Minutes / 01-24-00. '" -r
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD AT 7:15 PM ON MONDAY, JANUARY 24, 2000
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor Meserve at 7:15 p.m. The
Invocation was offered by Commissioner Mitchelson followed by the Pledge
1. Approval of the minutes of the Regular Meeting held
January 10, 2000
There being no corrections or amendments, the minutes were unanimously
approved as prepared.
2. Courtesy of the Floor to Visitors:
A. Pat Pillmore of 995 Camelia Street, expressed concerns regarding
ingress and egress to Section H, and increased truck traffic which
would be diverted into the residential areas east and west of Mayport
Road due to the flyover.
__ Ms. Pillmore hoped the Commission would consider input from the
ABET Board of Directors when planning for the future use of the
Adele Grage Community Center building.
B. J.P. Marchioli of 414 Sherry Drive commented that a layout of
proposed traffic patterns in Section H should be made available to
the citizens so they could study the information and make informed
suggestions. Mr. Marchioli also felt that public comments being
allowed only under "Courtesy of the Floor to Visitors" limited
public input.
C. Carroll Huffines of 2055 Feathenvood Drive West, stated that he
was the President of the Homeowners Association for the Hidden
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January 24, 2000
Cove development located north of and adjacent to Church Road in
the City of Jacksonville. He pointed out that Church Road did not
go straight through to the park and inquired as to the proposed
entrance to Dutton Island Park. Mr. Huffines also expressed
concern for increased traffic in the area resulting from the flyover.
D. Stephen Kuti of 1132 Linkside Drive recommended that the
Commission appoint acost/benefit study group toanalyze
engineering projects of the past three years. He felt that most of the
projects could have been completed in-house less expensively ifthe
city had its own engineering staff. He recommended Al Rabassa and
Alan Potter, in addition to himself, as members of the study group.
Mayor Meserve indicated that Mr. Kuti was welcome to look at
public records.
E. George Maida of 884 East Coast Drive also requested that the
Commission include input from ABET in any future plans for the
Adele Grage building.
Item 8B was taken out of sequence and acted on at this time.
B. Discussion and Related Action Regarding Naming the Park
Currently Known as Dutton Island (Comm. Waters)
Commissioner Waters stated that he would like the name of Bartolome De
Castro Y Ferrer preserved in local history and suggested that this name
somehow be incorporated into the name of the park. Commissioner Waters
distributed copies of Mr. Ferrer's biography, compiled by the Beaches
Historical Society, to the Commissioners.
Tom Dumas of 27 South 32"d Street in Jacksonville Beach provided
background information concerning Walter Dutton and requested that his
name be considered when naming the park.
Motion: Choose one name for the park from the two suggested
names.
Discussion ensued, and it was pointed out that many maps refer to the island
as Pine Island. It was suggested that the island be named Dutton Island
and the park be named Bartolome De Castro Y Ferrer Park.
Commissioner Mitchelson preferred a simple name for the park, and stated
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January 24, 2000
he would like additional input before making a decision. Commissioner
Beaver felt the Parks and Recreation Advisory Board should be given ari
opportunity to make suggestions, and as Commission liaison to the Board,
he would bring their ideas back to the Commission..
There being no further discussion, the motion failed by to one to four vote
with Commissioner Borno voting. aye, and Commissioners Beaver,
Mitchelson, Waters and Mayor Meserve voting nay.
Motion: Defer action on Item 8B to the next meeting in order to
come back with additional names/information.
There being no further discussion, the motion carried unanimously.
3. Unfinished business from previous meeting
A. Follow-up Report from Meeting of December 14, 1999 (City
Manager)
Mayor Meserve received and acknowledged the City Manager's follow-up
report, a copy of which is attached as Attachment A.
City Manager Hanson indicated that eliminating the bump in the road at the
intersection of Mayport Road and Plaza Drive would require the lowering
of an existing 10" water line and would cost approximately $50,000.00.
Public Works Director Kosoy outlined the cost factors to remove the bump
and indicated that the $50,000.00 did not include costs associated with
relocation of cable and telephone lines which may have to be picked up by
the city.
No Commission action was taken at this time.
B. Discussion and Possible action Regarding Improvements to
Ocean Boulevard Between Ahern Street and First Street
(Mayor)
City Manager Hanson indicated that ABBA Construction would no longer
honor its bid price for the project and it would have to be re-bid. He
indicated that curb and gutter for the area would cost approximately
$36,000.00.
Commissioner Waters commented that the sidewalk was not pedestrian
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January 24, 2000
Commissioner Beaver requested that Item C be removed from the Consent
Agenda for discussion.
Motion: Approve Consent Agenda items A and B as presented.
There was no discussion and the motion carried unanimously.
C. Award Contract for Janitorial Service for City Buildings
Pursuant to the Specifications of Bid No. 9900-5 to Jani-King
Cleaning Service for a Period of One Year, at a Cost of
. $19,616.76 and Eliminate the Custodian Position from the List
of Authorized Positions (City Manager)
Commissioner Beaver noted the cost spread between the three bids and
stated he was familiar with the work of Jani-King. He requested that staff
oversee their work to ensure a good job.
Motion: Award Contract for Janitorial Service for City
Buildings pursuant to the specifications of Bid No. 9900-5 to
Jani-King Cleaning Service for a period of one year, at a cost
of $19,616.76 and eliminate the custodian position from the
list of authorized positions.
City Manager Hanson indicated that a quality control person from each
building would monitor the work and written records would be kept.
A brief discussion concerning maintenance responsibilities occurred, and
Commissioner Waters requested that the fluorescent lighting on the outside
of the building be repaired.
Commissioner Beaver stated that Jani-King often subcontracted work, and
requested that staff make sure the company performing the work was
insured.
There being no further discussion, the motion carried unanimously.
5. Committee Reports:
A. Atlantic Beach History 2000 Committee Report and Request for
Funding (Mayor)
Joanna Fletcher, Chair of the Atlantic Beach History 2000 Committee,
provided a status report on the history book to be published. Mrs. Fletcher
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January 24, 2000
friendly, since it was lower than the street in that area and acted as a
conduit for water.. He felt it would be better to wait until the project could
be completed to match Town Center if funds were not available to complete
the project at this time. Commissioner Borno agreed that the drainage
needed to be addressed. Commissioner Mitchelson suggested installing a
curb and landscaping, and to eliminate parking in the area. He felt this
would create a needed transition between the residential and commercial
properties and improve the drainage.
Mayor Meserve suggested that the Commission monitor the plans of the
Sea Turtle Inn for its auxiliary parking lot before making any decision on
the improvements.
C. Discussion and Possible Action Relative to the Future Use of
Adele Grage Community Center (Comm. Beaver)
Mayor Meserve requested that Commissioner Beaver meet with citizens,
current users of the building, staff, and anyone else he needed to meet with,
to gather information relative to the future use of the building and bring this
information back to the Commission.
Commissioner Beaver felt he could gather the required information within
the next two weeks.
Former Commissioner Steve Rosenbloom of 1417 Beach Avenue
suggested that the Commission consider funding sources for the
improvements during the information gathering phase. He also requested
that technology considerations be included with the improvements to the
building.
A meeting to receive public input was scheduled for 9:00 a.m., Saturday,
February 19, 2000.
4. Consent Agenda:
A. Approve Extension of Contract with R.L. Lawrence
Construction for Concrete Repairs for a Period of One Year
(City Manager)
B. Approve Extension of Contract with Tom's Asphalt Repairs,
Inc., for Asphalt Repairs for a Period of One Year (City
Manager)
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January 24, 2000
indicated that one quote had been received from Drummond Press to print
500 books for $10,405 or 1,000 books for $14,745.
Mrs. Fletcher further indicated that the $6,000 original funding from the city
was basically still intact and those funds would be used to purchase copies
of photographs from the Beaches Historical Society and to hire a graphic
designer to help with the layout of the book. Mrs. Fletcher requested
additional funding in the amount of $15,000 to cover printing costs. The
report is attached and made part of this official record as Attachment B.
Motion: Approve an amount up to $15,000.00 to cover the cost
of printing the books.
Discussion ensued and it was decided that the Committee should meet with
the City Manager to work out the requirements of the bidding process for
printing, and with the Finance Director to identify a funding source.
There being no further discussion, the motion carried unanimously.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance No. 20-00-45 -Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR 1999/2000 BEGINNING OCTOBER 1, 1999
AND ENDING SEPTEMBER 30, 2000
Motion: Approve Ordinance No. 20-00-45 on final reading.
Mayor Meserve opened the public hearing. No one wished to speak and the
Mayor declared the public hearing closed.
There was no discussion and the motion carried unanimously.
B. Ordinance No. 65-00-25 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, CLOSING PORTIONS OF WEST FIRST
STREET, AND PROVIDING AN EFFECTIVE DATE (City
Manager)
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Mayor Meserve stated he would like to amend the ordinance to include the
deletion of the 10' high berm at the intersection of Atlantic Boulevard and
Mayport Road. ~ BEAVER
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Motion: Approve Ordinance No. 65-00-25 on first .reading. MITCHELSON
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amended since the amendment reflected a different topic which he believed
should remain separate. Commissioner Mitchelson inquired if elimination
of the berm would have any effect on sound deadening at ground level.
Mayor Meserve indicated that the berm did nothing to help alleviate ground
level noise.
After further discussion of the effectiveness of a berm, Mayor Meserve I -
withdrew his request for an amendment to the ordinance.
Mayor Meserve indicated that the public hearing and final reading would be
held February 14, 2000, and that a Resolution addressing the berm issue
would be placed on the same agenda for discussion and public input. .
There being no further discussion and the motion carried unanimously.
C. Ordinance No. 65-00-26 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, CLOSING CERTAIN PORTIONS OF BEGONIA
STREET, AND PROVIDING AN EFFECTIVE DATE (City
Manager)
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Motion: Approve Ordinance No. 65-00-26 on first reading. BoRNo
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Mayor Meserve indicated that the public hearing and final reading would be WATERS
held February 14, 2000. MESERVE
There was no discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Discussion and Possible Action on City Manager Report of
Opportunities, Observations, and Major Assignments Presented
at the Commission Meeting of January 10, 2000 (City Manager)
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City Manager Hanson referenced his report which was distributed at the
previous meeting and stated he would like to schedule one or two
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January 24, 2000
workshops for input and a planning session or retreat with a facilitator to
prioritize items.
Commissioner Borno commended the City Manager for his report and
concurred with the use of a facilitator.
Commissioner Waters commented that he would like to preserve the
character of Atlantic Beach and felt that Item # 14 of the report was crucial
for the future of the city. The Report dated January 10, 2000 is attached
and made part of this official record as Attachment C.
Mayor Meserve stated that he would like to schedule two evening meetings
and a Saturday morning session within the next few weeks and requested
that the City Manager and City Clerk coordinate the scheduling of the
meetings.
B. Discussion and Related Action Regarding Naming the Park
Currently Known as Dutton Island (Comm. Waters)
Item 8B was taken out of sequence and acted on after Item 2 -Courtesy of
the Floor to Visitors.
9. City Manager Reports:
• Reported that the controlled burn on Dutton Island would be
scheduled in the near future.
• Reported that a meeting with the Jacksonville Transportation
'~ - Authority would be scheduled within the next week or so.
10. Reports and/or Requests from City Commissioners and City
Attorney
Commissioner Waters
• Stated he would invite Dwight Wilson and Mr. Herschel Shepherd
to attend the next meeting to provide information concerning the
naming of Dutton Island and improvements to the Adele Grage
building.
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• Appreciated the Mayor's letter to Representative Jim King
concerning the collection of stormwater fees.
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• Felt the city should continue working on marking the canoe trails at
Dutton Island Park.
• :Requested that the 10`h Street Beach Access be landscaped.
• Commented on a recent noise complaint and inquired concerning the
city's noise ordinance.
Public Safety Director Thompson indicated that he would propose
changes to the present ordinance, and a letter for City Manager
approval had been drafted to the complainant.
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• Inquired ifthe city had received a response from the JEA concerning
the construction of sewer lines within the city.
City Manager Hanson indicated that he had not received a response
but would follow up on this matter.
Commissioner Beaver
• Commended Virgil Rosario from the Water Department for his
handling of a citizen's complaint of low water pressure.
• Felt the city should monitor how the City of Jacksonville handles its
septic tank issues.
Mayor Meserve
• Reported that the FDOT had committed to paying one-half of the
purchase price or up to $700,000 for the purchase of Johnston
Island, which left one-half of the remaining cost to be split between
the City of Jacksonville and the City of Atlantic Beach. Mayor
Meserve indicated that he would contact the Neptune Beach City
Council to see if they would like to be involved in the future plans
for the property. .
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There being no further discussion or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:40 p.m.
John Meserve
Mayor/Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
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