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12-9-19 Regular City Commission -Final Agenda Packet City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, December 9, 2019 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Commission Workshop on September 16, 2019. 09-16-19 DRAFT Commission Workshop minutes 5 - 8 * 1.B. Approve minutes of the Regular Commission Meeting on September 23, 2019. 09-23-19 DRAFT Regular Commission Meeting minutes 9 - 19 2. COURTESY OF FLOOR TO VISITORS 2.A. Recognition of termed-out board members - Kelly Elmore, Brea Paul, and Alan Gleit. 2.B. FY2018 Audit Report – Ron Whitesides and Kevin Smith of Purvis, Gray & Company Staff Report 21 - 22 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 3.B. Accept the 90-Day Calendar (December 2019 through February 2020) 90 Day Calendar - Dec 2019 - Feb 2020 23 - 26 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Meeting Report with School Board Member Andersen (Mayor Glasser) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS * None. 6. CONSENT AGENDA None. Page 1 of 102 Regular City Commission - 09 Dec 2019 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. Resolution No. 19-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, STRONGLY ENCOURAGING THE FLORIDA LEGISLATURE TO APPROVE SENATE BILL 182 AND ANY COMPANION HOUSE BILLS RELATING TO REGULATING RECYCLABLE AND POLYSTYRENE MATERIALS BY AMENDING SECTION 403.7033 AND SECTION 500.90, FLORIDA STATUTES, REPEALING THE PREEMPTION OF LOCAL LAWS REGARDING THE USE OR SALE OF SINGLE-USE PLASTIC BAGS AND POLYSTYRENE MATERIALS, AND PROVIDING AN EFFECTIVE DATE. Resolution No. 19-66 27 - 29 8.B. Resolution No. 19-67 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, STRONGLY ENCOURAGING THE FLORIDA LEGISLATURE TO REPEAL ITS PREEMPTION OF LOCAL LAWS REGULATING THE TRIMMING AND REMOVAL OF TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 19-67 31 - 32 8.C. Resolution No. 19-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE MEMBERSHIP PROVISIONS FOR THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 19-68 33 - 36 * 8.D. Resolution No. 19-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE COMPUTER AIDED DISPATCH SOFTWARE. Resolution No. 19-69 37 - 38 * 8.E. Resolution No. 19-70 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AMENDING RESOLUTION NO. 19-54 PROVIDING FOR PROGRAM DETAILS RELATED TO THE NORTH BEACHES PILOT PARKING MANAGEMENT PROGRAM; PROVIDING FOR AUTHORIZATION TO DELEGATE IMPLEMENTATION AND ENFORCEMENT OF THE PROGRAM TO THE JOINTLY DESIGNATED DISTRICT PARKING OPERATOR, RTA CONSULTING, INC., AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 19-70 39 - 44 * 8.F. Resolution No. 19-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY OF MIAMI BEACH, FLORIDA, TO ADD THE CITY OF ATLANTIC BEACH TO THE LIST OF PARTIES FILING AN AMICUS BRIEF SUPPORTING THE PLAINTIFFS IN THE 45 - 79 Page 2 of 102 Regular City Commission - 09 Dec 2019 CASE OF YANES V. O C FOOD & BEVERAGE, LLC (CASE NO. 18..CA- 003554-0), WHICH FOUND THAT THE ORANGE COUNTY HUMAN RIGHTS ORDINANCE WAS PREEMPTED BY THE FLORIDA CIVIL RIGHTS ACT; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 19-71 * 8.G. Resolution No. 19-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, STRONGLY OPPOSING THE PASSAGE OF HOUSE BILL 653, WHICH WOULD PROHIBIT MUNICIPAL ELECTRIC UTILITIES FROM USING SPECIFIED REVENUES TO FINANCE GENERAL GOVERNMENTAL FUNCTIONS; AND PROVIDING FOR AN AFFECTIVE DATE. Resolution No. 19-72 81 - 85 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 65-20-40, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES, STREETS, SIDEWALK AND OTHER PUBLIC PLACES, BY AMENDING SECTION 19-1, CONSTRUCTION WITHIN AND/OR USE OF RIGHT-OF-WAY, TO PROHIBIT PERMANENT BASKETBALL GOALS; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 65-20-40 87 - 90 10. MISCELLANEOUS BUSINESS 10.A. 2020 DONNA Run 2020 Donna Marathon 91 - 97 * 10.B. Appointment of a City Commissioner to Chair the Board Member Review Committee (Mayor Glasser) Resolution No. 18-52 99 - 102 * 10.C. Commissioner Liaisons to Boards and Committees (Mayor Glasser) 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect t o any matter Page 3 of 102 Regular City Commission - 09 Dec 2019 considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 4 of 102 Commission Workshop September 16, 2019 MINUTES Commission Workshop Meeting Monday, September 16, 2019 - 6:00 PM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Following the Pledge of Allegiance Mayor Glasser called the meeting to order at 6:00 PM. 1. LEED FOR CITIES/COASTAL VULNERABILITY ASSESSMENT AND ADAPTATION PLANNING A. LEED for Cities certificate presentation. Shane Corbin, Planning and Community Development (PCD) Director, gave a slide presentation about the LEED certification process. Mr. Corbin explained this idea resulted from the COAB Commission's 2018 Visioning Plan process. The Environmental Stewardship Committee (ESC) worked with the Planning Department in creating a roadmap for resiliency, equity, and sustainability goals for our city demonstrating our commitment to parks, green spaces, public beaches, and the maritime forest. Atlantic Beach received the LEED Silver Certification and is the first Florida city to receive this recognition. ESC member, Sarah Boren, addressed the Commission and gave a slide presentation showing the application and performance scoring process for certification. Ms. Boren also provided national comparison data. The ESC is prioritizing its next steps to continue improving scores. B. Coastal Vulnerability Assessment presentation PCD Director Corbin addressed the Commission stating that research is ongoing on how to deal with a plastics ban by conducting a survey of other Florida cities who have done this. He will schedule a workshop at a later date on this topic. Mr. Corbin spoke about the $40,000 grant received from FDEP last year for a Page 1 of 4 Agenda Item #1.A. 09 Dec 2019 Page 5 of 102 Commission Workshop September 16, 2019 Vulnerability Assessment. He reviewed the scope of work with the City Engineer, Steve Swann, who has an extensive background in coastal engineering. Mr. Swann addressed the Commission and provided a slide presentation covering sea level rises and accelerated changes, sunny-day and nuisance flooding from regular weather and tides, and the vulnerability assessment data. Mr. Swann explained the projection models used for analysis and adaptation are for 25, 50, and 100 years. There was a brief discussion, followed by questions, all answered by staff. Mayor Glasser recognized Dr. David Lambert, UNF Environmental Center, and thanked him for his assistance to the COAB. C. Community Conversation on Adaptation Planning by NEFRC Mr. Corbin spoke about the process for Adaptation Planning, building community discussion, and sharing knowledge. Margo Moehring, NEFRC Policy Director, addressed the Commission and stated that University of Florida (UF) is writing a Vulnerability Assessment Scope for Neptune Beach which will include alignment with Jacksonville Beach and Atlantic Beach. Also, NEFRC has been facilitating discussions on resiliency issues since 2014, partnering with Taylor Engineering, Dr. Angela Schedel, who is an expert on Adaptation Planning. Dr. Schedel addressed the Commission and provided a summary of her career experience with the US Navy as a helicopter pilot, obtaining her PhD while teaching Engineering at the US Naval Academy, and specializes in sea level rise adaptation at Naval bases (worldwide) and economic effects. Dr. Schedel spoke about a book for Planning Guidance for communities to use as a road map in Adaptation Planning strategies and presented slides for reference. There was discussion about flood planning, legislation requiring property flood disclosure, and living shore lines, followed by questions, which were all answered by staff and NEFRC representatives. 2. DISCUSSION ON ENVIRONMENTAL STEWARDSHIP COMMITTEE RECOMMENDATIONS Amanda Askew, Principal Planner, addressed the Commission and provided a slide presentation of the ESC recommendations. A. Plant palette - to be developed with Parks Master Plan Ms. Askew and Bruce Andrews, ESC board member, spoke about the proposed plant palette. In partnership with the National Park Service and the Florida Chapter of the American Landscape Society the COAB will be hosting a Parks & Trails Design Charrette for public input on October 29 and 30, 2019, at 6:00 PM in the Commission chamber. The proposed plant palette will be Florida friendly landscaping and low Page 2 of 4 Agenda Item #1.A. 09 Dec 2019 Page 6 of 102 Commission Workshop September 16, 2019 maintenance. B. “Beach litter basket” program for beach walkers modeled after Palm Beach, Fla. Planner Askew spoke about the recommendation to start a six month pilot program at the Ahern and 18th Streets beach accesses, with a possible third location. The estimated cost for the pilot program is $1,000.00, requiring minimal signage and staff time, and to be funded from Planning Department's budget. 3. DISCUSSION ON OTHER ENVIRONMENTAL ISSUES/CONCERNS There was discussion about eliminating the use of Round Up. CM Gerrity stated that COAB departments/staff no longer use it and the landscaping companies COAB contracts with have been advised to stop the use of it in the city. Mayor Glasser stated recycling containers have been placed on Atlantic Blvd., Russell Park, and Ahern St. with the goal to have them at all beach access locations. The COAB will collect from the locations and deposit the recycling in an Advanced Disposal (AD) container at Public Works for pick-up by AD. Mayor Glasser provided a handout relating to this topic. Commissioner Anderson exited the meeting at 7:32 PM. Mayor Glasser spoke about creating a voluntary program to encourage not smoking at COAB playgrounds and provided a handout relating to this topic. Legislation has not been passed in Florida for regulation at the local levels. Mayor Glasser spoke about aerial mosquito control in COAB which is operated by the City of Jacksonville, and a handout relating to this topic was provided. Discussion ensued about expanding the current notification process to allow more time to notify the COAB public and alternatives to the toxic spray chemicals. Commissioner Norris provided an update on the single-use plastics research and the proposed establishment of policy. 4. PUBLIC COMMENT Sarah Dark, ESC board member, spoke about the proposed plant palette and landscaping standards. Amy Palmer, ESC board member, thanked the Mayor and Commissioners for their leadership with the environment. ADJOURNMENT There was no further discussion and Mayor Glasser adjourned the meeting at 7:51 PM. Page 3 of 4 Agenda Item #1.A. 09 Dec 2019 Page 7 of 102 Commission Workshop September 16, 2019 Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ______________________________ Date Approved Page 4 of 4 Agenda Item #1.A. 09 Dec 2019 Page 8 of 102 Regular City Commission September 23, 2019 MINUTES Regular City Commission Meeting Monday, September 23, 2019 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Nancy Pyatte, Recording Secretary Mayor Glasser Introduced visitors/guests in the audience: • Mrs. Kerry Gerrity • Former Jacksonville Beach City Manager George Forbes • Councilor Josh Messenger, Neptune Beach • Former Neptune Beach Councilor Richard Arthur • Former Atlantic Beach Commissioner John Stinson 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on August 12, 2019. 1B. Approve minutes of the Emergency Special-Called Meeting on September 2, 2019. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. Page 1 of 11 Agenda Item #1.B. 09 Dec 2019 Page 9 of 102 Regular City Commission September 23, 2019 2 COURTESY OF FLOOR TO VISITORS Mayor Glasser read the Proclamation honoring City Manager Joe Gerrity, who will be retiring from Atlantic Beach on October 5, 2019. Mayor Glasser presented Mr. Gerrity with a flag flown over the US Capitol provided from Representative John Rutherford. CM Gerrity thanked the Commission and stated he has enjoyed his time with the City of Atlantic Beach. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. John Stinson expressed his gratitude and thanked Joe Gerrity for his service to Atlantic Beach. 3 CITY MANAGER REPORTS 3A. City Manager’s Report CM Gerrity spoke about the demolition planning at 198 Poinsettia - involving one unit of a duplex structure, with each unit owned separately. Staff has been working on this project for the past 3 to 4 months dealing with several difficulties - finding a willing contractor, liability issues, planning, and scheduling. Referring to last year's budget, CM Gerrity stated funds were allocated for the marquis sign at the Adele Grage Community Center, as shown on the displayed slide. The Recreation department staff are responsible for what is displayed on the marquis sign. CM Gerrity requested approval to proceed. There was CONSENSUS from Commission to proceed. 3B. Accept the 90-Day Calendar ( October through December 2019) There was CONSENSUS to accept the 90-Day calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 5A. Annual Performance Evaluations of Charter Officers (Mayor Glasser) Mayor Glasser explained this is an obligation of the Commission to evaluate Charter Officers annually and proceeded with a request for an oral affirmation. Mayor Glasser asked for the written evaluations to be submitted as well for the record. There was CONSENSUS from the Commission to affirm all three Charter Officers. Page 2 of 11 Agenda Item #1.B. 09 Dec 2019 Page 10 of 102 Regular City Commission September 23, 2019 Mayor Glasser requested the Commission consider a salary adjustment for the City Clerk and for this to be on the next agenda. She reported a salary comparison was conducted among Fernandina Beach, Neptune Beach, and Jacksonville Beach, along with a review of what the League of Mayors provides for salar y information. City Clerk Bartle has been with the COAB for 28 years, providing a wealth of institutional knowledge and history with the city. Ms. Bartle is a Certified Municipal Clerk and is continuing to work towards her Masters Certification. If amenable to this, Mayor Glasser is requesting consideration for a 4 1/2 % increase. 6 CONSENT AGENDA 7 COMMITTEE REPORTS 8 ACTION ON RESOLUTIONS 8A. Resolution No. 19-55 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING RENEWAL OF ALL LIABILITY INSURANCES AND WORKERS’ COMPENSATION INSURANCE WITH PREFERRED GOVERNMENTAL INSURANCE TRUST FOR 2019-2020, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING. Mayor Glasser read the Resolution by title. CM Gerrity introduced Shawn Wilson, Harden & Associates, insurance broker, and Mr. Wilson addressed the Commission. As detailed in the staff report which is part of the agenda, Mr. Wilson reviewed the RFP process which were sent to PGIT and FMIT, the City's two incumbent carriers, and the comparison of their responses. PGIT is able to provide a reduction in premiums as compared to last year's. A brief discussion ensued and all question were answered by Mr. Wilson and staff. MOTION: To accept Resolution No. 19-55. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. Page 3 of 11 Agenda Item #1.B. 09 Dec 2019 Page 11 of 102 Regular City Commission September 23, 2019 8B. Resolution No. 19-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE EXECUTION OF A NORTH BEACHES PILOT PARKING MANAGEMENT PROGRAM INTERLOCAL AGREEMENT; AUTHORIZING THE MAYOR TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CA Durden addressed the Commission and stated she worked with Principal Planner Amanda Askew on the pilot parking program, the red line resolution review, and the Interlocal Agreement review. Neptune Beach is in agreement with one word change. MOTION: To approve Resolution No. 19-48 as read. Motion: Blythe Waters Second: Brittany Norris Discussion ensued about parking changes, reasons to move forward, and the flexibility of the program. The Commission extended their thanks to the City Attorney and staff for all their work on the Interlocal Agreement and the Resolution. Blythe Waters (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Cindy Anderson Against Candace Kelly For Motion passed 4 to 1. 8C. Resolution No. 19-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH PROVIDING FOR PROGRAM DETAILS RELATED TO THE NORTH BEACHES PILOT PARKING MANAGEMENT PROGRAM; PROVIDING FOR AUTHORIZATION TO DELEGATE IMPLEMENTATION AND ENFORCEMENT OF THE PROGRAM TO THE JOINTLY DESIGNATED DISTRICT PARKING OPERATOR, RTA CONSULTING, INC.; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Page 4 of 11 Agenda Item #1.B. 09 Dec 2019 Page 12 of 102 Regular City Commission September 23, 2019 CA Durden addressed the Commission explaining this Resolution will set forth the program details for the 18 month Pilot Program start/end dates, reports, rates, hours of operation, seasonal adjustments, special events, customer service, resident registration, payment process, parking zones, and established spaces. CA Durden extended her thanks to Commissioner Norris for her input on Exhibit A. A brief discussion ensued about ADA designated parking and free parking. MOTION: To adopt Resolution No. 19-54, including the friendly amendment. Motion: Brittany Norris Second: Blythe Waters Discussion ensued about prohibited parking hours, overnight parking, and having an available FAQ sheet for public distribution as well as on the City website. CA Durden requested allowing for a friendly amendment in the motion and the second, to approve changes to the phone number and to allow people to come to COAB City Hall. Voice vote resulted in a 4 to 1 vote; motion carried for a friendly amendment. Discussion continued about overnight parking, and responsibilities of drivers. Blythe Waters (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson Against Candace Kelly For Motion passed 4 to 1. 8D. Resolution No. 19-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A 2019 FORD F-450 REGULAR CAB PICKUP TRUCK FROM ALAN JAY FLEET SALES FOR $81,031 TO REPLACE A 2008 FORD F-350 TRUCK WITH 88,636 MILES; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Page 5 of 11 Agenda Item #1.B. 09 Dec 2019 Page 13 of 102 Regular City Commission September 23, 2019 CM Gerrity explained this is to replace an 11 year old utility truck as detailed in the staff report and is part of the agenda. MOTION: To approve Resolution No. 19-56 authorizing the purchase of a 2019 Ford F- 450 replacement pickup truck. Motion: Cindy Anderson Second: Brittany Norris Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8E. Resolution No. 19-57 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT DESIGNATING NICHOLAS SHANE CORBIN AS CITY MANAGER EFFECTIVE OCTOBER 6, 2019; AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE EMPLOYMENT AGREEMENT DESIGNATING SHANE CORBIN TO SERVE AS CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Gerrity stated this is the same contract as his own. There was a brief discussion about some contract details. Shane Corbin expressed his gratitude for working with Joe Gerrity and stated that he is satisfied with the contract and the negotiations. Mayor Glasser stated Mr. Corbin will commence duties as City Manager on October 6, 2019. Page 6 of 11 Agenda Item #1.B. 09 Dec 2019 Page 14 of 102 Regular City Commission September 23, 2019 MOTION: To adopt Resolution No. 19-57. Motion: Brittany Norris Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8F. Resolution No. 19-47 - Public Hearing Adoption of Resolution No. 19-47 for Millage Rate. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Gerrity explained this is the second hearing of the budget process, levying the ad valorem property tax millage rate for all taxable property within the City. There are no changes since the first hearing. Mayor Glasser stated the following: The Tentative Millage Rate is 3.2285. The Roll-Back Rate is 3.0663. The Tentative Millage Rate is 5.29% higher than the Roll-Back Rate. The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad valorem tax revenue sufficient to maintain adequate funding for the existing level of services at the estimated cost and to continue to maintain the City's infrastructure. Page 7 of 11 Agenda Item #1.B. 09 Dec 2019 Page 15 of 102 Regular City Commission September 23, 2019 Mayor Glasser opened the Public Hearing. There were no speakers, the Public Hearing was closed. MOTION: To adopt Resolution 19-47 setting the final millage rate for operating purposes of 3.2285. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Ordinance No. 20-19-152 - Public Hearing and Final Reading Adoption of Ordinance No. 20-19-152, establishing the Operating Budget for Fiscal Year 2019/2020. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020. Mayor Glasser read the Ordinance by title. CM Gerrity stated this is the final reading for the budget Ordinance for the next fiscal year. There are no changes since the first reading. Mayor Glasser opened the Public Hearing. There were no speakers, the Public Hearing was closed. MOTION: To approve Ordinance 20-19-152 establishing the operating budget for Fiscal Year beginning October 1, 2019 and ending September 30, 2020 in the amount of $40,468,074. Motion: Blythe Waters Second: Candace Kelly CM Gerrity acknowledged the staff and recognized all the projects completed and projects that are on schedule in budget. Page 8 of 11 Agenda Item #1.B. 09 Dec 2019 Page 16 of 102 Regular City Commission September 23, 2019 Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Ellen Glasser For Cindy Anderson For Brittany Norris For Motion passed 5 to 0. 9B. Ordinance No. 90-19-244, Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, SINGLE-FAMILY (RS-2) TO SPECIAL PLANNED AREA (SPA); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. (Please Note: Deferred by CDB; recommend that the Commission open the public hearing and continue it for November 12, 2019) Mayor Glasser read the Ordinance by title. Shane Corbin explained this was deferred at the last meeting. He is requesting to do the same at this meeting, open and continue to November 12, 2019. Mayor Glasser opened the Public Hearing, there were no speakers, and continued to November 12, 2019. 9C. Ordinance No. 58-19-44, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING ARTICLE VI, DIVISION 5, DEFINED CONTRIBUTION PLANS; AND PROVIDING FOR CONFLICT, FOR SEVERABILITY AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Gerrity spoke about the Florida Retirement System (FRS) and explained why the COAB is not able to do so due to the existing pension plans. The current plan is an opt- in for employees and it is requested to change to an opt-out plan - where every new employee is enrolled in the existing 401K program, and change vesting from five years to three years. Mr. Gerrity stated he feels there is an obligation to help employees plan their retirement and to keep COAB an attractive place to work. Page 9 of 11 Agenda Item #1.B. 09 Dec 2019 Page 17 of 102 Regular City Commission September 23, 2019 MOTION: To approve Ordinance No. 58-19-44 as read. Motion: Blythe Waters Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS City Clerk Bartle • Spoke about the Employee Appreciation picnic on October 10, 2019 at the Gail Baker Center. • Congratulated Joe Gerrity on his retirement and asked him to keep in touch. • Requested permission to have CA Durden look at her contract for clarification on some items. There was CONSENSUS from the Commission. City Attorney Durden • Thanked the Commission for their vote of confidence and their compliments. • Congratulated Shane Corbin as the new City Manager, noting his creativity and knowledge, and stated he is fun to work with. • Congratulated Joe Gerrity on his retirement, stating it has been a pleasure to work with him. • Expressed her gratitude to have worked with Kevin Hogencamp, Shane Corbin, and Joe Gerrity - they have made her a better City Attorney. • Ms. Durden stated she has a potted live oak tree that has grown from acorn from the historic Treaty Oak in Jacksonville. She is giving this tree to the COAB to plant in honor of City Manager Joe Gerrity. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson • Thanked CM Gerrity for easing her entry into the Commission and providing orientation about the City and all the departments. Commissioner Kelly • Extended her thanks to CM Joe Gerrity. Page 10 of 11 Agenda Item #1.B. 09 Dec 2019 Page 18 of 102 Regular City Commission September 23, 2019 Commissioner Norris • Inquired about the use of parking revenue in City. Mayor Glasser explained this can be put on an agenda for discussion. • Extended her thanks to CM Gerrity. She has enjoyed working with him, especially as a new politician. Commissioner Waters • Stated he has been an excellent City Manager, just what the City needed. He's efficient, drama free, and a reminder about balancing life and commitments and he's done it with grace. Mayor Glasser • Stated she has learned from CM Joe Gerrity that things work out the way the y are supposed to. He has been very creative with solutions, he's been an excellent partner and is leaving on a high note. Joe Gerrity is a man of integrity! Joe Gerrity • Thanked the Commission who hired him. He is grateful for the opportunity to work in COAB and thanked this Commission. As the only male sitting amongst a Commission of women, a Police Department Chief, a City Attorney, and a City Clerk - it has been said 'there he is - sitting with his Angels!' He thanked all the staff members and stated they are the hardest working people. Mr. Gerrity wished Shane Corbin the best of luck. Mr. Gerrity stated Kevin Hogencamp has been a great Deputy City Manager and thanked him for his hard work! 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:20 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ______________________________ Date Approved Page 11 of 11 Agenda Item #1.B. 09 Dec 2019 Page 19 of 102 Page 20 of 102 WHUVHMHAJhN~.w1AUbN..H 0.5.O»..>n—N-usmoWanna! 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