Exh 8Ai
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AGENDA ITEM NO: d A
DATE: ~ " ~V " Oa
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Contract for Sewer Master Plan
SUBNIITTED BY: Robert S. Kosoy, P.E./Director of Public Works ~~~'~
DATE: December 30, 1999
BACKGROUND: While discussing a Public Works Sewer Improvement Project during the final
stages of the budgeting process for FY 1999!2000, the need for a sewer master plan was addressed.
This master plan would include both the Atlantic Beach and Buccaneer Utility Districts, and would
require mapping of the entire sewer system in a Geographic Information Systems (GIS) format, a
combination mapping/database program used by many utilities. Also included is an analysis of
sewer lift stations, system flows and pressures, as well as a study of inflow/infiltration. The
biosolids handling system and laboratory facilities will also be evaluated. The Master Pian will
analyze future system requirements and will include a Ten Year Capital Improvement Program,
with priority rankings, a timeline, and probable costs for improvements. Also included is a 60%
submittal and presentation to the City Commission.
We have also obtained costs for an increased scope of services to include National Pollutant
Discharge Elimination System (NPDES) permitting support, a general operating efficiency analysis,
a capital funding alternatives assessment, and additional GIS information.
Requests for Proposals were advertised on September 5, 1999, and staff received proposals from
seven firms on September 29, 1999. Based on a review of the proposals, staff determined Smith &
Gillespie Engineers, Inc. to be the most qualified firm to perform the services, and the City
Commission authorized staff to negotiate a contract with this firm on November S, 1999.
Staff has negotiated a contract with Smith & Gillespie Engineers, Inc. to complete the Sewer Master
Plan, which includes all items listed above, for a total of $98,594.05. However, to reduce current
eYpendihires, we have recommended doing task 14, $12,116.01 NPDES Permit Support, at a later
time.
BUDGET: Because the Sewer Master Plan was discussed at a very late stage of the budget process,
it was decided that funds would be reallocated from existing project funds, as identified on page
150 of the Annual Budget 1999-2000. We will then re-prioritize the remaining funds based on the
Master Plan recommendations. Funds from the Sewer Utility Fund will be used -Account No.
410-4101-535-6300.
( t ` ~
Staff Report for Sewer Master Plan
Page Two
RECOIVIlVIENDATION: City staff recommends the City Commission approve a contract with
Smith and Gillespie Engineers, Inc. for work as follows:
Sewer Master Plan as described in proposal tasks 1-8, 12, 13, 15: $69,763.33
Capital Funding Alternatives Assessment, task 9 $ 875.60
Additional GIS Information, task 10 $10,596.74
General Operating Efficiency Analysis, task 11 5 242.37
Total $86,478.04
ATTACHMENTS: 1. Contract proposal from Smith & Gillespie Engineers, Inc. dated 1/3/00
2. Comparison of Engineerin ees for Sewer Master Planning
REVIEWED BY CITY MANAGE..
,_
SMITH AND GILLESPIE ENGINEERS, INC.
POST OFFICE BOX 5313H
JACKSONVILLE. FLORIDA 32201
(904) 743-6950
January 4, 2000
Mr. Robert S. Kosoy, P.E.
Director of Public Works
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Subject: Professional Engineering Services
Atlantic Beach and Buccaneer
Sewer Master Plan -Proposal Summary
Dear Mr. Kosoy:
Per our meeting this morning, the following summary of our proposal to provide Professional
Engineering Services is provided for your use.
Task No. Descri tion Subtotal Cost
1 Base Sewer Ma s $11,869.74
2 Inflow/Infiltration Anal sis $14,280.14
3 Lift Stations $12,091.41
4 Force mains $ 9,931.78
5 Residuals Handlin Facilities and Methods $ 2,482.65
6 Laborato Facilities $ 1,159.63
7 Future S stem Re uirements $ 4,478.41
8 Ten-Year Ca ital Im rovement Plan $ 1,747.75
9 Ca ital Fundin Alternatives $ 875.60
10 GIS Materials $10,596.74
11 General O eratin Efficienc Anal sis $ 5,242.37
12 60% Master Plan Submittal and Presentation $ 6,120.07
13 Final Master Plan Submittal $ 4,774.65
14 NPDES Permit Su ort $12,116.01
15 Meetin snot otherwise included $ 827.10
We understand the City prefers to delete Task 14, "NPDES Permit Support" from the scope of
this project. Excluding Task 14, the total proposed project cost is $86,478.04. We can perform
this project under the provisions of the existing Contract for Consulting Engineering Services
between the City of Atlantic Beach and Smith and Gillespie Engineers, Inc., dated June 1, 1985.
Mr. Robert S. Kosoy, P.E.
January 4, 2000
Page 2
Enclosed with this letter is one copy each of our Scope of Services and Schedule for this project.
Both of these documents have been revised to incorporate the changes you and your staff
requested during our meeting. Please note that the schedule is predicated upon holding akick-off
meeting on January 17, 2000.
We are eager to begin working on this important project for the City of Atlantic Beach. Please
contact us if you have any questions.
Sincerely yours,
SMITH AND GILLESPIE ENGINEERS, INC.
~.
C. Scott Lee, P.E.
CSL: c:/Atlantic beach proposal summary.doc
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
SMITH & GILLESPIE ENGINEERS, INC.
CONTRACT 8505
ATLANTIC BEACH, FLORIDA
SCOPE OF SERVICES
January 3, 2000
OBJECTIVES
The City of Atlantic Beach is developing a master plan for their sanitary sewer system. Within
this master plan will be an evaluation of the current status and a determination of the needed
improvements of the sewer collection, transmission and treatment facilities in both the Atlantic
Beach and Buccaneer Utility Districts. The master plan will address outstanding regulatory
issues contained in two consent orders. The need for a master lift station to serve the Atlantic
Beach Wastewater Treatment Plant (WWTP) will be evaluated. The master plan will culminate
in a 10-year capital improvement plan. The City will use this capital improvement plan to
budget, schedule and implement expansion and major improvements to the existing wastewater
collection, transmission and treatment facilities.
ACTIVITIES
The services to be provided will include: Developing GIS compatible base maps/data of the
existing sewer collection and transmission systems; Defining the collection system mini-systems,
determining the base sewer flow rates and calculating the amount of infiltration and/or inflow
contributions to each mini-system, evaluating the status of each mini-system and developing a
prioritized list of recommended improvements; Evaluating the functional status of existing lift
stations and prioritizing recommended improvements; Modeling, analyzing and prioritizing
recommended improvements to the manifolded force main systems, including the need for a
master pump station to serve the Atlantic Beach WWTP; Evaluating the residuals management
and disposal systems and practices for the wastewater treatment plants, and making
recommendations for improvements; Recommending improvements to the laboratory at the
Atlantic Beach WWTP; Performing a general analysis of the operating efficiency of the sewer
system; Estimating system improvements required to meet projected year 2010 service
requirements, including an assessment of opportunities to extend service beyond the current
service boundaries; Developing aten-year capital improvement program; Identifying, evaluating
and recommending capital funding alternatives; Developing GIS materials and systems,
including an interface with the City's AS400 billing and records system; Performing a general
operating efficiency analysis; Preparing, submitting, and presenting the master plan at 60% and
100 % completion stages; Providing NPDES permit renewal support services.
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
TASK 1 BASE SEWER MAPS
Subtask 1.1 Records Search. Existing sewer system information will be collected by
researching existing City and S&G records and utility maps of both the Atlantic Beach and
Buccaneer Utility Districts. To assist the accuracy of information key City Staff will be
interviewed.
Subtask 1.2 Prepare Sewer System Base Maps. Information about the sewer system will be
collated into one set of sewer system base maps. System component to be presented on these
maps will include the collection system, lift stations, and force mains. These maps will be
prepared in AutoCAD R14, and will be GIS compatible. Horizontal locations of manholes,
valves, and structures will be obtained through a combined effort involving identification of
recognizable items on high-resolution aerial photographs and location of unobservable items
through fieldwork. In general, horizontal locations will be to plus or minus one foot. Manhole
numbers shown on the maps will correspond to the City's existing manhole numbering system.
Where available, vertical profile information for each manhole will be included on the maps.
TASK 2 INFLOW/INFILTRATION ANALYSIS
Subtask 2.1 Identify Sewer Mini-systems. The sewer collection system will be disaggregated
into mini-systems. Maps of each mini-system will be provided. In general, each mini-system
will correspond to the collection sub-system flowing to an individual lift station.
Subtask 2.2 Calculate UI For Each Mini-system. City records of sewer lift station run times
and potable water billing records for customers served by the sewer system will be obtained and
reviewed. Using GIS, the potable water usage records will be geographically correlated to each
mini-system. A theoretical sewer flow will be calculated for each mini-system, based on a
percentage of the potable water usage billed within each mini-system. Drawdown tests to verify
pumping rates will be performed as part of the lift station evaluation task of this Master Plan.
Key City staff will be interviewed to obtain anecdotal information. Where prudent, a very
limited review of existing sewer TV logs, or recommendations therefrom, will be conducted.
Based on the information gathered, an amount of UI for each mini-system will be calculated.
Subtask 2.3 Recommend Improvements. Based on the results of the UI analysis and anecdotal
data provided by City staff, recommendations for improvements to each mini-system will be
developed. Cost estimates will be prepared for the improvements to each mini-system.
Recommendations will be prioritized.
TASK 3 LIFT STATIONS
Subtask 3.1 Inventory Lift Stations. City and S&G records will be reviewed. With the help of
City staff, the Engineer will conduct a field inventory of the City's 2301ift stations. An itemized
listing will be prepared of the equipment and systems currently in place at each station.
Utilization of a structural engineering testing service to determine the degree of degradation to
the lift station structures is not anticipated.
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
Subtask 3.2 Drawdown Tests. Theoretical pumping capacities will be verified through
lowdown tests. Drawdown tests include filling and pumping down the wetwells, and measuring
and recording volume, time and pressure data. For lift stations discharging to manifolded
pressure main systems, multiple drawdown tests will be performed, corresponding to the
different operating conditions. This information will be used during the UI analysis and during
the force main modeling and evaluation task.
Subtask 3.3 Plans. Based upon existing information, site plans and construction plans of each
lift station will be presented. Utilization of professional surveyors to verify information
contained on existing plans, or to provide additional information about each lift station, is not
anticipated.
Subtask 3.4 Recommendations. A list of recommended improvements will be prepared for
each lift station. Data from the UI analysis and force main modeling and evaluation tasks will be
incorporated into the lift station recommendations. Cost estimates will be prepared for the
improvements to each lift station. Recommendations will be prioritized.
TASK 4 FORCE MAINS
Subtask 4.1 Identify and inventory force mains and valves. Review records to identify force
main locations and sizes. Much of the basic piping information will be captured on the sewer
system base maps. With the help of City Staff, locate and determine the operational condition of
force main valves to the extent possible without excavation.
Subtask 4.2 Evaluate Force Main Operating Characteristics. Utilizing information from the
Lift Station Evaluation task, the flow range and operating pressures for each force main will be
determined. Manifolded force main systems will be modeled using Haestad Methods WaterCad
V3 software. The carrying capacity of each force main and manifolded system will be evaluated
relative to the expected flow contribution from each mini-system. The following modeling runs
will be conducted: Present Peak Flow, Post UI Reduction Peak Flow (present), and Future Peak
Flow. A copy of the modeling data and results, and a copy of the computer simulation software
will be provided to the City.
Subtask 4.3 Master Atlantic Beach Lift Station. Based on comparative costs, a
recommendation will be made to elevate a manifolded pressure main system discharging directly
to the Atlantic Beach Wastewater Treatment Plant by either constructing a master lift station, or
by making improvements to the lift stations and to the manifolded pressure mains.
Subtask 4.4 Recommend Improvements. Recommendations will be prepared summarizing the
results of the force main system analysis. Cost estimates will be prepared for the recommended
improvements to each force main. Recommendations will be prioritized.
TASK 5 RESIDUALS HANDLING FACILITIES AND DISPOSAL METHODS
Subtask 5.1 Research Disposal Requirements. Obtain from the City a copy of the disposal
criteria currently imposed upon the City by the receiving landfill.
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
Subtask 5.2 Evaluate the residuals operations at the Atlantic Beach Wastewater Plant. Obtain
Plant O&M records and, on the basis of the receiving landfill criteria, chemical consumption
data, labor expenditures, and general operation costs and liability exposures, evaluate the current
residuals handling facilities and disposal methods.
Subtask 5.3 Recommend Improvements. Recommended improvements or modifications to
the~existing residuals handling operations will be prepared. Cost estimates will be prepared for
the recommended improvements.
TASK 6 ATLANTIC BEACH WASTEWATER PLANT LABORATORY FACILITIES
Subtask 6.1 Evaluate the existing laboratory facilities with regards to standard analytic
requirements, and review existing laboratory expansion/renovationplans.
Subtask 6.2 Prepare recommendations and associated cost estimates for expanding or
renovating the existing laboratory facilities.
TASK 7 FUTURE SYSTEM REQUIREMENTS
Subtask 7.1 Estimate Year 2010 Sewer System Requirements. Acquire City zoning and land
use maps, and population projections. Review City-identified existing septic tank areas.
Utilizing the GIS base maps and other databases, estimate the combined impact of these
elements upon the sewer system over the next 10 years. Develop recommendations for capital
improvements to meet the projected impacts.
Subtask 7.2 Service Territory Expansion. Perform an overview of the viability of extending
either of the City's existing sewer systems to serve the Navy Base, Mayport, or Neptune Beach.
TASK 8 TEN YEAR CAPITAL IMPROVEMENT PROGRAM
Subtask 8.1 Establish a ranking system for the recommended improvements. To coordinate
with ongoing City endeavors, the ranking criteria and methodology should be determined jointly
with City staff. A meeting will be held with City staff early in the project to establish the
comparative ranking criteria.
Subtask 8.2 Using the information developed during the performance of each Task, establish
the Ten Year Capital Improvement Program. The Capital Improvement Program will identify
schedules and estimated costs for recommended improvements.
TASK 9 CAPITAL FUNDING ALTERNATIVES
Subtask 9.1 Evaluate Funding Alternatives. Assess the opportunities for obtaining capital
funding to perform the recommended improvements. Consider the following sources, as a
minimum: The State Revolving Fund Loan (SRF) Program, Community Development Block
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
Grant (CDBG) Programs, and Federal Emergency Management Agency (FEMA) Grant
Programs. Provide a written summary of findings and recommendations.
TASK 10 GIS MATERIALS
Subtask 10.1 Develop Base Geographic Information System (GIS). Horizontal controls will be
established on available high-resolution aerial photographs of the City. Existing aerial
photographs will be utilized if review with City Staff indicates this resource is of sufficient
accuracy and clarity. Otherwise, current high-resolution aerial photographs will be flown. This
layer of information will comprise the base GIS layer of mapping. The sewer system base maps
and other available maps, including the potable water system, will be capable of being viewed,
manipulated and printed by the City with or without this base GIS map layer.
Subtask 10.2 Provide Additional GIS Information. Approximately 20 GIS databases available
to S&G will be provided to the City.
Subtask 10.3 Link the City's AS400 System with the GIS. To streamline and improve
distribution/collection system problem identification and resolution, response time of field
personnel, and management of work assignments, an interface will be established that allows
field personnel to enter information about work orders into the GIS at the same time the
information is entered into the City's AS400 system. Direct modification of the AS400
mainframe program is not anticipated. Training to utilize the interface will be provided to
appropriate members of the City Staff.
TASK 11 GENERAL OPERATING EFFICIENCY ANALYSIS
Subtask 11.1 Benchmarking. Obtain City provided O&M records for the wastewater
collection, transmission and treatment systems. With the City's help, obtain similar information
from neighboring utilities, including JEA, Neptune Beach, and Jacksonville Beach. Compare the
operational efficiency of the Atlantic Beach and Buccaneer Sewer Systems with these other
utilities. The following factors are anticipated to be included in this effort: $/1000 gallons
treated; Ratio of the quantity of wastewater treated to the quantity of potable water pumped;
Staffing levels; Energy Consumption at the treatment plants; Chemical consumption; Level of
automation. Prepare a summary of the findings of this benchmarking effort.
Subtask 11.2 Evaluate citywide electric consumption and efficiency. Obtain electric billing
records for all City "Demand" accounts over the preceding 12 months. Evaluate the energy
consumption and the electric charges for opportunities to reduce overall O&M expenditures on
electricity. Prepare a written summary of findings and recommendations.
TASK 12 60% MASTER PLAN SUBMITTAL & PRESENTATION
Subtask 12.1 Review and coordinate the schedule of improvements recommended herein with
existing City Capital Improvement Programs, including the Stormwater and Pavement
Management programs.
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
Subtask 12.2 Report Preparation and Delivery. The following items will be included in the
60% Master Plan Submittal: Task 1, Task 2, Task 3, Task 4, Task 5, Task 6, Subtask 7.1, Task
8, and Subtask 10.1. Three copies of the 60% Master Plan, including all maps, text and exhibits,
will be furnished to the City staff within 90 days after NTP. The general format of the Master
Plan will be in a format that will allow maximum utilization for the NPDES .permit renewal
efforts, and for inclusion in a SRF loan application package.
Subtask 12.3 Review meeting with Staff. Attend a 60% submittal review meeting with City
staff.
Subtask 12.4 Presentation to City Commission. Attend one City Commission meeting and
present the 60% Master Plan submittal to the Commission.
TASK 13 FINAL MASTER PLAN SUBMITTAL
Subtask 13.1 Address and incorporate responses to comments from the City Commission and
staff on the 60% Master Plan submittal, plus Task 9, Task 10 and Task 11.
Subtask 13.2 Within 45 Days after receiving Commission and staff comments, deliver the Final
Master Plan to the City. Deliverables include five paper sets of the system maps, schematics and
Final Master Plan report, plus one digital set of the system maps, schematics and Final Master
Plan report.
13.3 Attend one City Commission meeting for the presentation and adoption of the Final
Master Plan.
TASK 14 NPDES PERMIT RENEWAL
Subtask 14.1 In support of the Atlantic Beach Wastewater Treatment Plant NPDES Permit
renewal application, prepare the following reports: A Capacity Analysis Report; an O&M
Performance Report; and A Reuse Feasibility Study.
Subtask 14.2 Three copies of a draft of each report will be furnished to staff within 180 days
after NTP.
Subtask 14.3 Six paper copies plus one digital copy of each final report will be furnished to
staff 30 days after receipt of comments from staff.
TASK 15 MEETINGS NOT OTHERWISE INCLUDED
Subtask 15.1 Attend a project Kick-Off Meeting with City Staff.
Proposal: Atlantic Beach Sewer Master Plan
Smith and Gillespie Engineers, Inc.
January 3, 2000
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
QC
PM
PE
GIS
ENG
DES - E
DES - C
CAD ;,
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
TASK 3 LIFT STATIONS 2 706.10 999.62 12091.41
3.1 Research records
each lift station and prepare an itemized
Field invento
2
4 4
30
8 2 424.64
3379.16
ry
listin of ail a ui ment ands stems
Structural En ineerin Investi ation
0.00
3.2 Perform drawdown tests 30 1988.70
3.3 Collate and summarize existin information 8 8 1174.00
Surve in
0.00
3.4 Deve-o recommended lift station im rovements
Pre are cost estimates for each recommendation
Prioritize recommendations
4 4 24
8
1 4 8 2 3004.40
1054.60
66.29
TASK 4 FORCE MAINS 2 5005.00 5298.52 9931.78
1 Research records to identify force main locations and
4 0.00
.
sizes SEE TASK 1.2
Locate and determine status of valves SEE TASK 1.2
0.00
4.2 Model each force main and manifolded s stem 2 24 8 2390.30
4.3 Develo recommended force main im rovements
Pre are cost estimates for each recommendation
Prioritize recommendations 4
1 8
4
1 8 2 1780.44
396.23
66.29
January 3, 2000
Smith and Gillespie Engineers, Inc.
.Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
OC
PM
PE
GIS
ENG
DES - E
DES - C
CAD ,.
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
TASK 5 RESIDUALS HANDLING FACILITIES AND METHODS 1 10.30 157.06 2482.65
5.1 Research dis osal re uirements 1 4 396.23
5.2 Obtain lant OtkM records 2 262.14
Evaluate current facilities and methods 4 524.28
5.3 Develop recommended improvements to the residuals 4 4 2 880.80
handlin facilities and methods
Pre are cost estimates for each recommendation 1 131.07
Prioritize recommendations 1 131.07
TASK 6 LABORATORY FACILITIES 1 1.00 147.76 1159.63
6.1 Evaluate existin laborato facilities 1 131.07
Review existin ex ansion/renovation lans 1 131.07
6.2 Develo recommended laborato im rovements 1 4 2 487.59
Pre are cost estimates for each recommendation 1 131.07
Prioritize recommendations 1 131.07
TASK 7 FUTURE SYSTEM REQUIREMENTS 2 16.40 309.92 4478.41
7.1 Acquire City zoning and land use maps, and population 1 4 396.23
ro'ections
Define existin se tic tank areas 2 134.30
Develop year 2010 recommendations to accommodate 1 2 24 8 2 2508.07
ro'ected loadin increases
Pre are cost estimates for each recommendation 2 132.58
Prioritize recommendations f 66.29
January 3, 2000
Smith and Gillespie Engineers, Inc.
Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
OC
PM
PE
GIS
ENG
DES - E
DES - C
CAD ~.
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
2 Assess viability of extending service outside existing
7 2 8 1 798.44
.
boundaries
Pre are cost estimates to extend service boundaries 2 132.58
TASK 8 TEN-YEAR CAPITAL IMPROVEMENT PLAN 1 5.00 151.76 1747.75
jointly develop a ranking system for proposed
1 With City
8 1 131.07
,
.
im rovements
8.2 Pre are the ten- ear ca itai im rovement Ian 4 4 4 4 2 1464.92
TASK 9 CAPITAL FUNDING ALTERNATIVES 1 25.00 171.76 875.60
1 Assess opportunities to obtain capital funding and
9 2 6 1 703.84
.
rovide summa of findin s
TASK 10 GIS MATERIALS 2 298.00 591.52 10596.74
1 Obtain high resolution aerial photographs and establish
10 1 8 8 1311.95
.
horizontal controls
Correlate horizontal controls with the new sewer base 8 24 2255.28
ma s, and with Cit rovided waters stem base ma s
10.2 Provide additional GIS information 8 643.68
10.3 Develop and install an interface link between the GIS 1 40 8 3886.67
s stem and the Ci 's AS400 s stem
Provide Interface utilization trainin to Cit ersonnel 16 4 8 1907.64
January 3, 2000
Smith and Gillespie Engineers, Inc.
.Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
OC
PM
PE
GIS
ENG
DES-E
DES-C
CAD ,.
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
TASK 11 GENERAL OPERATING EFFICIENCY ANALYSIS 1 29.30 176.06 5242.37
and Jacksonville
1 Obtain City
JEA
Neptune Beach
11 1 4 396.23
,
,
,
.
Beach O&M records
Compare o eratin efficienc in five cate ories
Pre are written summa of findin s 2
1 2 16
4
2 1546.94
484.15
11.2 Obtain 12 months of electric billing records for all City 1 131.07
"Demand" accounts
Evaluate for o ortunities to reduce O&M ex enditures 4 8 8 8 2195.84
Pre are written summa of recommendations 2 2 312.08
TASK 12 60% MASTER PLAN SUBMITTAL AND 2 202.90 496.42 6120.07
PRESENTATION
12.1 Acquire other existing City Capital Improvement plans 1 131.07
and incor orate into this Master Plan
12.2 Pre are and deliver 60% submittal 4 4 2 16 4 8 8 16 4412.64
12.3 Meet with Staff and review 60% Submittal 4 524.28
12.4 Make One Presentation of the 60% Master Plan 2 2 555.66
Submittal to Commission
January 3, 2000
Smith and Gillespie Engineers, Inc.
.Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
OC
PM
PE
GIS
ENG
DES - E
DES - C
CAD
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
TASK 13 FINAL MASTER PLAN SUBMITTAL 2 178.60 472.12 4774.65
13.1 Incorporate 60% submittal comments, plus Task 9, Task 1 8 4 1 4 8 16 2684.43
10, and Task 11
13.2 Prepare and deliver Final Master Plan within 45 days 4 1 2 4 1062.44
after receivin comments
13.3 Attend one Commission meeting for presentation and 2 2 555.66
ado tion of Final Master Plan
TASK 14 NPDES PERMIT SUPPORT 2 89.00 382.52 12116.01
14.1 Pre are a Ca acit Anal sis Re ort 1 2 24 8 8 2835.07
Pre are an 08M Performance Re ort 1 2 24 8 8 2835.07
Pre are a Reuse Feasibilit Re ort 1 2 24 8 8 2835.07
14.2 Deliver drafts of each re ort within 180 da s after NTP 2 262.14
14.3 Incorporate comments from draft submittal and deliver 2 2 24 8 8 2966.14
final re orts within 30 da s after receivin comments
TASK 15 MEETINGS NOT OTHERWISE INCLUDED 9.30 9.30 827.10
15.1 Kick-off meetin 2 4 817.80
~29 90 31 128 481 25 101 234 92 6946.70 98594.05
Total Hours = 1211
January 3, 2000
Smith and Gillespie Engineers, Inc.
Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
Miles Rate Fuil Size Rate Half Size Rate Text Rate CDs Rate Fax Rate Posta a Travel Other Total
Task 1 680 0.31 100 0.50 0.25 0.05 5.00 0.50 260.80
Task 2 0.31 20 0.50 0.25 0.05 5.00 0.50 100.00 110.00
Task 3 310 0.31 20 0.50 0.25 0.05 5.00 0.50 600.00 706.10
Task 4 0.31 10 0.50 0.25 0.05 5.00 0.50 5000.00 5005.00
Task 5 30 0.31 2 0.50 0.25 0.05 5.00 0.50 10.30
Task 6 0.31 2 0.50 0.25 0.05 5.00 0.50 1.00
Task 7 40 0.31 8 0.50 0.25 0.05 5.00 0.50 16.40
Task 8 0.31 0.50 0.25 100 0.05 5.00 0.50 5.00
Task 9 0.31 0.50 0.25 100 0.05 5.00 0.50 20.00 25.00
Task 10 300 0.31 0.50 0.25 200 0.05 5 5.00 0.50 20.00 150.00 298.00
Task 11 30 0.31 0.50 0.25 0.05 5.00 0.50 20.00 29.30
Task 12 90 0.31 160 0.50 60 0.25 1600 0.05 5.00 0.50 202.90
Task 13 60 0.31 140 0.50 60 0.25 1400 0.05 1 5.00 0.50 178.60
Task 14 150 0.31 10 0.50 0.25 750 0.05 5.00 0.50 89.00
Task 15 30 0.31 0.50 0.25 0.05 5.00 0.50 9.30
Other: TASK 3.3: Scanning existing drawings for lift stations. Estimate 100 drawings at $6.00/drawing, total $600.00.
TASK 4.2 Furnish one copy of modeling software. Estimate $5,000.
January 3, 2000
Smith and Gillespie Engineers, Inc.
Contract No. 8505
Atlantic Beach, Florida
CITY OF ATLANTIC BEACH
SEWER MASTER PLAN
FEE PROPOSAL
QC
PM
PE
GIS
ENG TECH -
ELECT. TECH -
CIVIL
CAD ,.
ADMIN
ODC's -LINE
SUBTOT TASK
SUBTOT
TASK 1 BASE SEWER MAPS 2 260.80 554.32 11869.74
1.1 Records Search 8 4 849.28
tnterview Ci Staff 2 4 527.30
1.2 GPS field location of manholes and valves 0.00
Di itization of all a er record data 0.00
Pre aration of ma s 0.00
1.2a Obtain aerial hoto ra hs SEE TASK 10.i 0.00
Identi manholes and valves on photo ra hs 24 1611.60
Field locate unobservable manholes and valves 40 2651.60
Di itization of all a er record data 8 40 3329.68
Pre aration of ma s 4 12 4 8 2345.96
TASK 2 INFLOW/INFILTRATION ANALYSIS 2 110.00 403.52 14280.14
2.1 Identi minis stems 8 537.20
2.2 Obtain Cif otable water and tilt station records 2 4 4 745.04
Correlate water billin records to minis stems 4 28 16 3252.36
Calculate theoretical sewa a flow 2 8 2 951.94
Perform lift station drawdown tests SEE TASK 3.2 0.00
Interview Cit Staff 4 318.96
Limited review of sewer TV to s 24 24 3504.72
Calculate 1/I for each Mini-S stem 2 16 1322.78
2.3 Develo recommended mini-s stem im rovements 4 24 2 2525.96
Pre are cost estimates for each recommendation 8 637.92
Prioritize recommendations 1 78,74
Smith and Gillespie Engineers, Inc.
Contract No. 8505
January 3, 2000 Atlantic Beach, Florida
~QMPARISON OF ENGINEERiN~T TEES FOR
SE`'VER iViASTER PLANNING
CITY ENGINEERING DATE AND SCOPE OF MASTER PLAN TIME FRAME COST
POPULATION FIRM AND COST OF
RECOMMENDED
CIP
Plant City Smith & Gillespie Presently underway -small scale update of 1988 Not completed yet. $24,000.00
50,000 Master Plan. Update is for developing an area
of about 2 square miles.
Palmetto Smith & Gillespie 1999 -Collection. system, lift stations, WWTP 20 year, $5 million $55,000.00
10,600 overview, reuse distribl-tion.
Haines City Hartman. ~ Assoc. 1999 -Water and Wastewater Master Plan - $108,500.00
20,000 alternative service methods, demand and flow
projections, computer modeling of system
Sanibel Hartman & Assoc. 1998 -Sanitary sewer, plant and reuse planning. 5 year, $34 million $250,000.00
23,000
North Port Hartman & Assoc. 1994 -Water and Waste«~ater Master Plan, 20 year $50,000.00
5,400 hydraulic analysis and system evaluation.
New Smyrna Hartman & Assoc. 1995 -Facilities Planning Document - $75,000.00
Beach Wastewater Treatment Plant and collection
8,300 system.
Lakeland Hartman & Assoc. 1994 -Effluent Disposal and Reuse 20 year $85,545.00
65,000
Atlantic Beach Sewer Master Plan Schedule
Smith 8 Gillespie Engineers, Inc.
Jan 17 '00 Jan 24 '00 Jan 31 '00 Feb 07,'00 Feb 14,'00 Feb 21 '00 Feb 28,'00 Mar 06 '00 Mar 13 '00 Mar 20 '00 Mar 27 '00
ID Task Name 01H7 01/24 Ot/31 02/07 02/14 02/21 02/28 03/06 03/13 03/20 03/27
1 Task 15 -Kick-off Meeting
~ '' -
2 Task 10.1 & 10.2 -GIS Materials
3 ____
Task 1 -Base Sewer Maps .
- -- -_ -~ -- - - -
4 Task 3 -Lift Stations
5 Task 2 -Ill Analysis
6
Task 4 -Force Mains i
7 Residuals Handling
8 Task 6 -Laboratory Facilities
9 Task 7.1 -Future System - 2010
10 Task 8 -Ten-Year Capital Improvement Plan
11 Task 12 - 60% Submittal & Presentation
12 City Review of 603'° Submittal
13 Task 11 Operating Efficiency Analysls
14 Task 7 2 -System Expansion
15 Task 9 -Capital Funding Alternatives
t6 Task 10 3 -GIS/A5400 tnteAace
17 Task 13 -Final Submittal
Task :; >: r::;:::,;.:.: ~: ;:~ ::: Milestone Rolled U Slit External Tasks s.: ;.,,'~;, . „4
1
Project: Atlantic Beach Sewer Master Split Summary Rolled Up Milestone
~ ~ Pro ect Summa
j D'
Date: Tue 01/04/00 ~ ~
Progress ~ Rolled Up Task ~;~ ~~~ Rolled Up Progress ~ ~.
Page 1
Atlantic Beach Sewer Master Plan Schedule
Smith & Gillespie Engineers, Inc.
r 03 '00 r 10 '00 A r 17 '00 r 24 '00 Ma 01 '00 Ma 08 '00 Ma 15 '00 Ma 22 '00 Ma 29 '00 Jun 05 '00 Jun 12 '00
ID Task Name 04/03 04/10 04/17 04/24 05/01 05/08 05/15 05122 05/29 06/05 06/12
1 Task 15 -Kids-off Meeting
2 Task 10.1 t: 10.2 -GIS Materials i•
3 .Task 1 -Base Sewer Maps
4 Task 3 -lift Stations
5 Task 2 - I/I Analysis
_. ~_.._
6 Task 4 -Force Mains
7 Residuals Handling
8 .Task 6 -Laboratory FadllUes
9 .Task 7.i -Future System - 2010
10 Task 8 -Ten-Year Capital improvement Ptan
11 Task 12 - 60% Submittal & Presentation
12 City Review of 60% Submittal
13 ,Task 11 -Operating Effidency Analysis
14 Task 7.2 -System Expansion
15 Task 9 -Capital Funding Alternatives
1B !Task 10.3 -GIS/AS400 Interface
17 Task 13 - Finat Submittal
Task ; `:;~ Via: Milestone Rolled U Slit External Tasks
P P .. ................
Project: AUanUc Beach Sewer Master Split Summa Rolled U Milestone Pro ect Summa
Date: Tue 01/04/00 ................... ry ~ P Q 1 ry
Progress ~ Rolled Up Task ';; Rolled Up Progress ~ ,
Page Z ,