Exh 7BAGENDA ITEM #7B
SEPTEMBER 24, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Ordinance No 20-O1-53 amending the fiscal yeaz ended
September 30, 2001 Operating Budget
DATE: September 4, 2001
SUBMITTED BY: Nelson Van Liere, Finance Diector
BACKGROUND:
Throughout the fiscal year, there aze events wlch were not anticipated or that occurred
causing the budget for those items to be either created or adjusted The following
adjustments aze proposed and represent transactions covering the second half of the yeaz
Most are the results of items that the Crty Commission has already been made aware of
The following is a description of the entries that the budget ordinance addresses
1. Transfer of $14,500 to the Finance Department to purchase the server and
router with installation and softwaze to allow the City to host its own web
page and external E-Mail services and to create the firewall necessary to block
unauthorized access to our data base
2 To create a budget for the $100,000 of funds from the Crty of Jacksonville for
the Dune Walk-Over project These funds will be added to the $30,000
already budgeted as part of a grant
3 To create a budget of $40,000 for the donations to be received for the Adele
Grage renovatron project A total of $200,000 was planned of which
$160,000 was budgeted in the FY-2002 proposed budget
4 To adjust the Debt Service Fund for a minor vaziance of $35 from an
adjustment to the schedule of payments for leap yeaz and to also adjust the
interest income for that fund
5 To reduce the First Night revenue budget and adjust the expense budget to
account for the payment to the now private First Night organization for all of
the remaining momes in the fund
6. To adjust the General and Pohce Pension Fund expense budgets for increases
in benefits pazd Both funds had additional retirements since the FY-2001
budget was created
RECOMMENDATION: Adopt Ordinance No 20-O1-53
ATTACHMENTS: Ordinance No. 20-O1-53
REVIEWED BY CITY MANA
AGENDA ITEM #7B
SEPTEMBER 24, 2001
ORDINANCE N0.20-O1-53
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2000 AND ENDING
SEPTEMBER 30, 2001.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of the budgetary system and those day to day decisions
affecting such budgetary systems require adjustments from time to tune
NOW, THEREFORE, BE IT ENACTED BY THE CITY
COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF
ATLANTIC BEACH, FLORIDA, that;
1 The fiscal yeaz 2000/2001 Operatmg Budget be amended as follows
GENERAL FUND
Expenditures:
General Government
Transfer to Finance Fund 001-1009-581-91-52 14,500
Fund Balance <14,500>
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
Grant Proceeds - City of Jacksonville 300-0000-337-70-02 100,000
Contn'butions/Donahons Adele Grage 300-0000-366-90-01 40,000
Expenditures:
Pazks and Recreation
Dune Walk-Over Project 300-6040-572-63-00 100,000
Fund Balance: 40,000
FINANCE INTERNAL SERVICE FUND
Reveuues
Transfer from General Fund 520-0000-381-10-00 14,500
AGENDA ITEM #7B
SEPTEMBER 24, 2001
Expenditures
Capital Outlay -Computer Egwpment 520-1003-519-63-O1 14,500
DEBT SF,RVICE FUND
Revenues
Interest Earnmgs 200-0000-361-10-01 1,725
Eapeuditures:
Debt Service-Sun Trust Revenue Bond 200-0000-582-72-14 35
Fuud Balance: 1,690
FIRST NIGHT SPECIAL EVENT FUND
Revenues:
Special Events receipts 630-0000-347-41-00 <26,136>
Eapeuditures:
Other Uses
?,id to Pnvate Organizations 630-6030-574-82-00 40,550
Operating Expenses
Special Event Budget 630-6030-574-34-00 to 54 <38,047>
Fund Balance: <28,639>
Eapeuditures:
PENSION FUND -GENERAL
General Employee Retirement Payments 603-8030-518-36-OS 48,250
Fuad Balance: <48,250>
PENSION FilND - POLICF.
Expenditures:
Pohce Employee Retirement Payments 601-8010-518-36-O1 6,500
Fund Balance <6,500>
AGENDA ITEM #7B
SEPTEb1BER 24, 2001
2 Thu ordinance shall take effect immediately upon its adoption
Passed by the Crty Comm~ss~on on first reading tlis 10"' day of September, 2001
Passed by the Crty Comrmssion on second and final reading this 24w day of
September, 2001
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk