ob BUDGET: The funding for this service ~s included in next yeaz's budget-account number 001-6020-572-34-00. Last year's contract was $69,396 There is an increase due to the added areas and quality of work Next yeaz's budget does not reflect such an increase, but we will make the change during mid-yeaz budget adjustments AGENDA ITEM #4C SEPTEMBER 24, 2001 RECOMMENDATION: Awazd bid number 0001-25, Annual lawn maintenance service at city facIlrties to Cuyler's Lawn Service in the amount of $110,432 00 ATTACHMENTS: Bid Tabulation Sheets REVIEWED BY CITY MANAGER:.~_ \s.~ CITY OF ATLANTIC BEACH ANNUAL LAWN MAINTENANCE SERVICE AT CITY FACILITIES BID #0001-25 Document Requirements Cut'ler's Landscape Turf- C & L Bryant Lawn Consultants Masters Landscape Brothers Service Submission in Tnphcate X X X X X Original Insurance Certificate X X X X X Three (3) References X X X X X Proof of Occupational License X X X X X Request for Taxpayer Identification Number and X X X X X Certification-Form W-9 Signed Copy of Documents Requirement Checklist X X X X (Optional) ~'f~tM k~ ~~~..?` ~ kkf'fl ~v.SI<N3 ~` q~~'Y t f[i O.R ZhSYF~A {y ~lCSa`~ ;/~ Z`ZH.t R Y r ~xuG^H 9~ Fa l ~ ~ ~ ~ ~ S 'a~ z 2: FS Y Y vTL .... A'L ~ ' ~ 3~ 0 (~7y 4 «~) ~S q ~ '~ b )T !'~3~. k ~ ~ > e a ~3 ' ~ i$$ .yl ~ JC S" .?~ `V e 3 s /W r !' y . . ~ b?;~' y .. ~ d . / . fn .r F a^ a ^~! 3 F w v< r ! oP ,~.u ~x~ ~~q~>~ ~a. w> axxC £axt .. a.~ :'z'!r : ~ c~. . ~,a x n a xr ~ '~ : " ~ '' ~ / ~ . 3 ~w ~, w ~~' ~ ~, ~ h . a F ~ : ~ ~ ~ ! ~ ; n :~' = w: ~a x ~ ry ': > q ~.y~ a P ~ . . . ; N , >. .„r~ .. .< „^,,. :,....l.: ,.. ~ .,^ wo .. :.. ,. .. s . u ~, r..., . ~ . : r:^: GRAND TOTAL OF ALL LOCATIONS- $53,272.00 $74,423.98 $67,890.00 $107,544.00 $38,400.00 Public Works Facilities TOTAL ITEMS LUMP SUM BID -Pa rks $57,160.00 $98,829.72 $78,060.00 $99,840.00 $42,950.00 HF(~~ ~~~.'~~S°"C ~'~ hY,Yi ~,:+. +/ m~~#t,G hy3~~' b..y'q~E ~i ~'VS'i nj~~ ~~~ ~ ' :'~`pf /~ c~YtA S. ~1 2 f y. T~) S? ~ £`~t : :yF Fy'~ .~`~..~ M ~v ~ 2 `~ !. L~ KF ..F Lh ~£> ~~~\i'~3 kE e10~ ~ k , o . ,,t 5 i 54uj,/t ~}^ q Po Cf SV ~M Ycw S .~tj S: yK:$S'dC ~k A €! k4 f~ µ ~ .~y ~'f ~~. f' ~k 3 /~£ ~C ti' / Y . q~:i:~i~ > wu ~ t3E ~ N/ b L'S, gl43r ~~r~ ~ . .. .. ~ . n H, $' .,^..., ra.. o?T:.; ^< .....:. .."~ ._.. ,::.. ...'fi .. ~ s>.. Ma, .F.! F.C.uJ, ^: .. , a ...: W<E4: o ... .Yi .., m ..^ . .^ f , `. :.. ^b~.,..: 'u.S < . ^ COST FOR 11IAINTENANCE OF PUBLIC WORKS $110,432.00 $173,253.70 $145,950.00 $207,384.00 $81,360.00 AND PARKS FACILTTIES COMBINED ~, a ro~ y e~ ~~ 7 as z} H ttl .7. N 7L O ? o~