Exh 8BAGENDA ITEM NO.~~
DATE: 2 - Z S -OO
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Testing of Large Water Meters
SUBMITTED BY: Robert S. Kosoy, P.E. Director of Public Works
DATE: February 22, 2000
BACKGROUND: As part of a program to reduce the discrepancy between the amount of water
pumped and the amount billed, the City has begun an aggressive program to test, repair and
replace water meters. The large water meters, ranging in size from 2-inches to 8-inches, need to
be tested by an outside vendor. Testing is a specialized service requiring special equipment, and
includes reports and recommendations from the vendor regarding meter repairs, replacements or
correcting misapplications of meter types.
We intend to test the 321arge meters, of 3-inch diameter and above, and a representative sample
often 2-inch diameter meters. City staff has spent considerable time performing amulti-state
search, and located only two vendors to perform this work. Quotes were obtained from both
vendors, and reference checks were made. Prices for completing the meter testing are as
follows:
F1owMeasurement Systems, Inc. $12,320
Reed & Shows Meter Repair & Supply Company, Inc. $10,900
Reference checks for Reed & Shows Meter Repair & Supply Company, Inc. were positive.
Because of the specialized nature of this service, the fact that there are only two available
vendors, and the importance of completing this work in a timely manner, we recommend
waiving the formal bid process.
BUDGET: Funds are available under the Atlantic Beach and Buccaneer Water Utility Funds,
Account Nos. 400-4001-533-3400 and 400-4301-533-3400.
RECOMMENDATION: Waive the formal bidding process, and approve a Purchase Order to
Reed & Shows Meter Repair & Supply Company, Inc. in the amount of $10,900 to test the 32
large water meters and a sample test often 2-inch meters and provide resulting reports and
recommendations to the City.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: