Exh 3B Part 3AGENDA ITEM #3B
OCTOBER 22, 2001
Renter may apply. to the City Commission of Atlantic Beach for a waiver of this
insurance requirement. The City Commission shall consider such application for
waiver on a case by case basis, taking into account the length of the lease term, use
of the public facility, number of persons involved in said use,. cost of the insurance,
and any other factors submitted by Renter which unique and particular to the Renter.
(a) Renter agrees to indemnify and hold harmless the City from any and all
liability; defense costs, including other fees, loss or damage which the City
may suffer as a result of claims, demands, costs or judgment against it,
arising from all activities engaged in by Renter in its use of the following
public facility: Tennis Courts at Russell Park
(b) Additional provisions agreed upon by the City and Renter:
4. Exclusive Use Dates and Times:
Delivery of Faciliri: The City shall deliver the facility to Renter in good working
condition, with any necessary facilities and utilities, and in a clean condition.
6. Control of Building: In renting said facility to Renter, the City does not relinquish
the right to control the management and operation of the facility, and the City
Manager or his designee may emer the facility and all of the demised premises at any
time and on any occasion.
Assignment: Renter shall not assign this agreement nor suffer any use of the facility
other than herein specified, nor sublet the facility or any part thereof,. without the
written consent of the City.
8. Default: In case the Renter shall default in the performance of any covenant or
agreement contained herein, and such default shall continue for ten (10) days after
receipt by the Renter of written notice thereof given by the City, then the City, at its
option, may declare this agreement. ended. In that event, Renter shall immediately
remove all persons and its property from the facility, and failing to do so, the City may
cause such removal either with or without process oflaw, at Renter's expense.. These
expenses shall include, but not be limited to, reasonable attorney's fees incurred by
the City, whether suit is filed or not.
IN WITNESS W$EREOF, we have hereunto set our hands and official seals this
day of
CITY OF ATLANTIC BEACH Date: c Ci ~ ! S ~ O I
--~~-
By:
Its:
"City"
~~.(i~,L
"Renter"
AGENDA ITEM #3B
OCTOBER 22, 2001
TENNIS PROGRAMS AT RUSSELL PARK
The tennis programs at Russell Park have seen a steady
growth from October of 2000.when the first programs were
implemented. I began by offering Junior Cliniis for children
ages 5 and above on Monday and Wednesday afternoons
and Free Clinics on Friday afternoons for the residents of
Atlantic Beach. The Monday and Wednesday session were
attendedby a total of about ten children which ran for a six
week program - On Monday nightsfrom 6-8pm I offered adult
clinics. The revenue collected and numbers that attended are
as follows:-
Monday 9-loam 3 children@$30.00 90.00
Monday 4-6 6 children @560.00 ~ 360.00
Monday 6-7 4 adults @$60.00 240.00
Monday 7-8 2 adults @ $60.00 120.00
Wednesday 4-5 4 children @ $60.00 240.00
Fridays 4-5:30 15 children-no charge N/C
Total Amount Generated for 6 week period $1050.00
(October thru November 20 00)
During the months of Novemberand December onthe last Friday of
the month a Free Tennia Doubles Round Robin was organized for
6-8pm for Adults - We had a total of 15 people participate.
The Adult and Junior Programs slowed down during the winter time and
resumed again in. March.
Monday 4-5
Monday 6-7
Monday 7-8
Tuesday 4-3
Tuesday 5-6
Thursday 4-5
Friday 4-5:30
3 children @ $60.00
4 adults @ 560.00
2 adults @ $60.00
3 children @ $60.00
9 children @ $60.00
3 children.@ 560.00
12-13 children n/c
180.00
240.00
120.00
180.00
240.00
180.00
n/c
Total revenue for six weeks $1140.00
(March thru April) _
On Saturday May 20th a Free Tennis Clinic was given for the children
at Russell Park from 9-11am - 21 children attended.
New Clinics began in May:-
Monday 5-6 2@ $60.00 120.00
Monday 6-7 ~ 5@ 560.00 300,00
Monday 7-8 2@ $60.00 120.00
Tuesday 4-3 3@ $60.00 180.00
Thu rs day4-5 4@$60.00 240.00
Thursday 5:30-6:30 2@560.00 120.00
TOTAL (6 week period)
$1080.0-0
During summer the programs were minimal and only the adults
clinics on. Monday night remained - and it was done on a "pay
as you play basis" During Julyand August the revenue generated
was S360.00
AGENDA ITEM #3B
OCTOBER 22, 2001
Programs began again in September and the numbers are as follows:-
Monday 4:30-5:30 E children
Monday 5:30-6:30 5 children
Monday 6:30-7:30 4 adults
Monday 7:30-8:30 2 adults
17 @ 560.00=$1020for-six weeks.
Beginning in October on Sunday afternoon from 4-5:30 I will be
running a Rallyball junior team tennis season for six weeks.
I have 22 children signed up so far.
I feel that the programs are growing and I hope to try and organize
some adult leagues by next year. If you need anymore information
you call contact me, Sandra Phillips at 273 7418 - Thank you.
AGENDA ITEM #3B
OCTOBER 22, 2001
Tennis Schedule Agreement
To begin October 1, 2001
Monday 3:OOPM-8:30 PM ~
Tuesday B:OOAM-6:00 PM
. Wednesday S:OOAM-b:00 PM
Thursday 8:OOAM-6:00 PM
Friday 8:OOAM-6:00 PM
Saturday OFF
Sunday 3:OOPM-8:30 PM
AGENDA ITEM #3B
OCTOBER 22, 2001
ac~RD, CERTIFICATE OF LIABILITY INSURANCE o~ /o>°r~~~~GDm,
PRODUCER (843) 785-7733 ~ (843)686-4369 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Coastal Plains Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER: THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ,
S Bo:-: Circle ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Hilton Head Island, SC 29928
INSURERS AFFORDING COVERAGE
INSURED U. S. Pro essiona Tennis INSURER A: ESSeX Insurance Company
Registry INSUasRe: Evanston Insurance Company
P.O. BOX 4739 INSURER C'.
Hilton Head, SC 29938 INSUREao: '
I INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE 6EEN ISSUED TO THE INSURED~NAMED ABOVE FOP. THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CCNTRgCT CR OTHER DOCUMENT WITH RESPECT TO W RICH THIS CERTIFICATE MAY BE ISSUED OR
auY PERYAIN. THE INSURANCE AFFORDED BY THE POUCtE<_bESCRIeEO HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHCWN MAV HAVE BEEN REDUCED BY PAID CLAIMS.
IN5R
LTR 1
I TYPE OF INSURANCE
POLICY NUMBER POLICY EFFECTIVE
GATE IMM1VGOMt POLICY EXPIRATION
DATE MM/00/YY I
LIMITS
GENERAL LIABILITY 3CD3708 Ol/Ol/2000 O1/Ol/2001 EACH OCCURRENCE s 2,000,00(
X COMfnERCIAIGENERALLIABILITY FIRE DAMAGE (Anyonefre) S SO,OO(
ClAIMS.MADE OCCUR MEO EXP (Any ane persanl S
A SOD. DEDUCTIBLE PERSONALaAOVIwuaY s 2,000,OOC
GENEPALAGGREGATE S Z,000,OOC
GEN'L AGGREGATE LIMIT APPLIES PER: ER CLSIM PRCOUCTS-COMP/OP AGG S 2,000, OOC
X POLICY PRO-
JECT LOC
gUT OMOeILE LIABILITY COMBINED SINGLE LIMIT
S
ANV AUTO lEd 3mGentl
ALL OW NED AUTOS BODILY INJURY S
SCHEDULED AUTOS (Per Oersanl
HIRED AUTOS
BODILY INJURY
S
NON-0wNEO AUT05 fPer zcn0en0
PROPERTY DAMA c S
(Per acuaenp
GAR AGE LIAHILfTY AUTO ONLY . EA ACCIDENT 3
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY:' AGG 3
EXCESS U481LITY I X08W248499 01/01/2000 O1/O1/2001 EACH OCCURRENCE s 2,000, OOC
X OCCUR ^ CLAIMS MADE ACC..^.EGATE S 2 , OOO , OOC
6 s
OEOUCTIeLE 3
RETENTION S $
wORKER$ COMPENSATION ANO U -
TORY LIMITS ER
EMPLOYERS' LIABLLtTY
E.L: EACH ACCIDENT
3
EL 06EA5E-EA EMPLOYE 5
E.L. DISEASE ~ POLICY Ul.IIT S
- OTHER 3CD3708 Ol/Ol/2000 01/01/2001 Sublimit
exual Physical Abuse
A ~ SI00,000 Each Claim
SZ00,000 Agreegate
DESCRIPTION OF OPERATION$/LOCATIONSNEHICLE$/ECCLVStONS AOOED 8Y ENOOR$EMENTSPECIAL PROVI$ION$
Sandra Phillips ,USPTR MEMBER
Effective: May 30, 2000
CERTIFICATE HOLDER Ap01TIONAL INSURED: wSURER LETTER: CANCELLATION
SHOULD ANY OF THE geOVE DESCRIBED POLICIES HE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Sandra Phillips Tenn?S SerV2ceS LO GAYS wRTi EN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEPT,
FlOrlda
Ponte Vedra Beach
, BUT FAILURE TO Mal SUCH NOTICE SNALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KING UPON THE COMPANY, ITS AGENTS OR REPRESENTATrvES.
AUTHORIZED REPRESENTATIVE
_._ - -l9f ~ e / ..
AGENDA ITEM #3B
OCTOBER 22, 2001
CITY OF ATLANTIC BEACH
RENTAL CONTRACT FOR PUBLIC FACILITIES
LONG TERM
AGREEMENT made and entered into this 17th day of September 2001,
at Atlantic Beach, Duval County, Florida, by and between CITY OF ATLANTIC BEACH, a
Florida municipal corporation, 800 ,Seminole Road, Atlantic Beach, Florida 32233 (hereinafter
"City"), and Habitat for Humanity of the Jacksonville Beaches , of 716 Ocean Blvd Atlantic Beach
Florida (904) 241-1222 (hereinafter "Renter").
WHEREAS, Renter desires to use the following public facility:
Jordan Park Communit~Center 1671 Francis Avenue, 4 offices and joint use of common
WHEREAS, Renter desires to use said pubhc facility. on a recurring basis such as daily,
weekly, monthly, during a particulaz season, or the like, which is more than a one time use,
and therefore a long term use, and
WHEREAS, the parties aze in complete agreement regarding the terms set forth herein.
NOW THEREFORE, in consideration of the covenants and promises as set forth herein,
and any rental payment made hereunder, and other valuable consideration, the receipt and
sufficiency of which is acknowledged by both parties, it is
AGREED AS FOLLOWS:
1. Length of Rental Term: This agreement shall run from 1011/O1 through 9130/21.
2. Amount and Time of Payment: Renter, in exchange for use of the facility, shall
pay to the City the annual fee of $200.00 at the time of signing this agreement. Such
fee may be waived at the discretion of the City Manager if Renter is a governmental
agency or an organization that provides a public service available to all, is non-profit
in nature, and chazges no user or admission fees. Renter shall provide the City with
a copy of its tax exempt form or other proof or evidence satisfactory to the City
Manager of Renter's non-profit status.
Conditions: This agreement is made and entered into upon the following express
covenants and conditions, all and. everyone of which Renter hereby covenants and
agrees, with the City, to keep and perform:
(a) No fees or admission costs shall be charged to the public unless approved in
writing by the City Manager.
(b) No use of alcoholic beverages shall be permitted without the written
permission of the City Manager.
(c) Renter shall provide to the City a copy of audited financial statements if
requested. In the event audited financial statements aze not available, renter
AGENDA ITEM #3B
OCTOBER 22, 2001
shall~rovide all supportinn documents with its own financial statements.
(d) Renter shall insure compliance with all city, state and federal laws, as well as
any rules and regulations of the City for the government and management of
the public facility, together with all rules and requirements of the police and
fire departments of the City.
(e) Renter shall allow no discrimination based on race, sex, age, religion, national
origin, disability or otherwise.
(f) Renter shall make no alterations to the facility of a permanent nature without
the. express written consent of the City Manager.
(g) Renter shall leave the facility available for use by other parties if other
activities are scheduled or upon the request of City staff. This may include
removal and storage of Renter's property.
(h) Renter shall be responsible for its own furnishings and equipment and shall
maintain the facility in a clean and safe condition.
(i) Renter shall correct any discrepancies noted by the city. Should corrective
action be required by the City, such action shall be the financial responsibility
of the Renter.
(j) Renter shall provide a written account of all keys to the facility in possession
of Renter at the end of the contract 9/30/21 If Renter can not
account for all keys, Renter will incur the cost of re-keying or changing of the
applicable locks. One key will be provided at no cost to Renter and any
additional keys will require a 50.00 per key at Renter's expense.
(k) Any exclusive use shall be as set forth below. The use of the facility in
addition to the exclusive use periods shall be requested through the Parks and
Recreation Director under the general toles, i.e., a facility may be requested
for short term use by applying for such use after the 15th day of each month
for a day or time period within the. next month. For example, any
organization requesting the short term use of a City facility in the month of
February could apply for such use after the 15th. day of January.
(I) Renter shall maintain at all times during the lease term at Renter's cost, a
comprehensive public liability insurance policy protecting the City against
all claims or demands that may arise or be claimed osaccount of Renter's
use of the premises, in an amount of at least $1.000,000 for injuries to
persons in one accident, $ 1.000.000 for injuries to any one person, and $
1.000.000 for damages to property, the insurance shall be written by a
company. or companies acceptable to the City and authorized to engage in
the business of general liability insurance in the State of Florida. Renter
shall deliver to the City satisfactory proof or evidence of such insurance,
and shall namexhe City as an additional insured under said policy.
AGENDA ITEM #3B
OCTOBER 22, 2001
Renter may apply to the City Commission of Atlantic Beach for a waiver of
this insurance requirement. The City Commission shall consider such
application for waiver on a case by case basis, taking into account the
length of the lease term, use of the public facility, number of persons
involved in said use, cost of the insurance, and any other factors submitted
by Renter which unique and particular to the Renter.
(a) Renter agrees to indemnify and hold harmless the City from any and all
liability, defense costs; including other fees, loss or damage which the City
may suffer as a result of claims, demands, costs or judgment against it,
arising from all activities engaged in by Renter in its use of the following
public facility: Jordan Pazk Community Center
(b) Additional provisions agreed upon by the City and Renter: The amount of
payment'has been reduced to $1 00 per year. The Citv Commission
approved a 20 veaz contract.
4. Exclusive Use Dates and Times:
5. Delivery of Facility: The City shall deliver the facility to Renter in good working
condition, with any necessary facilities and utilities, and in a clean condition.
6. Control of Building: In renting said facility to Renter, the City does not relinquish
The right to control the management and operation of the facility, and the City
Manager or his designee may enter the facility and all of the demised premises at any
time and on any occasion.
Assignment: Renter shall not assign this agreement nor suffer any use of the facility
other than herein specified, nor sublet the facility or any part thereof, without the
written consent of the City.
8. Default: In case the Renter shall default in the performance of any covenant or
agreement contained herein, and such default shall continue for ten (10) days after
receipt by the Renter of written notice thereof given by the City, then the City, at its
option, may declare this agreement ended. In that event, Renter shall immediately
remove all persons and its property from the facility, and failing to do so; the City may
cause such removal either with or without process of law, at Renter's expense. These
expenses shall include, but not be limited to, reasonable attorney's fees incurred by
the City, whether suit is filed or not.
IN WTTNESS WHEREOF, we have hereunto set our hands and official seals this
day of
CITY OF ATLANTIC BEACH Date:'
Its: ~ ~C =-F.ci~ ~/ V V`-o ~L.--
"City" "Renter"
AGENDA ITEM #3B
OCTOBER 22, 2001
r~Glt~fE7V'&'
AG~d.LSi~r.Td7' made and ent~.;d into [his $ day of .+1@~n..a r'N 2000, by and
bttween tt,c C~'i'~' Os 3TZ,A.ro'TZC P,r.~4.CH, ~b fJkZED ~., a z1cr.'.da m ~} carpotation
(hc*-~in3ftrl 'C..y"), and Fl~iBi:AT FC3R "r~SJ1~fAi1T'fY OP TffE JACKSC}NVCE.I.E
SE~.CT3r_S, Ti`iC., a Plaada corporadcn (he~r>after "H3bLAt")_
~~fL=~tE.4S, the Cin• znd l-tabi~t desi*t co work togt::ha to construct the Irrrdan Park
Community Cen~ in Sordan Park, which is lofted in Adznac &:..ott, rlctlG'a., ar_d
~'i'EikrE.4S, :Rabi_t sr,ti d~:ien ar,d cenmvc. tr,c Sa;dan Fark CotTm~~.iry Center and tl'~.d
City siull p•.uchase a1( mate.ciais nw:.s~I-y fcr mid censtricdcn at a cost ra to cticrr 590,OCo.Cd,
and
F~'1-~. ::~, :}:e c^:L:.~:pttal fL--n for the cnru-Caction o.` c};e iord~: Far.: Community
Cent¢ ua; >aproved by the City Cc .;missicm of Atlantic Sca.4 at i`5 rcguizr mri%ing held rt
.ugust 14, Zt~:t?, and fin~~~ p'zs have b:~t submir.~ to eYc Ciz}~ ;.rtd aop~vV'+, and ciz pi*des are
cou• r:~y to pcc>-.:3.--9 with the cc~cucuc:ion of said com:nuniy w°-ucc.
NQ~'t` I1 ~,T2E'r'OI~.:,n convdcradon of ~~e :nunsal cavc..an~ and p:om:s=s as set fcn.'~
herein, and other ti•aluable c~~LSideraricn, trc r:c~gt and sufficiency of which is hereby
a:d.^towlcdged, chc patti~'~.' z~ as foIlows:
!. H:.hitat s.`Lall erw.-and bt_:d for tr~ City on the City's ?and des~bed is 7ordan Par3c
a ooLnrnuni~y Dater, to be'a~tnv~ zs Tord?+t Park Communry Center, in a good and r~orYtnarilil~
manna, and in all rests m the saasfzcdon of the. City, and shall supply all n~xr_ssary labor and
tcels, but net tnateriats, 'for that gtLipase, said comrnurLiry center to be erected and built in zll
resp~:LS iit acrozdance with the plans and sp~;i{cations agpmt~ed by the qty.
2. Habitat shell mmpxr_, the w'tip1: of tcc work herein pzvvidcd for and remove ail
sunIus mar~ia.l, p1an1, and rubbish oif the gremi_~s, not later ti>zn the ~''C' day of
.C1 c.~l-al~~- . 2.OG'1, unless p;cvc:taG by 3cadmL, wither, stzik~s, nr al+rraeons cr additons
ezderci by the City in waiting, er ot?i~ t~.hnabL-. cave.
3. The City shall, ~. is owr cost and in a tctzl amount not to eacfzd 59i),~O.CO,
prmide the materials essential for the u•orl; c;c-¢on and cample~on of the Jord2n Park
Community Crntrs in such rnanner as to rot d:1ar chc cnmpxdon theteof, a,:d s~,~it obtain the
n~e;2n• perrnia and zancrion frog the Wiper authoLidcs in regard to said work F3.nbitat s.'iali be
:rspoitu6lc fur aA zrsa'P.;7i~ dcLixrJed by the Gty ea rho premises.
a. Aabiut shall subnut c~iciically to tSe City the list of nec~SA.rv tnatcisls for the
ccns:rtrcaan of tra Sordan Fart% Community Centr, so that the Ci;y tray zcquirc .said maLPxisls
under i!; normal purchasing p:r~us.
~. ,:r.y ait.net;ans ar,d ad~~bon.r to the ~o:k cJla'1 for by the piz~s .•~ srrxifica:.ons
at~r.'=cJ by tL`~ CcR• s`ta.;1 be _.:..-~i.~~ c;.d <i~;: i F. • F ~ '>
._ : -:
/-
~,
AGENDA ITEM #3B
OCTOBER 22, 2001
6. Habit2c sr,!I to solely zespzatsible for the s?.fcty of the amstn:ctinn pzemis,s and
:..all ltdenvtify and hald the C;ty h.;.t:ntess from zny anri aSI claims ari?ing aut of the construction
of the 7ord2n Patic Commutity Ceates. I-fabitat shat be solrly respcnsihl~ fc+r ~~y and all x~quired
inst:.zncz covE.~z~s,tncluding, but not limitcxt to, ~vall~rs comzxasarion, iS agpiicahle, and shat
sderruu(y and hold the CS:y hzrm!ess from any c?a:ms in connection the.~wi(h.
7. ?n ccn:~idcz2o:^. of Hvit:t's conse~~ctnn of the Icrrdar Para Cornmuairy Canter,
upon cxn~plrinn of said cornrauni~}~ center, ch` Cit} shall 1~_'.s^.a covor. of ;hc cmt.r co FZ~irdt
for aft;r,: ;pace ai the race o: 51.E per ye`! for a ~riai of tw~y (20) yc3rs.
L~7 FPS:T+r.SS ;~^ry'~.L`Jti, the GL:'lcs he_~:, Ik~z sec their Pcv^.ds and :~?> zs of t,~~ date.
?t:Si zbove w'ri~t°n.
CI"P' vF A.TL',t~'liC BEACu
r~=.tS_ FT FC°..i-iL-hL;.2~'T CY Gx i~N.y
7 Ci:SO:~*LTLLE B:::iC~LS. >r1C.
B~
Iz:ncs t`~,`` ir,:~son; U.y ~Sz:ag°,r
,',
"CITY"
w Gd 0 ~ t/ "v~pc.(i~.
(~AYC.+coD ~'l . ~fIGL
1~5_~~--'/bc~ .~
"FiABiTAT`
APFrRGVED AS T~ FO.'tM.4ND CQ_TLRECTT~tn.SS:
~i C. la~< , psi.
G~n,,Attn y
AGENDA ITEM #3B
OCTOBER 22, 2001
September 28`h, 2001
City of Atlantic Beach
Since 1991, Beaches Habitat has built 75 new homes serving over 220 family members.
Upon completion of our construction program in the Donner area of Atlantic Beach, we
will have over 50 homes in this area alone.
The Jordan Park Community Center will be used full time by Beaches Habitat. We will
occupy the four offices on the right side of the facility (facing the building) ahd the
reception area inside the door on the right hand side of the building.
An educational computer lab will be inside the reception area which can be used for
either Habitat or city programs. In addition the small conference center on the right hand
side of the building should be used by either the city or Beaches Habitat.
~ ~ ~
Ralph arcello
Executive Director
AGENDA ITEM #3B
OCTOBER 22, 2001
Habitat for Humanity
Of the Jacksonville Beaches, Inc.
Financial Statements
Fiscal Year Ending
06/3 0/00.
AGENDA ITEiVI #3B
OCTOBER 22, 2001
EDWIN E. BORDERS, JR.
CERTIFIED PUBLIC ACCOUNTANT
.1494 BLUE HERON LANE EAST
JACKSONVILLE BEACH, FLORIDA 32250
November 20, 2000
Board of Directors
Habitat for Humanity ofthe 3acksonville Beaches, Inc.
Atlantic Beach, Florida 32233
I have reviewed the accompanying statement of assets, liabilities, and fund balance of Habitat for
Humanity of the Jacksonville Beaches, Inc, as of Lune 30, 2000, and the related statement of
revenue, expenses, and changes in fund balance and statement of cash flows for the year then
ended, in accordance with standazds established by the American Institute of Certified Public
Accountants. All information in these financial statements is the representation of the officers of
Habitat for Humanity of the Jacksonville Beaches, Inc.
A review consists principally of inquires of association officers and analytical procedures applied
to financial data. It is substantially less in scope than an audit in accordance with generally
accepted auditing standards, the objective of which is the expression of an opinion regazding the
financial statements taken as a whole. Accordingly, I do not express such an opinion.
Based on my review, I am not aware of any material modifications that should 6e made to the
accompanying fmancial statements in order for them to be in conformity with generally accepted
accounting principles.
C:-
1~
Edwin E. Borders, Jr.
Certified Public Accountant.
AGENDA ITEM #3B
OCTOBER 22, 2001
Habitat for Humanity of the Jacksonville Beaches Inc.
Statement of Assets, Liabilities ,and Fund Balance
As of 06/30/2000
Assets
CurrenfAssets
Cash on Hand-Operating
Cash on Hand-Escrow
Accounts Receivable
Mortgages Receivable-Current
Prepaid ExpenseslDeposits
Construction in Progress
Total Current Assets
Inventory of Property
Plant & Equipment (.Jet of Depreciation of $11..633.46)
Mortgaaes Receivable-Long Term
Total Assets
Liabilities and Fund Balance
Current Liabilities
.Escrow for Homeowners (Maintenance & Repair)
Payroll Tax Withholdings
Accrued Expenses
Down Payments Received
Short Term Debt (SHOP Funds)
Total Current Liabilities
Lona Term Liabilities
Impact Fees Owed $ 3,441.74
Note Payable $ 5,000.00
Total Long Term Liabilities
Fund Balance
Total Liabilities and Fund Balance
$ 231,886.51
$ 22,744 .05
$ -
$ 98,000 .64
$ -
$ 275,350 .01
$ 627,981 .21
$ 126,974.72
$ 18,987.23
$ 1,706,124.20
$ 2,480,067.36
$ 21,606.27.
$ 998.68
$ 99,905.90
$ 2,500:00
$ 6,196.19
$ 131,207.04
$ 8,441.74
$ 2,340,418.58
$ 2,480,067.36
See accompanying notes to financial statements
AGENDA ITEM #3B
OCTOBER 22, 2001
Revenue
Expenses
Habitat for Humanity of the Jacksonvifie Beaches Inc.
Statement of Revenue, Expenses, & Change in Fund Balance
Fiscal Year Ending 6/30/2000
Cash Donations $ 705,932.20
Home Sale .Revenue $ 626,856.13
In-Kind Donations $ 15,970.00
Special Events $ 29;943.97
Sale of Products 8 Services $ 792.00
Other Revenue $ 13,053.49
Total Revenue $ 1,392,547.79
Construction Expenses (Incluoes 2 employee salaries) $ 596,579.22
General Expenses
Bank Fees $ 400.60
Depreciation $ 3,419.00
Office Equip. 8 Furniture $ 6,149.46
Office Supplies $ 4,618.69
Postage & Delivery $ 3,410.00
Professional Fees $ 919.25
Publications $ 734.16
Services & Other Misc. $ 8,983.00
Telephone $ .2,780.24
Total General Expenses $ 31,414.40
Fund Raising Expenses $ 4,613.84
Educational Program Expense $ 1,262.64
Administrative Salary 8 Related Expense $ 40,807.63
Tithe to Habitat International $ 5,575.00
Total Expenses $ 680,252.73
Excess of Revenue over Expenses $ 712,295.06
Fund Balance-Beginning of Year (Adl.-122.89) $ 1,628,123.52
Fund Balance-End of Year $ 2,340,418.58
See accompanying notes to financial statements.
AGENDA ITEM #3B
OCTOBER 22, 2001
Habitat for Humanity of the Jacksonville Beaches Inc.
Statement of Cash Flows
.Fiscal Year Ending 6/30/2000
Sources of Funds
Excess of Revenue Over Expenses $ 712,295.06
Depreciation $ 3,419.00
$ 715,714.06
Uses of funds
Increase in Accounts & Mortgages Receivable-Current $ (30,048.67)
Increase in PP&E $ (21;136.00)
Increase in Inventory of Property $ (110,415.97)
Increase in Mortgages Receivable-Long Term $ (513,356.26).
Increase in Current Liabilities $ 73,006.22
Decrease in Impact Fees/Notes Payable $ (5,499.52)
$ (607,450.20)
Net Cash Provided by Operating Activities. $ 108,263.86
Beginning Cash Balance $ 146,366.70
Ending Cash Balance $ 254,630.56
AGENDA ITEM #3B
OCTOBER 22, 2001
Habitat for Humanity of the Jacksonville Beaches, Inc.
Notes to Financial Statements
Note 1: Summary of Significant Accounting Policies
Habitat for Humanity of the Jacksonville Beaches, Inc. is a not for profit corporation
organized under the taws of the state of Florida. Its purpose is outlined in the articles of
incorporation filed on November 28, 1990
To ensure observance of limitations and restrictions placed on the use of resources
available to the organization; the accounts of [he organization are maintained in
accordance with the principles of fund accounting. This is the procedure in which
resources for various purposes are classified for accounting and reporting purposes into
funds established according to their nature and purpose.
Note 2: Depreciation
Plant and equipment assets are recorded at their cost and depreciated using the straight-
line method over their estimated useful life.
Note 3: Note Payable
In January of 1994, the organization received a non interest-bearing loan from the
Housing Authority of Duval County for $25,000. The loan is repayable at the end of 7
years. In 2000, $5,000 of the loan was repaid to the Housing Authority.
Note 4: Income Tases
The organization is exempt from federal income ta~c under Section 501D3 of the internal
Revenue Code.
Note S: Special Adjustment
In accordance with Habitat for Humanity Internatiorial's accounting policies, Beaches
Habitat includes all construction work underway but not yet complete in an asset account
"Construction In Progress". Both the revenue and expense for the construction of a new
home is recognized when the home is sold to the homeowner of closing. A reconciliation
of the "Construction in Progress" account indicated that the balance in the asset account
did not reflect the correct dollar value of current work in progress. To correct this error, a
one-time adjustment of $20,22733 was made to credit construction expense with a
conesponding debit to "Construction in Progress". Cash balances were not affected.
09.=:,4/Ol 1tl: 17_FAY 973 aZ5 9ti(15 __
AGENDA ITEM #3B
OCTOBER 22, 2001
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