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09-11-19 Commission Spec. Called City of Atlantic Beach Agenda Special Called Meeting of the City Commission Wednesday, September 11, 2019 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER Page(s) 1. PRESENTATION FROM CITY MANAGER CANDIDATE, SHANE CORBIN Charter Article III. - The City Manager City Manager Job Description Inhouse Vacancy Announcement Shane Corbin's Resume August 2019 Memo to CM about Reference Checks 3 - 13 2. QUESTIONS AND INTERVIEW 3. PUBLIC COMMENTS REGARDING CANDIDATE 4. RECESS 5. DISCUSSION 6. COMMISSION ACTION AND NEXT STEPS ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect t o any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appe al is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commissio n Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 1 of 13 Page 2 of 13 8/28/2019 Atlantic Beach, FL Code of Ordinances 1/2 (1) (2) (3) (1) (2) (3) (4) (5) ARTICLE III. - THE CITY MANAGER Sec. 21. - Appointment. The city manager shall be appointed in accordance with the provisions of Section 10 of this Charter and shall be compensated at a rate set by the city commission. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 22. - Qualications. The city manager shall be chosen by the city commission solely on the basis of administrative qualifications and with special reference to education and experience in and knowledge of accepted practice with respect to the duties of this office as set forth hereinafter and in the city code. Applicants for the position of city manager shall meet the following educational and experience requirements: Possession of at least a baccalaureate degree preferably in Public Administration or a directly related field from a college or university accredited by a recognized accreditation agency in the United States or from a recognized college or university outside of the United States, which is acceptable to the city commission; and Not less than five (5) years of experience as a city, municipal, county, or state government administrator serving in at least an assistant department head or the equivalent in responsibility; and A graduate degree acceptable to the city commission may be substituted for not more than one year of the required experience. At the time of appointment, the new city manager need not be a resident of the city or state, but within six (6) months the city manager shall reside within the city of Atlantic Beach. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 23. - Powers and duties. The city manager shall be the chief administrative officer and as such, head the administrative branch of the city government. The powers and duties of the city manager shall include but not be limited to: Establish and maintain a line of communication with the city clerk; and Administering and enforcing all enactments of the city commission; and Preparing and forwarding agenda materials to the city clerk for every commission meeting; and Preparing the budget annually and submitting it to the city commission, and being responsible for its administration after adoption; and Preparing and submitting to the city commission at the end of each fiscal year, a complete report on the finances and administrative activities of the city for the year just completed. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 24. - Absence of the city manager. Agenda Item # 11 Sep 2019 Page 3 of 13 8/28/2019 Atlantic Beach, FL Code of Ordinances 2/2 The duties of the city manager during any temporary absence or disability shall be carried out by a deputy city manager, or in the absence of the latter, by another administrative officer of the city designated first by the city manager or second, by a majority of the city commission. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 25. - Removal of the city manager. The city manager shall serve at the pleasure of the city commission. The city commission may remove the city manager by the affirmative vote of not less than three (3) of its members. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 26. - City departments. Administrative departments as established by ordinance shall report to and serve under the city manager. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 27. - Governance of departments. The city manager may head one or more administrative department or select and employ persons qualified in accordance with city personnel practices to supervise, direct and control such departments. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Agenda Item # 11 Sep 2019 Page 4 of 13 Job Description for the Chief Administrative Officer Of the City of Atlantic Beach Position Title:City Manager Reports to:City Commission Reporting to this Position:Department Heads Job Summary The City Manager is appointed by the City Commission and serves as the Chief Administrative Officer of the City of Atlantic Beach.In partnership with the City Commission, the City Manager is responsible for the success of the City of Atlantic Beach and its quality of life.In doing so,the City Manager will develop and foster positive relationships,create an environment oftrust and credibility,enhance community engagement and focus on efforts to carry out the mission,vision and goals established by the City Commission. The City Commission delegates responsibility for management and day-to-day operations of the City to the City Manager,and he/shehas the authority to carry out these responsibilities in accordance with the City charter and ordinances,as well as with direction from the City Commission.The City Manager is expected to exercise a high degree of independence,initiative and professional expertise in the administration and day-to-day management ofthe City in accordance with policy established by the City Commission,the City Charter and Ordinances,City,State and Federal laws,regulations and guidelines.An important aspect ofthis position is the high profile as the City's chief administrative officer and the overall responsibility for all City Departments,including Public Safety,Public Works,Building,Planning and Community Development,Recreation and Special Events,Finance,Human Resources and IT. Accountabilities 1.Mission,policy and planning a)Helps the City Commission determine the City's values,mission,vision and short- and long-term goals. b)Helps the Commission monitor and evaluate the City's relevancy to the community, its effectiveness and its results. c)Keeps the Commission fully informed on the condition of the City and on all important factors influencing it. Agenda Item # 11 Sep 2019 Page 5 of 13 dl 0 identifies problems and opportunities and addresses them;brings those which are appropriate to the Commission and/orits boards/committees;and facilitates discussion and deliberation. 0 Informs the Commission about trends,issues,problems and activities in orderto facilitate po|icy—making.Recommends policy revisions. Keeps informed of developments in all aspects of municipal management and operations. Management and Administration 3) bl Provides general oversight of all City activities,manages the day—to—dayoperations and assures a smoothly functioning,efficient organization. Assures program quality and organizational stability through development and implementation of standards and controls,systems and procedures and regular evaluation. Assures a work environment that recruits,retains and supports quality staff. Assures successful process for selecting,developing,motivating and evaluating staff. Recommends staffing and financing to the Commission.Ensures that appropriate salary structures are maintained and updated. Specifies expectations and accountabilities for Department Heads and evaluates performance regularly. Governance a) b) Works with the Mayor and Commissioners to enable the Commission to fulfill its governance functions and facilitates the optimum performance by the Commission, its boards and committees and individual Commissioners. Assists in focusing the Commission's attention on long-range strategic issues. Manages the Commissions’due diligence responsibilities to assure timely attention to core issues. Financing a)Oversees the fiscal activities of the organization including budgeting,reporting and audits. b)Works with the Commission to ensure financing to support short-andlong-term goals. Agenda Item # 11 Sep 2019 Page 6 of 13 5.Community Relations 61) b) C) 8) b) d) 3) bl Facilitates,responsiveness to the Community by using effective marketing and communications policies and strategies. Listens to the members of the Community in order to improve services and quality of life. Initiates,develops and maintains positive and cooperative relationships with key constituencies. Physical Demands/Working Conditions: This is a high—stressposition based on full responsibility for City of Atlantic Beach operations.Handles detailed,complex concepts and problems,balances multiple tasks simultaneously,and makes rapid decisions regarding administrative issues. Plans and implements programs.Establishes strong and appropriate relationships with the Mayor,Commissioners,committee and board members,staff,residents, businesses and vendors.Develops smooth and constructive relationships with executive colleagues,outside agencies organizations and individuals. Plans and meets deadlines.Maintains a flexible work schedule to meet the demands of executive management.Hours may be long and irregular. Conveys a professional and positive image and attitude regarding the City of Atlantic Beach,its staff,and the Commission.Demonstrates commitment to continued professional growth and development. Qualifications: A Bachelor's Degree,preferably in Public Administration or a directly related field, from an accredited college,is required,but a Master's Degree in Public Administration or a directly related field is preferable. Not less than five (5)years of experience as a city,municipal,county or state government administrator serving in at least an assistant department head or the equivalent in responsibility.A graduate degree acceptable to the city commission may be substituted for not more than one year of the required experience. At the time of the appointment,the new City Manager need not be a resident of the Atlantic Beach,but must be within six (6)months. Agenda Item # 11 Sep 2019 Page 7 of 13 Page 8 of 13 VACANCY ANNOUNCEMENT The following position is available with the City of Atlantic Beach. Applicationsmust be received,or postmarked,not later than August 19,2019 at 9:00 a.m. v 19-60 POSITION AVAILABLE TO CURRENT EMPLOYEES ONLY POSITION:City Manager Salary negotiable DEPARTMENT:City Manager OPENING DATE:08/13/19 CLOSING DATE:08/19/19 at 9:00 a.m. SQUALIFICATIONS: Must be a non—user of tobacco or tobacco products for at least one year immediately preceding application and abstain from the use of tobacco or tobacco products during employment with the City. A Bachelor’s Degree,preferably in Public Administration or a directly related ?eld,from an accredited college,is required,but a Master’s Degree in Public Administrationor a directly related ?eld is preferable. Not less than ?ve (5)years of experienceas a city,municipal,county or state government administratorserving in at least an assistant department head or the equivalent in responsibility.A graduate degree acceptable to the city commission may be substituted for not more than one year of the required experience. At the time of the appointment,the new City Manager need not be a resident of the Atlantic Beach,but must be within six (6)months.' DUTIES AND RESPONSIBILITIES: The City Manager is appointedby the City Commission and serves as the Chief AdministrativeOf?cer of the City of Atlantic Beach.In partnershipwith the City Commission,the City Manager is responsible for the success of the City of Atlantic Beach and its quality of life.In doing so,the City Manager will develop and foster positive relationships, create an environment of trust and credibility,enhance community engagement and focus on efforts to carry out the mission,vision and goals establishedby the City Commission.The City Commission delegates responsibility for management and day-to-dayoperationsof the City to the City Manager,and he/she has the authorityto carry out these responsibilitiesin accordancewith the City charter and ordinances,as well as with directionfromthe City Commission. The City Manager is expectedto exercise a high degree of independence,initiative and professional expertise in the administrationand day-to-daymanagement of the City in accordancewith policy establishedby the City Commission, the City Charter and Ordinances,City,State and Federal laws,regulations and guidelines.An importantaspect of this position is the high pro?le as the City’s chief administrative of?cer and the overall responsibility for all City Departments,includingPublic Safety,Public Works,Building,Planningand CommunityDevelopment,Recreation and Special Events,Finance,Human Resources and IT. KNOWLEDGE,SKILLS AND ABILITIES: This is a high-stress position based on full responsibility forCity of Atlantic Beach operations.Handles detailed,complex concepts and problems,balances multiple tasks simultaneously,and makes rapid decisions regarding administrative issues.Plans and implements programs.Establishes strong and appropriate relationships with the Mayor,Commissioners,committee and board members,staff,residents,businesses and vendors.Develops smooth and constructive relationships with executive colleagues,outside agencies organizations and individuals.Plans and meets deadlines.Maintains a ?exible work schedule to meet the demands of executive management.Hours may be long and irregular.Conveys a professional and positive image and attitude regarding the City of Atlantic Beach,its staff,and the Commission.Demonstrates commitment to continued professional growth and development. Submit application to:City of Atlantic Beach,Human Resources 800 Seminole Road,Atlantic Beach,FL 32233 Phone (904)247-5820 www.coab.us No smokers/tobacco users Drug testing conducted .EOE Agenda Item # 11 Sep 2019 Page 9 of 13 Page 10 of 13 mwmmm?awwmw 0589.2903Kmsmm?.1>353mama?32%» m:BEE_.%3.Osmzmommobmn.35¢Sumoomoxwonomoo22.5%2::aa?oae.mnoswmmam2&3owm?mw omxwoammaESioégm.B??vaomsmvmamaamamonoobm.o<Q.mwmHwmmsom omxnowmosamin?8Bmsmmw823E5E5oobmobmsm.3%aaooaommo<oHo?.bmHaB35395vsmm?m o>§Q.»omnFmm?noomQ?Emminmoaammommob ..O<Q.HouamamomBmbmmo?ai3mo<aBBo§SE»EoaommwsmHawdoumgmnom mbsomncmzd.B<a..awQomHoamizm....3&5.BaSE0>mB_.B.m¢.mw._ob1mo:.Qammcmna03.583.omW93mamaUo<&o§Bw§I.8: aK85.om$.95Emm?wm.83.3052ommaa?I88 Q?3.>53:wane?wb §.§..§e%_£a=:~.S.wBiQc§§E:.QbS.m§u§mS..2;x“:5 oKmmmmomm?mm,3...EmuB.bm»33:5.mumcommoswoaoo?o?95% oUo<o_o..EmumBasiamowmanboasang agmsmmmm.38.no?Eaosmw.90Oo§BaB.Qwo<&owBoEmomma.wgwoédai?maémamm?w OoBBEowvBi9?Oonmimmwob oWowaomoam9005»onE9020%ESE»Hawsmwo?mmobOammammmosdHaorio? 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Hom.,9.mo=<EouHZ mS-N&-wam.H/?orosaH?mm.Uwoo?ou.anw8m_.mBEwnabm Hoim?soKo?o.Haw mS-m8-®3 Agenda Item #11 Sep 2019Page 12 of 13 M E M O R A N D U M TO: Joe Gerrity, City Manager FROM: Cathy Varian, Director of Human Resources DATE: September 28, 2019 SUBJECT: References and Background Check on City Manager Candidate ______________________________________________________________________________ Per your instructions, I updated Shane Corbin’s background check and called each of the references he listed on the resume he submitted in response to our internal advertisement for the City Manager position. Each of his references gave him a glowing review, and many included specific examples of why he would be a great city manager. I will be happy to share those with anyone that wants to see them. Agenda Item # 11 Sep 2019 Page 13 of 13