Exh 8DAGENDA ITEM #8D
NOVEMBER 12, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Professional Engineering Services -Assessment of the Atlantic Beach
Floridan Aquifer Production Wells
SUBMITTED BY: Donna Kaluzniak, Utility Direct
DATE: November 1, 2001
BACKGROUND: .The City is in the process of renewing the potable water Consumptive Use
Permit for the Atlantic Beach and Buccaneer districts through the St. Johns River Water
Management District (SJRWMD). During a.pre-application meeting, the SJRWMD noted that
the City would be required to perform geophysical and video logging of our eight wells as part of
the permitting process. This process includes pulling the well pumps, inspecting and televising the
wells, and measuring various pazameters to determine the integrity of the well casings and sanitary
seals, checking for voids in the open hole sectiom of the wells, and determining their overall
condition.
Camp, Dresser & McKee (CDM) is assisting the City in the permitting process and staff requested
a proposal to perform the above work and provide an analysis and recommendations based on
their findings for the four wells in the Atlantic Beach District. The City Commission approved
geophysical and video logging of the four wells in the Buccaneer District in August 2001, and this
work has been completed.
CDM has submitted a proposal to perform the above work in the amount pf $39,597. The scope
and cost for the four Atlantic Beach wells are exactly the same as for the previously approved
Buccaneer District wells. CDM will. use W. Earl Floyd & Son, the contractor who has performed
the majority of our well installation and repair work, to pull the wells and conduct the video and
geophysical logging. CDM will provide a professional geologist to be on-site during this work, to
observe and review the findings and make recommendations for well repairs, rehabilitation or
replacement. CDM will provide drawings for any modifications recommended or made during the
project. The expected time to complete. this work is 2 - 3 days per well.
If the findings show that immediate repairs or modifications aze needed, staff would like to
perform this work immediately, while the wells aze akeady off-line and the pumps pulled, if
possible. For this work, the City would contract directly with W. Earl Floyd & Son, at a rate of
$85.00 per hour; plus materials in an amount not to exceed $20,000.
BUDGET: A total of $70,000 was budgeted in the Water Utility Fund, under account number
400-5502-533-6300 for this work.
AGENDA ITEM #SD
NOVEMBER 12, 2001
RECOMMENDATION: Award the contract for Assessment of the Atlantic Beach Floridan
Aquifer Production Wells to Camp, Dresser & McKee in the amount of $39,597, and authorize
the City Manager to sign the contract. Authorize staff to proceed with any necessary repairs not
to exceed $20,000, with a follow up report on the activities and costs as soon as they are
avaIlable.
ATTACHMENTS: 1. Proposal from Camp, Dresser & McKee.
REVIEWED BY CITY MANAGER: _~ - ~-
AGENDA ITEM #8D
NOVEMBER 12, 2001
This is EXHIBIT A.2, consisting of 2 pages,
referred to in and part of the Agreement
between OWNER and ENGINEER for
Professional Services dated Decemberl2,
2000.
Initial:
OWNER
ENGINEER
ENGINEER'S Services
Article 1 of the Agreement is amended and supplemented to include the following agreement of
the parties. ENGINEER shall provide Basic and Additional Services asset forth below.
PART 1-BASIC SERVICES
CDM Project No.:
Title of Project: Assessment and Maintenance of the Atlantic Beach Floridan Aquifer
Production Wells
1.0 DESCRIPTION OF TASK ORDER
The work effort to be completed by CDM for Task Order No. 2000- consists of the
resident oversight of contractors involved in removing the pumps from four Floridan
aquifer production wells located at the Atlantic Beach Water Treatment Plants. The
pumps will be inspected for build up of minerals (calcification) and general maintenance,
repair and evaluation. Following the removal of the pump from the well, the well will be
logged with video and. geophysics to evaluate the condition of the well.
2.0 SCOPE OF SERVICES
TASK 1-Project Planning
CDM will develop a scope of services for the evaluation of the Atlantic Beach Floridan
aquifer production wells. CDM will work with the City of Atlantic Beach and their
contracted Well Driller on scope, costs, and scheduling.
TASK 2 -Review Existing Data
This task consists of reviewing data on existing Atlantic Beach Floridan aquifer
production wells including location, casing diameter, depth of casing(s), total depth of the
well, date of installation, yield, size of existing pump, and water quality data.
Ci~M Camp Denser & McKee Irtc.i
AB WellEval.doc 19@SI01
AGENDA ITEM #8D
NOVEMBER 12, 2001
TASK 3 -Resident Project Representation
For this task CDM will place professional geologist in the field while the pumps aze pulled
from the wells. The geologist will work with the well driller in determining the need for
maintenance or repair of the pumps. The geologist will also review the findings of the
geophysical and video logging in determining the condition of the well and the possible
need for well rehabilitation, as needed. It is estimated that it will take two to three days to
complete this work for each well. CDM will subcontract with the city's well driller for all
downhole services including pulling the pumps, geophysical logging, and video logging of
the wells.
Any maintenance or repairs to be performed by the well driller will be approved by the
City prior to completing the work. Any costs for pump or well repairsJrehabilitationtyill
be billed directly to the city at the well drillers hourly rate. After completion of the field
work, CDM will send a letter to the city describing the work performed along with a
summary of the conditions of the wells. This letter can then be sent to the SJRWMD in
support of the CUP application.
3.0 ASSISTANCE OR DATA TO BE PROVIDED BY THE CITY
The city will provide to CDM the results of any recent well maintenance records or well
logging performed on the wells in the Atlantic Beach Service Area: These data will help
CDM evaluate any trends in welUpump performance over time particularly between
maintenance events.
4.0 TIME OF COMPLETION
It is estimated that it will take between two to three days to perform the inspection,
testing, and maintenance on each well. The. work described above will be completed
within 60 days of receipt of the City's written Notice to Proceed.
5.0 COMPENSATION AND PAYMENTS
The method of calculating fees is established in Attachment C for. the estimated level of
effort presented in Attachment A. The lump sum fee for Tasks 1 to 3 inclusive, based
upon the Scope of Services, is $ 39,59'7. CDM will submit monthly invoices to the City
based on the percent of work completed. Other tasks br meetings at the City's discretion
beyond those budgeted above by the CDM will be invoiced at prevailing hourly rates with
proper documentation
CDM camp D«ss<r 6c Mac« k,<. 2i-
AB_WellEval.doc 19YZ5/Ot
City of Atlantic Beach, Florida
Assessment antl Maintenance of the Atlantic Beach Floridan Aquifer Protluclion Wells
Task No. 2000-
Senior Senlor ProJecl Design
Technical Advisor Officer Manager Engineer Designer Dratler Clerical Total Total
Work Tesk Description $737.50 $721.00 $88.00 $88.00 $57.75 $49.50 $35]5 MaMOUrs Cost
1 ProJec[Pianning 4 4 4 78 0 0 12 % $ 2,871
2 Review Existing Date 0 0 2 8 0 0 0 10 $ 704
3 Resident Project Representation 12 4 12 72 0 18 24 128 $ 9,592
- 18 8 18 88 0 i6 % 174 Subtotal $ 13,167
Outside Professionals Well Driller
well inspeGions 4 ~ $8,500 $ 28,000
i
Other Oirecf Costs
copies
200
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$ 0.10
$
20
biuelines - Q $ 1.25 $ -
mYlars - ~ $ 11.00 $ -
pc 78 ~ $ 12.00 $ 192
acatl 8 ~ $ 20.00 $ 160
tax 20 ~ $ 1.00 $ 20
express mail 3 @ $ 8.00 $ 24
wurier 2 ® $ 7.00 $ 74
$ 430
Total Projeel COSt $ 38,687
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