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Exh 3B Part 22001 NESTS AGENDA ITEM #3B OCTOBER 22, 2001 29-Auq-01 Date Location Hatch Date' Actual Notes CurrenUACT' Da 41 3-Jul S., HP (+) 28-Aug N!A 57 42 3-Jul LGS, HP (+) 28-Aug N/A 57 43 4-Jul 3815 Duval Dr., JB 29-Aug Zone: 1 56 44 4-Jul Fleet Tmg. Ctr., NS (-) 29-Aug NIA 56 45 4-Jul N., HP 29-Aug N/A 56 46 6-Jul AB/HP Line (-) 31-Aug Zone: 10 54 47 7-Jul Myrtle St., N8 1-Sep Zone: 7 53 48 9-Jul AB/HP Line, AB(-) 3-Sep Zone: 10 51 49 10-Jul 16th St., AB 4-Sep Zone:10 50 50 12-Jul 4335/4337 Duval Dc, JB 6-Sep Zone: 1 48 51 12-Jul 20th St., AB (+) 6-Sep Zone:10 48 52 13-Jui 2270 Seminole Rd., AB 7-Sep Zone:10 47 53 16-Jul 2270 Seminole Rd., AB (+) 10-Sep Zone:10 44 54 16-Jul Oceanwalk, AB 10-Sep Zone:10 44 55 17-Jul 13th St., AB (+) 11-Sep Zone:9 43 Sfi 22-Jul Oceanwatk(-) 16-Sep Zone:10 38 57 22-Jul Oceanwalk (-) 16-Sep Zone:10 38 58 24-Jul Davis St., NB 19-Sep Zone: 7 36 59 24-Jul LG, HP (-) 19-Sep N!A 36 60 28-Jul 4335/4337 Duval Dr., JB 23-Sep Zone: 1 32 61 29-Jul 20th St., A8 (+) 24-Sep Zone:10 31 62 29-Jul Gazebo, HP (-) 24-Sep N',A 31 63 30-Jul 20th St:, AB (-) 25-Sep Zone:10 30 64 1-Aug 27th Ave. S., JB 27-Sep Zone: 2 28 65 5-Aug 19th St., AB (+) 30-Sep Zone:10 24 66 13-Aug 8th St., AB (++) 8-Oct Zone:9 16 67 15-Aug Wellness Tr. E HP 12-Oct Leatherback 14 ~ 30-21.925/81-23.857 30-22.247/81-23.849 30-15.548181-22.920 30-23.607/81-23.586 30-22.606/81-23.827 30-21.603!81-23.855 30-19:225/81-23.627 30-21.547/81-23.855 30-20.510/81-23.779 30-15.263!81-22.855 30-21.1 5 9181-23.829 30-21.28/81-23.85 (e 30-21.37/81-23.84 (e 30-21.40/81-23.86 (e 30-20.30/81-23.77 (e 30-21.39181-23.86 (e 30-21.38/81-23.86 (e ~Na(iantl"brand a5-603 Eyo-Easa,'~! _ 65-303 2-Pack made In USA ~'~~ AGENDA ITEM #3B ~,~. ~~-~-t-- OCTOBER 22, 2001 _ 1 L - - y~ -_ R a a ~,er_y- Nr~~t.~-~.~~4cb~o E,e. '~ ' ~ I ~ ! ' °~d ' _ ~ ~ I ' ~' I I 'his- {'-~ ------ ~ ~.~.~ ~~ _S_i. C !?!r_l~T __GEl_~E G s ~~xr E~ ~-~ ~ _SP _ ~ ! a L~ - - os __ _ - --- --- - _ __ t~ ~ , ~ . ._ ~ - - ~ I y ' CK- ~..~ 'D '- --- m~Q ~' AN~v_ ~ ~~ EP-6Ry~s ~J _ ~~f - -- s0 -~ - _s~' t D = - 2 ~9eE f~E6 ~ ~a - .- L ' --_- vftso~_42co_P ~ RuRi9--Gin_?os~~art a° - __ _-- ~, ao - ----- ---- ---i'!_f-sTv~s~ _STc4KIN_~4_}! ~ -1~ ~ _ _ ~ , ' , ~I>f~ - ~._ -------- fa~~EN_ ~ f~GGEn~/9SS __ __ -_ __ . ~.fl~ . , __.. _ . _ _ 1 _ ao -- _ 17?t9 2Y ~f2li~uti-~ I21 oo,eE - -- - ,LO __ a ~` - ~~ r= ~' o ~ 'ate ~ ., lD s 9 f~ r r g L 0 3 ~ --- . ;_..-_ ._ n i lZ .__ _ YL.O/ / . ~ CaRN~_G.i/9 _~'•_.Ke.LST'E~. ~~v~e :~ ~ 4 ~ 3 ..Jo~~~' . _ ~ ~- _ __. a+ ,~,~- Tic. _~.u.ur~fls __ ~ _ 1a,. _ 0 !°o_ 00 __ 1 aQL~ o o _. .._... F ~ ~s D ~ G Lu6 an _ _ _, - ~~~ C L ~ N ~ i ~ ___ L ~.cHot oN N .. _ _ _. _ r e~ w ' ~'E' s . . ~15 - .~~ _ _ '~ ~O - 5 ~ ~G~ ..wdRrr~ M, ~ rEfZ /11. KAf1L aS _ - ~. i-- - _._-. ~ ~ _ as, _ ss- ~, .. , __ _._. _ ~~/_9.~P/ESf(/9 P/~or'~~~o. CL~__.. o ~9nr 5~Q ._- _ _._ a - Oc7-- _. _._ f~iZRRY K.o cN rrlG->/ro,w9c_. N_E .._ ~J_ ~ . i as ~5^" ' ' ~ I _ - _.._' n/yE /~ C~H c L So,t,/ F/ J,.~,.I~ ~ c if~G/e._. _.. .-. -_ _ c~'' ~ - i .... . i aC?, ... ---- L1f'~7~F if.. ~.41nltf,y~c (3oc+o1Z~~~+_.X. #~ ^ , ~~' - _ 3U, _-. . _. _ .~ _. ~'d;' -J~ F ~ G ! U. ~ __ _ 6; ---- _~'R<Iks' PRE~cyooG~Cff~'lJ C/{vL{G'F,vr _._ 20',~--- -a-~- - --- -- ~S~ _ _ HNnz~ ~u~~~~- c~h, r. ~~ _ __ a~ . _ _ :._ a.~- Q /~2 ` _ ~` ` __ - o2~c.ro _ . _. Per , ~ - ~ ~ . ~ aS f7~~~y .~ _UcI<~L?jiryf.._~c`f! EG E- ~~d ~` _ 30~ - - - a'~ ,~~- a 0 v .c ,~ ,t ,a ~~ ,~ ~~ 1S z: ~~ 2a <fl z 30 1. "3 ua ~: 36 ~~ ~~ ao ~! ff~~--~~ LL_ (( /] AGENDA ITEM #3B ~Natianal"'BranC 45-603 Ere-Ease' l./ L ~Gt-~ (~,~' c~ ~~'lJ~~L(f ~j` ~ ~ ~~J ~CT~BEIZ 22r 2QQj 45-303 2~ Pack matle~n USa__y ~_n ~ _ /' -~ Iv~.o.~.a arl i I ,, ~, ~: ~... ~~ ~~ ,, z- ~v 30 ,: s~ ,: ~G ,: ,; '~, R~~. ~ 2 -- ---- -/~f~7~~ E f ~ ' ~_ o ---- - - C~IkD.cl9--.~ ~f~° - `= , ' ' ' ' ; ' ~ ; jai ~a. _ ~ ~f~~ <V~' (.NAT aC~CoN~ l~G~_ 5.....~ (/L_ ---- -- ^ _ 0.7J~ - ~ -- ~' I _ ~` ~ L - - l 6_~,~ _~ _d~ ~~9,e~7-- ft/~~GE,~.>~F,~~ _ d3 a~ a~ Y~r- _ . l° - _ _. mss- .- -- ~ _ ._ _- L¢- _. _. wfFyvE-- cTd~!c.e _G~~~t}__-_ ----. .-. _: aoi- _ -- _ ~-- ~ -- .._ -_ __... a' - ~ i' -7 -- - -~ 3O 30 -. _- ! ffE NaTy2c G~sE,~Y/3ac s7'~'~,~ais y ya /e ~ t~ _ oo ...... .. -- I --._ S ~ y o a - _ .PE _~l_ G _12oc (~ a~ K~rz,R ~~ sl~r_TC~-y .(ocE~±N,<~at,~ - a0~ ~s;- - ~s~- ` - 6f_v.~_~7',vn ~S'T.~fG./~--Cl~~" Sr~~~_ ----- a -- .~ ~o_ -- -. -so _. . - i/ 8a ~o~ ~ ~ T I - -- off--- --- -- - ~ -- - Y~~ ' ,/'fir `yJ ~0y LG~i,1D_C~cl(s- d' ro_di~l8~ _3 •S aS, - _ . C~ R u ~ niq~ L l~J ~ 9 Aai'~ e3~-!Z7' 1 / ~ 2i~ o,/l, v - d5' - _ - a~ "i sO' -._ - / / y r ^ - ~ a y~ ,./ ~ y J y~ / ' yL'fC 1.11!/~...N.~/~trs /'/1///r ~~ ..~~b~ S `~~ .. l - _ , ~ .. -_ -__ - l.._ . ffF`R~caT-_~ SA,?,9.Coks'E. _ _ __ _ ... ' '' I Sal- '_ _ ~ -- 3_~.I ~- J 7S- ~ _ o a __ . 1 .Co9c~~~ r ~'G'~ S'Gd/~GJ L. S_1~doL ~ ao ao - ,t~~.cKN ~' kRTfh'. Sarr __ _ _ . ~o _ moo- a -- ~.~~a Dvu~'/~-f DF~c~/Hi9RDT Lo;~' .• _. 1~ Yt4S.o9 ,(joQ ~ E'VC-" ryjcC(;~c,~Ct~c~~,~~.~s~r~ _ l0 3oi _ ... „Sa:-. .. gq n ~~-- ~ ~ aa.- _.. . D/f vw y.117~dy ~ s~ ,L~OYE -.. •#~'a. __ ~S as= l a~ - ~ o ti, f- ~ , ..- ~6 _ _ _ 70 7 D i - _ . _ :..._. ~-~y , o~r~ ,c~av~ _ _ ~ ~I 3a ~a _ 6a ~c L 0 . j 0. ~ , ~ ate V.o/in1 `~(a,+~ l7'-~~G'f~z ~'cCru~ur(7ar~~~*~ ~ aZo I - aS- ~s-- _ .. i;h~e~,l ~E"!i'nlKt~ sE,~E- ~vcrvN ., ~( . ~d ab-' - .S6'- FL~E~S Y ~ - - o~~ G 3U - I 30 - -- P/~ ~ ~r~~- ~ ~~ ~ , , ~ ~ - ~ Ao~ ~rry ,Qu,~~.~~.yr y ~~ a s_ Prr~r~.oP~~fAxueC. C/~,ela'h+~l~ ~ ??~- ~~- Sa:- --,-- -_ ~i.~~ G_v-v~~ T> ~ ~ ~ ~~ ~ n1~ - ' ~ ~ 3~~5' ~ . a _ 'ice Oc _ ~ ._ , - ~ -- - - - . AGENDA ITEM #3B ~~~c ~-~.~ ~ OCTOBER 22, 2001 ~7~R~9L4Nalional~'&dnC a5.6o] Eye~Easa~_- /~/:-/r J/_ ._). (.a_T/.-f~K~~~--~-L! 65.30] '['PdCk ~-7 (i-~ (/ `4 /Gi! (iG / C MaCain USA ///~~~++ P~•ou.P ny ~2 ~ DO I. ~~ y AOP~oveO By ---~-/ - 2 --~---~ J c-o r~ ~~~~~JL~~-~~~'GS- ---- - ' ~ ~ - ~ ~ ; ~ _ (~~rlec.~ ~ ~(L7_fi~~J~R__D._~E1_T __ - i 2Q:~ ~ ~4 20 - - - ;I ~ , ~ _- I ~ ~~SI- ~ l`~G E ~ c ELF P' 1Zi i ~- , " • r ~ Uc ~l„' c~~, Gy?~s1'r~+ ~r,l ._ E`r~I EE /~fiAS r C f ~ , ~v ~ __ , o ._,.._ __ ~ ~~5~?A~J~-Gr~(Zpc=-9Zas~l cL ~ ~ ~rJ - _~ 2j - ~ ?a, R L _..-_. - - ~3`, --./~_X-~._ <-_ ,1~SLi fi ~. f-~2.sr_tr!~xs ~ - --~ -1---r _ _ _ ~ -~ 1-_+ 9 ~.. -E ~ w~ ~ ~ 3a 1 30 • ~ - _ ass __ _ -- a- -- ,- _ -~--- ~ ~ -fi- - ' . -~ -- . 14 ~ = ~__ - - , --- in ~ ~ ~ I .. ~ ~-- v __ _ _._ ' i __.-.. __-....._ __ ._ -.. _. __....._.-_-. _-_-.__ ._-__,...____-_- __ .. . _ ,.__ ____ I I I I :..._ .. ... _..._ .... .. .-- ... - __...__ _ ____ -... ....__.. _._ ~ ..- .. -..-- _.__. _ __- -____ ~ t 20 i i1 1 .~1 i - ~-_- - ._. -_ I i ~s i t 26 I 27 ~ _.- _ - i ~ . ~ .. ~_..._ - -. _.. - .. 1S ~. .... .._ -._ __. _- ~~ - _ _ ___-t_... _ .._ 30 ~ I 31 _ _. J2 ' .... . i _..-. _. _... . -_ I _._i _ _. I - to _...-._. - ~' F. . . - _.__. L__-. _.. - _... T _ ' _ _._ i _ AGENDA ITEM #3B OCTOBER 22, 2001 CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES LONG TERM. AGREEMENT made and entered into this 5th day of Sentember 2001 at Atlantic Beach, Duval County, Florida, by and between CITY OF ATLANTIC BEACH, a Florida municipal corporation, 800 Seminole Road, Atlantic Beach, Florida 32233 (hereinafter "City"), and Atlantic Beach Experimental Theater , of 716 Ocean Blvd Atlantic Beach Florida (904) 246-3394. (hereinafter "Renter"). WHEREAS, Renter desires to use the following public facility: Adele Grape Cultural Center Theater and Two Dressine Rooms WHEREAS, Renter desires to use said public facility on a recurring basis such as daily, weekly, month, during a particular season, or the like, which is more than a one time use, and therefore a Long term use, and WHEREAS, the parties aze in complete agreement regarding the terms set forth herein. NOW THEREFORE, in consideration of the covenants and promises as set forth herein, and any rental payment made hereunder, and other valuable consideration, the receipt and sufficiency of which is acknowledged byboth parties, it is AGREED AS FOLLOWS: 1. Length of Rental Term: This agreement shall run from 10/1/Ol through 9/30/02. It is anticipated with this year, the project to renovate the Adele Grape Cultural Center will begin. This contract will be suspended during actual construction and it will be the responsibility of the renter to remove all belongings during this period. 2. Amount and Time of Payment: Renter, in exchange for use of the facility, shall pay to the City the annual fee of $200.00 per yeaz; at the time of signing this agreement. Such fee may be waived at the discretion of the City Manager if Renter is a governmental agency or an organization that provides a public service available to all, is non-profit in nature, and charges no user or admission fees. Renter shall provide the City with a copy of its tax exempt form or other proof or evidence satisfactory to the City Manager of Renter's non-profit status. Conditions: This agreement is made and.entered into upon the following express covenants and conditions, all and everyone of which Renter hereby covenants and agrees, with the City, to keep and perform: (a) No fees or admission costs. shall be chazged to the public unless approved in writing by the City Manages (b) No use of alcoholic beverages shall be permitted without the written permission of the City Manager. AGENDA ITEM #3B OCTOBER 22, 2001 (c) Renter shall provide to the City a copy of audited financial statements if requested. In the event audited financial statements are not available, renter shall provide all sunoortina documents with its own financial statements (d) Renter shall insure compliance with all city, state and federal laws, as well as any rules and regulations ofthe City for the government and management of the public facility, togetherwith all rules and requirements ofthe police and &re departments ofthe City. (e) Renter shall allow no discrimination based on race, sex, age, religion, national origin, disability or otherwise. (f) Renter shall make no alterations to the facility of a permanent nature without the express written consent of the City Manager. (g) Renter shall leave the facility available for use by other parties if other activities aze scheduled or upon the request of the City Staff, including moving Renter's property so that it doesn't interfere with use by other parties. (h) Renter shall be responsible for its own furnishings and equipment and shall maintain the facility in a clean and safe condition. (i) Renter shall correct any discrepancies noted by the city. Should corrective action be required by the City, such action shall be the financial responsibility of the Renter. (j) Renter shall provide a written account of all keys to the facility in possession of Renter at the end of the contract 9/3.0/01 ). Tf Renter can not account for .all keys, Renter will incur the cost of re-keying or changing of the applicable locks. One key will be provided at no cost to Renter and any additional keys will require a $50.00 per key at Renter's expense. (k) Any exclusive use shalt be asset forth below. The use ofthe facility in addition to the exclusive use periods shall be requested through the Parks and Recreation Director under the general rules, i. e., a facility may be requested for short term use by applying for such use after the 15th day of each month for a day or time period within the next month. For example, any organization requesting the short term use of a City facility in the month of February could apply for such use after the 15th day of January. (1) Renter shall maintain at all times during the lease term at Renter's cost, a comprehensive public liability insurance policy protecting the City against all claims or demands that may arise or be claimed on account of Renter's use of the premises, in an amount of at least $1,000,000 for injuries to persons in one accident, $ 1,000.000 for injuries to anyone person, and $ 1,000,000 for damages to property, the insurance shall be written by a company or companies acceptable to the City and authorized to engage in the business of general liability insurance in the State of Florida. Renter shall deliver to the City satisfactory proof or evidence of such insurance, and shall name. the City as an additional insured under said policy. AGENDA ITEM #3B OCTOBER 22, 2001 Renter may apply to the City Commission of Atlantic Beach for a waiver of this insurance requirement. The City Commission shall consider such application for waiver on a case by case basis, taking into account the length of the lease term, use of the public facility, number of persons involved in said use, cost of the insurance; and any other factors submitted by Renter which unique and particular to the Renter. (a) Renter agrees to indemnify and hold harmless the City from any and all liability, defense costs, including other fees; loss or damage which the City may suffer as a result of claims, demands, costs or judgment against it, arising from all activities engaged in by Renter in its use of the following public facility: Adele Crrage Cultural Center and Two Dressin¢ Rooms (b) Additional provisions agreed upon by the City and Renter: 4. Exclusive Use Dates and Times: Delivery of Facility: The City shall deliver the facility to Renter in good working condition, with any necessary facilities and utilities, and in a clean condition. 6. Control of Building: In renting said facility to Renter, the City does not relinquish the right to control the management and operation of the facility, and the City Manager or his designee may enter the facility and all of the demised premises at any time and on any occasion. 7. Assignment: Renter shall not assign this agreement nor suffer any use of the facility other than herein specified; nor sublet the facility or any part thereof, without the written consent of the City. 8. Default: In case the Renter shall default in the. performance of any covenant or agreement contained herein, and such default shall continue for ten (10) days after receipt by the Renter of written notice thereof given by the City, then the City, at its option, may declare this agreement ended. In that event, Renter shall immediately remove all persons and its property from the facility, and failing to do so, the City may cause such removal either with or without process oflaw, at Renter's expense. These expenses shall include, but not be limited to, reasonable attorney's fees incurred by the City, whether suit is filed or not. IN WITNESS WHEREOF, we have hereunto set our hands and official seals this day of CTLY OF ATLANTIC BEACH By: Its: "Cit}~' Date: ~ l /, S~ "- ~-DD "enter" AGENDA ITEM #3B OCTOBER 22, 2001 Liability Insurance CHU@g Declarations NameC Insured a,-,d Mzifinc Acdress :1TT_AN'I'IC:' Y.N.A(.FI L•riPLkA1EN'I iV. T"L1L•ATF~L'. IN (' IUIS'ATLANTIC BLVU.~ti> ATi.rL'v1'lC: E31i:1C4l; L1. 3223;i Predueer No. p(8h??5 Prodcrcer t'UNTA G4STLE L~i<itLAMLA A CT 71X7 tiAS'1' MA.°1:F UIkMING((AM. MI 98COa.iibQU PROllUC1:S/(.:OMP(,ECEI> OPLILA7SONS .4kE SU li7CC7 'TO'1'F[b: Ci[•T*~2,4L AG6kY:GAIh: I. [Ir11T. ' Policy Perlod Clwbb Group of Insurance Companies 7S MounraM Vlaw Road werren, IJ.! 07059 Policy Number 3575.2.1-33 •=ff9CtlVe data J.4N'Ci AkY 20, 2f )lXJ Issued by the stock insurance company inorca led below, herein Celled the company. FEDERAL INSURANCE COMPANY Incorporated under the laws of lND1ANA Fro[n: J.4NT1.4RY 20, 200(1 Ti.: IANU,4RY 2p. 2(Nj3 12:61 A.M. atantlnrA time ai Lhc Namcd G~.cumd'S msiihng ;ulttrcss shown alxn'c. ,~ .,.......,~ Y ...:,._._........,,,~ ~~,._ ._ , .. ... Liabiiit Coverage LimitOflnsurance GcNEAAL LIABILITY GENIiILP.L A(i(.+kF,G A'l't LA'IIT S 2,0!i0 i)On 1i?. (.H O(:CL1lt ILF;NCL LIMIT 3 t,(H)U,O(iU ADV ERT7CSNt,"r 1.N1URY ,tNU t'BRSQNAL. MJI LQY LIbIFF Y 1,UG0,(k~p MEI>iCA7_ IiXPC~NSL J..L~tiT 5 IO,npO !~'OIV-OV/NED AND HIRED CAR CIAB/L(T'i LACH (xY'L)MRFr2.'UG LITIFF $ LUCC.(X)0 uae;tiry lnswarn:e Iss~r Daro Jah'UARY 1l, 20pe r~.'t pagP Fore 90-0~-rllaU(Etl, L.gd) DoC:arauo.as raga t AGENDA ITEM #3B OCTOBER 22, 2001 ABET Usage. Summary Month Number of Events Number of People January 28 1100 February 16 1100 March 13 500 April (end of season) 17 870 May 3 300 June n/a n/a July 3 90 August (start of season). 22 850 September 24 1000 05/25/2©Jl 82: a5 904E 453.'.7a DGROTHrH: LL AGENDA ITEM#3B OCTOBER 22, 2001 At(antlc Beach Experimental 7'heatrx Flnancia! Statamerrts For Th® Year Ersdt-d August 39, 2601 b`Ji'15i 'LU~O1 ~~: a5 ydata5'as is uur~u iHV HcLU AGENDA ITEM#3B OCTOBER 22, 2001 Dor:,l.hy M. 8n11 1478 9P. Claraio tlalc &d- Jac:kannvillP, gL32225 Scptcmbor J4 ,. ]0a7 Ticmny Johnson, Recreation Director Lept. oY Parka & Recreation 716 Ocean Blvd. Atlantic Baar.h, FL 32233 Dear Mr. Johnson; Pf,- ..- .~-•~1....~~ x am =axing co you tnc v.i~a uil.i lcil financia~~etaternents for Atlantic Beach Experimental Theatre, fiscal year ended 8/31/01. They were prepared from the books and records of the organization. 5incereiy, Dorothy Hall,.'I'raasurer 09!:5/2001 92:45 904645334 LOFOTHi H:1L AGENDA ITEM #3B OCTOBER 22, 2001 Atlantic BaaWy EnNerfu~~ntal Theatre Balance Sheet August 31, 2001 Page 2 Uabfiifia~s an ct E urrent a 'abllttte3 FfCA Taxes Payable Withhaldinq Payable 375.90 Advaxa SaleslS©ason Tickets ~3a on Advance SaleslGafa Tickets :s0U.00 . Advance Contritwtions 1,620.00 Atlvance AUVertising 680.00 200.00 Total Current Liabdilies 3,307.90 Nom, E tit Retained Ezmings Beginning of Year 23 625 21 NPt Inrryna (Loss) Curr~ntYear , . (~ sany. Total Nct Equity 23,5g1}.3~1 Total t_iabilitlea an! Net Equity 26,852.21 _______~ Cu rani Asa _ Checking Account CertiFcate of DepositlBuilding Fund Certifrate of DepositlContinggncy Cash Box Petty Cash - CMB Prepaid Produciicn Expenses Prepaid Stamped Envelopes Prepaid Insurance Total Cun•ent Assets Gaotial Assr.4s Stage Equipment Computer Equipment. Lighting 8 Sound Equipment Camara & Gamera Case Fax Maine Total Capital Assets Totnt Asaeks °y° ' AGENDA ITEM #3B OCTOBER 22, 2001 3,424.09 10,966.73 5,254.41 100.00 200.00 377.48 270.52 925.64 21,518.87 1, C92.08 2,045.97 1, 551.77 430.54 212.98 5,333.34 26, 852.21 AGENDA ITEM #3B 05.!1Si1001 01:45 50464533'4 LuPo7TH`! HSLL OCTOBER 22,2001 ALiantfC BRHGh FY(larrimrntsl Theatre Statement of income and Exp>erzaa For the Year Ended August 31, 2t7tb1 Production Revenue Less Cost of Productions Nat production Galn Other Revenuer Dackera Program .ao5 Gaia/Sspt 99 Gala/August 2000 Grants Childrens' wor+cshops Adult WcrksricNs Mary Singleton Canter Interest Income Pfior Year Production Costs Perusal Scripts Total Other Revenue Net Operating Revenue Less Scheauiad Opera4ing Expenses Nat Revenue (Loss] 22,934.90 1V,tit~.57 1 Y,'LhU.33 2.845.OD 2,350.00 262.23. ~ D,75o.ao ~J,vvu. W ) 80.00 30.00 734.59 (110.27) (109.0,5) 11,831.90 24,082.23 24,163.13 (80.90) 0~'^5; 2001 03:11 3©45153374 LOkUTH\~~L Atlantic Beach Ezoertmantal Theatre Schedule of Operating Expenses For the Year Ended August 31, 24Q1 Salaries Payroll tax Bank Charges Copses Flowers, Ent, & Miscellaneous Leaae Newsletters Phone Phone Directory Advertising Photo & Camera Supplies P. O. Box Reef Postage and Envelopes Storage Annual Report Fee Camera Repair Christmas Cards Light & Sound Update Office Supplies Occupational Licenses Merr~ership/AACT Liabiilty Insurance Officers & Directors lnsurence Donations Subscriptions. Total Operating Expenses AGENDA ITEM #3B OCTOBER 22, 2001 14739.96 1,221.59 60.00 101.42 213.77 200.00 63.90 1,972.16 216.00 . 206.47 108.00 720.07 1,141.00 61.25 116.00 93.35 768.00 421.28 94:30 60.00 534.61 975A0 25.00 50.00 24,163.13 AGENDA ITEM #3B OCTOBER 22, 2001 CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES LONG TERM AGREEMENT made and entered into this 5th day of Sevtember 2_001 at Atlantic Beach, Duval County, Florida, by and between CITY OF ATLANTIC BEACH, a Florida municipal corporation, 800 Seminole Road, Atlantic Beach, Florida 32233 (hereinafter "City"), and Sandra Phillips of 58 7efferson Ave. Ponte Vedra Beach. Florida 32082 (904) 273-7418 (hereinafter "Renter"). WHEREAS, Renter desires to use the following public facility: Tennis Courts at Russell Park and, WHEREAS, Renter desires to use said facility on a recurring basis such as daily, weekly, monthly, during a particular season, or the like, which is more than a one time use and therefore a long term use, and WHEREAS, the parties aze in complete agreement regazding the terms set forth herein. NOW THEREFORE, in consideration of the covenants and promises as set forth herein, and any rental payment made hereunder, and other valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, it is AGREED AS FOLLOWS: 1. Length of Rental Term: This agreement shall run from 10/1/Ol through 9/30/02. 2. Amount and Time of Payment: Renter, in exchange for use of the facility, shall pay to the. City the annual fee of $200:00 per year at the time of signing this agreement. Such fee may be waived at the discretion of the City Manager if Renter is a governmental agency or an organization that provides a public service available to all, is non-profit in nature, and charges no user or admission fees. Renter shall provide the City with a copy of its tax exempt form or other proof or evidence satisfactory to the City Manager of Renter's non-profit status. Conditions: This agreement is made and entered into upon the following express covenants and conditions, all and everyone of which Renter hereby covenants and. agrees, with the City, to keep and perform: (a) No fees or admission costs shall be chazged to the public unless approved in writing by the City Manager. (b) No use of alcoholic beverages .shall. be permitted without the written permission of the City Manager. AGENDA ITEM #3B OCTOBER 22, 2001 (c) Renter shall provide to the City a copy of audited financial statements if requested. (d) Renter shall insure compliance with aU city, state and. federal laws; as well as any rules and regulations of the City for the government and management of the public facility, together with all rules and requirements ofthe police and fire departments ofthe City. (e) Renter shall allow no discrimination based on race, sex, age, religion, national origin, disability or otherwise. (f) Renter shall make no alterations to the facility of a permanent nature without the express written consent of the City Manager. (g) Renter shall leave the facility available for use by other parties if other activities are scheduled or upon the request of City staff. This may include removal and storage of Renter's property.: (h) Renter shall be responsible for its own furnishings and equipment and shall maintain the facility in a clean and safe condition. (i) Renter shall correct any discrepancies noted by the city. Should corrective action be required by the City, such action shall be the financial responsibility of the Renter. (j) Renter shall provide a written account of all keys to the facility in possession of Renter at the end of the contract ( 09/30/02 ). If Renter can not account for all keys, Renter will incur the cost of re-keying or changing of the applicable locks. One key will be provided at no cost to Renter and any additional keys will require a $50.00 per key at Renter's expense. (k) Any exclusive use shall be as set forth below. The use of the facility in addition to the exclusive use periods shall be requested through the Pazks and Recreation Duector under the general rules, i.e.; a facility may be requested for short term use by applying for such use after xhe 15th day of each month for a day or time period within the next month. For example, any organization requesting the short term use of a City facility in the month of February could apply for such use after the 1 Sth day of January. (1) Renter shall maintain at all times during the lease term at Renter's cost, a comprehensive public liability insurance policy protecting the City against all claims or demands that may arise or be claimed on account ofRenter's use of the premises, in an amount of at least $1.000.000 for injuries to persons in one accident, $ 1.000.000 for injuries to any one person, and $ 1.000.000 for damages to property,. the insurance shall be written by a company or companies acceptable to the City and authorized to engage in the business of general liability insurance in the State of Florida. Renter shall deliver to the City satisfactory proof or evidence of such insurance, and shall name the City as an additional insured under said policy.