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City of Atlantic Beach
City Commission Meeting
Staff Report
Agenda Item: Grant Writer Recommendation
Date: January 21, 2000
Submitted by: David E. Thompson, Director of Public Safety
Background:
In the 1999-2000 Atlantic Beach budget, $20,000 was identified
for acquiring the services of a grant writer to seek and apply for
grants on behalf of the City. A Request for Proposal was
advertised and sent to businesses and individuals in the area that
perform these services, and the due date for submittal was _
December 31, 1999 at 3:00 PM.
Four proposals were received by the due date. The
companies/individuals included:
Dianne McGibeny
Jordan & Associates
Fred Fox Enterprises, Inc.
PBS&J
The proposals were reviewed by Public Safety Director David
Thompson, Public Works Director Robert Kosoy, Community
Development Director George Worley, and Pazks and Recreation
- Director Timmy Johnson. After reviewing the proposals, two (2)
were selected for interviews. Fred Fox Enterprises, Inc. and
PBS&J were scheduled for interviews on January 20, 2000.
Public Safety Director David Thompson and Public Works
Director Robert Kosoy interviewed Daphne Summers and Wayne
Lasch from PBS&J, and Fred Fox from Fred Fox Enterprises, Inc...
After comparing qualifications and prices, a recommendation was
prepared for the City Manager.
In comparing the two (2) companies, it appeared that PBS&J has
local contacts and experience that could help in forming
partnerships and obtaining support for Atlantic Beach projects.
PBS&J has engineers and expertise on staffthat may offer
additional opportunities for funding beyond the capability of Fox
Enterprises (or Fox would have to contract out the work). The
staff assigned to the Atlantic Beach projects from PBS&J would
generally have a lower cost per hour for services performed, and
they appear to have information sources throughout the state to
maximize their effectiveness in identifying funding sources.
If the recommendation is approved, then staff will negotiate with
the selected company to identify the specific scope of services and
the costs. Once the scope of services is identified, PBS&J will
calculate the number of hours that their staff will need to work on
the project, and City staff will review, negotiate, and approve the
work and expenses. This will apply to developing a strategic grant
plan, and it will subsequently apply to submitting application for
various grants.
$20,000 was approved in the 1999-2000 budget for this purpose.
Recommendations: Authorize staff to negotiate with PBS&J to develop a strategic
Grants Plan for the City of Atlantic Beach, and to pursue grant
funding for the construction costs for Dutton Island.
Attachments: Request for Proposal
Proposal from PBS&J
Reviewed by City Manager:
Agenda Item Number: