Exh 4EAGENDA ITEM NO:
DATE: .3 ' z7~ OO
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Milling and Paving for the Public Works Department
SUBMITTED BY: Robert S. Kosoy, Director of Public Works
DATE: March 16, 2000
BACKGROUND:
Staff sent out invitations to bid for milling and paving of the following streets for the Public
Works Department:
Seminole Road from the 5-way intersection north to Hanna Park.
Selva Marina Dr. from Saturiba Dr. north to dead end.
Park Terrace Dr. East from Seminole Rd. To Saturiba Dr.
Park Terrace Drive West from Seminole Rd. To Saturiba Dr.
Sea Oats Dr. from Park Terrace Dr. i/ast to Saturiba Dr.
17t'' Street from Park Terrace Dr. East to Seminole Rd.
Beach Ave. From 14~' Street to 16~' Street
The bid opening was held on March 15, 2000 at 3:00 p.m. and we received four complete bids.
The bidders were as follows:
The Milestone Company $238,313.80
J.B. Coxwell Contracting, Inc. $331,212.27
Duval Asphalt Products, Inc. $353,260.00
Atlantic Coast Asphalt Company $334,760.71
BUDGET: This work will be funded from Account number
130-5002-541.63-00 in the Road & Streets Division.
The amount budgeted for FY99-00 is $403,000.00.
RECOMMENDATION: Award to The Milestone Company as they are the lowest bidder
and all references were positive.
ATTACHMENTS: Bid Specifications, Bid Tabulation Sheet and Reference Check
Sheet. Bids are on file with the City Clerk.
REVIEWED BY CITY MANAGER:
CITY OF ATLANTIC BEACH BID NUMBER
PURCHASING DEPARTMENT
1200 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233
(904) 247-5818
REQUEST FOR BIDS
CO~T'TRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
PART 1-GENERAL
1.1 SCOPE: The work under this section includes the fiunishing of all labor, material
and equipment required to mill existing pavement and provide new paving as specified
hereinafter.
1.2 GENERAL REQUIREMENTS
1.2.1 Except as otherwise provided herein, materials and methods of operations required
to install replacement pavement shall be in accordance with the applicable
requirements and Standard Specifications for Road and Bridge Construction of the
Florida Department of Transportation, 1999 & 1991 Editions.
1.2.2 Where construction requires removing pavement, or where existing paving is
damaged by the Contractor's operation, it is the intent of these specifications that
due care be exercised in cutting pavement, backfilling trenches and replacing
pavement to the end of securing a condition where no further settlement of
trenches will occur and the paved surfaces will be restored to a condition equal to
or better than that existing before construction began.
1.2.3 No paving work shall be accomplished until all heavy construction equipment is
permanently removed from the site.
1.2.4 All surfaces which have been injured by the Contractor's operations shall be
restored to a condition at least equal to that in which they were found immediately
before work was begun.
PART 2 - MATERIALS
2.1 Millina -Milling of existing asphalt pavement shall be performed to a depth of two (2)
inches. All materials, equipment and workmanship shall be in accordance with Section
327 of the Florida Department of Transportation Specifications except that Paragraphs
327-5 and 327-6 shall be omitted.
REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
Page 2 of 3
2.2 Tack Coat - A tack coat consisting of a bituminous material hereinafter specified shall be
applied at a rate of between 0.02 and 0.08 gallon per square yard to the existing surface
after milling and street sweeping. All materials, equipment and workmanship shall be in
accordance with Section 300 of the Florida Department of Transportation Specifications
except that Paragraphs 300-8 and 300-9 shall be omitted.
2.3 Asphaltic Concrete Surface Course, T~.e S-3 -The paving shall have a wearing surface
of asphaltic concrete; 2" thickness to be placed in one lift on all milled roadways. All
equipment, materials, workmanship and methods employed on construction of the wearing
surface shall be in accordance with Section 320, 300, 331 and 332 of the aforementioned
Florida Department of Transportation Specifications, except that Paragraphs 331-6 and
332-7 shall be omitted.
PART 3 -EXECUTION
3.1 Order of Work -Work shall be accomplished in the following order:
3.1.1 Milling of 2" of existing asphalt pavement.
3.1.2 Tack Coat.
3.1.3 Asphaltic concrete surface course, 2" thick on all milled roadways.
3.2 Tests -Where reference is made in the Florida Department of Transportation
Specifications for design mixes, tests of materials, or work performed, or where in the
opinion of the Engineer, tests are required to ascertain compliance with the specifications,
the Owner shall make such tests by an independent testing laboratory under separate
contract. All testing expenses shall be borne by the Contractor.
3.3 Measurement and Payment - No additional payment shall be made for the work
hereinbefore specified. The Contractor's unit price or lump sum bid as set forth in the
Proposal shall constitute full compensation for the work involved in this section.
REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
Page 3 of 3
PART 4 -LOCATIONS
4.1, Seminole Road (5-way intersection at Plaza. north to Hanna. Pazk
turn azound including turn around approx. 10,130 ft x 24 ft. )
Mill 2 inches of asphalt, apply 2 inches of type, S-3 asphalt $
4.2 Selva Marina Drive (Saturiba Drive north to dead end approx.
2,616 ft. x 24 ft)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.3 Park Terrace Drive East (Seminole Road to Saturiba Drive
approx. 3,072 ft x 21 ft)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.4 Park Terrace Drive West (Seminole Road to Saturiba Drive
approx. 3,589 ft x 21 ft)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.5 Sea Oats Drive (Pazk Terrace drive East to Satunba Drive
approx. 2,285 ft x 21 ft)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.6 17~' Street (Pazk Terrace Drive East to Seminole Road
approx. 536 ft x 23 $)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.7 Beach Ave. (14~' Street to 16~' Street approx. 735 ft x 18 ft)
-- - Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $ '
TOTAL LUMP SUM PRICE (Items 4.1 thru 4.7) $
Awazd will be based on Total Lump Sum Price and the Contractor's lump sum bid price shall
constitute full compensation for the work involved.
TABULATION OF BIDS Date of Opening: 3/15/00
FOR: MILLING AND PAVIl~tG FOR PUBLIC WORKS DEPT.
BID NUMBER ' 9900-9
Milestone Company J. B. Coxwell Contracting Duval Asphalt Products, Inc
TOTAL LUMP SUM PRICE BID
238 313.80
331 212.2
BID BOND
•
X
X
X
DOCUMENTS REQUIREMENTS
CHECKLIST, SIGNED
X
X
.X
ORIGINAL 1NS. CERTIFICATES
.
X
X
X
THREE (3) REFERENCES (12 MOS.)
X
X
x-
_
PROOF STATE LICENSED/CERTIFIED
ROOFING CONTRACTOR'S LICENSE
.
X
X
X
BIDS SUBMITTED IN T~LICATE
(THREE (3) SETS
X
X
ACKNOWLEDGE RECPT ADDEN #1 ~ '
X X R
TABULATION OF BIDS Date of Opening: 3/15/00
FOR: MILLING AND PAYII~IG FOR PUBLIC W ORKS DEPT.
s
BID NUMBER: 9900-9
,' Atlantic Coast Asphalt Co.''.Floyd Garrett Company .
TOTAL LUMP SUM PRICE BID
334,760.71
BID BOND
g
'
DOCUMENTS REQUIItEMENT5
CHECKLIST, SIGNED
..
X
~
~ .
ORIGINAL INS. CERTIFICATES
.
%
TTrnFF (3) REFERENCES (12 MOS.)
X -
t.
PROOF STATE LICENSED/CERT]FIED
ROOFING CONTRACTOR'S LICENSE
X
BIDS SUBMITTED IN.,TRIPLICATE
('IT-IItEE (3) SETS
R
ACKNOWLEDGE RECPT ADDEN #1
X
REFERENCE CHECK SHEET
for The Milestone Company
1. - ~ Spoke to Charlotte at Nassau County B.O.C.C. at (904) 356-2003 on March 16, 2000.
The Milestone Company had a yearly contract. They performed their work promptly, and
did quality work. Nassau County had no problems with The Milestone Company.
2. Spoke to Mike James with Jax Utilities Management at (904) 779-5353 on March 17,
2000. They were very pleased with The Milestone Company and had no problems to
report. They still use them just about every day.
3. Spoke to Ed Doughty with the City of Jacksonville at (904) 630-1334 on March 17, 2000.
He stated that they do good work and have been under contract since January 2000. The
are making a very good impression on him and the city inspectors.