Exh 8BAGENDA ITEM #8B
DECEMBER 10, 2001
CITY OF ATLANTIC BEACIi
CITY CO~IDIISSI0~1 STAFF REPORT
AGENDA ITEbI: Memorandum of Agreement and Signing Ceremony for Local i<Iitigation
Strategy related to "Duval Prepares" community based hazard mitigation
planning project. ,t
SUBi111TTED BY: Sonya Doerr, AICP, Community Development Director
DATE: November 29, 2001
BACKGROUND: The Local Mitigation Strategy (LMS) is part of a state-wide process of hazard
mitigation planning, which has been initiated through a partnership with the Department of Community
Affairs (DCA); Duval County, and various representatives from State and Federal agrncies, local
governments and various private and public service organizations. This effort was originally known by the
state-assigned name of "Project Impact" and has more recently been re-named "Duval Prepares." The broad
objective of this effort has been to identify what must be done within the greater Duval County area to
minimize or avoid the impacts associated with future disasters, with a focus on protecting infrastructure,
critical facilities and services and private business operations.
The LMS planning document was completed in August of 1999. A major component of this effort was a
Hazard Identification Vulnerability Assessment (HIVA), which identified four risks where this area is most
vulnerable: 1) hurricanes and tropical storms, 2) urban wildfires, 3) hazardous materials accidents, and 4)
flooding. As a result of this planning effort, a number of policy recommendations were proposed. These
include seeking alternative sources of funding for beach rrnourishment based on mitigation; re-prioritizing
stormwater management projects in light of mitigation priorities; requiring public safety review of new
development projects; Ilood-proofing sewer lift stations and water wells, and developing a plan fbr
underground utilities.
The formation of the LMS group was also tied to grant funding provided by the federal government and
administered by DCA. The formula for evaluating grant applications included point values assigned based on
a variety of factors. Those factors included participation in the LMS group, and having projects listed as one
of the priorities identified by the regional LMS group. Although much of the discussion relative to this
organization is informational and educational, the benefit to Atlantic Beach for participation is significant,
especially with respect to the ability to seek future Funding in this area. The Ciry has received a substantial
grant in the past, 5300,000, assisted by the participation on this committee, and we may wish to seek similar
funds in the future.
The partnership group has continued to meet over the past year, and one objective of this effort has been
directed toward a public inforn>ation campaign, which will be the first step in implementing along-term and
on-going public awazeness program to promote disaster preparedness measures. To that end, the Duval
County Emergency Preparedness Division has drafted the attached Memorandum of Agreemrnt (Iv10A),
AGENDA 1TEdI #8B
DECE\IBER 10, 2001
which will serve as a broad policy statement related to this effort. The b10A is an entirely voluntary, non-
binding document, although several agencies have made some general commitments to the project as set forth
in Appendix B. There is no implied, required or requested commitment from the Ciry of Atlantic Beach
within this h10A. A public signing ceremony was been planned Cor December 13, 2001. The Mayors of
Jacksonville, Atlantic Beach, Neptune Beach, Jacksonville Beach and Baldwin have been asked to host the
signing ceremony, and various representatives from the partnership group will also participate in the
ceremony.
RECOi<Ii`IENDATIOir': Motion to authorize Mayor to sign the attached Memorandum of
Agreement for "Duval Prepares" community-based hazard mitigation planning project.
ATTACIIAIENTS: Proposed Memorandum of Agreement and related materials.
REVIEWED BY CITY
r
r
2
AGEYDA ITE\I N8[3
DECEDIBER ]0,2001
Jacksonville/Duval County's n'Iemorandum of Agreement
for "Duval Prepares"
AGREEI•IENT is made on this Thirteenth day of December, 2001, by the following Partners:
The City of Jacksonville, The City of Jacksonvi]]e Beach, The City of Atlantic Beach, The City
of Neptune Beach, The Town of Baldwin, Bank of America, Convergys Corporation, State Farm
Insurance Companies, Northeast Florida Chapter American Red Cross, Fleet and Associates,
Florida Department of Community Affairs/Division of Emergency Management, Federal
Emergency Management Agency, Nations] Oceanic and Atmospheric Administration
(NOAA)/Nationa] Weather Service (NWS), Florida Windstorm Underwriting Association, JEA,
Florida Division of Insurance, Duval County School Boazd, Florida Department of
Environmental Protection, Northeast Florida Regional Planning Council, Construction Dynajirics
Group, Engineering Methods and Applications Incorporated, Post Buckley Schuh & Jernigan
Incorporated, U.S. Army Corps of Engineers, Florida Alliance for Safe Homes, Simpson Strong
Tie, Northeast Florida Builder's Association, Institute of Business and Home Safety, First Union
Bank, JM Family, BellSouth, Chamber Alliance for Small Enterprises, Atlantic Laser, Florida
State University, Small Business Development Center/Dcpartment ofEnergy, and the Northeast
Florida Association of Contingency Planners.
Recitals
WHEREAS, the parties:
(1) Agree that Jacksonville/Duval County is located in an area subject to natural and man-
made hazazds;
(2) Sirive to create a sustainable community that is resistant to the human and economic
costs of disasters;
(3) Believe that proactive loss-reduction efforts are of value to the community and are in the
interest of public safety and economic security;
(4) Recognize that public and private buildings and facilities, and the utility and ~ ~ .
transportation systems that serve them, are vulnerable to natural and man-made hazards;
(5) Understand that consequences of natural and man-made hazard events - loss of life and
property and disruption ofservices - can be avoided or reduced;
(6) Desire to reduce disaster losses because of their effect on the citizens and businesses of
Jacksonville/Duval County and the cost to federal, state and local governments;
(7) Agree to promote personal responsibility for disaster preparedness;
(8) Recognize the need to strengthen communication among industry, government and the
community;
(9) Understand the critical relationships between governments, non-profit organizations and
businesses;
(10) Believe measures through building publidprivate partnerships among the parties can be
more effective in reducing losses;
(11) Understand that they are essential to the "Duval Prepares" process and agree to be
actively involved in building a disaster resistant JacksonvillelDuval County;
MEMOR4ND[1M OF AGREEMENT: Jaclcsonville/Duval County, Florida December l3, 2001
AGENDA 1TE:11 #8Q
DECE51I3ER 10, 2001
(12) Agree to support the Duval County Local Mitigation Strategy and the National Mitigation
Strategy;
(l3) Recognize that the Federal Emergency Management Agency's "Project Impact"
program, known in Jacksonville/Duval County as "Duval Prepares", has been initiated in
every state in America and has saved lives and property since its inception in 1997; and
'1VIiEREAS, the parties have strong and abiding mutual interest to reduce losses from future
disasters;
NO~V, TFIEREFORE, we mutually agree that the parties hereby enter into this non-binding
Agreement to establish a Jacksonville/Duval County partnership for disaster resistance, referred
to as "Duval Prepares".Participation in "Duval Prepares" is open and can be expanded to include
new or additional Partners at any time. "Duval Prepares" Partners will work together to ,.
participate actively in achieving mutual loss-reduction goals subject to the term and conditions
recited below.
1. Term
The respective duties, responsibilities and commitments of the "Duval Prepares" Partners shall
commence on the date mentioned above on which this Agreement is signed by the parties, and
.may be periodically renewed or revised at the option of the parties.
2. Consultations
"Duval Prepares", in coordination with other Duval County initiatives, will facilitate the
following issues:
• The identification and delineation of natural or man-made hazards within the county;
• The assessmrnt of risk and vulnerability of buildings, facilities, utilities,
communications/transportation systems and other infrastructures in the public and private
sectors; • , ~ _
• The advancement of techniques for preparing for disasters, including the anticipation of • ~ •`•
complications and the reduction of loss; ~ ~
• The coordination of technical and financial assistance, including incentives, to promote loss-
reductionprojects.
3. Annual Evaluation
Partners shall annually review and prepare a report documrnting the progress being made by
"Duval Prepares" in its collective effort to achieve the goals and objectives. This report shall also
contain recommendations for improving this Agreement, "Duval Prepares" and the Duval
County Local Mitigation Strategy.
4. Agrcement Renewal
Following the annual review, the Partners will make decisions concerning the continuation of
this Agreement, and rncourage "Duval Prepares" to update those plans, policies and programs in
MEMORANDUM OF AGREEMENT: Jaclcsonville/Duval County, Florida December 13, 2001
AGENDA ITEM #8B
DECEMBER 10, 2001
the public and private sectors that it determines can best address the consequences of natural and
man-made hazards in JacksonvillelDuval County.
5. The "Duval Prepares" Action Plan
This Agreemrnt lists disaster resistant community goals to be reached by the "Duval Prepares"
Partners and suggested objectives to meet those goals. Appendix A reports this information as
the "Duval Prepares" Action Plan. The period of time for completing the defined actions will be
set and reported by "Duval Prepares". The principal objective of this initiative is to further
develop private, volunteer and public sector capabilities -people, policies, resources, long-teen
plans, schedule for accomplishments and establishment of working relationships -needed to
cant' out projects to reduce risk and minimize loss.
6. Resource Commitment '`
The Partners agree to provide human, technical and financial resources needed (subject to their
availability) to coordinate effectively with current and future Partners of "Duval Prepares" to
implement this voluntary, non-binding Agreement. Apprndix B reports these commitments.
IN WITNESS R'IIEREOF, each party has caused this Agreement to be executed by its duly
authorized representatives on the date first mrntioned above.
John Delaney, Mayor of the City of Jacksonville
Bob Marsden, Sr., Mayor of the Ciry of Jacksonville Beach
John Maserve, Mayor of the Ciry of Atlantic Beach
Dick Brown, Mayor of the City of Neptune Beach •
Marvin Godbold, Mayor of the Town of Baldwin
Chief Ray AI&ed, Jacksonville Fire & Rescue Departmrnt
Mark Middlebrook, Preservation Project Manager
Chief Robert M_ Patterson, Jacksonville Emergency Preparedness
Florida Division of Emergency Management •
Regional Director, Federal Emergency Management Agency I
Steve Letro, National Weather Service
Jane Wahl, State Farm Insurance Companies
ICaori Yoshida, FEMA Hazard Mitigation Planning Fellow
Chief David Thompson, City of Atlantic Beach
Jeff Alexander, Northeast Florida Planning Council
Mary Arditti, Ciry of Jacksonville
Dan Arlington, City of Neptune Beach
Bob Baldwin, Chamber Alliance for Small Enterprises
Amy Baa, Convergys Corporation
Shayna Block, City of Jacksonville
Lisa Boisclair, Northeast Florida Chapter Red Cross
Roger Burdick, First Union Bank
Traci Buzbee, Florida Alliance for Safe Homes
James Chansler, JEA
MEMORANDUM OF AGREEMENT: Iacksonville/Duval Counry, Florida December 13, 2001
AGENDA ITEM[ N8B
DECEJIBER 10, 2001
Bernard Chapple, JM Family
Stephen Conrad, Northeast Florida Chapter Red Cross
Dan Deegan, Post Buckley Schuh & Jernigan Inc.
Sonya Doerr, City of Atlantic Beach
Dan Donaldson, Jacksonville Port Authority
Richard Donoghue, Construction Dynamics Group
Janis Fleet, Town ofBaldwin/Fleet &: Associates
Maggie Gattrell, Florida Department of Insurance
Tom Goldsbury, City of Jacksonville
Darrell Griffin, City ofJacksonville
Ed Hall, City of Jacksonville
Greg Hardee, Small Business Development Center
Patrice Hodge, Engineering Methods & Applications Inc.
Kandy Hoenshel, City of Jacksonville '`
Chuck Howard, APL Logistics
Cheryl Johnson, Engineering Methods & Applications Inc.
James Kutsch, Jr., Convergys Corporation
Wayne Lasch, Post Buckley Schuh R: Jernigan Inc.
Rande Le Fevre, BellSouth
Bill Mann, City oFJacksonville Beach
Gary Mielech, Convergys Corporation
Margo Moehzing, Ciry of Jacksonvi]le
Ron Natherson, Florida Windstorm Underwriters Assoc.
Dori Ruschmeier, Bank of America
Robert Shackleford, Simpson Strong Tie
Royce Tipton, U.S. Army Corps of Engineers
Arno]d Tritt, Northeast Florida Builders Association
Patsy Underwood, Atlantic Laser
Chuck Vance, Institute of Business and Home Safety
Connie Vandenabeele, Duval County School Board . ,
Deena.Wells, Florida Department, of Environmental Protection
David Wood, City of Jacksonville
~,
bIEMORAtdDUM OF AGREEMENT: Jaclcsanville/Duval County, Florida Dcccmlxr 13, 2001
AGENDA ITE11 pSB
DECE1[BER 10, 2001
APPENDIX A: The "Duval Prepares" Action Plan
This Appendix identifies a broad list of initial proposed actions to accomplish the goals and
objectives of "Duval Prepazes". The Partners agree on the need to establish an organizational
structure to coordinate and implement activities in support of "Duval Prepares". The "Duval
Prepares" mission statement: To make Jacksonvillc/Duval County a disaster resistant
community and the best place to live, work and raise a family.
{ PARTNERSHIP
COMMITTEE
r
Public Information I I Risk Assessmrnt/
Subcommittee IHI Planning
Subcommittee
PARTNERSffiP CO~IIIITTEE
Disaster Resistant
Construction
Subcommittee
Sustainability
Subcommittee
Goal: To prevent or reduce the personal and economic loss from natural or man-made
hazards through a partnership between government, businesses, organizations, associations
and citizens.
• Obiectives:
1. Develop overall PI/LMS procedures and priorities.
2. Keep LMS document current (incorporating new projects, objectives and goals). .
3. Facilitate comprehensive effectiveness of PULMS by coordinating with subcommittees.
4. Obtain consensus on proposed action plans.
5. Develop a strategy to constantly identify and recruit new partners.
6. Develop a systematic method to~shaze knowledge and market the need for being disaster
resistant.,
D Public Information Subcommittee
1
Goal: To develop and implement along-term, on-going, public awareness program
that promotes disaster prepazedness measures.
Objectives:
1. Present a quarterly program highlighting seasonal/local hazards.
2. Develop a comprehensive information resource library and establish a speaker's
bureau.
3. Identify and recruit new partners and volunteers to assist with disaster resistant
community activities and projects.
4. Develop a newsletter to circulate within the community and throughout the
Project Impact network.
MEMORANDUM OF AGREEMENT: JacksonvilldDuval County, Florida December 13, 2001
AGENDA ITEJI p8B
DECEMBER ] 0, 2001
Y Risk Assessmeat/Planning Subcommittee
• Goal: To identify local hazards and develop methods in which those hazards can be
avoided or reduced.
• Obiectives:
1. Utilize the LMS document to identify recent risk assessment data and mitigation
priorities.
2. Regularly update the countywide risk assessment to accommodate new azeas of
vulnerability.
3. Inventory current mitigation projects, develop a tracking mechanism for project
follow-through, and establish evaluation criteria to measure the success of
mitigation projects initiated.
4. Identify incentives for individuals and organizations to implement mitigation
strategies (financial, regulatory, insurance, etc.) "`
r Disaster Resistant Construction Subcommittee
• Goal: To promote stronger construction and encourage better building standards.
• Obiectives:
1. Utilize existing disaster resistant construction literature to market the
advantages of building a disaster resistant home.
2. Work with Institute of Business and Home Safety and Florida Alliance for
Safe Homes to be involved in the building of fortified homes and safe
rooms.
3. Wotk with local financial institutions to provide low to no interest loans
for homeowners committed to mitigating their house/propeRy.
4. Provide low to no cost mitigation to low -moderate income homeowner and
special needs populations.
' ' ,_ •~, '- '~ 'Business Sustainability Subcommittee
. ~ ~ Goal: To incorporate the business sector's mitigation needs into the Project Impact
vision and Local Mitigation Strategy document.
^ ~.:., .,
Objectives;
1. Utilize FEMA's Hazard Mitigation Planning fellowship research data to
assess the most at risk businesses and pursue small businesses for
participation in the development of a small to medium-sized business
emergency preparedness mentoring program.
2. Promote business continuity planning and anemployer/employee
emergency operations plan.
3. Encourage businesses to mitigate current hazards by supplying them with
a business sustainability mentoring kit, performing an energy sudit/hazard
analysis, and allowing them to tour other businesses that have reduced risk
in the workplace.
4. Incorporate mitigation initiatives into long-tear business planning by
providing guidance to prospective businesses on choosing a disaster
resistant location and mitigating possible hazards.
MEMORANDUM OF AGREEMENT; JacksonvilleJDuva1 County, Florida December 13, 2001
AGEYDA ITEJI #SB
DECEd14ER 10, 2001
APPENDIX B: Resource Commitment
This Appendix identifies the initial and non-binding resource commitments made by "Duval
Prepares" Partners to help implement actions identified in Appendix A ("Duval Prepares" Action
Plan). As the Partnership Committee and subcommittees continue to deliberate and further define
the needs of the community, it is anticipated that present and future "Duval Prepares" Partners
will make commitmenu that will assist in building a disaster resistant Jacksonvi11e/Duva1
County.
I. General Commitments
All Partners will provide representatives to the appropriate meetings as requested and
subject to availability. '`
City of Jacksonville Emergency Preparedness Division (Duval County Emergency
Management) will:
1. Provide a "Duval Prepares" program coordinator through August 31, 2002.
2. Participate on the Partnership Committee and all subcommittees.
3. Support the Project Impact initiative and the Duval County Local Mitigation
Strategy through "Duval Prepares".
II. Federal Emergency Iiianagement Agency
• Provide the Project Impact seed grant in the amount of 575,000 federal share and
525,000 local/state share, including technical or programmatic assistance when
needed.
III. Grants Supporting Local Mitigation 5tratc~
• Better Jacksonville Plan
~ Preservation Project
• Mayor's Intensive Care Neighborhoods
Residential Construction Mitigation Program
_ • `Flood Mitigation Assistance Program . - ,; ..
• Hazard Mitigation Grant Program i
N. State Farm Insurance Companies
• 8001 Baymeadows Way, Jacksonville, FL 32256 location agrees to cover printing
costs fora "Duval Prepares" banner and lapel pins.
,K
MEMORANDUM OF AGREEMENT: lacluonville/Duval County. Florida December 13, 2001