Exh 8AAGENDA ITEM #8A
NOVEMBER 26, 2001
STAFF REPORT
CITY OF ATLANTIC BEAQ~I
CITY COMMISSION MEETING
AGENDA ITEM; E9-1-1 Contract ~vitl~Jaeksonville
DATE: November 13, 20~0~1
SIZBMITTEDBY_ DauidE_.Thomp~n,ChiefofP.oliceNPS
BACKGROUND: Duval County collects a user fee on all telephoneaines in the county
taoffsetthe.expenses_ofprovidin~E911 sersices:: Jacksonville
purchases the E911 emergency equipment for the answering stations
includingthe three beach.cities.
Each yeaz, Jacksonville reimburses the cities of Atlantic Beach,
Neptune Baach,_and.JacksnnvilleBeach 30 % oftheir personnel casts
for Emergency Communicarion Operators. We have agreed on a
on 30% of the calls attributed to E911. On a quarterly basis, the cities
pravidadocumPnrar;on oftheir-emergency comm,,,;sar_ionseapenses
including salary, benefits, and training. Jacksonville reimburses 30%
ofthe cots.
The. actuaLnumbers_in_the_attachedpaperwork.aze_"not ia_exce~d"
Hgures, provided by each of the beach cities. These numbers aze
typically provided by the cities,. and the numbers are inflated to assure
that they will cover the reimbursements over the next yeaz. Although
Neptune_Beach has_ a.higher maximum distribution amount than
AtlantiaBeach, it does not mean that Neptune Beach will receive
more money than Atlantic Beach. The actual reimbursement is basgd
on the actual expenses incurred by each city. '
BUDGET: The net effect of this contract,is that it will provide up to $64,527 in
revenue to the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staff recommends the approval of the Inter-Local Agreement for the
Distribution of 9-1-1 Funds for Cali-Taker Salaries, including the
authorization for the Mayor to sign the paperwork.:
ATTACHMENTS: Letter from Pat Welte, 9-1-1 Coordinator, Duval County
Inter-Local Agreement for Disiribution of 9-1-1 Funds for Call Taber
Salaries
Proposed Interlocal Agreement
REVIEWED BY CITY
AGENDA
AGENDA ITEM #8A
NOVEMBER 26, 2001
t~
9-1-7 DISPATCH
DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
INTER-LOCAL AGREEMENT
FOR DISTRIBUTION OF 9-1-4 FUNDS
FOR CALL-TAKER SALARIES
FY 2001-2002
To be signed by:
ATLANTIC BEACH
Mayor John Meserve
Clerk Maureen King
NEPTUNE BEACH
Mayor George Vaughn, Jr.
Clerk Lisa Volpe
270-2407
JACKSONVILLE BEACH
Mayor Bob Marsden
Manager George Forbes
Clerk Bruce Corbitt
247-6268
Checks sent to:
800 Seminole Road, ATLB 32233
Finance Director Nelson Van Liere
247-5807
200 Lemon Street, NPB 32286
Finance Director John Herbst
270-2408
11 N. 3rd Street;. JAXB, 32250
Finance Officer Harry Royal
247-6274
CITY of JACKSONVILLE 117 W. Duval, JAX 32202
Mayor John Delaney Finance Director Cal Ray
Corporation Secretary 630-4944
Linnee Williams
630-1700
Please sign and stamp all copies. Ah executed copy will..be returned to you.
Please advise Pat Welte if any of the names or contact information is not current.
If you have any questions, please contact Patricia Welte, 9-1-1 Coordinator
630-2317
.~~~
') i''' 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317
I
AGENDA ITEM #8A
NOVEMBER 26, 2001
9-7-7 D/SPAT~H
DUVAL COUNTY 9.1-1 EMERGENCY TELEPHONE SYSTEM
Date: November 2, 2001
To: Maureen King, City Clerk, Atlantic Beach.
Lisa Volpe, City Clerk, Neptune Beach
Bruce Corbitt, City Clerk, Jacksonville Bea
From: Patricia Welte, 9-1-1 Coordinator, Duval G
Re: 9-1-1 Salary Reimbursements - FY 2001-2
Piease sign the attached Inter-Coca! Agreements for call-taker salary reimbursement.
The maximum distribution amounts set aside for salary reimbursement are fisted below:
Atlantic Beach $64,527
Jacksonville Beach $140,741
Neptune Beach $81,384
These are the maximum amounts budgeted to reimburse your agencies for call taker salaries:
The maximum amount calculations are based. upon the previous years actual salary expenses,
staffing and salary information provided to me by your police department: These calculations
include a 6% increase over the actual agency expenditures for the 2000-2001 Fiscal Year.
Florida Statute 365.171 permits each county to utilize 911 revenues to reimlaurse the costs of
call taker salaries for time spent answering and transferring 911 calls: It also permits 911
funds to be utilized for call taker training and other associated expenses.. The formula Duval
County has chosen to use for reimbursement is 30% of each call taker's salary, plus 30 % of
that figure for training and associated expenses. Communications Supervisor salaries are also
included in these calculations and distributions.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for your cooperation.
nmc
~~~
'~l~,' 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317
AGENDA ITEM #8A
NOVEMBER 26, 2001
INTERLOCAL AGREEMENT
WHEREAS, .the parties hereto are the City of Jacksonville
Beach, the City of Atlantic Beach, the City of Neptune Beach,
hereinafter referred to as the "Cities" and the City of
Jacksonville; and
WHEREAS, the parties have entered into dialogue pursuant to
creating a distribution formula for dividing .the proceeds
collected via the 9-1-1 User Fee to be used to pay a portion of
the salaries and related expenses for 9-1-1 Call Takers for that
portion of their time spent answering and handling 9-1-1 calls
under the provisions of Section 365.171', Florida Statutes, as
authorized to be imposed by .the governing body of Duval County;
and
WHEREAS, the Council of the City of Jacksonville acting as
the governing body of Duval County, Florida has maintained the
9-1-1 User Fee at $.44 per month for the present fiscal year
2001-02 and has authorized the fees collected to be used to fund
an Interlocal Agreement wherein the Cities will receive their pro
rata share to be used for lawful purpose; and.
WHEREAS, the parties .hereto `are entering into this
Interlocal Agreement pursuant to and in compliance with the
provisions of Section 365.171, Florida Statutes,
NOW THEREFORE, it is agreed:
1. Each of the parties hereto shall receive a distribution
proportion of the 9-1-1 .User Fee calculated by taking the
total Call-Takers actual salary expenditures from- each
party, adding 30°a for benefits and applying 9-1-1 call
volume data to determine the amount of distribution. The
AGENDA ITEM #8A
NOVEMBER 26, 2001
maximum amount to be distributed as a result of this
calculation is as follows:
Neptune Beach $ 81,384
Atlantic Beach 64,527.
Jacksonville Beach 140,741
2. Fees collected shall be remitted to the Tax Collector on
behalf of Duval County and a salary reimbursement shall be
remitted to the respective City Manager or Finance Director
or his/her designee on a quarterly basis when the
appropriate documentation has been submitted.
3. .The 9-1-1 User Fees collected and distributed as provided
herein shall be utilized only for salaries and associated
expenses, as provided for in .Section 365.171, Florida
Statutes.
4. Each party accepting funds hereby agrees to provide an audit
or accounting of such funds and how they were expended in
accordance with Section 11.45, Florida-Statutes.
5. Each party hereto hereby acknowledges full. payment and
performance under all prior agreements on this subject and.
hereby waives any .rights to assert any claim for failure of
performance in prior years.
6. This Agreement may be terminated by the City of Jacksonville
or any of the individual participating Cities upon 90 days
notice given by the party wishing to terminate its
participation in this Agreement.
AGENDA ITEM #8A
NOVEMBER 26 2001
Executed as of the dates indicated herein below by the
parties hereto.
ATTEST:
CITY. OF JACKSONVILLE
Corporation Secretary
ATTEST:
ATTEST:
.ATTEST:
Form Approved:
By:
John Delaney, Mayor
Date:
CITY OF JACKSONVILLE BEACH
By:
Its Mayor
By:
Its City Manager
Date:
CITY OF ATLANTIC BEACH
By:
Its Mayor
Date:
CITY OF NEPTIINE'BEACH
By:
Its Mayor
Dats:
Assistant Counsel