Minutes / 01-10-00MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, S00
SEMINOLE ROAD AT 7:15 PM ON MONDAY, JANUARY 10, 2000
PRESENT: John Meserve, Mayor
Richard Beaver
Mike Borno
' Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor Meserve at 7:15 p.m. The
Invocation was offered by Commissioner Waters followed by the Pledge of
to
1. Approval of the minutes of the Regular Meeting held
December 14, 1999
There being no corrections or amendments, the minutes were unanimously
appzoved as prepared.
2. Courtesy of the Floor to Visitors:
A. Glen Mitchell with presentation relative to Town Center
Project (Commissioner Waters)
Commissioner Waters introduced Glen Mitchell, Landscape Architect for the
~ Town Center Project, and requested that he provide additional information
concerning improvements to the second block of Ocean Boulevard relative
to the total Town Center project.
Mr. Mitchell displayed drawings of the proposed landscaping and
improvements to the second block. Mr. Mitchell stated that due to the
success of Town Center, parking demands had spread to the area which he
hoped would be improved to provide sixteen angle parking spaces and
sidewalks.
Following brief discussion by the City Commission, Mayor Meserve thanked
Mr. Mitchell for the presentation.
^B. Media One
City Manager Hanson stated that he and staff had met with Media One
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representatives concerning the the problems experienced during the
construction and stated that they had been most cooperative with the city.
Ann Murphy, Government Affairs Manager for Media One, distributed a list
of construction issues and their resolutions dated January 7, 2000 to the
Commission. The list is attached and made part of this official record as
Attachment A. Linda Malloy, Vice President of Operations for Media
One, briefly explained the procedures instituted to resolve the problems.
City Manager Hanson stated that Media One crews had been hand digging
around large oak trees and it was suggested that they bore through the drip
line to minimize damage to the trees.
Mayor Meserve requested that additional restroom facilities be provided for
the work crews. Ms. Malloy assured the Commissioners these items would
be addressed.
Sally Clemens of 1638 Park Terrace West complimented Nancy
DeCandis, Chairperson of First Night, and the volunteers for another
successful event. Relative to Item 8A on the agenda, Mrs. Clemens felt the
city staff should write the Sewer Master Plan.
Stephen Kuti of 1132 Linkside Drive stated that he had no problem with
Media One installing the new fiber optic lines five feet from the edge of the
road in his subdivision, but expressed concern that installation of new boxes
four feet closer to the homes created an undue inconvenience to the
homeowners. He felt the City Engineer should have been more involved in
. f the project.
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Sylvia Simmons of 211 Beach Avenue felt the second block of Ocean
Boulevard was an ugly blighted area used for overflow parking from Town
Center. She felt the proposed landscaping project could be completed in-
house less expensively and suggested that a landscaping barrier using the
existing palms be installed between the parking area and existing parking
lot and that the area between the parking lot and street remain unpaved.
Don Phillips of 1566 Park Terrace West, who is a member of the
Stormwater Review Committee (SRC), read a letter dated January 10, 2000
to the Commission requesting that the Commission not vote on the
Aikenhead and Odom contract (Item 8F) until the contract was reviewed by
the SRC. The letter is attached and made part of this official record as
Attachment B.
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Alan Potter of 374 Second Street read from a prepared statement which
is attached and made part of this official record as Attachment C, and
requested that the Commission reject Item 8A.
Gary-Watkins of 201 First Street complained of the parking on Ocean
Boulevard at First Street and of the poor condition of the sidewalk, and
requested that the city make improvements to the area.
3. Unfinished business from previous meeting
A. Follow up report from previous meeting (City Manager)
Mayor Meserve received and acknowledged the City Manager's follow-up
report, a copy of which is attached as Attachment D.
City Manager Hanson indicated that the Stormwater Review Committee
would meet on Thursday, January 13, 1999 at 6:00 p.m.
B. Discussion regarding Adele Grage Community Center
(Commissioner Beaver)
Commissioner Beaver stated that he had no objection to discussing the
Community Center at the end of the agenda.
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Building, Code
Enforcement, Occupational License and Recreation
Departments (City Manager)
B. Approve continuation of Employee Health, Life and
DentaWision Insurance Benefits (City Manager)
C. Acknowledge receipt of Public Works Project Status Report
(City Manager)
Motion: Approve Consent Agenda items as presented.
There was no discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6:= Action on Resolutions:
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January 10, 2000
There was no action on Resolutions.
7. Action on Ordinances:
A. . ~ Ordinance No. 20-00-45 -Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR 1999/2000 BEGINNING OCTOBER 1, 1999
AND ENDING SEPTEMBER 30, 2000
Motion: Approve Ordinance No. 20-00-45 on first reading.
Mayor Meserve explained that the public hearing and final reading of the
ordinance would take place January 24, 2000.
There was no discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Approve contract with Smith and Gillespie for 10-Year Sewer
Master Plan at a cost of 86,478.04 (City Manager)
Motion: Approve contract with Smith and Gillespie for 10-
Year Sewer Master Plan at a cost of 86,478.04.
Commissioner Mitchelson inquired as to the funding for the Sewer Master
Plan. City Manager Hanson explained that the lift station project had been
delayed until completion of the Sewer Master Plan, and the funds for that
project could be reallocated to fund the masterplan. City Manager Hanson
felt it desirable for the city to have the master plan.
Following brief discussion, the motion carried unanimously.
B. Authorize staff to negotiate a contract with Gee and Jenson
Engineers for an Engineering Design for Utilities 2000 Project,
• including CDBG Sewer Line Rehabilitation/Replacement and
if unable to negotiate a satisfactory contract, to negotiate with
the next most qualified firm (City Manager)
.z.,~ Motion: Authorize staff to negotiate a contract with Gee and
Jenson Engineers for an engineering design for Utilities 2000
Project, including CDBG Sewer Line Rehabilitation/
~~ _ Replacement and if unable to negotiate a satisfactory contract,
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January 10, 2000
to negotiate with the next most qualified firm.
City Manager Hanson briefly explained the project and stated that it would
provide one map which could be continually updated as changes are made
to the' city's water, sewer and stormwater systems.
Following brief discussion, the motion carried unanimously.
C. Authorize the City Manager to sign the Wastewater Facilities
Grant Application and submit same to the Department of
Environmental Protection (DEP) (City Manager)
BEAVER
Motion: Authorize the City Manager to sign the Wastewater BoRNo
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Facilities Grant Application and submit same to the WATERS
Department of Environmental Protection (DEP). MESERVE
City Manager Hanson indicated that the grant would provide additional
funding for a project already approved by the Commission.
It was further explained that the grant request required a 25% match from
the city and grant funds totaling $1,500,000 for the sanitary sewer
improvements to the core city area had been requested.
There was no discussion and the motion carried unanimously.
D. Approve expenditure of Recycling Grant Funds ($6,200.36) in
accordance with staff recommendations (City Manager)
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Motion: ''Approve expenditure of Recycling Grant Funds as BEAVER x x
recommended by staff for Alternative E in the amount of BoRNO x x
$6,188.00. (50 plastic border timbers and spikes @ $39.00 each, l2 MITCHELSON x
WATERS X
benches @ $229.00 each, l0 32-gallon trash receptacles @ $149.00 MESERVE x
each)
Commissioner Beaver inquired as to where the border timbers would be
used. Parks and Recreation Director Johnson responded that they would
be used in Bull Park.
There being no further discussion, the motion carried unanimously..
^~. ~ Approve contract with Landers Atkins for design and
construction documents for Dutton Island Improvements,
-~ excluding construction administration, at a cost of $44,002.41
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January 10, 2000
and authorize the City Manager to sign the contract (City
Manager)
Motion: Approve contract with Landers Atkins for design and
construction documents for Dutton Island Improvements,
excluding construction administration, at a cost of $44,002.41
and authorize the City Manager to sign the contract.
Commissioner Beaver felt that $44,002.41 was excessive for construction
plans for Dutton Island and stated that it would leave approximately
$150,000 for construction.
Former Interim City Manager Thompson provided a detailed explanation of
the funding for the project and distributed information indicating $191,480
would be left in the budget after payment of the Landers Atkins design fees.
He indicated that the permit costs were included in the fees and he had
spoken with other agencies who felt the expenses for the project were in
line with similar work performed in Jacksonville.
Commissioner Mitchelson inquired concerning providing a canoe launch
site from the deeper waters of the island. Mayor Meserve requested that
directional signs be installed for the canoe launch sites and trails.
There being no further discussion, the motion carried unanimously.
F. Authorize the Mayor to execute the Technical Services
Consulting Services Agreement and Work Authorization No. l
(Part A) with Aikenhead and Odom, Inc., in the amount of
$272,219.34 (City Manager)
Motion: Authorize the Mayor to execute the Technical Services
Consulting Services Agreement and Work Authorization No. l
(Part A) with Aikenhead and Odom, Inc., in the amount of
$272,219.34.
Mayor Meserve indicated that since the last meeting he had met with
representatives from Aikenhead and Odom (A & O) and they were going to
provide a list and evaluation of several options which will be used by the
Commission in reaching a decision of which specific solutions will be
designed and built.
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Commissioner Borno felt this was the only practical approach to the prof ect:
He also felt the SRC did not need to be involved in the approval of the
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January 10, 2000
contract.
Commissioner Mitchelson concurred with the need for the modeling.
Commissioner Waters felt the present system failed due to lack of
maintenance and indicated that better maintenance was needed. He also
inquired as to what point the City of Jacksonville would be involved since
the city's stormwater would run through Jacksonville.
Commissioner Beaver felt the money spent today would save the city money
in the future. He also felt a maintenance plan was needed.
Commissioner Mitchelson pointed out that the SRC's role was not
administrative, but advisory. Mayor Meserve related that the SRC was
formed to assist with the Request for Proposals (RFP) for the core city
project.
There being no further discussion, the motion carried unanimously.
G. Risk Management Program Presentation (City Manager)
Karl Grunewald, Safety Coordinator for the City, explained that the Process
Safety Management (PSM) and Risk Management Program (RMP) were
mandated by the Federal Government with implementation was required in
June of 1999. Mr. Grunewald indicated that the RMP dealt, primarily,
with the safety of the public and PSM dealt, primarily, with the safety of
employees. He further indicated that verification of the presentation must
be sent to the FBI by February 2000.
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Public Works Director Kosoy identified the city facilities and the chemicals
on-site and Assistant Public Works Director Kaluzniak explained the
program requirements in detail.
Following the presentation, the staff members responded to questions.
9. City Manager Reports:
In addition to his written report, City Manager Hanson distributed a Report
of Opportunities, Observations, and Major Assignments to the
Commissioners and requested that they be read and discussed at the next
meeting. The report is attached and made part of this official record as
Attachment E.
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10. Reports andlor requests from City Commissioners and City
Attorney
Mayor Meserve
• Reported that he had attended a Complete Census Committee
Meeting and that the information collected on April 1, 2000 (Census
Day) needed to provide a complete, accurate count of the population
of the city.
• Reported on his meeting with Jacksonville Mayor John Delaney
• concerning turning over the city's assets of the Firefighter's Pension
Fund and the Mayor's commitment of $225,000 towards the
reconstruction of Sherry Drive.
• Reported that he had met with Susie Wiles from the City of
Jacksonville and learned that the Florida Department of
Transportation was committed to pay one-half of the cost to
purchase Johnston Island and the City of Jacksonville would also
commit money toward the purchase. Mayor Meserve indicated he
would continue with this discussion and report back at a future
meeting.
Commissioner Beaver
~ Complimented the Mayor and City Manager for obtaining the
commitment from the City of Jacksonville to repair Sherry Drive.
• Suggested appointing a citizens committee to review the use of the
Adele Grage Community Center and make a recommendation to the
Commission within the next two months. Commissioner Beaver
volunteered to be the Commission liaison to the committee and bring
information back to the Commissioners.
• Felt that the area on Ocean Boulevard Between Ahern Street and
First Street should be addressed and made into either a proper paved
parking area with minimal landscaping or a sodded area with "No
Parking" signs installed.
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• Agreed with Commissioner Beaver concerning the Adele Grage
Community Center and felt that cleanliness should be addressed
when renewing contracts for its use.
• Felt that whatever is done on Ocean Boulevard, it should include
addressing the drainage problem.
• Complimented the Mayor on his negotiations with Mayor Delaney.
Commissioner Waters
• Felt the city should demolish the back part of the Adele Grage
building and add a second story.
• Felt the city should be responsible for maintenance of all of its
facilities, including ball fields, etc.
• Felt the second block of Town Center should be completed to
provide an attractive transitional area between the commercial and
residential properties. Mayor Meserve requested that discussion of
this item be placed on the next agenda.
• Relative to the Atlantic Boulevard/Mayport Road flyover, stated that
he was not sure it was a good idea to close First Street.
Commissioner Waters inquired as to the number of trucks that
would be diverted to Orchid Street due to its closing.
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• Requested that naming of Dutton Island be placed on the next
agenda and requested that historical background information of the
area also be provided.
• Requested that a report on the flyover be placed on the next agenda.
Commissioner Mitchelson
• Commented that there would never be enough parking in the Town
Center area, and he could not see the need to pave more area for
wj - parking since there was adequate parking available in the K Mart
parking lot.
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There. being no further discussion or business to come before the
Con~unission, the Mayor declared the meeting adjourned at 9:55 p.m.
John Meserve
Mayor /Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
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