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2018 - 2019 Annual Report * City of Atlantic Beach, Florida Annual Budget 2018 – 2019 City of Atlantic Beach, Florida Annual Budget 2018 - 2019 Mayor Ellen Glasser City Commission John M. Stinson M. Blythe Waters Candace Kelly Brittany Norris City Attorney Brenna Durden City Manager Joseph Gerrity City Clerk Donna L. Bartle City of Atlantic Beach Annual Budget Fiscal Year 2018-2019 Table of Contents Introduction Combined Summary of All Funds, Revenues and Expenditures 1 Combined Summary of Expenditures by Department 2 Graph of Total Revenues and Expenses by Fund Type 3 Citywide Organizational Charts 4-13 Graph of General Fund Revenues and Expenses 14 Schedule and Graph of 2019 Local Millage Rates 15 Graph of Beaches Millage History 16 Combined Summary of Revenues and Expenditures General Fund 17 Summary of General Fund Revenues 18-19 Summary of General Fund Expenditures by Division 20 Summary of Special Revenue Funds 21 Summary of Enterprise Funds 22 Summary of Trust and Agency Funds 23 Governing Body Summary of Governing Body 25 City Commission 26 City Administration Summary of City Administration 29 City Clerk 30 City Manager 32 Finance 34 Information Technology 36 Human Resources 38 Legal Counsel 40 General Government Summary of General Government 43 General Government Non-Departmental 44 Convention Development Tax 46 Capital Improvement Fund 48 Half Cent Discretionary Sales Tax 50 Planning, Zoning and Building Summary of Planning, Zoning and Building 53 Planning and Zoning 54 Community Development Block Grant 56 Building 59 Tree Protection 62 Code Enforcement 64 Public Safety Summary of Public Safety 67 Police 68 Administration 69 Patrol 70 Investigations 71 Dispatch 72 Animal Control 74 Police School Guards 76 Police Grant Funds 78 Police Special Revenue Fund 80 Fire Department Summary of Fire Department 82 Fire Control & Rescue 85 Lifeguards 86 Parks and Recreation Summary of Parks and Recreation 89 Recreation Programs and Special Events 90 Parks Maintenance and Beautification 92 Public Works Summary of Public Works 95 Public Works Administration 96 Street and Road Maintenance 98 Local Option Gas Tax 100 Sanitation 102 Storm Water Utility 105 Fleet Maintenance 108 Public Utilities Summary of Public Utilities 111 Combined Summary of Revenues and Expenditures 112 Non-Divisional and Administrative 115 Water Production 116 Water Distribution 117 Sewer Collection 118 Sewer Treatment 119 Pension Funds Summary of Pension Funds 121 General Employee Pension 122 Police Employee Pension 124 Supplemental Information Schedule of Projected Cash Balances 125 Schedule of Capital Outlay 126 Schedule of Transfers 127 Long Term Financial Plan 128-139 December 4, 2018 Dear Mayor Glasser, City Commissioners and Citizens, I am pleased to present the City of Atlantic Beach’s fiscal year 2018-19 budget. Preparation for this budget began with staff putting together budget requests in April 2018. The City Manager, Deputy City Manager and Finance Director sat down with department directors individually and reached consensus on each department’s budget. The preliminary budget was compiled by the Finance Director before we presented the budget to the Mayor and City Commissioners individually, and asked for their input. We revised our budget accordingly and then presented our recommended budget to the Commission at two workshops in July and August. The 2018-19 budget was adopted on second and final hearing on September 24, 2018. During the 2017-18 fiscal year, Atlantic Beach saw a 9.35% increase in property values, and an increase of $43.8 million in new construction value. This enabled us to leave the millage rate the same as last year, despite increases in insurance cost (health, liability and worker’s compensation), as well as rising fuel costs. The total General Fund budget is $13,699,377, up 2.19% from the previous year. The City carries a healthy General Fund reserve of $5.5 million or 41.9% of the annual operating budget. We also carry a healthy reserve in our Public Utilities (water and sewer) $6.4 million and Stormwater $2.8 million funds. This will help us fund some major projects and re- investment in our infrastructure planned over the next several years. As of October 1, 2018, the City has Stormwater and Public Utilities debt of $16.8 million which is scheduled to be paid in full by May 15, 2032. Additionally, the City borrowed $1,400,000 to purchase part of the Selva Preserve tract with a 15-year note, final payment due on October 1, 2033. All City departments are continuously reviewing operations in an effort to make sure we are delivering the most effective and efficient service possible. It is important that we deliver our citizens the best value possible for their tax dollar. Enterprise Funds The City has several enterprise funds. They include Stormwater, Public Utilities and Sanitation, which are funded by special assessments to citizens. We are actively pursuing every grant opportunity available to assist with the funding of these services. We have been approved for several Hazard Mitigation grants from FEMA that were made available to cities affected by Hurricane Irma in September 2017. The grants fund 75% of identified projects and those Federal dollars should become available during summer 2019. City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233-5445 Telephone (904) 247-5800 Fax (904) 247-5819 http://www.coab.us Conclusion Preparing and reviewing the yearly budget is one of the most important tasks of the City Commission and City staff. The budget process is a five month endeavor that concludes when the budget is approved in late September. Atlantic Beach is blessed with a hardworking staff that takes pride in working for the City. Again , our goal is to provide the highest level of service to our citizens, and at the same time deliver value for tax dollars. I believe this budget accomplishes these goals for Atlantic Beach. Best wishes to all for a productive and successful year. Sincerely, q_J-Lf Joe Gerrity City Manager City of Atlantic Beach Combined Summary of Revenues and Expenditures Summary of all Funds Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 43,918,810 49,411,656 51,221,570 49,380,540 (1,841,030) Revenues General Fund 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610 Special Revenue Funds 1,916,565 1,985,905 1,660,764 1,839,213 178,449 Debt Service Fund - - - 33,824 33,824 Capital Project Fund 1,333,842 589,477 303,451 - (303,451) Enterprise Funds 13,961,104 12,953,572 13,487,345 14,298,671 811,326 Trust and Agency Funds 4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120) Total Revenues 33,650,779 33,172,922 33,032,737 33,962,375 929,638 Other Financing Sources - - Total Resources 77,569,589 82,584,577 84,254,307 83,342,915 (911,392) Expenditures General Fund 12,225,421 12,220,762 14,890,839 13,699,377 (1,191,462) Special Revenue Funds 1,750,534 1,347,883 1,979,210 2,043,624 64,414 Debt Service Fund - - - 33,824 33,824 Capital Project Fund 1,598,717 2,922,818 188,788 164,564 (24,224) Enterprise Funds 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253) Trust and Agency Funds 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) DIVISION TOTALS 28,157,933 31,363,007 34,873,767 30,840,153 (4,033,614) Other Financing Uses - - - Cash Reserves 49,411,656 51,221,570 49,380,540 52,502,762 3,122,222 Total Expenses and Cash 77,569,589 82,584,577 84,254,307 83,342,915 (911,392) Resource Allocation Personnel Services 9,802,554 10,255,656 10,513,577 11,496,880 983,303 Operating Expenses 10,892,373 11,534,703 14,863,710 12,255,143 (2,608,567) Capital Outlay 3,204,488 5,426,846 5,019,213 3,426,200 (1,593,013) Debt Service 2,072,344 2,116,132 2,005,868 2,041,733 35,865 Transfers 2,186,174 2,029,670 2,471,399 1,620,197 (851,202) Total 28,157,933 31,363,007 34,873,767 30,840,153 (4,033,614) 1 Summary of All Departments Combined Summary of Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Expenses: Governing Body 39,951 38,722 47,037 48,558 1,521 City Administration 2,618,827 2,730,766 2,879,663 2,926,486 46,823 General Government 3,394,746 4,186,185 3,512,090 2,250,070 (334,434) Planning and Building 1,164,382 1,024,132 741,014 1,199,627 458,613 Public Safety 5,567,580 5,967,302 6,190,120 6,535,870 345,750 Parks and Recreation 1,358,547 1,285,292 1,380,892 1,390,829 9,937 Public Works 4,455,050 5,022,603 7,455,653 5,868,986 (1,586,667) Public Utilities 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658) Pension 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Total Expenses 28,157,933 31,363,007 34,873,767 30,840,153 (3,106,028) Resource Allocation: Personnel Services 9,802,554 10,255,656 10,513,577 11,428,880 915,303 Operating Expenses 10,883,898 11,451,642 15,018,062 12,158,579 (1,931,897) Capital Outlay 3,212,963 5,744,907 4,864,861 3,590,764 (1,274,097) Debt Service 2,072,344 2,116,132 2,005,868 2,041,733 35,865 Transfers 2,186,174 1,794,670 2,471,399 1,620,197 (851,202) Total Resource Allocation: 28,157,933 31,363,007 34,873,767 30,840,153 (3,106,028) Summary of Authorized Positions 2017-2018 2018-2019 Department Governing Body 5.00 5.00 City Administration 22.00 24.00 General Government 2.25 2.25 Planning and Zoning 3.10 3.10 Building and Code Enforcement 6.65 7.65 Public Safety 81.00 83.00 Parks and Recreation 11.00 13.00 Public Works 17.30 18.30 Public Utilities 22.70 20.70 Pension 0.00 0.00 171.00 177.00 2 CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES BY FUND TYPE 40.57% 5.42%0.00% 0.10% 42.10% 11.81% Total 2019 Revenues General Fund Special Revenue Funds Governmental Projects Debt Service Funds Enterprise Funds Trust Funds 44.42% 6.63% 0.53%0.11% 44.37% 3.94% Total 2019 Expenses General Fund Special Revenue Funds Gov. Capital Projects Debt Service Funds Enterprise Funds Trust Funds 3 Building Department FTE: 6.65 Citizens of Atlantic Beach City Commission City Clerk FTE: 3 Finance FTE: 12 City Manager FTE: 3 City Attorney FTE: 1 Information Technology FTE: 3 Planning & Zoning FTE: 3.10 Human Resources FTE: 2 Police FTE: 43 Recreation & Special Events FTE: 3 Lifeguards Beautification FTE: 1 Park Maintenance FTE: 7 Public Utilities FTE: 21.70 Code Enforcement FTE: 1 Public Works FTE: 18.30 General Gov’t FTE: .25 Building Maintenance FTE: 2 FTE: 131.0 City of Atlantic Beach 4 City Manager’s Office City Manager Deputy City Manager Executive Assistant Building Department Human Resources Planning & Zoning Public Works Department Finance Department Recreation & Special EventsPublic Safety Information Technology 5 City Clerk’s Office City Clerk Associate City Clerk Records Clerk City Attorney City Attorney 6 Finance & Administration Department Director of Finance & Administration Deputy Director of Finance Utility Billing Supervisor Billing Specialist Meter Reader (3) Accounts Payable Clerk Customer Service Representative (2) Customer Service Supervisor Procurement Manager 7 Public Utilities Director of Public Utilities Data Management Specialist GIS/Cross Connection Distribution/ Collection Operator (5) Utility MechanicInspector Distribution Director Plants Division Director Water/Wastewater Superintendent Heavy Equipment Operator Lift Station Technician Water/Wastwater Plant Operator (6) 8 Public Works Public Works Director General Maint. Worker (7) Park Ranger I (3) Heavy Equipment Operator (2) Dispatcher Administrative Assistant Streets / Stormwater Supervisor Parks / Beautification Supervisor Permit Coordinator & Building Maint. Park Ranger II (2) Landscape & Park Maint. Building Maintenance Tech. Painter Public Works Inspector Building/Sign Maintenance Beach Ranger Clerk (PT) 9 Public Safety Department Director of Public Safety Patrol Sergeant Red (2) Lieutenant Patrol Administrative Assistant Operations Commander Support Services Commander Patrol Officer (Red) (7) Patrol Sergeant Blue (2) Patrol Officer (Blue ) (7) Animal Control (2) Crossing Guards (2) (PT ) Motor Unit Purchasing Clerk Records Specialist Property & Evidence Clerk Sergeant Investigations Detective (3) CSU Detective (1) ECO Supervisor ECO (5) Life Guard Captain (PT ) Lifeguard Lieutenant (5) (PT) Lifeguard (30) (PT ) Lieutenant Community Affairs, Special Events Sergeant Training & Logistics Volunteers Part Time Officers (2) Accreditation & Oversight Manager 10 City Clerk’s Office Recreation & Special Events Director of Recreation & Special Events Recreation Coordinator Administrative Assistant Recreation Leader (part time - 2) Community Development Department Director of Community Development Principle Planner Code Enforcement Planning Department Clerk (PT ) Planner 1 11 Building Department Building Official Senior Building Inspector Operations Supervisor Permit Technicians (2) Building Inspector 12 Human Resources Director of Human Resources Human Resources Assistant Information Technology Department Director of Information Technology System Administrator (2) 13 CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES GENERAL FUND 39.59% 6.65%15.73% 10.06% 0.82% 17.01% 1.59% 8.55% Total 2019 General Fund Revenues Ad Valorem Taxes Licenses and Permits Intergovernmental Interfund Transfers Fines and Forfeitures Charges for Services Miscellaneous Utility, & Business Taxes 21.72% 2.59% 5.60% 47.23% 12.71% 10.15% Total 2019 General Fund Expenses City Administration Planning and Development General Government Public Safety Public Works Parks and Recreation 14 Summary of 2019 Millages Urban Service School Duval Water Inland District District Board County Management Navigation Total Jacksonville 0.0000 6.2930 11.4419 0.2562 0.0320 18.0231 Atlantic Beach 3.2285 6.2930 8.1512 0.2562 0.0320 17.9609 Neptune Beach 3.3656 6.2930 8.1512 0.2562 0.0320 18.0980 Jax Beach 3.9947 6.2930 8.1512 0.2562 0.0320 18.7271 Town of Baldwin 2.8191 6.2930 9.6312 0.2562 0.0320 19.0315 Where Your Tax Dollar Goes School Board Duval County Water Management District Atlantic Beach Florida Inland Navigation Total School Board 35.04% Duval County 45.38% Water Management District. 2.57% Atlantic Beach 17.98% Florida Inland Navigation 0.18% CITY OF ATLANTIC BEACH Office of the Property Appraiser Proposed 2019 Millages 18.0231 17.9609 18.0980 18.7271 19.0315 17.4000 17.6000 17.8000 18.0000 18.2000 18.4000 18.6000 18.8000 19.0000 19.2000 Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin CITY OF ATLANTIC BEACH 2019Total Proposed Millages 15 0.000 0.500 1.000 1.500 2.000 2.500 3.000 3.500 4.000 4.500 2013 2014 2015 2016 2017 2018 2019 City of Atlantic Beach Multi Year Operating Millages Neptune Beach Atlantic Beach Jacksonville Beach 16 City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 7,037,430 7,054,223 7,071,807 5,474,447 (1,597,360) Revenues Taxes 5,605,749 5,848,296 6,084,874 6,633,071 548,197 Licenses and Permits 848,308 887,742 867,562 915,989 48,427 Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 275,240 Charges for Services 2,336,373 2,297,627 2,408,152 2,343,822 (64,330) Fines and Forfeitures 54,333 111,427 88,640 112,890 24,250 Miscellaneous 161,133 109,928 68,685 219,383 150,698 Interfund Transfers 1,045,874 1,330,445 1,135,245 1,386,373 251,128 Total Revenues 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610 Other Financing Sources 370,707 Total Resources 19,279,643 19,479,267 19,617,132 19,253,382 (363,750) Expenditures City Administration 2,658,777 2,769,488 2,926,700 2,975,044 48,344 Community Development 237,466 154,168 239,961 354,505 114,544 General Government 1,008,750 601,148 1,586,668 767,358 (819,310) Public Safety 5,504,857 5,919,798 6,135,649 6,470,319 334,670 Public Works 1,457,023 1,490,868 1,872,815 1,741,322 (131,493) Parks, Recreation & Beautification 1,358,547 1,285,292 1,380,892 1,390,829 9,937 DIVISION TOTALS 12,225,421 12,220,762 14,142,685 13,699,377 (443,308) Other Financing Uses 186,698 Cash Reserves 7,054,223 7,071,807 5,474,447 5,554,005 79,558 Total Expenses and Cash 19,279,643 19,479,267 19,617,132 19,253,382 (363,750) Resource Allocation - Personnel Services 7,235,495 7,535,383 7,763,427 8,380,204 616,777 Operating Expenses 3,838,973 4,085,372 4,700,778 4,873,573 172,795 Capital Outlay 575,653 495,782 627,326 445,600 (181,726) Debt Service Transfers 575,300 104,225 1,051,154 - (1,051,154) Total 12,225,421 12,220,762 14,142,685 13,699,377 (443,308) 17 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Taxes Ad Valorem Tax 4,482,739 4,730,476 4,963,092 5,454,505 491,413 Utility Service Tax Electricity 483,516 521,161 486,267 521,161 34,894 Propane, Natural Gas & Fuel Oil 17,887 15,229 16,771 16,720 (51) Subtotal-Utility Service Tax 501,402 536,390 503,038 537,881 34,843 Communication Services Tax 500,295 479,551 503,034 498,374 (4,660) Local Business Tax 121,314 101,879 115,710 142,311 26,601 Total Taxes 5,605,749 5,848,296 6,084,874 6,633,071 548,197 Permits, Fees, & Assessments Building Permits Franchise Fees Electricity 800,345 843,560 800,345 848,523 48,178 Natural Gas 3,113 4,550 4,192 2,028 (2,164) Subtotal-Franchise Fees 803,459 848,110 804,537 850,551 46,014 Impact Fees-Transportation Other Permits and Fees Plan Review & Other Fees 44,849 39,632 63,025 65,438 2,413 Total Permits, Fees, & Assessments 848,308 887,742 867,562 915,989 48,427 Intergovernmental Revenues Federal Grants Economic Environment (FEMA)2,529 - 62,595 220,869 158,274 Public Safety - Subtotal-Federal Grants 2,529 - 62,595 220,869 158,274 State Grants Economic Environment (FEMA)25,000 - 10,433 - (10,433) State-Shared Revenues State Revenue Sharing Proceeds 434,922 452,384 467,592 462,507 (5,085) Mobile Home License Tax 8,953 8,085 7,123 8,012 889 Alcoholic Beverage License Tax 12,135 11,414 13,078 12,893 (185) Local Govt Half-Cent Sales Tax 1,330,946 1,366,992 1,330,946 1,461,626 130,680 Motor Fuel Tax Rebate 5,251 404 400 1,500 1,100 Subtotal-State-Shared Revenues 1,792,207 1,839,279 1,819,139 1,946,538 127,399 Local Grants Misc. Local Grant - - - - - Recreation - 300 - - - Subtotal-Local Grants - 300 - - - Total Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 275,240 18 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Charges for Services Internal Service Fund Charges 1,550,320 1,522,863 1,599,502 1,569,920 (29,582) Other Genl Govt Charges & Fees 5,611 6,192 5,271 6,405 1,134 Service Charges Public Safety 352,821 337,691 361,291 366,077 4,786 Parking Facilities 6,566 6,688 7,021 6,144 (877) Other Transportation 134,332 118,151 123,984 71,254 (52,730) Animal Control 6,090 10,196 5,565 9,816 4,251 Lifeguard & Beach Maintenance 225,100 231,583 238,624 245,138 6,514 Recreation & Cultural Events 8,337 9,868 11,150 11,515 365 Recreation Facilities 47,196 54,397 55,744 57,553 1,809 Total Charges for Services 2,336,373 2,297,627 2,408,152 2,343,822 (64,330) Judgments, Fines, & Forfeits Fines Traffic 28,220 32,740 43,510 43,510 - Parking 19,226 25,830 18,000 24,380 6,380 Dog 200 100 130 - (130) Other 6,687 52,757 27,000 45,000 18,000 Subtotal-Fines 54,333 111,427 88,640 112,890 24,250 Total Judgments, Fines & Forfeits 54,333 111,427 88,640 112,890 24,250 Miscellaneous Revenues Interest 107,460 31,436 33,000 159,001 126,001 Disposition of Fixed Assets - 4,340 32,192 30,000 (2,192) Donations from Private Sources 18,945 22,838 1,500 21,382 19,882 Settlements & Insurance Reimburse 3,604 37,693 - - - Other 31,125 13,622 1,993 9,000 7,007 Total Miscellaneous Revenues 161,133 109,928 68,685 219,383 150,698 Other Sources Transfer from Miscellaneous 5,050 240,000 - - - Transfer from GasTax 190,000 230,000 232,300 235,000 2,700 Contribution from Water Fund 194,732 195,614 203,934 357,362 153,428 Contribution from Sewer Fund 426,358 428,205 440,286 500,286 60,000 Contribution from Sanitation Fund 229,734 236,626 258,725 268,725 10,000 Contribution from Building Fund - - - 15,000 15,000 Contribution from Storm Water Fund - - - 10,000 10,000 Total Other Sources 1,045,874 1,330,445 1,135,245 1,386,373 251,128 Grand Total 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610 19 City of Atlantic Beach Summary of Expenditures by Division General Fund Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) City Administration City Commission 39,951 38,722 47,037 48,558 1,521 City Manager 243,675 353,961 404,191 418,482 14,291 City Clerk 263,460 279,176 269,482 344,188 74,706 Finance and Administration 884,840 896,790 927,916 955,446 27,530 Information Technology 777,644 699,121 791,827 807,561 15,734 Human Resources 213,385 220,351 236,247 230,809 (5,438) Legal Counsel 235,824 281,368 250,000 170,000 (80,000) Total 2,658,777 2,769,488 2,926,700 2,975,044 48,344 Planning and Zoning 237,466 154,168 239,961 354,505 114,544 General Government 1,008,750 601,148 1,586,668 767,358 (1,567,464) Police Department Administration 665,892 788,973 761,045 1,102,310 337,520 Patrol 2,760,434 3,020,481 3,109,574 2,842,694 (266,880) Detective 324,090 222,633 263,625 386,545 122,883 Dispatch 303,382 310,169 313,031 349,241 37,598 Animal Control 74,055 108,380 94,218 93,755 (463) School Crossing Guards 10,017 10,122 13,090 16,210 3,120 Total 4,137,871 4,460,758 4,554,583 4,790,755 233,778 Fire Fire Control / Rescue 1,111,107 1,139,919 1,263,371 1,299,743 36,372 Lifeguards 211,507 248,642 278,747 283,072 1,325 Total 1,322,614 1,388,562 1,542,118 1,582,815 37,697 Code Enforcement 44,372 70,478 38,948 96,749 42,801 Public Works Administration 459,898 353,687 392,351 458,841 66,490 Fleet Maintenance 234,030 244,742 311,285 291,290 (19,995) Streets and Road Maintenance 763,096 892,440 1,169,179 991,191 (177,988) 1,457,023 1,490,868 1,872,815 1,741,322 (131,493) Parks and Recreation Administration and Activities 566,166 391,261 512,182 475,874 (36,308) Beautification 23,721 14,867 27,252 56,264 29,012 Maintenance 768,660 879,165 841,458 858,691 17,233 Total 1,358,547 1,285,292 1,380,892 1,390,829 9,937 Grand Total 12,225,421 12,220,762 14,142,685 13,699,377 (1,211,856) 20 City of Atlantic Beach Combined Summary of Revenues and Expenditures Special Revenue Funds Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 1,077,729 1,133,825 1,733,631 1,466,470 (267,161) Revenues Community Dev. Block Grant 372,908 266,317 - 82,000 82,000 Convention Dev. Tax Fund 145,363 115,291 124,271 140,076 15,805 Better Jax Half Cent Sales Tax 815,230 903,981 917,526 1,034,133 116,607 Local Option Gas Tax Fund 469,324 501,532 470,272 485,170 14,898 Police Grant Funds 73,892 77,110 70,778 62,300 (8,478) Police Special Revenue Funds 23,894 29,089 35,004 35,534 530 Grant Funds - Miscellaneous - - 24,919 - (24,919) Community Redevelopment Fund - 50,000 - - - Tree Protection Fund 15,956 42,586 17,994 - (17,994) Total Revenues 1,916,565 1,985,905 1,660,764 1,839,213 178,449 Other Financing Sources - - - Total Resources 2,994,294 3,119,730 3,394,395 3,305,683 (88,712) Expenditures Community Dev. Block Grant 438,040 318,916 - 82,000 82,000 Convention Dev. Tax Fund 95,000 - 218,335 301,824 83,489 Better Jax Half Cent Sales Tax 692,279 662,220 745,225 982,500 237,275 Local Option Gas Tax Fund 418,119 230,000 897,160 460,000 (437,160) Police Grant Funds 73,892 65,016 63,727 62,300 (1,427) Police Special Revenue Funds 33,203 52,966 29,692 100,000 70,308 Grant Funds - Miscellaneous - - 24,920 - (24,920) Community Redevelopment Fund - - - 50,000 50,000 Tree Protection Fund - 18,766 151 5,000 4,849 DIVISION TOTALS 1,750,534 1,347,883 1,979,210 2,043,624 64,414 Other Financing Uses 109,934 38,216 - - - Cash Reserves 1,133,826 1,733,631 1,466,469 1,352,059 (114,410) Total Expenses and Cash 2,994,294 3,119,730 3,445,679 3,395,683 (49,996) Resource Allocation Personnel Services 58,982 62,800 63,727 7,300 (56,427) Operating Expenses 334,096 43,546 968,098 450,000 (518,098) Capital Outlay 597,405 411,537 430,085 1,117,500 687,415 Debt Service Transfers 760,050 830,000 517,300 468,824 (48,476) Total 1,750,534 1,347,883 1,979,210 2,043,624 64,414 21 City of Atlantic Beach Combined Summary of Revenues and Expenditures Enterprise Funds Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 8,713,609 12,428,680 12,981,639 10,620,470 (2,361,169) Revenues Water Utility 3,401,652 3,641,486 3,875,776 3,727,685 (148,091) Sewer Utility 5,434,938 5,722,265 5,117,626 5,785,003 667,377 Sanitation 1,861,291 1,890,862 2,754,662 2,717,367 (37,295) Storm Water Utility 2,730,625 1,192,226 1,170,067 1,494,503 324,436 Building Code Enforcement 532,597 506,734 569,214 574,113 4,899 Total Revenues 13,961,104 12,953,572 13,487,345 14,298,671 811,326 Other Financing Sources 267,515 299,597 - - Total Resources 22,942,228 25,681,850 26,468,984 24,919,141 (1,549,843) Expenditures Water Utility 2,809,894 2,784,148 4,163,339 3,549,968 (613,371) Sewer Utility 4,679,243 6,152,523 6,537,543 5,853,256 (684,287) Sanitation 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) Storm Water Utility 807,495 1,088,064 2,034,794 1,765,082 (269,712) Building Code Enforcement 444,503 461,804 461,954 611,373 149,419 DIVISION TOTALS 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253) Other Financing Uses - - Cash Reserves 12,428,680 12,981,639 10,620,470 11,236,880 616,410 Total Expenses and Cash 22,942,228 25,681,850 26,468,984 24,919,141 (1,549,843) Resource Allocation Personnel Services 2,508,076 2,657,474 2,686,423 3,041,376 354,953 Operating Expenses 4,641,115 5,151,389 6,455,184 5,618,503 (836,681) Capital Outlay 441,188 1,914,770 3,798,094 1,863,100 (1,934,994) Debt Service 2,072,344 2,116,132 2,005,868 2,007,909 2,041 Transfers 850,824 860,445 902,945 1,151,373 248,428 Total 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253) 22 - - City of Atlantic Beach Combined Summary of Revenues and Expenditures Trust and Agency Funds Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 23,501,461 25,999,509 29,084,440 32,153,876 3,069,436 Revenues General Employee Pension 2,789,984 3,158,476 3,105,357 2,314,519 (790,838) Police Employee Pension 1,777,778 2,060,447 1,930,495 1,697,213 (233,282) Total Revenues 4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120) Other Financing Sources - 37,342 - - - Total Resources 28,069,222 31,255,774 34,120,292 36,165,608 2,045,316 Expenditures General Employee Pension 1,272,167 1,441,509 1,223,356 431,999 (791,357) Police Employee Pension 797,547 729,825 743,060 784,504 41,444 DIVISION TOTALS 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Other Financing Uses - - - - - Cash Reserves 25,999,509 29,084,440 32,153,876 34,949,105 2,795,229 Total Expenses and Cash 28,069,222 31,255,774 34,120,292 36,165,608 2,045,316 Resource Allocation Personnel Services - - - - - Operating Expenses 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - Total 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) 23 Governing Body Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 39,951 38,722 47,037 48,558 1,521 Total Revenues 39,951 38,722 47,037 48,558 1,521 Expenses: City Commission 39,951 38,722 47,037 48,558 1,521 Total Expenses 39,951 38,722 47,037 48,558 1,521 Resource Allocation: Personnel Services 35,472 33,104 36,274 37,108 834 Operating Expenses 4,479 5,618 10,763 11,450 687 Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation:39,951 38,722 47,037 48,558 1,521 Summary of Authorized Positions 2017-2018 2018-2019 City Commission Mayor 1 1 City Commissioner 4 4 5 5 Appointed Boards Code Enforcement Board Community Development Board Pension Board of Trustees (2) 25 City Commission Purpose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ission Statement: ,WLVWKHLQWHQWLRQRIWKH&LW\&RPPLVVLRQWRHQVXUHWKDWWKH&LW\PDLQWDLQVDQGLPSURYHV WKHUHVLGHQWLDOTXDOLW\RIOLIHQRZHQMR\HGE\UHVLGHQWV Issues, Trends and Highlights: x ,QRUGHUWRHQVXUHWKDWWKHPLVVLRQRIWKH&LW\LVFDUULHGRXWWKH&LW\&RPPLVVLRQKROGV DQQXDOEXGJHWZRUNVKRSVDQGVROLFLWVLQSXWIURPFLW\ERDUGVFLW\VWDIIDQGFLWL]HQVIRU &RPPLVVLRQFRQVLGHUDWLRQ x )RXUWLPHVD\HDUPHPEHUVRIWKH&LW\&RPPLVVLRQKROG7RZQ+DOOPHHWLQJVWRGLVFXVV PDWWHUVRILQWHUHVWWRWKHSXEOLF x ,QFOXGHGLQWKH)<9EXGJHWLVDUDLVHIRUWKH&RPPLVVLRQSHUWKH&LW\FRGHRI RUGLQDQFHVWREHEDVHGRQWKHDQQXDOFRQVXPHUSULFHLQGH[ 26 Governing Body City Commission Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 32,966 30,697 33,634 34,319 685 Overtime - - - - Special Pay - - - Sub-Total 32,966 30,697 33,634 34,319 685 Benefits FICA 2,522 2,348 2,547 2,625 78 Pension - - - - - Health and Life Insurance - - - - - Worker and Unemploy Comp (16) 59 93 164 71 Sub-Total 2,506 2,407 2,640 2,789 149 Total Wages and Benefits 35,472 33,104 36,274 37,108 834 OPERATING EXPENSES - - Professional Services - - - - - Contract Services - - - - - Local Travel 673 1,069 4,000 4,000 - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases 400 400 - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing - 180 1,000 500 (500) Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - - - - - Operating Supplies 496 249 150 150 - Books, Training, Memberships 2,910 3,721 5,613 6,800 1,187 Internal Service Charges - - - - Total Operating Expenses 4,479 5,618 10,763 11,450 687 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 39,951 38,722 47,037 48,558 1,521 27 City Administration Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 2,618,827 2,730,766 2,879,663 2,926,486 46,823 Total Revenues 2,618,827 2,730,766 2,879,663 2,926,486 46,823 Expenses: City Clerk 263,460 279,176 269,482 344,188 74,706 City Manager 243,675 353,961 404,191 418,482 14,291 Finance and Accounting 884,840 896,790 927,916 955,446 27,530 Information Technology 777,644 699,121 791,827 807,561 15,734 Human Resources 213,385 220,351 236,247 230,809 (5,438) Legal Counsel 235,824 281,368 250,000 170,000 (80,000) Total Expenses 2,618,827 2,730,766 2,879,663 2,926,486 46,823 Resource Allocation: Personal Services 1,703,577 1,785,133 1,901,486 1,984,176 82,690 Operating Expenses 819,267 897,794 903,177 882,310 (20,867) Capital Outlay 95,982 47,840 75,000 60,000 (15,000) Transfers 0 0 0 0 0 Total Resource Allocation:2,618,827 2,730,766 2,879,663 2,926,486 46,823 Summary of Authorized Positions 2017-2018 2018-2019 City Clerk City Clerk 1.00 1.00 Administrative Assistant 1.00 1.00 Records Clerk 1.00 1.00 3.00 3.00 City Manager City Manager 1.00 1.00 Deputy City Manager 1.00 1.00 Administrative Assistant 1.00 1.00 Customer Service Specialist 1.00 0.00 4.00 3.00 Finance Finance Director 1.00 1.00 Deputy Finance Director 1.00 1.00 Accountant 0.00 0.00 Purchasing Agent 1.00 1.00 Utility Billing Supervisor 1.00 1.00 Utility Specialist 1.00 1.00 Meter Reader 0.00 3.00 Accounts Payable Clerk 1.00 1.00 Customer Service Super.1.00 1.00 Customer Service Rep.2.00 2.00 9.00 12.00 Information Technology Computer Network Director 1.00 1.00 Computer Network and PC/Server Technician 2.00 2.00 3.00 3.00 Human Resources Human Resources Director 1.00 1.00 Human Resources Assistant 1.00 1.00 2.00 2.00 Legal Counsel City Attorney 1.00 1.00 Total 22.00 24.00 City Clerk Purpose: The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:  Performing administrative functions of the City Commission; preparing meeting notices, agendas and minutes for Commission meetings; setting up meeting room; recording and preserving the legislative actions of the Commission; advertising notices of public hearing for ordinances; receiving documents addressed to the Commission.  Custodian of the City Seal.  Administering oaths.  Acting as the City’s filing officer for municipal elections; providing election information and timelines to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and declaring the results.  Custodian of official City records in accordance with State guidelines.  Receiving, processing and coordinating records requests in accordance with F.S. 119 and City policies.  Updating the City’s Code of Ordinances and providing code supplements to City staff.  Notarizing City documents.  Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts.  Researching property and preparing lien letters.  Secretary to the Code Enforcement Board.  Performing all necessary administrative duties for the Board Member Review Committee and Parking and Pedestrian Safety Advisory Resource Committee such as preparing/publishing notices and agendas, coordinating meeting schedules, setting up meeting room, attending meetings and preparing minutes.  Updating board and committee membership lists; monitoring terms and vacancies; accepting board and committee applications; and preparing required paperwork for appointments.  Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and submitting the names and addresses to the State.  Purchasing tags and titles for City vehicles.  Attending bid openings  City Website maintenance Key Objective:  To increase the amount of information made available electronically.  To provide timely and efficient support to elected officials, staff and board/committee members.  To provide excellent customer service to internal and external customers.  To ensure that records are properly recorded and retained or destroyed.  To reduce the volume of obsolete records by purging/destroying documents that have met State retention requirements Issues, Trends and Highlights:  Conducted the City’s Primary Election (August 2017); no General Election was needed.  Implemented the new agenda management software called iCompass.  Worked extensively on various records management projects including sorting through damaged records caused by Hurricane Irma, relocating boxed records to an off-site storage facility, scanning, verifying, inventorying, identifying records that met retention requirements, scheduling destruction of appropriate records and documenting in accordance with State laws.  Transitioning into the upgraded City website. Between 10/1/2017 through July 16, 2018:  Performed administrative duties for and attended 55 public meetings including 36 City Commission, 4 Code Enforcement Board, 3 Board Member Review Committee, and 12 Parking and Pedestrian Safety Advisory Resource Committee Meetings.  Purged/destroyed 157.5 cubic feet of records.  Researched, processed and prepared 401 lien letters. 30 - - - City Administration City Clerk Proposed Actual Actual Estimate Budget Increase PERSONNEL SERVCES 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) SEWER SYSTEM REHAB (CIPP LINING) Wages Salaries and Wages 144,403 143,659 125,545 160,958 35,413 Overtime 4,213 3,286 1,659 8,000 6,341 Special Pay 784 - 3,826 2,586 (1,240) Sub-Total 149,399 146,945 131,030 171,544 40,514 Benefits FICA 11,101 10,982 9,771 12,313 2,542 Pension 49,759 52,683 59,084 60,247 1,163 Health and Life Insurance 30,220 31,714 29,929 38,799 8,870 Worker and Unemploy Comp 103 219 1,222 279 (943) Sub-Total 91,182 95,598 100,006 111,638 11,632 Total Wages and Benefits 240,581 242,543 231,036 283,182 52,146 OPERATING EXPENSES Professional Services - 213 43 (43) Contract Services 1,983 14,919 25,453 19,675 (5,778) Local Travel 28 53 100 100 - Communications 344 186 500 1,000 500 Postage - - - 200 200 Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance - 6,000 - 11,165 11,165 Printing and Publishing 12,452 12,920 10,000 20,550 10,550 Advertising and Promotions - - - - - Other Current Charges 126 123 250 600 350 Office Supplies 1,198 319 1,100 1,700 600 Operating Supplies 4,233 1,552 750 1,420 670 Books, Training, Memberships 2,515 347 250 4,596 4,346 Internal Service Charges - - - - Total Operating Expenses 22,878 36,633 38,446 61,006 22,560 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Computer Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 263,460 279,176 269,482 344,188 74,706 31 City Manager Purpose: 7R DGPLQLVWHU DQGHQIRUFHWKHHQ DFWPHQWV RI WKH&LW\&RPP LVVLRQ WRDVVLV W WKH &RPPLVVLRQLQPDNLQJSROLF\DQGSURJUDP GHFLVLRQVDQGWRRWKHUZ LVHDGPLQLVWHUWKH DIIDLUVRIWKH&LW\7KHNH\FRPSRQHQWRIDGPLQLVWUDWLRQRIWKHFLW\LVWKHSUHSDUDWLRQDQG GHOLYHU\RIWKH$QQXDO2SHUDWLQJ%XGJHW Key Objectives: x 3UHSDUHDORQJUDQJHILQDQFLDOSODQ x 7RDVVLVWWKH&RPPLVVLRQDQQXDOO\WRHVWDEOLVKD6WUDWHJLF3ODQDQGWKHQWRVXSHUYLVHWKH DFFRPSOLVKPHQWRIHVWDEOLVKHGSULRULWLHV x &RQWLQXRXVO\H[DPLQHDQGPRQLWRUFLW\GHSDUWPHQWVWRHQVXUHWKDWWKH&LW\LVRSHUDWLQJLQ DQHIIHFWLYHDQGSURGXFWLYHPDQQHU x 3URYLGHWKH&RPPLVVLRQZLWKDGHTXDWHSHUWLQHQWDQGFOHDULQIRUPDWLRQWRDOORZWKHPWR PDNHSUXGHQWGHFLVLRQV x (QVXUH WKDWWKHKDQGOLQJRI FLWL]HQFRP SODLQWV LVGRQHLQDQHIILFLHQWWLP HO\ DQG SURIHVVLRQDOPDQQHU x &RPPXQLFDWHZLWKFLWL]HQVDQGWKHSUHVVWRPDLQWDLQDQRSHQDQGUHVSRQVLYHDWPRVSKHUH QHFHVVDU\LQDGHPRFUDWLFJRYHUQPHQW x &DUU\RXWWKHJRDOVREMHFWLYHVDQGSROLFLHVHVWDEOLVKHGE\WKH&LW\&RPPLVVLRQ Issues, Trends and Highlights: ,Q DQHIIRUW WRILOO WKH QHHGIRU LPSURYHG FLWL]HQ HQJDJHPHQWDQGRXWUHDFKWK H &LW\ 0DQDJHU¶V2IILFHKDVDGGHGWZRSRVLWLRQVLQILVFDO\HDU x 'HSXW\&LW\0DQDJHUDQG5HFHSWLRQLVW 32 - - - City Administration City Manager Proposed Actual Actual Estimate Budget Increase #####512 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 188,652 195,161 293,179 301,736 8,557 Overtime - - - - - Special Pay 7,097 47,502 6,358 7,020 662 Sub-Total 195,749 242,663 299,537 308,756 9,219 Benefits FICA 13,853 17,731 23,722 23,098 (624) Pension 30,601 36,433 48,080 54,677 6,597 Health and Life Insurance (444) 2,675 24,044 19,601 (4,443) Worker and Unemploy Comp 151 919 1,992 1,400 (592) Sub-Total 44,161 57,758 97,838 98,776 938 Total Wages and Benefits 239,910 300,422 397,375 407,532 10,157 OPERATING EXPENSES Professional Services 52 356 39 1,000 961 Contract Services - 45,759 - - - Local Travel 13 - - 1,000 1,000 Communications 987 1,095 1,000 1,000 - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - 13 - - Printing and Publishing - 23 23 - (23) Advertising and Promotions - - - - Other Current Charges 245 280 - - - Office Supplies - 16 50 50 - Operating Supplies 361 1,604 1,154 1,600 446 Books, Training, Memberships 2,106 4,393 4,550 6,300 1,750 Internal Service Charges - - - - Total Operating Expenses 3,765 53,539 6,816 10,950 4,134 CAPITAL OUTLAY Land - - - Buildings - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 243,675 353,961 404,191 418,482 14,291 33 Finance and Administration Purpose: 7KLVGHSDUWPHQWLVUHVSRQVLEOHIRUWKHDGPLQLVWUDWLRQRIDOOILQDQFLDODIIDLUVRIWKH&LW\ LQFOXGLQJLQYHVWPHQWVEXGJHWSUHSDUDWLRQDQQXDOILQDQFLDOUHSRUWJHQHUDWLRQSD\UROOWD[ UHSRUWLQJUHJXODWRU\DQGPDQDJHPHQWUHSRUWLQJJUDQWDQGSHQVLRQILQDQFLDOUHSRUWLQJ XWLOLW\ELOOLQJSXUFKDVLQJDQGYHQGRUSD\DEOHV Key Objectives: x 7RFRQWLQXHWRSURYLGHFLWL]HQVDQGPDQDJHPHQWZLWKXQTXDOLILHGDXGLWRSLQLRQVDQQXDOO\ x 7RSUHSDUHDQGPRQLWRUWKHDQQXDORSHUDWLQJEXGJHWDQGORQJWHUPILQDQFLDOSODQ x 7RSURYLGHFXVWRPHUVRIWKHXWLOLW\V\VWHPZLWKH[FHOOHQWFXVWRPHUVHUYLFH x 7RSURYLGHWLPHO\DQGHIILFLHQWSURFXUHPHQWVXSSRUWIRUDOOGHSDUWPHQWV x 7RDVVLVWPDQDJHPHQWZLWKILQDQFLDODQGSHUIRUPDQFHDQDO\VLVWRDLGLQGHFLVLRQPDNLQJ Issues, Trends and Highlights: ,Q)<DQG)<WKH)LQDQFH'HSDUWPHQWDGPLQLVWHUHGWKHLPSOHPHQWDWLRQRIDQHZFRPPXQLW\ VRIWZDUH75$.L7 )LQDQFHFRRUGLQDWHGWKHILQDQFLDOUHLPEXUVHPHQWVXEPLVVLRQEHWZHHQWKH&LW\DQG)(0$UHODWHG WR+XUULFDQH0DWWKHZ Category Amount A Debris Removal $ 341,186.75 B Emergency Protective Measures 29,381.46 G Parks, Recreational Areas, and Other Facilities 65,125.40 Submitted for Reimbursement $ 435,693.61 Workload Data Measurement FY-16 FY-15 FY-14 FY-13 8WLOLW\%LOOV*HQHUDWHG 'HOLQTXHQW1RWLFHV*HQHUDWHG $FFRXQWV3D\DEOH&KHFNV3URFHVVHG 3XUFKDVH2UGHUV3URFHVVHG 34 - - - City Administration Finance and Administration Department Proposed Actual Actual Estimate Budget Increase ####513 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 482,182 468,702 471,754 484,907 13,153 Overtime 9,905 13,923 15,496 - (15,496) Special Pay 1,943 2,849 300 - (300) Sub-Total 494,030 485,474 487,550 484,907 (2,643) Benefits FICA 36,128 35,139 35,610 37,143 1,533 Pension 134,065 143,022 159,427 160,183 756 Health and Life Insurance 82,171 84,632 70,378 96,755 26,377 Worker and Unemploy Comp 4,658 2,731 1,879 2,763 884 Sub-Total 257,023 265,524 267,294 296,844 29,550 Total Wages and Benefits 751,053 750,998 754,844 781,751 26,907 OPERATING EXPENSES Professional Services 35,248 42,943 68,354 70,000 1,646 Contract Services 14,735 24,278 20,519 20,200 (319) Local Travel 47 - 350 750 400 Communications 2,816 1,360 1,500 1,500 - Postage 43,362 42,738 44,000 43,900 (100) Utilities - - - - Rentals and Leases 111 - - - - Insurance - - - - Repairs and Maintenance 2,050 500 - 1,000 1,000 Printing and Publishing 21,241 22,798 24,000 22,000 (2,000) Advertising and Promotions - - - - Other Current Charges 749 - - - - Office Supplies 3,189 747 2,954 2,500 (454) Operating Supplies 5,445 6,205 6,550 4,000 (2,550) Books, Training, Memberships 4,794 4,223 4,845 7,845 3,000 Total Operating Expenses 133,787 145,792 173,072 173,695 623 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles - - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 884,840 896,790 927,916 955,446 27,530 35 Information Technology Purpose: The Information Technology Department relies on its own internal staff, plus the assistance of external partners, to provide all computer related services for the City. City employees at 15 city locations are provided voice and data services. More than 160 desktop and laptop computers utilize the data network comprised of underground fiber and wireless bridges, giving access to business applications such as email, document management systems, police record management systems, City website, and data file storage. Most business applications are run on in-house servers, with the City’s enterprise applications (SunGard’s HTE and TrakIt), the City’s website, and the Police crime reporting application run on remote servers. Information Technology provides acquisition and support of all computers, printers, copiers, and telephone systems used throughout the City. Along with the day-to-day support, the Information Technology Department carries responsibility for long range information system planning and maintenance of services. Highlights for 2017 / 2018: - Went live with a new City of Atlantic Beach website - In conjunction with the website, went live with a mobile website app for Apple and Android devices - Implemented a new reverse-911 system – AlertAB - Replaced the network firewalls with next generation equipment that focuses on attacks via email, web site visits, and other malware attacks. - Upgraded the City’s Document Management system - Replaced the Police department’s interview room camera system - Moved the City phone system infrastructure from City Hall to the Police department Key Objectives for 2018 / 2019: - Begin the upgrade of the physical security system at City buildings - Replace the City FTP server - Move the Police video storage to a cloud-based storage system - Replace aging network switches in City Hall 36 - - - City Administration Information Technology Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 184,845 187,758 197,464 203,764 6,300 Overtime 2,898 14,812 13,000 6,500 (6,500) Special Pay 1,918 732 911 3,500 2,589 Sub-Total 189,662 203,302 211,375 213,764 2,389 Benefits FICA 14,166 15,174 16,105 15,600 (505) Pension 35,904 36,182 41,919 33,346 (8,573) Health and Life Insurance 28,658 25,163 20,212 29,218 9,006 Worker and Unemploy Comp 134 302 316 364 48 Sub-Total 78,862 76,821 78,552 78,528 (24) Total Wages and Benefits 268,524 280,122 289,927 292,292 2,365 OPERATING EXPENSES Professional Services - - - - Contract Services 28,444 13,768 30,000 27,000 (3,000) Local Travel 486 285 600 600 - Communications 55,059 63,612 72,000 75,500 3,500 Postage 83 14 250 250 - Utilities - - - - Rentals and Leases 13,400 13,298 19,500 20,000 500 Insurance - - - - Repairs and Maintenance 199,263 207,221 250,250 281,069 30,819 Printing and Publishing 44 - 100 100 Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 228 165 48,000 250 (47,750) Operating Supplies 112,998 65,521 450 44,500 44,050 Books, Training, Memberships 3,133 7,275 5,750 6,000 250 - Total Operating Expenses 413,138 371,159 426,900 455,269 28,369 CAPITAL OUTLAY Buildings - - - Infrastructure Improvements - - - Vehicles - - - Computer Equipment 95,982 47,840 75,000 60,000 (15,000) Total Capital Outlay 95,982 47,840 75,000 60,000 (15,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS Total Transfers - - - - - DIVISION TOTALS 777,644 699,121 791,827 807,561 15,734 37 Human Resources Purpose: 7KH+XPDQ5HVRXUFH'HSDUWPHQWLVUHVSRQVLEOHIRUSURYLGLQJSURJUDPVDQGVHUYLFHVGHVLJQHGWR DWWUDFW UHWDLQ DQG GHYHORS GLYHUVH HPSOR\HHV FRPPLWWHG WR DFKLHYLQJ &LW\ REMHFWLYHV DQG VDWLVI\LQJRXUFXVWRPHUV+XPDQ5HVRXUFHVDGPLQLVWHUVDOOSURJUDPVDQGDFWLYLWLHVUHODWHGWR UHFUXLWPHQW DQG VHOHFWLRQ HTXDO HPSOR\PHQW RSSRUWXQLW\ EHQHILWV DGPLQLVWUDWLRQ ZHOOQHVV LQLWLDWLYHVULVNPDQDJHPHQWZRUNHUV¶FRPSHQVDWLRQLQVXUDQFHDQGFODLPVFRPPHUFLDOLQVXUDQFH DQGFODLPVSURSHUW\OLDELOLW\DXWRPRELOHHWFSRVLWLRQFODVVLILFDWLRQSHUIRUPDQFHPDQDJHPHQW FRPSHQVDWLRQ HPSOR\HH UHODWLRQV WUDLQLQJ DQG GHYHORSPHQW DQGSHUVRQQHO SROLFLHV DQG SURFHGXUHV Key Objectives: x 5HFUXLWDQGKLUHWKHEHVWSRVVLEOHDSSOLFDQWVIRUHPSOR\PHQW x 0DLQWDLQDSRVLWLYHZRUNLQJUHODWLRQVKLSZLWKWKH&LW\¶VWZRXQLRQV x (QVXUHWKDWWKH&LW\¶VSROLFLHVDUHXSGDWHGDQGHQIRUFHGFRQVLVWHQWO\ x 8SGDWHDQGPDLQWDLQWKH&LW\ V3HUVRQQHO3ROLF\DQG3URFHGXUHV0DQXDO x 0DLQWDLQWKH&LW\ V(PSOR\HHDQG5HWLUHHSD\UROOV\VWHPVDQG+5ILOHV x $SSO\ORVVSUHYHQWLRQDQGFRQWUROPHWKRGVWKURXJKLGHQWLILFDWLRQDQGDQDO\VLVRIORVV H[SRVXUHLQWKHDUHDVRIOLDELOLW\ZRUNHUVFRPSHQVDWLRQDQGSURSHUW\ORVV x 3URYLGH6XSHUYLVRU\DQG(PSOR\HHWUDLQLQJLQYDULRXVDUHDV Issues, Trends, Highlights: x )RUWKHEXGJHW\HDUWKHFRVWRIKHDOWKLQVXUDQFHEHQHILWVLQFUHDVHGVOLJKWO\ ZKLOHJHQHUDOO\PDLQWDLQLQJWKHVDPHOHYHORIEHQHILWV'XHWRLQFUHDVHGXWLOL]DWLRQUDWHV ZHDQWLFLSDWHDQRWKHUVOLJKWLQFUHDVHLQUDWHVIRUWKHXSFRPLQJ\HDU x ,QVXUDQFH UDWH SURMHFWLRQV IRU OLDELOLW\ ZRUNHUV FRPSHQVDWLRQDQG SURSHUW\ ORVV DUH H[SHFWHGWRVOLJKWO\GHFUHDVH x 7KH&LW\ZDVFRPSOLDQWZLWKQHZUHJXODWLRQVLPSOHPHQWHGZLWKWKH$IIRUGDEOH&DUH$FW 38 - - City Administration Human Resources Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 140,212 143,197 144,364 148,318 3,954 Overtime - - - - - Special Pay 17 - 2,757 - (2,757) Sub-Total 140,229 143,197 147,121 148,318 1,197 Benefits FICA 10,405 10,507 10,594 11,329 735 Pension 37,487 40,031 47,452 44,577 (2,875) Health and Life Insurance 15,281 17,097 22,916 14,943 (7,973) Worker and Unemploy Comp 107 215 221 252 31 Sub-Total 63,280 67,851 81,183 71,101 (10,082) Total Wages and Benefits 203,509 211,048 228,304 219,419 (8,885) OPERATING EXPENSES Professional Services - - - - - Contract Services 6,138 4,506 4,548 5,000 452 Local Travel - - - - Communications 298 312 422 400 (22) Postage - - - 100 100 Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - - Printing and Publishing - - - - - Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies 1,937 1,258 813 1,300 487 Operating Supplies 888 613 2,160 3,000 840 Books, Training, Memberships 615 2,614 - 1,590 1,590 - Total Operating Expenses 9,876 9,303 7,943 11,390 3,447 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 213,385 220,351 236,247 230,809 (5,438) 39 Legal Counsel Purpose: 7KH SXUSRVH RI WKLV SURJUDP LV WR SURYLGH OHJDO VHUYLFHV LQFOXGLQJ RUGLQDQFH LQWHUSUHWDWLRQ OHJDO RSLQLRQ QHJRWLDWLRQ OLWLJDWLRQ HWF UHTXHVWHG E\ WKH &LW\ &RPPLVVLRQ&LW\0DQDJHURU&LW\VWDII Key Objectives: xx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ity Administration Legal Counsel Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance - - - - - Worker and Unemploy Comp - Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services 235,421 281,325 250,000 170,000 (80,000) Contract Services - - - - - Local Travel - - - - - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing 402 - - - - Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - - - - - Operating Supplies - 43 - - - Books, Training, Memberships - - - - - Internal Service Charges Total Operating Expenses 235,824 281,368 250,000 170,000 (80,000) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To - To Total Transfers - - - - - DIVISION TOTALS 235,824 281,368 250,000 170,000 (80,000) 41 General Government Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 1,008,750 601,148 1,586,668 767,358 (819,310) Convention Development 145,363 115,291 124,271 140,076 15,805 Half Cent Sales Tax 815,230 903,981 917,526 1,034,133 116,607 Debt Service Fund 0 0 0 33,824 33,824 Grant Funds - Miscellaneous 0 0 24,919 0 (24,919) Capital Project Fund 1,333,842 589,477 303,451 0 (303,451) Total Revenues 3,303,185 2,209,896 2,956,835 1,975,391 (981,444) Expenses: General Government 848,881 415,238 1,379,962 495,126 (884,836) Building Maintenance 159,869 185,910 206,706 272,232 65,526 Convention Development 95,000 0 218,335 301,824 68,000 Half Cent Sales Tax 692,279 662,220 745,225 982,500 326,275 Debt Service Fund 0 0 0 33,824 33,824 Grant Funds - Miscellaneous 0 0 24,920 0 (24,920) Capital Project Fund 1,598,717 2,922,818 9,356 164,564 155,208 Total Expenses 3,394,746 4,186,185 2,584,504 2,250,070 (260,923) Resource Allocation: Personnel Services 136,204 148,118 158,628 191,102 32,474 Operating Expenses 377,659 348,804 650,281 463,756 (186,525) Capital Outlay 1,740,584 2,990,037 439,441 1,327,564 888,123 Debt Service 0 0 0 33,824 33,824 Transfers 1,140,300 699,225 1,336,154 233,824 (1,102,330) Total Resource Allocation:3,394,746 4,186,185 2,584,504 2,250,070 (334,434) Summary of Authorized Positions 2017-2018 2018-2019 General Government Administrative Asst. - Building & Zoning 0.05 0.05 Building Permit Clerk / Receptionist 0.20 0.20 0.25 0.25 Building Maintenance Painter II 1.00 1.00 Building Maintenance Technician 1.00 1.00 2.00 2.00 Total 2.25 2.25 43 General Government Purpose: 7KLVSURJUDPLVUHVSRQVLEOHIRUWKHQRQGHSDUWPHQWDOH[SHQVHVRIRSHUDWLQJ&LW\+DOO 7KHVH LQFOXGH WKH EXLOGLQJ PDLQWHQDQFH H[SHQVHV RI WKH &LW\ +DOO FRPSOH[ VXFK DV FDUSHQWU\ SDLQWLQJ SOXPELQJ KHDWLQJ DQG DLU FRQGLWLRQLQJ DQG ZLQGRZ FOHDQLQJ ([SHQGLWXUHVWKDWDUHQRWDWWULEXWDEOHWRDQ\RQHGLVWLQFWDUHDVXFKDVOLDELOLW\LQVXUDQFH DQGWUDQVIHUVIURPWKH*HQHUDO)XQGWRRWKHUSURJUDPVWRVXSSOHPHQWRSHUDWLRQVDUHDOVR DFFRXQWHGIRULQWKLVSURJUDPDUHD Issues, Trends and Highlights x 7KLVEXGJHWQRZFRQWDLQVWKHVDODU\IRUDVXSHUYLVRUDJHQHUDOPDLQWHQDQFHZRUNHUD SDLQWHU DQG D FRQWUDFW IRU FXVWRGLDO VHUYLFHV EURXJKW WRJHWKHU WR IRUP D PDLQWHQDQFH GLYLVLRQVXSHUYLVHGE\3XEOLF:RUNV 44 - - - General Fund General Fund General Government General Government Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 82,485 88,922 104,193 111,858 7,665 Overtime - 1,035 369 200 (169) Special Pay 1,462 1,699 275 - (275) Sub-Total 83,946 91,656 104,837 112,058 7,221 Benefits FICA 6,014 6,386 7,658 8,659 1,001 Pension 23,394 25,768 28,787 37,439 8,652 Health and Life Insurance 22,244 21,656 13,519 29,456 15,937 Worker and Unemploy Comp 605 2,652 3,827 3,490 (337) Sub-Total 52,257 56,462 53,791 79,044 25,253 Total Wages and Benefits 136,204 148,118 158,628 191,102 32,474 OPERATING EXPENSES Professional Services 163 - 6,500 70,000 63,500 Contract Services 91,071 89,437 147,000 112,000 (35,000) Local Travel - - - - - Communications 706 398 115 1,285 1,170 Postage 5,900 9,575 11,000 12,000 1,000 Utilities 24,625 24,632 20,707 24,000 3,293 Rentals and Leases 2,120 2,120 2,100 2,400 300 Insurance 128,736 182,543 160,227 157,196 (3,031) Repairs and Maintenance 14,341 16,312 17,004 17,000 (4) Printing and Publishing 3,492 450 627 750 123 Other Current Charges 6,506 4,061 347 12,500 12,153 Office Supplies 2,304 2,241 1,500 1,000 (500) Operating Supplies 14,506 16,656 9,759 12,625 2,866 Books, Training, Memberships 2,778 378 - 1,000 1,000 Aid to other Gov Agency - - - - - Total Operating Expenses 297,247 348,804 376,886 423,756 46,870 CAPITAL OUTLAY Land - - - - - Buildings - - - - - Infrastructure Improvements Vehicles - - - 25,000 25,000 Equipment - - - 127,500 127,500 Total Capital Outlay - - - 152,500 152,500 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To Debt Service - To Storm Water Utility - - - - - To Sewer Utility Fund - - - - - To Pension Funds - - - - - To Sanitation Fund - - 748,154 - (748,154) To Other Misc.575,300 104,225 1,051,154 - (1,051,154) Total Transfers 575,300 104,225 1,051,154 - (1,799,308) DIVISION TOTALS 1,008,750 601,148 1,586,668 767,358 (1,567,464) 45 Convention Development Tax Fund Purpose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onvention Development Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 102,938 153,301 268,592 232,863 (35,729) Revenues Convention Development Tax 126,652 114,523 123,021 138,366 15,345 Interest Earnings 1,711 767 1,250 1,710 460 Donations & Grants 17,000 - - - - Transfer General or Half Cent Tax - - - - - - Total Revenues 145,363 115,291 124,271 140,076 15,805 Other Financing Sources - Total Resources 248,301 268,592 392,863 372,939 (19,924) OPERATING EXPENSES Contract Services - - 58,335 40,000 (18,335) Total Operating Expenses - - 58,335 40,000 (18,335) CAPITAL OUTLAY Land - - - - Buildings - - - 98,000 98,000 Infrastructure Improvements - - 160,000 105,000 (55,000) Equipment - - - 25,000 25,000 Total Capital Outlay - - 160,000 228,000 68,000 Transfers Transfer 95,000 - - 33,824 33,824 Total Transfers 95,000 - - 33,824 33,824 Other Financing Uses - Ending Cash 153,301 268,592 232,863 111,115 (121,748) Total Expenses and Cash 153,301 268,592 392,863 339,115 (53,748) Resource Allocation Operating Expenses - - 58,335 40,000 (18,335) Capital Outlay - - 160,000 228,000 68,000 Transfers 95,000 - - 33,824 33,824 Total 95,000 - 218,335 301,824 83,489 47 Governmental Capital Project Fund Purpose:  To build up cash reserve balances for future capital expenditures, including major purchases of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds  To account for the spending of capital expenditure reserves, which include items that are not recurring or that will take more than one year to complete  To account for the costs of projects in a separate fund from the associated activity, in order to separate the capital outlay expenditure from the operating budget  To track funding sources specifically designated for capital projects Issues, Trends and Highlights:  The FY 2018 budget includes funding of $100,000 for City Hall Improvements and $203,000 for a new Enterprise Resource Planning System.  The FY 2019 budget includes carry over from the FY 2018 projects. 48 #REF! Governmental Capital Project Fund Public Safety Building Capital Project Fund Combined Summary of Revenues and Expenditures Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 2,717,551 2,452,676 119,336 413,431 131,989 Restricted/Designated - - - - - Cash Forward 2,717,551 2,452,676 119,336 413,431 131,989 Revenues Grant Proceeds - F.I.N.D.150,000 229,557 - - Grant Proceeds - D.E.P.- - - Transfers - In - - Half Cent Sales Tax 470,000 295,000 - - Convention Development Tax 95,000 - - General Fund 575,300 54,225 303,000 (303,000) Interest Earnings 43,542 10,695 451 - (451) Total Revenues 1,333,842 589,477 303,451 - (303,451) Other Financing Sources - - - Total Resources 4,051,393 3,042,153 422,787 413,431 (9,356) Capital Outlay Public Safety Public Safety Building 1,159,232 2,643,170 3,788 - (3,788) Park Improvements - - - - - Marsh Overlook and Kayak Launch 301,477 - - - Dutton Rd. Ped / Bike Path 138,008 44,648 - - General Government City Hall Improvements 5,568 96,564 90,996 Enterprise Resource Planning System - - 68,000 68,000 Transfer to the General Fund - 235,000 - - DIVISION TOTALS 1,598,717 2,922,818 9,356 164,564 155,208 Other Financing Uses - - - - - Restricted 2,452,676 119,336 413,431 248,867 - Restricted/Designated Ending Cash 2,452,676 119,336 413,431 248,867 (164,564) Total Expenses and Cash 4,051,393 3,042,153 422,787 413,431 (9,356) Resource Allocation Capital Outlay 1,598,717 2,687,818 9,356 164,564 155,208 Transfers - 235,000 - - - Total Resources 1,598,717 2,922,818 9,356 164,564 155,208 49 Half Cent Discretionary Sales Tax Fund Purpose: 7KLVIXQGSURYLGHVIRUWKHFROOHFWLRQDQGVSHQGLQJRIWKHDGGLWLRQDOKDOIFHQWVDOHVWD[ 7KHVHIXQGVDUHWREHUHVWULFWHGIRUXVHIRUFDSLWDOSURMHFWVWKDWDUHVLPLODULQQDWXUHWR WKRVHRIWKH%HWWHU-DFNVRQYLOOH3ODQ/LVWHG%HORZ 7UDQVSRUWDWLRQ 5RDGV,QIUDVWUXFWXUH7UDQVSRUWDWLRQ LPSURYHPHQWV 5RDG UHVXUIDFLQJ 'UDLQDJH LPSURYHPHQWV 6LGHZDONVELNHSDWKV/DQGVFDSLQJWUHHSODQWLQJDORQJURDGZD\SURMHFWV6DIHW\JUDGHFURVVLQJV5DSLG WUDQVLWULJKWRIZD\DFTXLVLWLRQ (QYLURQPHQWTXDOLW\RIOLIH 3UHVHUYDWLRQ 3URMHFW ODQG DFTXLVLWLRQ 1HLJKERUKRRG SDUNV (QYLURQPHQWDO FOHDQXS 6HSWLF WDQN UHPHGLDWLRQ 7DUJHWHGHFRQRPLFGHYHORSPHQW (FRQRPLF'HYHORSPHQW)XQG 3XEOLFIDFLOLWLHV The proposed budget includes: x IRUVWUHHWUHVXUIDFLQJ x IRUVHSWLFWRVHZHUFRQYHUVLRQ x WRIXQGWKHPLVVLRQRIWKH(QYLURQPHQWDO6WHZDUGVKLS&RPPLWWHH x IRUUHQRYDWLRQVWR5XVVHOO3DUN x IRUD3OD\VHWDW9HWHUDQV3DUN x WRUHSODFHWKHVLGHZDONDW9HWHUDQV3DUN x IRUWKHZDONZD\DW-RUGDQ3DUN x WUDQVIHUWRWKH6WRUP:DWHU8WLOLW\)XQG 50 Half Cent Discretionary Sales Tax Fund Miscellaneous Grants Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 637,775 628,966 870,727 1,043,028 172,301 Restricted/Designated Cash Forward 637,775 628,966 870,727 1,043,028 172,301 Revenues Local Discretionary Sales Surtax 806,405 901,919 916,271 1,032,072 115,801 Interest Earnings 8,825 2,062 1,255 2,061 806 F. R. DEP Grant - - - - - Charges for Service - Permit - - - - Total Revenues 815,230 903,981 917,526 1,034,133 116,607 Other Financing Sources Total Resources 1,453,004 1,532,946 1,788,253 2,077,161 288,908 Expenditures Operating Expenses 80,412 - 190,140 - (190,140) CAPITAL OUTLAY Land - Infrastructure Improvements 141,867 67,220 181,085 715,000 533,915 Building - - 89,000 - Motor Vehicle - - - 25,000 25,000 Equipment - - - 42,500 42,500 Total Capital Outlay 141,867 67,220 270,085 782,500 601,415 Transfers - To Storm Water Utility Fund - - 285,000 200,000 (85,000) To Capital Project Funds 470,000 595,000 - - - Total Transfers 470,000 595,000 285,000 200,000 (85,000) DIVISION TOTALS 692,279 662,220 745,225 982,500 326,275 Other Financing Uses 131,759 Restricted 628,966 870,727 1,043,028 1,094,661 51,633 Restricted/Designated Ending Cash 628,966 870,727 1,043,028 1,094,661 51,633 Total Expenses and Cash 1,453,004 1,532,946 1,788,253 2,077,161 288,908 Resource Allocation Operating 80,412 - 190,140 - (190,140) Capital Outlay 141,867 67,220 270,085 782,500 512,415 Transfers 470,000 595,000 285,000 200,000 (85,000) Total Resources 692,279 662,220 745,225 982,500 237,275 51 Planning, Zoning and Building Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 281,838 224,646 278,909 451,254 172,345 Building Code Enforcement 532,597 506,734 569,214 574,113 4,899 C.D.B.G.372,908 266,317 0 82,000 82,000 Community Redevelopment 0 50,000 0 0 0 Tree Protection 15,956 42,586 17,994 0 (17,994) Total Revenues 1,203,298 1,090,283 866,117 1,107,367 241,250 Expenses: Planning and Zoning 237,466 154,168 239,961 354,505 114,544 C.D.B.G.438,040 318,916 0 82,000 82,000 Building Code Enforcement 444,503 461,804 461,954 611,373 149,419 Tree Protection 0 18,766 151 5,000 4,849 Community Redevelopment 0 0 0 50,000 50,000 Code Enforcement 44,372 70,478 38,948 96,749 57,801 Total Expenses 1,164,382 1,024,132 741,014 1,199,627 458,613 Resource Allocation: Personnel Services 504,443 554,875 595,161 830,589 235,428 Operating Expenses 203,893 127,423 145,853 263,038 117,185 Capital Outlay 456,045 341,834 0 91,000 91,000 Transfers 0 0 0 15,000 15,000 Total Resource Allocation:1,164,382 1,024,132 741,014 1,199,627 458,613 Summary of Authorized Positions 2017-2018 2018-2019 Planning and Zoning Community Development Director 1.00 1.00 Administrative Assistant - Building and Zoning 0.10 0.10 Planner 2.00 2.00 3.10 3.10 Building Code Enforcement Building Official 1.00 1.00 Building Inspector 2.00 2.00 Administrative Assistant - Building and Zoning 0.85 0.85 Building Permit Clerk 1.00 1.00 Building Permit Clerk / Receptionist 0.80 1.80 5.65 6.65 Code Enforcement Code Enforcement Officer 1.00 1.00 Total 9.75 10.75 53 Planning and Zoning Purpose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ey Objective: x :RUNZLWKWKH&LW\&RPPLVVLRQDQGFLW\VWDIIWRPDLQWDLQDQGLPSURYHWKHTXDOLW\RIOLIHRI$WODQWLF %HDFK LQ WHUPV RI DHVWKHWLFV RI WKH EXLOW HQYLURQPHQW ELF\FOH DQG SHGHVWULDQ SODQQLQJ HFRQRPLF GHYHORSPHQWUHGHYHORSPHQWORQJUDQJHSODQQLQJPDUVKPDVWHUSODQQLQJDQGSXEOLFZRUNVSURMHFWV Workload Data: 7KH &RPPXQLW\ 'HYHORSPHQW 'HSDUWPHQW LV UHVSRQVLEOH IRU SODQQLQJ IXQFWLRQV DQG ODQG XVH DQG ]RQLQJ DGPLQLVWUDWLRQLQFOXGLQJUHYLHZRIDOO%XLOGLQJ3HUPLWDSSOLFDWLRQVDQGQHZEXVLQHVVWD[UHFHLSWVWRYHULI\ FRQVLVWHQF\ZLWKWKH=RQLQJDQG/DQG'HYHORSPHQW5HJXODWLRQVDQG&RPSUHKHQVLYH3ODQ7KH'HSDUWPHQWDOVR DGPLQLVWHUVWKH&LW\¶VWUHHRUGLQDQFHDVVLVWVZLWKWKH&'%*JUDQWDQGSURYLGHVVWDIIVXSSRUWWRWKH&RPPXQLW\ 'HYHORSPHQW%RDUG 54 General Fund Planning and Zoning Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 93,050 77,430 155,391 209,417 54,026 Overtime 50 209 886 - (886) Special Pay 7,044 17,065 2,814 5,000 2,186 Sub-Total 100,145 94,704 159,091 214,417 55,326 Benefits FICA 7,382 7,168 11,866 16,141 4,275 Pension 16,555 14,972 14,152 20,026 5,874 Health and Life Insurance 11,715 9,042 16,921 10,646 (6,275) Worker and Unemploy Comp 1,241 1,325 2,368 1,675 (693) Sub-Total 36,893 32,507 45,307 48,488 3,181 Total Wages and Benefits 137,038 127,212 204,398 262,905 58,507 OPERATING EXPENSES Professional Services - 271 143 75,000 74,857 Contract Services 93,253 18,583 25,840 - (25,840) Local Travel - - - - - Communications 652 - 750 2,000 1,250 Postage - 626 - - - Utilities - - - - - Rentals and Leases 375 - - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing 4,021 4,763 5,500 6,000 500 Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - 227 390 350 (40) Operating Supplies 307 62 890 2,250 1,360 Books, Training, Memberships 1,820 2,424 2,050 6,000 3,950 Total Operating Expenses 100,428 26,956 35,563 91,600 56,037 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 237,466 154,168 239,961 354,505 114,544 55 Community Development Block Grant Fund Purpose: To provide funding for eligible Community Development Block Grant (CDBG) projects and activities that serve low and moderate-income persons and neighborhoods within that area of the City designated as the CDBG Project Area. Key Objectives: Continue to fund infrastructure and neighborhood improvements within the City’s CDBG Project Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that improve the physical character of neighborhoods and the quality of life within the overall CDBG project area. Issues, Trends and Highlights: The funding allocation for FY 2013 in the amount of $79,064 was to be used for sidewalks and drainage along Dutton Island Road. This project was not completed by year end and the remaining money was carried over into FY 2014. The leftover money from FY 2013 was carried over into FY 2014. This resulted in a greater amount of CDBG project money for FY 2014. $58,206 went towards the sidewalk and drainage project along Dutton Island Road. $74,000 went to Donner Park baseball field improvements. There is $9,192 of FY 2014 money that will be carried over to FY 2015. CDBG funds for FY 2015 went to Francis Avenue drainage and paving projects. Atlantic Beach has received $82,194 for FY 2015, and carried over an additional $9,192 from FY 2014. The CDBG allocation for FY 2016 was $650,000. The funds were used for the second phase of the Francis Road Drainage Project. The CDBG allocation for FY 2017 was $82,000. The funds were used for improvements at Donner and Jordan Parks. In FY18, The City applied for CDBG funds of totaling $118,760.02. In FY19, The City applied for CDBG funds of totaling $82,000. 56 - - - Community Development Block Grant Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 2,314 (62,819) (115,418) (115,418) - Revenues Grant Proceeds 372,908 266,317 - 82,000 82,000 Total Revenues 372,908 266,317 - 82,000 82,000 Other Financing Sources Total Resources 375,222 203,498 (115,418) (33,418) 82,000 Expenditures Salaries and Benefits Operating Expenses Professional Services - - - - - Operating Supplies Aid to Private Citizens Capital Outlay Infrastructure Improvements 438,040 318,916 - 82,000 82,000 Buildings Equipment Land DIVISION TOTALS 438,040 318,916 - 82,000 82,000 Other Financing Uses Ending Cash (62,819) (115,418) (115,418) (115,418) - Total Expenses and Cash 375,222 203,498 (115,418) 82,000 197,418 Resource Allocation Personnel Services - - - - - Operating Expenses - - - - - Capital Outlay 438,040 318,916 - 82,000 82,000 438,040 318,916 - 82,000 82,000 57 Building Code Enforcement Fund Purpose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ey Objectives: xx 2IIHUH[FHSWLRQDOFXVWRPHUVHUYLFHDVVLVWLQJDSSOLFDQWVWKURXJKWKH&LW\RI$WODQWLF %HDFKGHYHORSPHQWSHUPLWWLQJSURFHVV$VWDIIRIILYHHPSOR\HHVPDQDJHVWKH UHTXLUHGVXEPLWWDOVIRUSODQUHYLHZDQGLQVSHFWLRQIRUDOOYHUWLFDOFRQVWUXFWLRQ ZLWKLQ WKH &LW\ FRRUGLQDWLQJ WKH DSSURYDO SURFHVV IRU VHYHUDORWKHU &LW\ GHSDUWPHQWV x 0RQLWRUDFWLYLWLHVRI&LW\SURJUDPVUHODWHGWRWKH)HGHUDO(PHUJHQF\0DQDJHPHQW $JHQF\¶V&RPPXQLW\5DWLQJ6\VWHPWRUHGXFHULVLQJIORRGLQVXUDQFHFRVWVWR SURSHUW\RZQHUVSURPXOJDWHGE\WKH1DWLRQDO)ORRG,QVXUDQFH3URJUDP&RQWLQXH HQIRUFHPHQWRIWKH&LW\)ORRG&RQWURORUGLQDQFHIRUGHYHORSPHQWZLWKLQ)(0$¶V GHVLJQDWHGIORRGSODLQV x 0RQLWRUDFWLYLWLHVUHODWHGWRWKH,QVXUDQFH6HUYLFH2UJDQL]DWLRQUDWLQJVIRUWKH %XLOGLQJ&RGH(IIHFWLYHQHVV5DWLQJ3URJUDPLQDQHIIRUWWRUHGXFHZLQGLQVXUDQFH UDWHV0DLQWDLQVWDQGDUGVIRUEXLOGLQJSODQUHYLHZDQGLQVSHFWLRQSD\LQJVSHFLDO DWWHQWLRQWRKXUULFDQHIRUFHUHDFWLRQVRQEXLOGLQJV x ,PSURYH KRPHRZQHU DQG FRQWUDFWRU DZDUHQHVV RI EXLOGLQJ FRGHV YLD RXU GHSDUWPHQWZHEVLWHDQGYDULRXVSULQWHGEURFKXUHV x 3URYLGH DGPLQLVWUDWLYH VXSSRUW WR WKH 3HUVRQQHO 3ODQQLQJ DQG)LQDQFH GHSDUWPHQW¶VRIILFHVDWWKH&LW\+DOOUHFHSWLRQLVWFRXQWHU 59 Building Department Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 84,556 106,625 109,722 115,489 5,767 Operating Cash 319,732 398,376 440,209 541,702 101,493 Cash Forward 404,288 505,001 549,930 657,190 107,260 Revenues Building Permit Fees-bce 408,143 380,696 410,764 414,913 4,149 Plan Check Fees 108,431 99,724 113,042 114,184 1,142 Re-inspection Fees 4,115 10,117 20,954 21,166 212 Radon Gas Fee 767 518 - - - Construction Surcharge 767 518 - - - Interest Earnings 6,777 1,488 3,500 5,500 2,000 Transfer from General Fund - - - - - Miscellaneous Revenues 3,596 13,675 20,954 18,350 (2,604) Total Revenues 532,597 506,734 569,214 574,113 4,899 Other Financing Sources 12,619 Total Resources 949,504 1,011,735 1,119,144 1,231,303 112,159 Expenditures Building Department 444,503 461,804 461,954 611,373 149,419 DIVISION TOTALS 444,503 461,804 461,954 611,373 149,419 Other Financing Uses - Restricted 106,625 109,722 115,489 146,843 31,355 Operating Cash 398,376 440,209 541,702 473,087 (68,615) Ending Cash 505,001 549,930 657,190 619,930 (37,260) Total Expenses and Cash 949,504 1,011,735 1,119,144 1,231,303 112,159 Resource Allocation Personnel Services 327,830 360,811 355,994 489,210 133,216 Operating Expenses 98,669 78,076 105,960 98,163 (7,797) Capital Outlay 18,005 22,917 - 9,000 9,000 Debt Service - - - - - Transfers - - - 15,000 15,000 Total Resources 444,503 461,804 461,954 611,373 149,419 AUTHORIZED PERSONNEL Position 2017-2018 2018-2019 Building Official 1.00 1.00 Inspector 2.00 2.00 Operations Supervisor - Building and Zoning 0.85 0.85 Building Permit Technician 1.80 2.80 Planning Dept. Clerk (PT)0.15 0.15 5.80 6.80 60 Building Department Fund Building Department Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 213,821 248,372 263,383 345,914 82,531 Overtime - 2,404 1,250 2,000 750 Special Pay 16,187 8,257 76 - (76) Sub-Total 230,008 259,032 264,709 347,914 83,205 Benefits FICA 15,941 18,536 17,000 24,433 7,433 Pension 44,018 38,192 35,985 49,786 13,801 Health and Life Insurance 36,467 42,486 35,991 64,140 28,149 Worker and Unemploy Comp 1,397 2,565 2,309 2,937 628 Sub-Total 97,822 101,779 91,285 141,296 50,011 Total Wages and Benefits 327,830 360,811 355,994 489,210 133,216 OPERATING EXPENSES Professional Services 98 334 - - - Contract Services 43,812 21,317 28,000 20,000 (8,000) Local Travel - - - - - Communications 2,204 2,938 3,000 3,000 - Postage 24 10 100 1,600 1,500 Utilities - - - - Rentals and Leases - - - - Insurance 963 1,364 1,618 1,442 (176) Repairs and Maintenance 3,817 5,475 5,500 5,320 (180) Printing and Publishing 1,711 878 350 1,000 650 Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies 136 66 175 250 75 Operating Supplies 6,025 4,274 5,479 5,479 - Books, Training, Memberships 4,850 3,922 15,500 13,834 (1,666) Internal Service Charges 35,027 37,498 46,238 46,238 - Total Operating Expenses 98,669 78,076 105,960 98,163 (7,797) CAPITAL OUTLAY Equipment - - - 4,000 Buildings - - - - Infrastructure Improvements - - - - Vehicles 18,005 17,970 - - - Computer Equipment - 4,948 - 5,000 5,000 Total Capital Outlay 18,005 22,917 - 9,000 5,000 DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To - - - 15,000 Total Transfers - - - 15,000 - DIVISION TOTALS 444,503 461,804 461,954 611,373 130,419 61 Tree Protection Fund Purpose: 7R SURYLGH IXQGLQJ WR HQVXUH FRPSOLDQFH ZLWK &KDSWHU RI WKH&RGH RI 2UGLQDQFHV JRYHUQLQJ SURWHFWHG WUHHV DQG ODQGVFDSLQJ UHTXLUHPHQWV )XQGLQJ VRXUFHVZLOOLQFOXGH FRQWULEXWLRQV GRQDWLRQVDQG PLWLJDWLRQSURFHHGV IRUWUHH UHPRYDODQGVLWHFOHDULQJV7KHIXQGVJHQHUDWHGDUHWREHXVHGIRUSODQWLQJRI WUHHVZLWKLQWKH&LW\RI$WODQWLF%HDFK Key Objectives: x 7RSURPRWHWKHKHDOWKVDIHW\ZHOIDUHDQGJHQHUDOZHOOEHLQJRIWKHFLWL]HQVRI $WODQWLF %HDFK WKURXJK WKH SUHVHUYDWLRQ RI QDWXUDO SODQW FRPPXQLWLHV WKH LQVWDOODWLRQ RI ODQGVFDSLQJ DQG WKH SURWHFWLRQ RI WUHHV RQ SXEOLF DQG SULYDWH SURSHUW\ x 7R SURPRWH WKH FRQVHUYDWLRQ RI HQHUJ\ DQG OLPLWHG IUHVK ZDWHUUHVRXUFHV E\ HQFRXUDJLQJWKHSODQWLQJRIQDWXUDORUFXOWLYDWHGDUHDVDQGSODQWLQJWUHHV x 7R SURPRWH DQG LPSURYH WKH DHVWKHWLF LQWHJUDWLRQ RI QDWXUDO DQG PDQPDGH HQYLURQPHQWVLQRUGHUWRUHGXFHWKHKDUPIXOHIIHFWVRIGHYHORSPHQWDQGXVHRQ YHJHWDWLRQDQGWKHUHE\LPSURYHWKHTXDOLW\RIOLIHWKURXJKWKHDEDWHPHQWRI QRLVHJODUHGXVWDQGDLUSROOXWLRQ Issues, Trends and Highlights: x 7KH 3ODQQLQJ DQG =RQLQJ 'HSDUWPHQW ZRUNHG ZLWK WKH &LW\ &RPPLVVLRQ DQG &RPPXQLW\'HYHORSPHQW%RDUGWRXSGDWHWKH&LW\¶VWUHHFRGH,WLVDQWLFLSDWHG WKDWWKHQHZFRGHZLOOOHVVHQWKHORVVRIWKH&LW\¶VWUHHFDQRS\DQGZLOODOVROHDG WRSODQWLQJRIPRUHWUHHVZKHQQHZKRPHVDUHFRQVWUXFWHG6WDIIZLOOEHFUHDWLQJD JXLGHWRWKHWUHHFRGHIRUUHVLGHQWVDQGEXLOGHUV x 7KH 3ODQQLQJ DQG =RQLQJ 'HSDUWPHQW ZDV DZDUGHG D JUDQW WR FUHDWH D WUHH PDQDJHPHQW SODQ IRU WKH &LW\ 7KLV SURMHFW ZLOO KHOS JXLGH WKH&LW\ LQ WKH PDQDJHPHQWDQGSODQWLQJRIWUHHVLQWKH&LW\5LJKWRIZD\ Workload Data: xx 7KHVHIXQGVDUHUHTXHVWHGWKURXJKWKH&LW\&RPPLVVLRQ DVSURMHFWV DULVHDQG PHHWWKHUHTXLUHPHQWVRIWKHRUGLQDQFH7KH\DUHSULPDULO\H[SHQGHGXQGHUWKH UHFRPPHQGDWLRQVRI&LW\VWDIIDQGWKH&LW\0DQDJHU 62 Tree Protection Fund Community Redevelopment Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 18,955 34,911 58,732 76,575 17,843 Revenues Tree Mitigation Proceeds - - - - - Grant Proceeds - 10,000 - - - Contributions/Donations 15,956 32,586 17,994 - (17,994) Total Revenues 15,956 42,586 17,994 - (17,994) Other Financing Sources Total Resources 34,911 77,498 76,726 76,575 (151) Expenditures Contract Services - 18,766 151 5,000 4,849 Operating supplies - - - - DIVISION TOTALS - 18,766 151 5,000 4,849 Other Financing Uses Ending Cash 34,911 58,732 76,575 71,575 (5,000) Total Expenses and Cash 34,911 77,498 76,726 76,575 (151) Resource Allocation Personnel Services - - - - - Operating Expenses - 18,766 151 5,000 4,849 Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - - 18,766 151 5,000 4,849 63 Code Enforcement Purpose: 7KH &RGH (QIRUFHPHQW 'LYLVLRQ SURYLGHV WKH &LW\ RI $WODQWLF %HDFK ZLWK FHUWLILHG SURIHVVLRQDOVHUYLFHVIRUWKHHQIRUFHPHQWRIDGRSWHG2UGLQDQFHVDQG6WDWHRI)ORULGD UHJXODWLRQVUHODWLQJWRWKHKHDOWKVDIHW\DQGZHOIDUHRILWVFLWL]HQV7KHGHSDUWPHQWLV FUHDWHG WR HQKDQFH FRPPXQLW\ UHYLWDOL]DWLRQ WKURXJK WKH HQIRUFHPHQW RI PLQLPXP SURSHUW\ VWDQGDUGV 7KH SURJUDP DOVR HIIHFWLYHO\ SURWHFWV WKH VRFLRHFRQRPLF DQG SK\VLFDO HQYLURQPHQW ZLWKLQ ZHOO HVWDEOLVKHG QHLJKERUKRRGV WKURXJK FRQVLVWHQW HQIRUFHPHQW Key Objectives: x 7RFRQWLQXHHGXFDWLQJWKHSXEOLFYLDWKH&LW\ZHEVLWHDQGEURFKXUHVZLWKLQIRUPDWLRQ UHODWHGWRWKHFRGHHQIRUFHPHQWSURFHVV x 7R LPSOHPHQW WHFKQRORJ\ LPSURYHPHQWV DQG XSGDWHV LQFOXGLQJ FRGH HQIRUFHPHQW WUDFNLQJVRIWZDUHIRUFRPSODLQWFDVHVZKLFKZLOODOORZIRUPRUHHIIHFWLYHDQGHIILFLHQW FRGHHQIRUFHPHQW x 7RSURYLGHHQIRUFHPHQWSURFHVVWUDLQLQJIRURWKHU&LW\GHSDUWPHQWVWRDOORZH[SDQVLRQRI FRGHHQIRUFHPHQWWKURXJKRXWWKH&LW\ZRUNIRUFH7KLVLVLQDQHIIRUWWRLPSURYHWKH DELOLW\RIRWKHUGHSDUWPHQWVWRDVVLVWZLWKWKHHQIRUFHPHQWSURFHVV Issues, Trends and Highlights: x 7KH&LW\¶V&RGH(QIRUFHPHQW2IILFHUQRZKDVDODSWRSLQFDUZKLFKZLOOHQDEOHPRUH ZRUNWREHFRQGXFWHGLQWKHILHOG7KLVZLOOVDYHVWDIIWLPHDQGUHGXFH&LW\FDUXVDJHDV VWDIIZLOOQRWKDYHWRYLVLWFLW\KDOODVIUHTXHQWO\ 64 - - - General Fund Code Enforcement Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 34,789 45,719 17,846 50,689 32,843 Overtime - - - - - Special Pay 328 - - - - Sub-Total 35,117 45,719 17,846 50,689 32,843 Benefits FICA 2,646 3,392 1,331 3,884 2,553 Pension 585 10,500 11,913 15,616 3,703 Health and Life Insurance 1,061 6,578 3,402 7,457 4,055 Worker and Unemploy Comp 167 664 277 828 551 Sub-Total 4,459 21,133 16,923 27,785 10,862 Total Wages and Benefits 39,576 66,853 34,769 78,474 43,705 OPERATING EXPENSES Professional Services 26 - - - - Contract Services - - - 15,000 Local Travel - - - - Communications 1,534 1,200 950 1,000 50 Postage - - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing 1,030 - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - 25 54 100 46 Operating Supplies 1,347 1,005 2,600 1,100 (1,500) Books, Training, Memberships 859 1,395 575 1,075 500 Total Operating Expenses 4,796 3,625 4,179 18,275 (904) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 44,372 70,478 38,948 96,749 42,801 65 Public Safety Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 5,460,485 5,849,320 6,096,701 6,373,570 276,869 Police Grants 73,892 77,110 70,778 62,300 (8,478) Police Trust 23,894 29,089 35,004 35,534 530 Total Revenues 5,558,271 5,955,518 6,202,483 6,471,404 268,921 Expenses: Police Services 4,137,871 4,460,758 4,554,583 4,790,755 236,172 Police Grants 73,892 65,016 63,727 62,300 (1,427) Police Trust 33,203 52,966 29,692 100,000 70,308 Rescue Services 1,322,614 1,388,562 1,542,118 1,582,815 40,6970 Total Expenses 5,567,580 5,967,302 6,190,120 6,535,870 345,750 Resource Allocation: Personnel Services 3,823,952 4,057,716 4,084,165 4,274,518 190,353 Operating Expenses 1,525,091 1,631,731 1,805,629 2,018,752 213,123 Capital Outlay 213,488 272,854 300,326 242,600 (57,726) Debt Service 0 0 0 0 Transfers 5,050 5,000 0 0 0 Total Resource Allocation:5,567,580 5,967,302 6,190,120 6,535,870 345,750 Summary of Authorized Positions 2017-2018 2018-2019 Police Public Safety Director 1.00 1.00 Commander 2.00 2.00 Lieutenant 2.00 2.00 Sergeant 6.00 6.00 Detective 4.00 4.00 Patrol Officer 15.00 15.00 Officer (Part Time)0.00 2.00 Administrative Assistant 1.00 1.00 Communications Supervisor 1.00 1.00 Emergency Communications Officer 5.00 5.00 Police Records Specialist 1.00 1.00 Purchasing Clerk 1.00 1.00 Accreditation & Oversight Manager 1.00 1.00 Property Evidence Records Clerk 1.00 1.00 Animal Control Officer 2.00 2.00 School Crossing Guard - (Part Time)2.00 2.00 45.00 47.00 Fire, Rescue and Lifeguard Operations Life Guard Captain - (Part Time)1.00 1.00 Lifeguard Lieutenant - (Part Time)5.00 5.00 Lifeguards - (Part Time)30.00 30.00 36.00 36.00 Total Public Safety 81.00 83.00 67 Police Department Mission Statement 7RSURWHFWOLIHDQGSURSHUW\SURYLGHH[FHSWLRQDOSROLFHVHUYLFHDQGZRUNLQSDUWQHUVKLSZLWKRXU FRPPXQLW\WRLPSURYHWKHTXDOLW\RIOLIHLQWKH&LW\RI$WODQWLF%HDFK Core Values 7KH$WODQWLF%HDFK3ROLFH'HSDUWPHQWLVDYDOXHGULYHQDJHQF\GHGLFDWHGWRVHUYLQJDOOSHRSOH ZLWKCourageIntegrityDQGExcellence7KHVHFRUHYDOXHVDUHSDUDPRXQWWREXLOGLQJSXEOLF WUXVWZLWKLQRXUFRPPXQLW\DQGVXFFHVVDVDODZHQIRUFHPHQWDJHQF\ Overview 7KH$WODQWLF%HDFK3ROLFH'HSDUWPHQWFRQVLVWVRIVZRUQSROLFHRIILFHUVDQGFLYLOLDQV7KH GHSDUWPHQWLVGLYLGHGLQWRWZRGLYLVLRQV7KH2SHUDWLRQV'LYLVLRQKHDGHGE\D&RPPDQGHU DQGWZR3DWURO/LHXWHQDQWVFRQVLVWVRISDWUROVSHFLDORSHUDWLRQVWUDIILFHQIRUFHPHQW FRPPXQLW\SROLFLQJDQG6:$77KH6XSSRUW6HUYLFHV'LYLVLRQDOVRKHDGHGE\D&RPPDQGHU FRQVLVWVRI&ULPLQDO,QYHVWLJDWLRQV&ULPH6XSSUHVVLRQ&RPPXQLFDWLRQV$QLPDO&RQWURO 5HFRUGV3XUFKDVLQJDQG6FKRRO&URVVLQJ*XDUGV 68 General Fund Police Administration Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 299,197 215,455 296,168 390,710 94,542 Overtime - 865 - 200 200 Special Pay 1,746 821 19,875 18,000 (1,875) Sub-Total 300,943 217,140 316,043 408,910 92,867 Benefits FICA 22,066 16,144 23,538 29,477 5,939 Pension 86,436 284,665 94,335 89,183 (5,152) Health and Life Insurance 44,568 23,467 26,159 62,195 36,036 Worker and Unemploy Comp 5,639 1,450 3,977 4,101 124 Sub-Total 158,708 325,726 148,009 184,956 36,947 Total Wages and Benefits 459,652 542,867 464,052 593,866 129,814 OPERATING EXPENSES Professional Services 6,431 1,657 5,339 23,452 18,113 Contract Services 11,287 49,451 21,806 8,600 (13,206) Local Travel - - - - - Communications 81,562 96,503 95,000 140,692 45,692 Postage 275 247 - 500 500 Utilities 12,971 10,100 16,256 26,600 10,344 Rentals and Leases 18,535 21,083 11,249 13,500 2,251 Insurance - - - - - Repairs and Maintenance 21,902 22,811 48,122 33,100 (15,022) Printing and Publishing 5,796 6,344 8,006 9,500 1,494 Advertising and Promotions 999 130 8,286 9,000 714 Other Current Charges 341 12,060 14,513 - (14,513) Office Supplies 8,810 8,557 13,038 11,000 (2,038) Operating Supplies 13,136 16,382 17,712 17,500 (212) Books, Training, Memberships 3,428 779 1,725 4,000 2,275 Total Operating Expenses 185,472 246,106 261,052 297,444 36,392 CAPITAL OUTLAY Land - - - - Buildings - - 4,755 8,500 Infrastructure Improvements - - - - Vehicles 20,769 - 31,186 183,500 152,314 Computer Equipment - - - 19,000 19,000 Total Capital Outlay 20,769 - 35,941 211,000 171,314 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 665,892 788,973 761,045 1,102,310 337,520 69 - - - General Fund Police Patrol Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 1,313,951 1,395,347 1,472,355 1,477,833 5,478 Overtime 94,500 158,260 85,575 98,000 12,425 Special Pay 92,892 116,372 143,396 116,371 (27,025) Sub-Total 1,501,344 1,669,979 1,701,326 1,692,204 (9,122) Benefits FICA 113,348 123,182 130,795 103,567 (27,228) Pension 609,012 622,412 606,797 595,253 (11,544) Health and Life Insurance 189,676 195,058 208,973 206,457 (2,516) Worker and Unemploy Comp 20,328 45,628 48,428 47,313 (1,115) Sub-Total 932,364 986,280 994,993 952,590 (42,403) Total Wages and Benefits 2,433,708 2,656,259 2,696,319 2,644,794 (51,525) OPERATING EXPENSES Professional Services 777 1,004 1,231 - (1,231) Contract Services 13,458 4,859 2,733 5,500 2,767 Local Travel 119 - - 500 500 Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance 14,058 27,177 24,035 37,300 13,265 Printing and Publishing - - - - - Advertising and Promotions - - - - - Office Supplies - - - - - Operating Supplies 123,925 129,166 160,804 154,600 (6,204) Books, Training, Memberships - - - - - Internal Service Charges - - - - Total Operating Expenses 152,337 162,206 188,803 197,900 9,097 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles 128,773 194,218 198,452 - (198,452) Computer Equipment 34,782 7,798 26,000 - (26,000) Equipment 10,834 - - - - Total Capital Outlay 174,389 202,017 224,452 - (224,452) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 2,760,434 3,020,481 3,109,574 2,842,694 (266,880) 70 - - - General Fund Police Investigations Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages - Salaries and Wages 135,587 66,722 66,622 208,173 141,551 Overtime 17,930 5,067 8,625 20,000 11,375 Special Pay 21,591 20,932 25,073 19,500 (5,573) Sub-Total 175,108 92,722 100,320 247,673 147,353 Benefits FICA 14,970 9,715 11,412 15,431 4,019 Pension 74,900 76,550 95,023 73,210 (21,813) Health and Life Insurance 42,042 25,294 17,760 19,248 1,488 Worker and Unemploy Comp 2,734 3,663 4,187 6,978 2,791 Sub-Total 134,647 115,222 128,382 114,867 (13,515) Total Wages and Benefits 309,755 207,943 228,702 362,540 133,838 OPERATING EXPENSES Professional Services - - - - Contract Services - - 1,498 1,535 Local Travel - - - - - Communications - - - - - Postage - - - - Utilities - - - - Rentals and Leases 6,137 7,277 3,500 8,500 5,000 Insurance - - - - Repairs and Maintenance 3,099 3,400 2,875 4,970 2,095 Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges / Investigations - - - - Office Supplies - - - - Operating Supplies 1,268 1,012 3,550 3,000 (550) Books, Training, Memberships - - - - - Investigations 3,000 3,000 3,500 6,000 2,500 Total Operating Expenses 13,503 14,689 14,923 24,005 9,045 CAPITAL OUTLAY Land - - - - - Buildings - - - - - Infrastructure Improvements - - - - - Vehicles - - Equipment 832 - 20,000 - (20,000) Total Capital Outlay 832 - 20,000 - (20,000) DEBT SERVICE Principal - - - - Interest - - - - Other - - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 324,090 222,633 263,625 386,545 122,883 71 - - - General Fund Police Dispatch Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 180,037 172,485 184,801 185,618 817 Overtime 6,670 18,094 15,368 10,000 (5,368) Special Pay 7,978 8,085 10,004 - (10,004) Sub-Total 194,685 198,664 210,173 195,618 (14,555) Benefits FICA 14,278 14,795 15,804 14,280 (1,524) Pension 50,322 54,438 58,333 81,549 23,216 Health and Life Insurance 43,857 32,005 26,030 52,129 26,099 Worker and Unemploy Comp 154 285 303 665 362 Sub-Total 108,611 101,521 100,470 148,623 48,153 Total Wages and Benefits 303,296 300,186 310,643 344,241 33,598 OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - - - 2,000 2,000 Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - 3,199 1,388 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 86 584 1,000 3,000 2,000 Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 86 3,783 2,388 5,000 4,000 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - 6,200 - Total Capital Outlay - 6,200 - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 303,382 310,169 313,031 349,241 37,598 72 Animal Control Purpose 7KH0LVVLRQRIWKH$WODQWLF%HDFK$QLPDO&RQWUROLVWRSURYLGHVHUYLFHWRWKHSXEOLFE\ HQIRUFLQJORFDODQLPDORUGLQDQFHVFDSWXUHDQGLPSRXQGDQLPDOVUXQQLQJDWODUJHLQYHVWLJDWH UHSRUWVRIDQLPDODWWDFNVRUDQLPDOFUXHOW\RUQHJOHFWLVVXHFLWDWLRQVIRUDQLPDOFRQWURO YLRODWLRQVSUHSDUHUHSRUWVZKHQQHFHVVDU\DQGLQYHVWLJDWHDQLPDOELWHVDQGFRRUGLQDWHKDQGOLQJ DQGFDUHRIDQLPDOVLQWKHFLW\NHQQHO Employees 7KH$QLPDO&RQWURO2IILFHUVRSHUDWHXQGHUWKH3ROLFH'HSDUWPHQW7KHUHDUHWZRIXOOWLPH $QLPDO&RQWURO2IILFHUVWRSURYLGHFRYHUDJHVHYHQGD\VSHUZHHN Training/Certifications $WODQWLF%HDFK$QLPDO&RQWURO2IILFHUVUHFHLYHVWDWHFHUWLILFDWLRQWKURXJK)$&$)ORULGD $QLPDO&RQWURO$VVRFLDWLRQ$IWHUWKHLQLWLDOKRXUVRIWUDLQLQJLVUHFHLYHGHDFK2IILFHUPXVW SDVVDVWDWHFHUWLILFDWLRQWHVW$QQXDOFRQWLQXLQJHGXFDWLRQLVUHTXLUHGWRPDLQWDLQFHUWLILFDWLRQ Education/Community Outreach 7KH$WODQWLF%HDFK$QLPDO&RQWURO2IILFHUVSXWDQHPSKDVLVRQHGXFDWLQJWKHUHVLGHQWVZLWKLQ WKHFLW\DQGSURYLGLQJFRPPXQLW\RXWUHDFK(DFK\HDULQIRUPDWLYHDUWLFOHVDUHZULWWHQIRUWKH ORFDO7LGHYLHZQHZVOHWWHUDQGWKH%HDFKHV/HDGHUWRSURYLGHUHDGHUVZLWKXVHIXOLQIRUPDWLRQRQ SHWFDUHDQGUHPLQGHUVDERXWORFDORUGLQDQFHV$GGLWLRQDOO\$QLPDO&RQWURODWWHQGVGLIIHUHQW YHQXHVWKURXJKRXWWKHFRPPXQLW\VXFKDVWKHORFDO:HGQHVGD\PDUNHWDW%XOO3DUNDQGVXPPHU FDPSSURJUDPVDWWKHFRPPXQLW\FHQWHUWRSURYLGHHGXFDWLRQWRFLWL]HQV 74 - - - General Fund Police Animal Control Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 52,511 61,215 63,716 65,322 1,606 Overtime 711 619 1,316 1,500 184 Special Pay 2,507 2,281 2,752 2,500 (252) Sub-Total 55,729 64,116 67,784 69,322 1,538 Benefits FICA 4,219 4,796 5,205 5,021 (184) Pension 7,113 5,619 9,734 7,968 (1,766) Health and Life Insurance 1,099 138 149 174 25 Worker and Unemploy Comp 548 821 927 1,023 96 Sub-Total 12,978 11,374 16,015 14,186 (1,829) Total Wages and Benefits 68,707 75,490 83,799 83,508 (291) OPERATING EXPENSES Professional Services 252 517 250 600 350 Contract Services - 240 750 750 - Local Travel - - - - Communications 1,290 1,360 937 937 - Postage - - - - Utilities 208 208 228 250 22 Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 500 990 5,529 1,369 (4,160) Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 3,098 5,252 2,500 6,116 3,616 Books, Training, Memberships - - 225 225 Total Operating Expenses 5,348 8,567 10,419 10,247 (172) CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles - 24,323 - - - Equipment - - - - Total Capital Outlay - 24,323 - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 74,055 108,380 94,218 93,755 (463) 75 General Fund Police School Guards Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 9,164 9,179 11,852 14,436 2,584 Overtime - - - - Special Pay - - - - Sub-Total 9,164 9,179 11,852 14,436 2,584 Benefits FICA 701 702 907 1,104 197 Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 151 242 331 370 39 Sub-Total 853 944 1,238 1,474 236 Total Wages and Benefits 10,017 10,122 13,090 15,910 2,820 OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - 300 300 Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses - - - 300 300 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 10,017 10,122 13,090 16,210 3,120 76 Police Grants Purpose: 7KH3ROLFH*UDQWVDUHXVHGWRHQKDQFH3XEOLF6DIHW\RSHUDWLRQVDQGXWLOL]HDYDLODEOH JUDQWVWRSURYLGHWKHIXQGLQJIRUSXEOLFVDIHW\LQLWLDWLYHV Issues, Trends and Highlights: x )RU)<WKH'HSDUWPHQWUHFHLYHGLQ-XVWLFH$VVLVWDQFH*UDQW-$* IXQGVWREHXVHGWRSD\WKHVDODULHVRIRQH&23VRIILFHUDQG&ULPH6XSSUHVVLRQ 8QLW&68GHWHFWLYHDQGDSRUWLRQRIWKH5HGHYHORSPHQW&RRUGLQDWRU¶VVDODU\ x )RU)<WKH'HSDUWPHQWUHFHLYHGLQ-XVWLFH$VVLVWDQFH*UDQW-$*IXQGV WREHXVHGWRSD\WKHVDODULHVRIRQH&23VRIILFHUDQGRQH&ULPH6XSSUHVVLRQ 8QLW&68GHWHFWLYH x )RU)<WKH'HSDUWPHQWUHFHLYHGLQ-XVWLFH$VVLVWDQFH*UDQW-$*IXQGV WREHXVHGWRZDUGVWKHVDODULHVRIRQH&RPPXQLW\2ULHQWHG3ROLFLQJ&23VRIILFHU DQGRQH&ULPH6XSSUHVVLRQ8QLWGHWHFWLYH x )RU)<WKH'HSDUWPHQWUHFHLYHGLQ-XVWLFH$VVLVWDQFH*UDQW-$*IXQGV WREHXVHGWRZDUGVWKHVDODULHVRIRQH&RPPXQLW\2ULHQWHG3ROLFLQJ2IILFHU&23V DQGRQH&ULPH6XSSUHVVLRQ8QLWGHWHFWLYH x )RU)<WKH'HSDUWPHQWUHFHLYHGLQ-XVWLFH$VVLVWDQFH*UDQW-$* IXQGLQJWREHXVHGWRZDUGVWKHVDODULHVRIRQH&RPPXQLW\2ULHQWHG3ROLFLQJ2IILFHU &23VDQGRQH&ULPH6XSSUHVVLRQ8QLWGHWHFWLYH x )RU)<WKH'HSDUWPHQWDQWLFLSDWHVUHFHLYLQJ-XVWLFH$VVLVWDQFH*UDQW-$* IXQGLQJWREHXVHGWRZDUGVWKHVDODULHVRIRQH&RPPXQLW\2ULHQWHG3ROLFLQJ2IILFHU &236DQGRQH&ULPH6XSSUHVVLRQ8QLWGHWHFWLYH7KHH[DFWDPRXQWLVXQNQRZQ EXWLVH[SHFWHGWREHVOLJKWO\ORZHUWKDQODVW\HDUGXHWRDUHGXFWLRQLQIXQGVUHFHLYHG &RXQW\ZLGH 78 - - - Police Grant Funds Police Grant Funds Police Department JAG Cops Officers 161 Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward - - - - Revenues Grant Proceeds 73,892 77,110 70,778 62,300 (8,478) Interest Transfer from General Fund - - - - - Total Revenues 73,892 77,110 70,778 62,300 (8,478) Other Financing Sources - - - - - Total Resources 73,892 77,110 70,778 62,300 (8,478) Expenditures Salaries and Wages 58,982 62,800 63,727 7,300 (56,427) Operating Expenses Professional Services - - - - - Contract Services - - - - - Communications - - - - - Rentals and Leases - - - - - Other Current Charges - - - - - Operating Supplies 2,267 - - 55,000 55,000 Training - - - - - Total Operating Expenses 2,267 - - 55,000 55,000 Capital Outlay Vehicles - - - - - Equipment 12,643 2,216 - - - Total Capital Outlay 12,643 2,216 - - - Transfers To Police Trust fund - - - - - To General Fund - - - - - To Various Grant Funds - - - - - Total Transfers - - - - - DIVISION TOTALS 73,892 65,016 63,727 62,300 (1,427) Other Financing Uses - - - - - Ending Cash - - - Total Expenses and Cash 73,892 65,016 63,727 62,300 (1,427) Resource Allocation Personnel Services 58,982 62,800 63,727 7,300 (56,427) Operating Expenses 2,267 - - 55,000 55,000 Capital Outlay 12,643 2,216 - - - Debt Service - - - - - Transfers - - - - - Total Resources 73,892 65,016 63,727 62,300 (1,427) 79 Police Special Revenue Funds 7KH3ROLFH6SHFLDO5HYHQXH)XQGVUHFHLYHUHYHQXHIURPVHYHUDOGLVWLQFWVRXUFHV7KH IXQGLQJGHULYHGIURPWKRVHUHYHQXHVRXUFHVLVUHVWULFWHGWRYHU\VSHFLILFSXUSRVHV Police Training Funds Purpose: 5HVWULFWHGIXQGLQJIURPDVXUFKDUJHRQ8QLIRUP7UDIILF&LWDWLRQVLVGHGLFDWHGWR SROLFHWUDLQLQJ+LVWRULFDOO\ZKHQDYDLODEOHWKH&LW\KDVIXQGHGSROLFHWUDLQLQJ IURPWKLVDFFRXQW)RUWKHSDVW\HDUVQR*HQHUDO)XQGUHVRXUFHVKDYHEHHQ UHTXLUHGWRIXQGDQ\SROLFHWUDLQLQJ7KHUHLVDVXIILFLHQWUHVHUYHLQWKHDFFRXQWWR FRQWLQXHWRIXQGDOOSROLFHWUDLQLQJIRUVHYHUDOPRUH\HDUV Radio Communications Special Revenue Fund Purpose: 7KHSXUSRVHRIWKLVUHVWULFWHGIXQGLQJLVWRSXUFKDVHUDGLRVUHODWHGHTXLSPHQWDQG WRSD\IRUPRQWKO\DLUWLPHIRUWKH3ROLFH'HSDUWPHQWWRSDUWLFLSDWHLQFRXQW\ZLGH HPHUJHQF\FRPPXQLFDWLRQVV\VWHPVZKLFKSURYLGHVLPPHGLDWHFRPPXQLFDWLRQV ZLWKWKHDUHDODZHQIRUFHPHQWILUHDQGUHVFXHDQGRWKHUHPHUJHQF\VHUYLFHV RUJDQL]DWLRQV,Q)<WKHVHIXQGVZLOOEHXVHGWRFRYHUSDUWRIWKHPRQWKO\ UDGLRDLUWLPHFKDUJHVSDLGWRWKH&LW\RI-DFNVRQYLOOH Contraband/Forfeiture Funds: Purpose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olice Special Revenue Funds Court Cost Training Fund (141) Public Safety Public Safety Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 145,951 160,596 160,596 165,908 5,312 Revenues State Forfeitures 9,675 6,273 1,000 2,000 1,000 Federal Forfeitures - - - - - Clerk-Court Costs 2,776 4,427 5,946 4,808 (1,138) Radio Communications Fees 9,138 17,830 27,467 27,813 346 Interest 2,305 559 591 913 322 Miscellaneous - - - - - Total Revenues 23,894 29,089 35,004 35,534 530 Other Financing Sources 199 12,429 - - - Total Resources 170,044 202,114 195,600 201,442 5,842 OPERATING EXPENSES Contract Services Investigations - 3,000 - - - Communications - 5,440 4,642 50,000 45,358 Training Printing and Publishing Operating Supplies 738 459 - - - Other Current Charges Books, Training, Memberships 22,560 15,882 25,050 25,000 (50) Total Operating Expenses 23,298 24,781 29,692 75,000 45,308 CAPITAL OUTLAY Vehicles - - - - - Equipment 4,855 23,186 - 25,000 25,000 Total Capital Outlay 4,855 23,186 - 25,000 25,000 TRANSFERS To General Fund 5,050 5,000 - - - Total Transfers 5,050 5,000 - - - DIVISION TOTALS 33,203 52,966 29,692 100,000 70,308 Other Financing Uses 1,961 6,288 - - - Ending Cash 160,596 160,596 165,908 101,442 (64,466) Total Expenses and Cash 195,760 219,850 195,600 201,442 5,842 81 Fire Control and Rescue Services Purpose: The Fire and Emergency Medical Services in Atlantic Beach are provided through a contract between the City of Atlantic Beach and the City of Jacksonville. Atlantic Beach provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach Fire Station. The agreement provides for an Advance Life Support (ALS) level of emergency medical care for citizens, and the department members continue to provide tours, blood pressure checks, and community services as requested. Key Objectives: x Maintain ALS level of service x Maintain a quick response time to all incidents x Utilize staff expertise to assure fire prevention and accident prevention programs x Utilize staff expertise to assure adequate maintenance and testing of hydrant and water systems Workload Data: Alarms Response Times Year Fire Rescue Fire Rescue 2005 170 810 4.21 4.09 2006 163 833 4.11 4.04 2007 191 918 3.82 4.03 2008 218 810 3.50 4.28 2009 161 754 4.20 4.29 2010 181 833 4.83 4.38 2011 201 943 4.55 4.47 2012 178 969 4.85 4.97 2013 132 863 4.42 4.80 2014 147 1027 4.46 4.67 2015 101 762 5.08 4.37 82 Fire Division Divisional Summary Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Resource Allocation Personnel Services 179,836 202,049 223,833 222,359 (1,474) Operating Expenses 1,142,778 1,171,599 1,298,352 1,353,856 52,504 Capital Outlay - 14,914 19,933 6,600 (13,333) Debt Service - - - - - Transfers - - - - - Total Resources 1,322,614 1,388,562 1,542,118 1,582,815 37,697 Expenses: Fire Control / Rescue 1,111,107 1,139,919 1,263,371 1,299,743 36,372 Lifeguards 211,507 248,642 278,747 283,072 1,325 Total Expenses 1,322,614 1,388,562 1,542,118 1,582,815 37,697 Summary of Authorized Positions 2017-2018 2018-2019 Fire Department Public Safety Director - - Lifeguards Lieutenant 2 2 Captain 4 4 Lifeguard 12 12 18 18 83 General Fund Fire Control / Rescue Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services - - - - Contract Services 1,098,553 1,131,510 1,248,057 1,285,498 37,441 Local Travel - - - - Communications - - - - Postage - - - - Utilities 11,214 8,409 15,314 14,245 (1,069) Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance 1,340 - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - - Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 1,111,107 1,139,919 1,263,371 1,299,743 36,372 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DIVISION TOTALS 1,111,107 1,139,919 1,263,371 1,299,743 36,372 85 Lifeguards Purpose: The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of lives. An emphasis is placed on education and promoting awareness of the marine environment and identifying potential dangers associated with recreational activities in an open water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective water rescues and Basic Life Support (BLS) prior to ambulance arrival. Employees The lifeguards are a division of the Public Safety Department and report to the Chief of Police. One Lifeguard Captain and five (5) Lieutenants are employed year round in a part time capacity to provide seamless maintenance of the program, including applicant processing, training, equipment and supply inventory. An additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service. Training/Certifications Each year lifeguards begin training in January with formal testing and training in March. All lifeguards have current First Responder training and certification. All guards attend either new guard or returning guard training as well. Each guard has a minimum of 100 hours of training before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA Advanced Certification, which means all lifeguards are certified First Responders or above. The lifeguards maintain a truck, mule, and jet ski as part of their BLS fleet. Beach Staffing From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday – Friday it is staffed with 8 towers from 10am – 5pm. Saturdays and Sundays are staffed with 9 towers from 10am – 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins in March through Memorial Day and picks up after Labor Day through the end of September. Junior Lifeguard Program A Junior Lifeguard Program was implemented in 2015. This program familiarizes youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training, lifeguard training, marine life and safety, and physical fitness. The program is designed to run for one week, 4 hours per day, with 10 participants attending per week. There will be 4 different sessions that the program will be offered. This is done both as a community outreach program and also as a way to promote education with local youth who may have an interest in becoming an Atlantic Beach Lifeguard in the future. 86 - - - General Fund Lifeguards Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 166,410 182,500 200,000 200,000 - Overtime - - - - Special Pay - - - - Sub-Total 166,410 182,500 200,000 200,000 - Benefits FICA 12,730 13,961 16,719 15,300 (1,419) Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 696 5,588 7,114 7,059 (55) Sub-Total 13,426 19,549 23,833 22,359 (1,474) Total Wages and Benefits 179,836 202,049 223,833 222,359 (1,474) OPERATING EXPENSES Professional Services 2,113 2,427 2,500 12,100 9,600 Contract Services 572 613 1,500 3,500 2,000 Local Travel - - - 3,000 Communications 11,626 8,137 10,500 10,500 - Postage - - - - Utilities 2,395 2,591 2,400 3,000 600 Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 5,638 2,643 6,059 8,213 2,154 Printing and Publishing - - - 500 500 Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 8,607 14,579 11,322 12,300 978 Books, Training, Memberships 720 690 700 1,000 300 Total Operating Expenses 31,672 31,680 34,981 54,113 16,132 CAPITAL OUTLAY Land - - - - Buildings - - 11,933 - (11,933) Infrastructure Improvements - - - - Vehicles - 14,914 - - - Equipment - - 8,000 6,600 (1,400) Total Capital Outlay - 14,914 19,933 6,600 (13,333) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 211,507 248,642 278,747 283,072 1,325 87 Parks and Recreation Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 1,358,547 1,285,292 1,380,892 1,390,829 9,937 Total Revenues 1,358,547 1,285,292 1,380,892 1,390,829 9,937 Expenses: Programs & Special Events 566,166 391,261 512,182 475,874 (36,308) Beautification 23,721 14,867 27,252 56,264 29,012 Maintenance & Improvements 768,660 879,165 841,458 858,691 17,233 Total Expenses 1,358,547 1,285,292 1,380,892 1,390,829 9,937 Resource Allocation: Personnel Services 652,388 648,600 648,805 730,559 81,754 Operating Expenses 480,392 537,128 632,587 653,770 21,183 Capital Outlay 225,766 99,564 99,500 6,500 (93,000) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation:1,358,547 1,285,292 1,380,892 1,390,829 9,937 Summary of Authorized Positions 2017-2018 2018-2019 Recreation Programs and Special Events Parks and Recreation Director 1.00 1.00 Administrative Assistant 1.00 1.00 Recreation Coordinator 1.00 1.00 Recreation Leader (Part Time)1.00 2.00 4.00 5.00 Beautification Landscape and Park Maintenance Worker 1.00 1.00 Maintenance and Improvements Park Maintenance Division Chief 1.00 1.00 Park Ranger 5.00 6.00 6.00 7.00 Total Parks and Recreation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¶&RQFHUWVDQGWKH$UWVLQWKH3DUN .H\2EMHFWLYHV x 0DLQWDLQDQGHQKDQFHFXUUHQWSURJUDPVDQGHYHQWV x ,QFUHDVHWKHDGYHUWLVLQJRIHYHQWVDQGSURJUDPVWKURXJKDGVDQGVRFLDOPHGLD x 3URPRWHWKHKHDOWKVDIHW\ZHOIDUHDQGJHQHUDOZHOOEHLQJWKURXJKUHFUHDWLRQ x (QKDQFHWKHHYHQWVFRRUGLQDWHGE\WKH5HFUHDWLRQ&RPPLWWHH x :RUNZLWK3XEOLF:RUNVWRLPSURYHWKHFRRUGLQDWLRQRIHYHQWVDQGSURJUDPV ,VVXHV7UHQGVDQG+LJKOLJKWV x &RRUGLQDWHGD3KRWR&RQWHVW x :RUNHGZLWKDORFDO%R\6FRXWWRJHWDQ(DJOH6FRXWSURMHFWDSSURYHG x (QKDQFHGWKH$UWVLQWKH3DUNDQG$FRXVWLF1LJKWHYHQW x 6XEPLWWHGD*UDQW$SSOLFDWLRQIRULPSURYHPHQWVWR$GHOH*UDJH&XOWXUDO&HQWHU :RUNORDG'DWD)< 1XPEHURI(YHQWV 3URJUDPV&RRUGLQDWHG 1XPEHURI9ROXQWHHUV 1XPEHURI0HHWLQJV 1XPEHURI5HQWDOV 3ULYDWH6SHFLDO(YHQWV 1XPEHURISUHVVUHOHDVHV SRVWHUVIRU(YHQWV 5HJLVWUDWLRQ3URJUDPV 5HYHQXHUHJLVWUDWLRQSURJUDPVDQGHYHQWV LQGHSRVLWVDSSUR[ &LW\6WDIIIXOOWLPHSDUWWLPH 090 General Fund Recreation Programs and Special Events Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 171,953 181,484 179,637 205,061 25,424 Overtime 2,746 4,018 5,500 7,000 1,500 Special Pay 2,704 2,914 2,300 2,400 100 Sub-Total 177,402 188,415 187,437 214,461 27,024 Benefits FICA 12,914 13,789 13,567 15,156 1,589 Pension 33,891 35,989 47,936 35,241 (12,695) Health and Life Insurance 23,332 20,341 20,657 25,921 5,264 Worker and Unemploy Comp 2,933 4,660 4,750 5,525 775 Sub-Total 73,070 74,778 86,910 81,843 (5,067) Total Wages and Benefits 250,472 263,193 274,347 296,304 21,957 OPERATING EXPENSES Professional Services 72 - - - - Contract Services 13,570 10,884 17,970 19,300 1,330 Local Travel 133 199 175 300 125 Communications 4,844 7,742 9,000 10,000 1,000 Postage 28 748 150 150 - Utilities 14,848 15,682 16,050 16,500 450 Rentals and Leases 3,457 4,631 5,500 7,500 2,000 Insurance - - - - Repairs and Maintenance 115 4,224 15,000 6,000 (9,000) Printing and Publishing 446 313 - - - Advertising and Promotions - - - - Other Current Charges 23,071 26,402 29,100 29,700 600 Office Supplies 783 211 1,000 1,000 - Operating Supplies 15,035 17,497 24,250 31,500 7,250 Books, Training, Memberships 1,191 32 1,820 3,320 1,500 Grants & Aid to Other Organizations 37,530 34,870 42,820 54,300 11,480 Total Operating Expenses 115,123 123,434 162,835 179,570 16,735 CAPITAL OUTLAY Land 200,570 - - - - Buildings - - 75,000 - (75,000) Infrastructure Improvements - - - - - Vehicles - - - - Equipment - 4,634 - - - Total Capital Outlay 200,570 4,634 75,000 - (75,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 566,166 391,261 512,182 475,874 (36,308) 91 Parks Purpose: The Parks Division within the Public Works Department manages the day to day maintenance and long term improvements of the parks, beach, and beach accesses throughout the City. Responsibilities include providing functional, safe recreational areas for the citizens and visitors who use the parks, keeping the parks aesthetically pleasing. Key Objectives: x Continue to maintain and improve the quality of the parks and the beach. x Make City parks and the beach great places for residents and visitors to recreate. x Participate in implementation and refinement of the AB Parks Master Plan. x Replace and/or repair playground equipment, tennis courts, sport fields and park amenities, as needed. x Maintain and repair buildings including City hall, Public Works operations facility, community centers, police building, treatment operations buildings, lifeguard station, lift stations, and park structures x Provide staffing and support for recreation events in City parks. 92 - - - General Fund General Fund Park Maintenance Beautification Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 244,571 233,972 230,694 269,664 38,970 Overtime 5,961 15,859 8,000 6,000 (2,000) Special Pay 1,397 3,115 - - - Sub-Total 251,930 252,946 238,694 275,664 36,970 Benefits FICA 18,082 18,426 17,370 20,768 3,398 Pension 50,063 51,529 61,937 54,048 (7,889) Health and Life Insurance 62,733 46,505 48,369 51,805 3,436 Worker and Unemploy Comp 3,669 7,252 8,088 8,056 (32) Sub-Total 134,547 123,711 135,764 134,677 (1,087) Total Wages and Benefits 386,476 376,657 374,458 410,341 35,883 OPERATING EXPENSES Professional Services 7,338 143 20,000 13,000 (7,000) Contract Services 181,114 229,512 230,000 228,800 (1,200) Local Travel - - 500 500 - Communications 2,279 2,120 3,500 3,500 - Postage - 44 50 50 - Utilities 60,775 71,585 66,500 58,500 (8,000) Rentals and Leases 1,594 1,277 4,000 4,000 - Insurance - - - - Repairs and Maintenance 27,586 20,140 30,000 37,000 7,000 Printing and Publishing 108 2,105 2,000 500 (1,500) Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - 200 200 - Operating Supplies 75,360 80,650 83,600 91,600 8,000 Books, Training, Memberships 834 - 2,150 4,200 2,050 Total Operating Expenses 356,988 407,578 442,500 441,850 (650) CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - 5,619 - - - Vehicles 21,371 20,117 24,500 - (24,500) Equipment 3,825 69,194 - 6,500 6,500 Total Capital Outlay 25,196 94,930 24,500 6,500 (18,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 768,660 879,165 841,458 858,691 17,233 93 Public Works Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Fund Resources 1,457,023 1,490,868 1,872,815 1,741,322 (131,443) Local Option Gas Taxes 469,324 501,532 470,272 485,170 14,898 Sanitation Utility 1,861,291 1,890,862 2,754,662 2,717,367 (733,156) Storm Water Utility 2,730,625 1,192,226 1,170,067 1,494,503 324,436 Total Revenues 6,518,263 5,075,488 6,267,816 6,438,362 (525,265) Expenses: Public Works Admin.459,898 353,687 392,351 458,841 66,490 Street and Road Maint.763,096 892,440 1,169,179 991,191 (177,938) Local Option Gas Tax 418,119 230,000 897,160 460,000 (437,160) Sanitation Utility 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) Storm Water Utility 807,495 1,088,064 2,034,794 1,765,082 (279,712) Fleet Maintenance 234,030 244,742 311,285 291,290 (19,995) Total Expenses 4,455,050 5,022,603 7,455,653 5,868,986 (1,596,617) Resource Allocation: Personnel Services 1,016,129 1,037,683 1,043,503 1,216,370 172,867 Operating Expenses 2,748,099 2,993,264 4,528,200 3,256,901 (1,271,299) Capital Outlay 74,722 322,972 1,205,200 694,000 (511,200) Debt Service 196,367 202,059 187,725 187,990 265 Transfers 419,734 466,626 491,025 513,725 22,700 Total Resource Allocation:4,455,050 5,022,603 7,455,653 5,868,986 (1,586,667) Summary of Authorized Positions 2017-2018 2018-2019 Public Works Administration Public Works Director 1.00 1.00 Public Works Inspector 1.00 1.00 Contract, Permits & Admin Coordinator 1.00 1.00 Administrative Assistant 1.00 1.00 Dispatcher 1.00 1.00 Clerk - ( Part Time )1.00 1.00 6.00 6.00 Street and Road Maintenance Streets / Stormwater Supervisor 0.50 0.50 Building / Sign Maintenance Worker 1.00 1.00 General Maintenance Worker 5.25 5.25 6.75 6.75 Storm Water Maintenance Streets / Stormwater Supervisor 0.50 0.50 Heavy Equipment Operator 1.90 1.90 General Maintenance Worker 1.75 2.75 4.15 5.15 Sanitation Heavy Equipment Operator 0.40 0.40 Total Public Works 17.30 18.30 95 Public Works Administration Purpose: The Public Works Administration Division is responsible for the administration of design, construction, operation and maintenance activities for Streets, Stormwater, Buildings, Parks, Beautification, Sanitation, Fleet and Equipment Maintenance, Water Production and Distribution and Sewer Collection and Treatment, as well as supporting annual contracts and customer requests related to Public Works functions. Key Objectives: x Continue to complete new projects in synchronization with the City Commission’s strategic planning priorities. x Identify and implement efficiencies of joint operations between divisions. x Streamline plan reviews and ensure building contractors understand submittal requirements for permit applications. x Continue to administer the Capital Improvement Program by completing projects at minimum cost while assuring quality construction. x Continue master planning and mapping of city facilities using Geographic Information System. x Coordinate with Building Department to implement new permit management software. Issues, Trends, Highlights: x Continue to provide design and construction administration and inspection for projects including water/sewer/stormwater/roadway/parks/building improvements. x Provide engineering and administrative support for regulatory permits and permit renewals. x Continue training of supervisory staff via professional seminars and in-house training. x Continue contract administration for annual contracts, including asphalt, beach cleaning, concrete, ditch spraying, general engineering consulting, fleet maintenance, disaster debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming, point repairs, sanitation, stormwater jetting, street sweeping, surveying and janitorial services. 96 - - - General Fund Public Works Administration Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 252,163 196,789 205,174 245,712 40,538 Overtime - 3,002 400 500 100 Special Pay 6,463 5,243 - 4,500 4,500 Sub-Total 258,627 205,034 205,574 250,712 45,138 Benefits FICA 19,026 15,076 15,359 18,852 3,493 Pension 75,848 75,648 80,118 102,919 22,801 Health and Life Insurance 38,710 28,081 27,698 29,853 2,155 Worker and Unemploy Comp 7,281 2,634 3,001 4,125 1,124 Sub-Total 140,866 121,438 126,176 155,749 29,573 Total Wages and Benefits 399,492 326,472 331,750 406,461 74,711 OPERATING EXPENSES Professional Services 33,797 3,342 20,000 15,000 (5,000) Contract Services 1,953 2,711 5,100 5,100 - Local Travel 171 202 500 700 200 Communications 6,377 6,348 11,901 11,280 (621) Postage 10 - 100 100 - Utilities - - - - Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 1,223 1,049 3,000 2,700 (300) Printing and Publishing 1,434 798 1,000 1,000 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 1,690 1,934 3,000 3,000 - Operating Supplies 9,308 9,880 10,000 9,000 (1,000) Books, Training, Memberships 2,003 951 3,000 4,500 1,500 Total Operating Expenses 57,964 27,215 57,601 52,380 (5,221) CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles - - - - - Computer Equipment 2,441 - 3,000 - (3,000) Total Capital Outlay 2,441 - 3,000 - (3,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 459,898 353,687 392,351 458,841 66,490 97 Streets and Maintenance Purpose: 7KH6WUHHWVDQG0DLQWHQDQFH'LYLVLRQRIWKH3XEOLF:RUNV'HSDUWPHQWLVUHVSRQVLEOHIRU PDLQWDLQLQJDQGLPSURYLQJWKH&LW\¶VVWUHHWVULJKWVRIZD\VLJQVDQGVWRUPZDWHUFRQYH\DQFH DQGWUHDWPHQWV\VWHPV Key Objectives x &RQWLQXHLPSURYHPHQWRIVLJQV VLGHZDONVDQGULJKWVRIZD\ x 'RFXPHQWURDGZD\VWDWXVLQWKH&LW\¶V *,6GDWDEDVH x &RQWLQXHWHQ\HDUSODQIRUVWUHHW PDLQWHQDQFHXWLOL]LQJ3DYHPHQW 0DQDJHPHQW6\VWHPWRXSGDWHURDGZD\ LQYHQWRU\DQGPDLQWHQDQFHSODQ x &RQWLQXHPDLQWHQDQFHDQGUHSODFHPHQW RIVWUHHWVLJQVDQGLQYHQWRU\ x &RQWLQXHPDLQWHQDQFHRI7RZQ&HQWHU $WODQWLF%OYGDQG0D\SRUW5RDG PHGLDQVDQG0D\SRUW)O\RYHUDUHD x &RQWLQXH%HDXWLILFDWLRQ,PSURYHPHQWV 98 - - - General Fund Public Works Streets Division Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 212,698 235,786 204,719 226,762 22,043 Overtime 777 8,131 1,000 1,000 - Special Pay 1,291 3,304 3,000 1,500 (1,500) Sub-Total 214,767 247,221 208,719 229,262 20,543 Benefits FICA 15,599 17,647 14,702 17,490 2,788 Pension 69,197 66,488 133,966 86,636 (47,330) Health and Life Insurance 61,024 59,297 55,175 71,672 16,497 Worker and Unemploy Comp 6,192 14,321 14,317 17,141 2,824 Sub-Total 152,012 157,753 218,160 192,939 (25,221) Total Wages and Benefits 366,778 404,974 426,879 422,201 (4,678) OPERATING EXPENSES Professional Services 14,454 539 28,000 500 (27,500) Contract Services 146,411 182,339 328,000 309,440 (18,560) Local Travel - 277 500 - (500) Town Center Maintenance - - - - - Transportation, Postage - - 50 - Communications 1,916 1,462 2,600 2,600 - Utilities 136,911 147,904 155,000 155,000 - Rentals and Leases 3,748 9,195 9,000 9,500 500 Insurance - - - - Repairs and Maintenance - 206 - - - Printing and Publishing 887 1,078 3,000 1,500 (1,500) Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - 350 250 (100) Operating Supplies 40,298 42,198 59,800 71,700 11,900 Books, Training, Memberships - 1,341 2,000 3,500 1,500 Mosquito Control - - 6,000 6,000 - Total Operating Expenses 344,626 386,539 594,300 559,990 (34,260) CAPITAL OUTLAY Land - - - - Infrastructure Improvements 6,789 - 140,000 - (140,000) Vehicles 25,616 35,031 - - - Computer Equipment - - - - - Equipment 19,287 65,895 8,000 9,000 1,000 Total Capital Outlay 51,692 100,926 148,000 9,000 (139,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 763,096 892,440 1,169,179 991,191 (177,938) 99 Local Option Gas Tax Fund Purpose: 7KLVIXQGFRQVLVWVRIWKH&LW\¶VVKDUHRI&RXQW\*DV7D[UHYHQXHVDQGUHODWHGLQWHUHVWHDUQLQJV WREHXVHGLQVXSSRUWRIFDSLWDORXWOD\DQGPDLQWHQDQFHIRUORFDOURDGVDQGGUDLQDJHV\VWHPV 7KLV LQFOXGHV SXEOLF WUDQVSRUWDWLRQ PDLQWHQDQFH RI URDGZD\V ULJKWVRIZD\ DQG GUDLQDJH V\VWHPVVWUHHWOLJKWLQJEULGJHPDLQWHQDQFHWUDIILFHQJLQHHULQJVLJQVDQGSDYHPHQWPDUNLQJV HTXLSPHQW DQG VWUXFWXUHV IRU VWRUDJH RI HTXLSPHQW DQG WR VXSSRUW SHUVRQQHO FRVWV IRU PDLQWHQDQFHRI&LW\VWUHHWVDQGULJKWVRIZD\DQGGHEWVHUYLFHRQSURMHFWVUHODWHGWRWKHDERYH SURJUDPV Key Objectives: x 7RIXQGWKH3XEOLF:RUNV'HSDUWPHQW¶VWRS SULRULWL]HGVWUHHW SDYLQJDQGUHVXUIDFLQJ SURMHFWVDVZHOODVFXUEDQGJXWWHUUHSDLUSURMHFWV 100 - - Local Option Gas Tax Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 169,795 218,870 490,402 63,514 (426,888) Restricted/Designated - - - - - Cash Forward 169,795 218,870 490,402 63,514 (426,888) Revenues Local Option Gas Taxes 465,173 500,994 469,018 483,288 14,270 Interest Earnings 4,151 538 1,254 1,882 628 Total Revenues 469,324 501,532 470,272 485,170 14,898 Other Financing Sources (2,130) Total Resources 636,989 720,402 960,674 548,684 (411,990) Expenditures Operating Expenses Professional Services - - - Contract Services 228,119 - 664,860 225,000 (439,860) Operating Supplies - - - Repair and Maintenance - - - Capital Outlay Street and Sidewalk Improvements - - - - - Paving - - - - Transfers Out To Debt Service - - - - To General Fund 190,000 230,000 232,300 235,000 2,700 To Storm Water Utility Fund DIVISION TOTALS 418,119 230,000 897,160 460,000 (437,160) Other Financing Uses Restricted 218,870 490,402 63,514 88,684 25,170 Ending Cash 218,870 490,402 63,514 88,684 25,170 Total Expenses and Cash 636,989 720,402 960,674 548,684 (411,990) Resource Allocation Personnel Services - - - - - Operating Expenses 228,119 - 664,860 225,000 (439,860) Capital Outlay - - - - - Debt Service - - - - - Transfers 190,000 230,000 232,300 235,000 2,700 Total Resources 418,119 230,000 897,160 460,000 (437,160) 101 Sanitation Fund Purpose: 2YHUVHHWKHIUDQFKLVHVROLGZDVWHFRQWUDFWRU¶VFRPSOLDQFHZLWKWKHLUFRQWUDFWXDOREOLJDWLRQVWR UHPRYHRIJDUEDJH\DUGZDVWHFRQVWUXFWLRQGHEULVDQGUHF\FOLQJ Key Objectives: x &RQWLQXHWRPRQLWRUWKHFRQWUDFWRU¶V SHUIRUPDQFHIRUFRQWUDFWXDO FRPSOLDQFHLQFOXGLQJXVHRI OLTXLGDWHGGDPDJHVDVQHFHVVDU\ x &RQWLQXHHIIRUWVWRLQFUHDVH UHF\FOLQJYROXPHVLQWKH&LW\ x 3UHSDUHIRUVWRUPGHEULVFOHDQXS HIIRUWVE\HQVXULQJFRQWUDFWVDUHLQ SODFHDQGYHQGRUVDUHSUHSDUHG x &RQWLQXHPRQWKO\PHHWLQJVZLWK FRQWUDFWRU Issues, Trends, Highlights: x &LW\¶VIUDQFKLVHKDXOHULV$GYDQFHG'LVSRVDO x 6DQLWDWLRQFRQWUDFWLQFOXGHVZKLWHJRRGVWLUHSLFNXSDQGSLFNXSRI&LW\IDFLOLWLHV x $OOFRPPHUFLDODFFRXQWVDUHVHUYLFHGE\IUDQFKLVHKDXOHU 102 Sanitation Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 389,004 385,670 494,261 598,040 103,778 Operating Cash 8,197 216,720 0 (0) (0) Cash Forward 397,201 602,390 494,261 598,039 103,778 Revenues Garbage Services 1,778,897 1,824,594 1,787,309 1,800,000 12,691 Interest Earnings 7,780 2,035 557 2,100 1,543 Commercial Franchise Fees 74,614 64,233 66,469 67,233 764 Transfer from General Fund - 748,154 - (748,154) Disaster Relief Grants - 0 152,173 848,034 Total Revenues 1,861,291 1,890,862 2,754,662 2,717,367 (733,156) Other Financing Sources 116,311 214,681 - Total Resources 2,374,803 2,707,932 3,248,923 3,315,406 66,483 Expenditures Sanitation 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) DIVISION TOTALS 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) Other Financing Uses Restricted 385,670 494,261 598,040 408,464 (189,576) Operating Cash 216,720 0 (0) 1,004,360 1,004,361 Ending Cash 602,390 494,261 598,039 1,412,824 814,785 Total Expenses and Cash 2,374,803 2,707,932 3,248,923 3,315,406 66,483 Resource Allocation Personnel Services 46,518 49,199 53,649 65,350 11,701 Operating Expenses 1,496,161 1,927,846 2,338,510 1,568,507 (770,003) Capital Outlay - - - - - Debt Service - - - - - Transfers 229,734 236,626 258,725 268,725 10,000 Total Resources 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) AUTHORIZED PERSONNEL Position 2017-2018 2018-2019 Heavy Equipment Operator 0.40 0.40 103 Sanitation Fund Public Works Sanitation Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 15,336 15,590 15,523 16,107 584 Overtime 34 172 100 - (100) Special Pay 539 676 600 - (600) Sub-Total 15,909 16,437 16,223 16,107 (116) Benefits FICA 1,116 1,155 1,222 1,234 12 Pension 24,302 26,592 31,035 41,351 10,316 Health and Life Insurance 4,919 4,413 4,594 5,926 1,332 Worker and Unemploy Comp 272 604 575 732 157 Sub-Total 30,610 32,762 37,426 49,243 11,817 Total Wages and Benefits 46,518 49,199 53,649 65,350 11,701 OPERATING EXPENSES Professional Services - 4 100 - (100) Contract Services 1,351,607 1,404,936 2,177,834 1,409,800 (768,034) Storm Debris Removal - 381,362 - - - Local Travel - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance 1,192 - 2,000 1,783 (217) Repairs and Maintenance 5,618 5,595 6,300 4,648 (1,652) Printing and Publishing 7 53 - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - - Books, Training, Memberships - - - - Internal Service Charges 137,737 135,897 152,276 152,276 - Total Operating Expenses 1,496,161 1,927,846 2,338,510 1,568,507 (770,003) CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - - - - Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund 229,734 236,626 258,725 268,725 10,000 To To Total Transfers 229,734 236,626 258,725 268,725 10,000 DIVISION TOTALS 1,772,413 2,213,671 2,650,884 1,902,582 (748,302) 104 Storm Water Utility Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 185,055 344,947 368,049 386,317 18,269 Operating Cash 1,594,679 3,357,917 3,523,893 2,640,898 (882,996) Cash Forward 1,779,734 3,702,864 3,891,942 3,027,215 (864,727) Revenues Storm Water Fees 872,041 883,473 883,642 1,144,130 260,488 Interest Earnings 26,060 8,753 1,425 52,873 51,448 Grant - - - 97,500 97,500 Other 1,831,683 - - - - 840 - - - - - Transfers - From Half Cent Sales Tax Fund - 300,000 285,000 200,000 (85,000) From Gas Tax Fund - - - - - Total Revenues 2,730,625 1,192,226 1,170,067 1,494,503 324,436 Other Financing Sources 84,916 Total Resources 4,510,359 4,980,006 5,062,009 4,521,718 (540,291) Expenditures Storm Water Utility 807,495 1,088,064 2,034,794 1,765,082 (279,712) DIVISION TOTALS 807,495 1,088,064 2,034,794 1,765,082 (279,712) - Other Financing Uses - Restricted 344,947 368,049 386,317 408,513 22,196 Operating Cash 3,357,917 3,523,893 2,640,898 2,348,123 (292,775) Ending Cash 3,702,864 3,891,942 3,027,215 2,756,636 (270,579) Total Expenses and Cash 4,510,359 4,980,006 5,062,009 4,521,718 (550,291) Resource Allocation Personnel Services 203,341 257,037 231,225 322,358 91,133 Operating Expenses 390,980 406,923 563,144 559,734 (3,410) Capital Outlay 16,807 222,046 1,052,700 685,000 (367,700) Debt Service 196,367 202,059 187,725 187,990 265 Transfers - - - 10,000 - Total Resources 807,495 1,088,064 2,034,794 1,765,082 (279,712) 105 Storm Water Utility Public Works Storm Water Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 112,182 140,546 137,263 183,632 46,369 Overtime 473 3,093 1,000 5,000 4,000 Special Pay 5,596 14,720 6,500 2,600 (3,900) Sub-Total 118,251 158,359 144,763 191,232 46,469 Benefits FICA 8,648 11,096 10,500 14,512 4,012 Pension 43,376 46,768 46,576 61,520 14,944 Health and Life Insurance 29,023 32,164 21,886 43,323 21,437 Worker and Unemploy Comp 4,043 8,651 7,500 11,771 4,271 Sub-Total 85,090 98,678 86,462 131,126 44,664 Total Wages and Benefits 203,341 257,037 231,225 322,358 91,133 OPERATING EXPENSES Professional Services 34,386 24,482 82,000 82,000 - Contract Services 114,643 139,057 225,000 188,000 (37,000) Local Travel - - - - Communications 104 358 2,000 2,000 - Postage - - - - - Utilities - - - - Rentals and Leases 1,050 20 2,400 39,288 36,888 Insurance 14,692 18,798 22,299 14,712 (7,587) Repairs and Maintenance 24,470 22,283 5,000 3,689 (1,311) Printing and Publishing 755 1,055 1,500 1,500 - Advertising and Promotions - - - - Other Current Charges 570 570 600 600 - Office Supplies - - 300 300 - Operating Supplies 38,022 48,183 56,000 59,000 3,000 Books, Training, Memberships 1,406 2,084 3,300 5,900 2,600 Internal Service Charges 160,883 150,033 162,745 162,745 - Total Operating Expenses 390,980 406,923 563,144 559,734 (3,410) CAPITAL OUTLAY Land - - 5,000 5,000 - Buildings - - - - Infrastructure Improvements 16,807 220,490 972,700 550,000 (422,700) Vehicles - - - - Equipment - 1,556 75,000 130,000 55,000 Total Capital Outlay 16,807 222,046 1,052,700 685,000 (367,700) DEBT SERVICE Principal 141,700 150,800 154,050 157,950 3,900 Interest 40,634 37,226 33,675 30,040 (3,635) Other 14,033 14,033 - - - Total Debt Service 196,367 202,059 187,725 187,990 265 TRANSFERS To General Fund - - - 10,000 To Total Transfers - - - 10,000 - DIVISION TOTALS 807,495 1,088,064 2,034,794 1,765,082 (279,712) 106 Fleet Maintenance Purpose: 7KH)OHHW0DLQWHQDQFH'LYLVLRQLVUHVSRQVLEOHIRURYHUVHHLQJWKHIOHHWPDLQWHQDQFHFRQWUDFWRU¶V FRPSOLDQFHZLWKWKHLUFRQWUDFWXDOREOLJDWLRQWRWKH&LW\LQFOXGLQJVHUYLFHVDQGUHSDLUVRQDOO &LW\YHKLFOHVKHDY\DQGVPDOOHTXLSPHQW7KHFRQWUDFWLQFOXGHVURXWLQHOXEULFDWLRQRLOFKDQJH PHFKDQLFDOUHSDLUVDQGRWKHUYHKLFOHPRGLILFDWLRQVDVQHHGHG Key Objectives x (QVXUHFRYHUHG&LW\YHKLFOHVDQG HTXLSPHQWDUHSURSHUO\PDLQWDLQHG IRUVDIHW\DQGHIILFLHQF\ x &RQWLQXHWRPRQLWRUFRQWUDFWRU¶V SHUIRUPDQFHWRHQVXUHDQHIILFLHQW DQGHIIHFWLYHVHUYLFHIDFLOLW\FDSDEOH RIKDQGOLQJDKLJKYROXPHRI PDLQWHQDQFHDQGUHSDLUV x &RQWLQXHDVWULFWSROLF\IRU 'HSDUWPHQW+HDGDSSURYDORIQRQ FRQWUDFWZRUN x (QVXUH&LW\YHKLFOHVDQGHTXLSPHQW DUHSURSHUO\LQVSHFWHGDQGPDLQWDLQHG IRUVDIHW\DQGHIILFLHQF\WRUHGXFHWKH DPRXQWRIQRQFRQWUDFWZRUNE\ SHUIRUPLQJURXWLQHSUHYHQWLYH PDLQWHQDQFH x &RQWLQXHWRUHYLHZFRUUHFWLYHDFWLRQLQ FDVHVRIYHKLFOHRUHTXLSPHQWDEXVHDV UHSRUWHGE\FRQWUDFWRU x &RQWLQXHHIIRUWVWRLPSURYHIOHHWIXHO HIILFLHQF\E\SURYLGLQJPLOHDJHUHSRUWV WR'HSDUWPHQW+HDGVDQGUHVHDUFKLQJ DOWHUQDWLYHRSHUDWLQJSURFHGXUHVDQG YHKLFOHV 108 Fleet Maintenance Public Works Fleet Maintenance Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages - - - Salaries and Wages - - - Overtime - - - Special Pay - - - Sub-Total - - - - - Benefits FICA - - - Pension - - - Health and Life Insurance - - - Worker and Unemploy Comp - - - Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services - - - - Contract Services 228,713 244,012 307,585 287,700 (19,885) Local Travel - - - - Communications 353 212 1,000 1,390 390 Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 1,182 518 1,200 2,200 1,000 Books, Training, Memberships - - - - Total Operating Expenses 230,249 244,742 309,785 291,290 (18,495) CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - - - - Equipment 3,781 - 1,500 - (1,500) Total Capital Outlay 3,781 - 1,500 - (1,500) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 234,030 244,742 311,285 291,290 (19,995) 109 Public Utilities Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: Water Utility 3,401,652 3,641,486 3,875,776 3,727,685 (148,091) Sewer Utility 5,434,938 5,722,265 5,117,626 5,785,003 667,377 Total Revenues 8,836,591 9,363,751 8,993,402 9,512,688 519,286 Expenses: Water Utility Water Plant 717,353 675,078 1,073,729 797,829 (275,900) Water Distribution 763,095 756,928 1,809,823 1,283,688 (526,135) Administrative / Non Div.1,329,445 1,352,141 1,279,787 1,468,451 188,664 Total 2,809,894 2,784,148 4,163,339 3,549,968 (613,371) Sewer Utility Sewer Collection 743,005 1,518,210 1,483,363 1,269,911 (213,452) Sewer Treatment 1,487,212 2,145,706 2,665,558 2,077,694 (587,864) Administrative / Non Div.2,449,026 2,488,606 2,388,622 2,505,651 117,029 Total 4,679,243 6,152,523 6,537,543 5,853,256 (684,287) Total Expenses 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658) Resource Allocation: Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 118,903 Operating Expenses 2,655,304 2,738,545 3,447,570 3,392,099 (55,471) Capital Outlay 406,376 1,669,807 2,745,394 1,169,100 (1,576,294) Debt Service 1,875,978 1,914,073 1,818,143 1,819,919 1,776 Transfers 621,090 623,819 644,220 857,648 213,428 Total Resource Allocation:7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658) Summary of Authorized Positions 2017-2018 2018-2019 Administration Public Utilities Director 1.00 1.00 Cross Connection Administrator / GIS Technician 1.00 1.00 Data Management Specialist 0.00 1.00 Water Utility Utility Plant Division Director 0.50 0.50 Water Plant Superintendent 0.50 0.50 Distribution Division Director 0.50 0.50 Utilities Collection / Distribution Operators 3.00 3.00 Mechanic 0.50 0.50 Inspector 0.50 0.50 Meter Readers 3.00 0.00 Sewer Utility Utility Plant Division Director 0.50 0.50 Wastewater Plant Superintendent 0.50 0.50 Distribution Division Director 0.50 0.50 Wastewater / Water Operators 6.00 6.00 Lift Station Technician 1.00 1.00 Utilities Collection / Distribution Operators 2.00 2.00 Heavy Equipment Operator 0.70 0.70 Mechanic 0.50 0.50 Inspector 0.50 0.50 22.70 20.70 111 - - - Public Utilities Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Restricted 2,782,394 3,460,051 3,333,405 3,446,986 113,581 Operating Cash 3,349,992 4,158,374 4,712,100 2,891,040 (1,821,061) Cash Forward 6,132,386 7,618,426 8,045,506 6,338,026 (1,707,480) Revenues Grants - 353,245 132,323 195,000 62,677 Inside City Charges 4,901,351 5,044,444 4,830,051 5,102,940 272,889 Outside City Charges 3,048,476 3,046,608 3,007,186 3,023,940 16,754 Cut-in-Fees 38,663 31,265 48,950 42,412 (6,538) Service Charges 78,520 89,778 80,368 90,715 10,347 Delinquent Charges 156,000 147,336 165,462 165,000 (462) Water / Sewer Connection Charges (1,470) 12,100 - - - Water Cross Connection 6,100 5,800 8,850 8,000 (850) Water Impact Fees - - - - - Interest Earnings 88,303 36,473 6,796 37,100 30,304 Miscellaneous 62,459 65,608 64,241 77,000 12,759 Assessments 1,470 - - - - System Development Charges 444,138 509,671 639,184 750,000 110,816 Financed Charges 12,582 21,422 9,991 20,581 10,590 Loan Proceeds - Transfers - Total Revenues 8,836,591 9,363,751 8,993,402 9,512,688 519,286 Other Financing Sources - - - - Total Resources 14,968,977 16,982,176 17,038,908 15,850,714 (1,188,194) Expenditures Water Production 717,353 675,078 1,073,729 797,829 (275,900) Sewer Treatment 1,487,212 2,145,706 2,665,558 2,077,694 (587,864) Distribution and Collection 1,506,100 2,275,138 3,293,186 2,553,599 (739,587) Non-Divisional 3,778,471 3,840,747 3,668,409 3,974,102 305,693 DIVISION TOTALS 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658) Other Financing Uses 684,662 857,268 - - - Restricted 3,460,051 3,333,405 3,446,986 3,442,267 (4,719) Operating Cash 4,158,374 4,712,100 2,891,040 3,005,223 114,183 Ending Cash 7,618,426 8,045,506 6,338,026 6,447,490 109,464 Total Expenses and Cash 15,792,224 17,839,444 17,038,908 15,850,714 (1,188,194) Resource Allocation Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 118,903 Operating Expenses 2,655,304 2,738,545 3,447,570 3,392,099 (55,471) Capital Outlay 406,376 1,669,807 2,745,394 1,169,100 (1,576,294) Debt Service 1,875,978 1,914,073 1,818,143 1,819,919 1,776 Transfers 621,090 623,819 644,220 857,648 213,428 Totals 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658) 112 Water Utility Fund Purpose: 7KH:DWHU8WLOLW\)XQGLQFOXGHVWKH:DWHU3URGXFWLRQDQG:DWHU'LVWULEXWLRQ'LYLVLRQVRIWKH&LW\¶V 3XEOLF:RUNV'HSDUWPHQW7KHVH'LYLVLRQVSURYLGHPDQDJHPHQWRSHUDWLRQDQGPDLQWHQDQFHRIIRXU ZDWHUWUHDWPHQWSODQWVQLQHSRWDEOHZDWHUZHOOVDQGWKHGLVWULEXWLRQPDLQVYDOYHVK\GUDQWVDQGPHWHUV WRVXSSO\SRWDEOHZDWHUDQGILUHSURWHFWLRQ Key Objectives: x 7RSURWHFWWKHSXEOLFKHDOWKWKURXJKFRPSOLDQFHZLWKORFDOVWDWHDQGIHGHUDOUHJXODWRU\ UHTXLUHPHQWVIRUGULQNLQJZDWHUVWDQGDUGV x 7RPDLQWDLQZDWHUVXSSO\DQGIDFLOLWLHVWRSURYLGHILUHSURWHFWLRQ x 7RLQVXUHDGHTXDWHTXDQWLW\DQGTXDOLW\RIIXWXUHZDWHUVXSSOLHVWKURXJKRXWWKHVHUYLFHDUHD WKURXJKSURSHULQIUDVWUXFWXUHPDLQWHQDQFHDQGSODQQLQJ x 7RHIIHFWLYHO\PDQDJHDQGSURWHFWH[LVWLQJZDWHUIDFLOLWLHVWKURXJKDFFXUDWHLQIUDVWUXFWXUH PDSSLQJDQGGDWDPDQDJHPHQWXVLQJ*,6DQGDVVHWPDQDJHPHQWV\VWHPV x 7RRSHUDWHDQGPDLQWDLQWKHV\VWHPDVHIILFLHQWO\DVSRVVLEOH Issues, Trends and Highlights: x $FRPELQDWLRQRIIDFWRUVLQFOXGLQJFRQVHUYDWLRQDZDUHQHVVWKHHFRQRPLFGRZQWXUQFKDQJHVLQ ODQGXVHLQVWDOODWLRQRISULYDWHLUULJDWLRQZHOOVDQGUHWURILWWLQJKRPHVZLWKZDWHUFRQVHUYLQJ SOXPELQJIL[WXUHVOHGWRDPXOWL\HDUSHULRGRIVXEVWDQWLDOO\GHFUHDVHGSRWDEOHZDWHUGHPDQG :LWKWKHQHZSODQQHGVXEGLYLVLRQVDQGUHFHQWHFRQRPLFJURZWKZDWHUFRQVXPSWLRQLVEHJLQQLQJ WRVORZO\LQFUHDVH x 7KH6W-RKQV5LYHU:DWHU0DQDJHPHQW'LVWULFW6-5:0'FRQWLQXHVWRZRUNRQWKH:DWHU 6XSSO\3ODQDQG0LQLPXP)ORZVDQG/HYHOV0)/V7KHSODQPD\VKRZ1RUWKHDVW)ORULGD DUHDDVDSRWHQWLDO3ULRULW\:DWHU5HVRXUFH&DXWLRQ$UHDZLWKSRVVLEOHOLPLWVRQZLWKGUDZDOV IURPWKH)ORULGDQ$TXLIHU,QDGGLWLRQWKH6-5:0'PD\UHTXLUHFRVWSDUWLFLSDWLRQIURPDOO XWLOLWLHVWRSD\IRUUHJLRQDOSURMHFWVWKDWZLOOPHHWWKH0)/UHTXLUHPHQWV7KH&LW\FRQWLQXHVWR ZRUNZLWKRWKHUXWLOLWLHVDQGWKH'LVWULFWWRGHWHUPLQHSRWHQWLDOHIIHFWVRQZDWHUVXSSO\ DOORFDWLRQVDQGFRVWVDQGSURWHFWWKH&LW\¶VLQWHUHVWV x 7KH:DWHU8WLOLW\'HSDUWPHQWZLOOLPSOHPHQWDQDXWRPDWHGPHWHULQJV\VWHPSLORWSURJUDPIRU FRPPHUFLDODQGODUJHPHWHUVDVSDUWRID6-5:0'FRVWVKDUHJUDQWSURJUDP Activity )<)<)<)<HVW 0LOOLRQ*DOORQV7UHDWHG 0LOHVRI:DWHU/LQHV0DLQWDLQHG 1XPEHURI$FWLYH$FFRXQWV 113 Sewer Utility Fund Purpose: 7KH6HZHU8WLOLW\)XQGLQFOXGHVWKH6HZHU&ROOHFWLRQDQG6HZHU7UHDWPHQW'LYLVLRQVRIWKH&LW\¶V 3XEOLF:RUNV'HSDUWPHQW7KHVH'LYLVLRQVSURYLGHPDQDJHPHQWRSHUDWLRQDQGPDLQWHQDQFHRIWKH ZDVWHZDWHUFROOHFWLRQWUDQVPLVVLRQDQGWUHDWPHQWIDFLOLWLHV7KHVHIDFLOLWLHVLQFOXGHWKHWUHDWPHQWSODQW UHFODLPHGZDWHUIDFLOLWLHVOLIWVWDWLRQVIRUFHPDLQVJUDYLW\PDLQVVHUYLFHVDQGWKHHIIOXHQWSXPSLQJ V\VWHPDQGRXWIDOOIRUFHPDLQVZKLFKGLVFKDUJHWRWKH6W-RKQV5LYHU%LRVROLGVWKHWUHDWHGSURGXFWRI ZDVWHZDWHUWUHDWPHQWDUHGLVSRVHGRIDW7UDLO5LGJH/DQGILOO Key Objectives: x 7RSURWHFWWKHHQYLURQPHQWDQGWKHSXEOLFKHDOWKE\PDLQWDLQLQJFRPSOLDQFHZLWKORFDOVWDWHDQG IHGHUDOUHJXODWRU\UHTXLUHPHQWV x 7RPDLQWDLQDQGLPSURYHIDFLOLWLHVDQGHTXLSPHQWWRH[WHQGWKHOLIHRIWKHV\VWHP x 7RUHGXFHLQIORZDQGLQILOWUDWLRQRIUDLQDQGJURXQGZDWHUWKURXJKUHKDELOLWDWLRQWKHVHZHU FROOHFWLRQV\VWHPDVUHFRPPHQGHGLQWKH&DSLWDO,PSURYHPHQW3URJUDPRXWOLQHGLQWKH6HZHU 0DVWHU3ODQ x 7RHIIHFWLYHO\PDQDJHDQGSURWHFWWKHH[LVWLQJVHZHUIDFLOLWLHVWKURXJKDFFXUDWHLQIUDVWUXFWXUH PDSSLQJDQGGDWDPDQDJHPHQWXVLQJ*,6DQGDVVHWPDQDJHPHQWV\VWHPV x 7RRSHUDWHDQGPDLQWDLQWKHV\VWHPDVHIILFLHQWO\DVSRVVLEOH x 7REHQHILFLDOO\UHXVHWUHDWHGHIIOXHQWE\SURYLGLQJUHFODLPHGZDWHUIRULUULJDWLRQZKHUHIHDVLEOH Issues, Trends and Highlights: x &RQVWUXFWLRQRIWKH5HFODLPHG:DWHUIDFLOLWLHVLVFRPSOHWHGDQGWKH&LW\LVSURYLGLQJUHFODLPHG ZDWHUWRWKH$WODQWLF%HDFK&RXQWU\&OXEIRUJROIFRXUVHDQGUHVLGHQWLDOLUULJDWLRQ x 7KH&LW\LVLPSOHPHQWLQJSKRVSKRURXVUHGXFWLRQWKURXJKPLQRUIDFLOLW\PRGLILFDWLRQVWRDGGUHVV QHZ'(33HUPLWFRQGLWLRQV Activity )<)<)<)<HVW 0LOOLRQVRI*DOORQV7UHDWHG 0LOHVRI6HZHU/LQHV0DLQWDLQHG 0LOHVRI5HFODLPHG:DWHU0DLQ 1XPEHURI/LIW6WDWLRQV0DLQWDLQHG 6HZHU6HUYLFHV0DLQWDLQHG ,QFOXGHVVWRUPZDWHUSXPSVWDWLRQ 114 Public Utilities Fund Administrative and Non-Divisional Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) OPERATING EXPENSES Professional Services - - - - - Contract Services 2,767 1,264 335 - (335) Insurance 164,859 208,372 72,260 163,084 90,824 Other Current Charges - - - - - Internal Service Charges 1,113,777 1,093,219 1,133,451 1,133,451 - Total Operating Expenses 1,281,403 1,302,855 1,206,046 1,296,535 90,489 DEBT SERVICE Utility Revenue Bonds - TD Bank 2014 Principal 948,300 1,009,200 1,030,950 1,057,050 26,100 Interest 271,935 249,131 225,363 201,037 (24,326) Other 93,911 93,911 - - - Utility Revenue Bonds - 1996/2010 Principal - - - - - Interest - - - - - Utility Revenue Bonds - 2004 Principal - - - - - Interest - - - - - Other - - - - - State Revolving Fund Loan Principal 336,895 347,412 358,258 369,444 11,186 Interest 224,937 214,419 203,572 192,388 (11,184) (75) - - - - Utility Revenue 2010 new issues Principal - - - - - Interest - - - - - - Suntrust - 1999 Revenue Refunding Principal - - - - - Interest - - - - - Total Debt Service 1,875,903 1,914,073 1,818,143 1,819,919 1,776 TRANSFERS To General Fund 621,090 623,819 644,220 857,648 213,428 To Sewer Fund - Total Transfers 621,090 623,819 644,220 857,648 213,428 DIVISION TOTALS 3,778,396 3,840,747 3,668,409 3,974,102 305,693 115 Water Utility Fund Water Production Division Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 205,641 176,580 132,382 95,802 (36,580) Overtime 2,286 8,281 4,000 5,000 1,000 Special Pay 15,249 25,333 20,000 10,000 (10,000) Sub-Total 223,177 210,194 156,382 110,802 (45,580) Benefits FICA 15,700 15,490 10,127 3,721 (6,406) Pension 53,638 55,224 55,242 52,080 (3,162) Health and Life Insurance 28,275 23,931 15,719 13,927 (1,792) Worker and Unemploy Comp 2,502 5,049 2,750 4,247 1,497 Sub-Total 100,115 99,694 83,838 73,975 (9,863) Total Wages and Benefits 323,292 309,888 240,220 184,777 (55,443) OPERATING EXPENSES Professional Services 3,639 8,476 8,000 35,000 27,000 Contract Services 147,450 167,602 208,000 200,000 (8,000) Local Travel - - 700 700 - Communications 1,704 1,785 3,000 4,750 1,750 Postage 16 194 200 200 - Utilities 104,958 106,804 107,000 109,000 2,000 Rentals and Leases 190 168 400 400 - Insurance - - - - Repairs and Maintenance 16,222 17,589 21,010 19,527 (1,483) Printing and Publishing 111 102 550 600 50 Advertising and Promotions - - - - Other Current Charges 600 8,600 5,500 5,500 - Office Supplies 1,199 1,121 1,500 1,500 - Operating Supplies 31,751 35,910 37,500 41,250 3,750 Books, Training, Memberships 4,761 3,688 8,925 8,925 - Total Operating Expenses 312,602 352,039 402,285 427,352 25,067 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements 81,459 8,575 177,144 102,000 (75,144) Vehicles - - - 25,000 25,000 Computer Equipment - - 2,080 1,200 (880) Equipment - 4,576 252,000 57,500 (194,500) Total Capital Outlay 81,459 13,151 431,224 185,700 (245,524) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 717,353 675,078 1,073,729 797,829 (275,900) 116 - - - Water Utility Fund Water Distribution Division Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 219,898 184,915 207,717 251,748 44,031 Overtime 12,316 20,241 22,000 20,000 (2,000) Special Pay 31,010 4,177 6,000 6,000 - Sub-Total 263,224 209,334 235,717 277,748 42,031 Benefits FICA 17,678 15,587 16,500 19,355 2,855 Pension 77,643 82,784 89,160 91,848 2,688 Health and Life Insurance 44,188 29,492 42,552 55,907 13,355 Worker and Unemploy Comp 2,800 9,011 7,500 6,663 (837) Sub-Total 142,308 136,872 155,712 173,773 18,061 Total Wages and Benefits 405,533 346,207 391,429 451,521 60,092 OPERATING EXPENSES Professional Services 90 167 2,000 25,500 23,500 Contract Services 54,001 124,333 239,868 197,500 (42,368) Local Travel - - 200 200 - Communications 3,685 3,197 4,650 5,200 550 Postage - 6 20 20 - Utilities 2,194 2,300 2,000 2,200 200 Rentals and Leases 914 1,115 2,500 2,000 (500) Insurance - - - - Repairs and Maintenance 33,888 34,877 39,260 40,297 1,037 Printing and Publishing 476 1,228 1,800 1,500 (300) Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 667 494 1,449 1,000 (449) Operating Supplies 139,076 38,986 311,200 210,750 (100,450) Books, Training, Memberships 1,145 1,388 2,750 5,000 2,250 Total Operating Expenses 236,136 208,091 607,697 491,167 (116,530) CAPITAL OUTLAY Land - - - - Computer Equipment - 1,100 5,697 16,000 10,303 Infrastructure Improvements 118,715 159,183 725,000 300,000 (425,000) Vehicles - - - 25,000 25,000 Equipment 2,712 42,348 80,000 - (80,000) Total Capital Outlay 121,427 202,630 810,697 341,000 (469,697) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To To To Total Transfers - - - - - DIVISION TOTALS 763,095 756,928 1,809,823 1,283,688 (526,135) 117 Sewer Utility Fund Sewer Collection Division Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 190,316 207,499 212,205 205,019 (7,186) Overtime 8,149 8,834 9,000 8,500 (500) Special Pay (6,846) 55,319 12,000 13,000 1,000 Sub-Total 191,619 271,651 233,205 226,519 (6,686) Benefits FICA 15,730 16,967 13,500 14,157 657 Pension 58,572 60,583 70,409 55,544 (14,865) Health and Life Insurance 32,319 34,611 33,991 37,390 3,399 Worker and Unemploy Comp 2,131 5,090 4,506 5,344 838 Sub-Total 108,752 117,251 122,406 112,435 (9,971) Total Wages and Benefits 300,371 388,902 355,611 338,954 (16,657) OPERATING EXPENSES Professional Services 5,366 - 32,500 32,500 - Contract Services 194,997 193,922 272,812 218,500 (54,312) Local Travel 1,649 2,527 2,000 2,000 - Communications 2,619 2,550 3,920 4,100 180 Postage 11 45 18 - (18) Utilities 62,858 58,299 67,000 67,000 - Rentals and Leases 175 172 400 37,338 36,938 Insurance - - - - - Repairs and Maintenance 28,558 20,083 32,500 36,019 3,519 Printing and Publishing 420 3,253 500 800 300 Advertising and Promotions - - - - - Other Current Charges - - 500 - (500) Office Supplies - - - - - Operating Supplies 31,060 34,947 42,775 47,750 4,975 Books, Training, Memberships 565 373 1,750 2,750 1,000 Total Operating Expenses 328,278 316,172 456,675 448,757 (7,918) CAPITAL OUTLAY Land - - - - Computer Equipment - - 2,380 1,200 (1,180) Infrastructure Improvements 65,953 782,836 591,859 391,000 (200,859) Vehicles 44,621 - - - - Equipment 3,782 30,300 76,838 90,000 13,162 Total Capital Outlay 114,356 813,136 671,077 482,200 (188,877) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 743,005 1,518,210 1,483,363 1,269,911 (213,452) 118 - - - Sewer Utility Fund Sewer Treatment Division Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 516,096 511,121 608,714 650,780 42,066 Overtime 4,450 11,758 10,000 12,000 2,000 Special Pay 12,181 29,264 14,000 - (14,000) Sub-Total 532,727 552,144 632,714 662,780 30,066 Benefits FICA 38,662 38,595 32,000 46,680 14,680 Pension 233,485 248,832 289,603 305,786 16,183 Health and Life Insurance 90,083 82,655 79,525 129,155 49,630 Worker and Unemploy Comp 6,235 23,203 24,453 44,805 20,352 Sub-Total 368,465 393,285 425,581 526,426 100,845 Total Wages and Benefits 901,192 945,429 1,058,295 1,189,206 130,911 OPERATING EXPENSES Professional Services 4,986 11,896 12,250 27,000 14,750 Contract Services 139,331 151,759 267,162 224,000 (43,162) Local Travel 408 254 500 500 - Communications 2,203 2,241 6,000 5,560 (440) Postage 387 233 500 1,500 1,000 Utilities 190,475 186,171 201,000 223,000 22,000 Rentals and Leases 1,650 1,359 1,750 1,750 - Insurance - - - - Repairs and Maintenance 42,580 61,059 54,400 59,678 5,278 Printing and Publishing 245 1,512 1,200 1,200 - Advertising and Promotions - - - - Other Current Charges 6,350 6,850 8,600 8,600 - Office Supplies 1,098 875 1,417 1,500 83 Operating Supplies 102,324 127,952 210,000 164,500 (45,500) Books, Training, Memberships 4,850 7,227 10,088 9,500 (588) Total Operating Expenses 496,885 559,388 774,867 728,288 (46,579) CAPITAL OUTLAY Land - - - - Computer Equipment 3,583 - 2,700 1,200 (1,500) Infrastructure Improvements 85,552 476,839 705,196 46,500 (658,696) Vehicles - 149,464 22,000 - (22,000) Equipment - 14,586 102,500 112,500 10,000 Total Capital Outlay 89,135 640,890 832,396 160,200 (672,196) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 1,487,212 2,145,706 2,665,558 2,077,694 (587,864) 119 Pension Funds Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Revenues: General Pension 2,789,984 3,158,476 3,105,357 2,314,519 (790,838) Police Pension 1,777,778 2,060,447 1,930,495 1,697,213 (233,282) Total Revenues 4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120) Expenses: General Pension 1,272,167 1,441,509 1,223,356 431,999 (791,357) Police Pension 797,547 729,825 743,060 784,504 41,444 Total Expenses 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Resource Allocation: Personnel Services 0 0 0 0 0 Operating Expenses 2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation:2,069,714 2,171,334 1,966,416 1,216,503 (749,913) Summary of Authorized Positions 2017-2018 2018-2019 Pension *Plan Administrator - Duties currently under Finance Department 121 Pension Funds Purpose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ey Objectives: xx 7KHIXQGLQJREMHFWLYHIRUERWKSODQVLVWRHVWDEOLVKDQGUHFHLYHFRQWULEXWLRQV H[SUHVVHG DV D SHUFHQW RI DFWLYH PHPEHU SD\UROO ZKLFK ZLOO UHPDLQ DSSUR[LPDWHO\OHYHOIURP\HDUWR\HDUDQGZLOOQRWKDYHWREHLQFUHDVHGIRUIXWXUH JHQHUDWLRQVRIFLWL]HQVLQWKHDEVHQFHRIEHQHILWLPSURYHPHQWV x 7RPRQLWRUWKH3ODQ¶VIXQGPDQDJHUIRUFRPSOLDQFHZLWKWKH3ODQ¶VLQYHVWPHQW SROLF\DQGUHFRPPHQGFKDQJHVWRWKHSROLF\LIQHFHVVDU\WRDVVXUHWKHSODQ¶V SDUWLFLSDQWVDQGUHFLSLHQWVWKDWWKHEHQHILWVVSHFLILHGLQWKH3ODQZLOOEHDYDLODEOH x 7RNHHSWKHSODQFXUUHQWDVWRFRPSOLDQFHZLWK,56FRGHUHTXLUHPHQWVDQGDQ\ 6WDWHRU)HGHUDOFKDQJHV x 7RSURYLGHHPSOR\HHVZLWKDQDQQXDOLQGLYLGXDOUHWLUHPHQWEHQHILWVWDWHPHQW 122 General Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 15,008,338 16,526,155 18,261,751 20,143,752 1,882,001 Revenues Earnings on Investments 1,549,383 1,858,892 1,661,286 767,807 (893,479) Employer Contributions 1,112,334 1,175,560 1,332,108 1,424,479 92,371 Employee Contributions 128,204 124,024 111,963 122,233 10,270 Other 63 - - - - Total Revenues 2,789,984 3,158,476 3,105,357 2,314,519 (790,838) Other Financing Sources 18,629 Total Resources 17,798,322 19,703,260 21,367,108 22,458,271 1,091,163 Expenditures Benefits Paid Retirement Benefits 1,175,906 1,296,640 1,125,872 296,633 (829,239) Contribution Refunds 31,898 22,467 - 15,000 15,000 Subtotal 1,207,803 1,319,107 1,125,872 311,633 (814,239) Operating Expenses Professional Services 51,399 111,362 85,692 101,700 16,008 Contract Services - - - - - Insurance 3,225 2,915 4,270 3,807 (463) Printing 34 33 50 50 - Office Supplies - - - - - Books, Training 1,806 - - 5,000 5,000 Internal Service Charges 7,901 8,092 7,472 9,809 2,337 Subtotal 64,364 122,402 97,484 120,366 22,882 DIVISION TOTALS 1,272,167 1,441,509 1,223,356 431,999 (791,357) Other Financing Uses Ending Cash 16,526,155 18,261,751 20,143,752 22,026,272 1,882,520 Total Expenses and Cash 17,798,322 19,703,260 21,367,108 22,458,271 1,091,163 Resource Allocation Personnel Services Operating Expenses 1,272,167 1,441,509 1,223,356 431,999 (791,357) Capital Outlay Debt Service Transfers Total Resources 1,272,167 1,441,509 1,223,356 431,999 (791,357) 123 Police Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease) Cash Forward 8,493,122 9,473,354 10,822,689 12,010,124 1,187,435 Revenues Insurance Premium Tax Sec 185 112,972 - 226,703 116,000 (110,703) Earnings on Investments 818,049 985,355 845,713 735,377 (110,336) Employer Contributions 729,483 945,540 745,533 713,002 (32,531) Employee Contributions 117,014 129,552 112,546 132,834 20,288 Other 260 - - - - Total Revenues 1,777,778 2,060,447 1,930,495 1,697,213 (233,282) Other Financing Sources Total Resources 10,270,900 11,533,801 12,753,184 13,707,337 954,153 Expenditures Benefits Paid Retirement Benefits 730,794 630,777 675,963 675,959 (4) Contribution Refunds 23,671 13,095 14,719 15,000 281 Subtotal 754,464 643,872 690,682 690,959 277 Operating Expenses Professional Services 33,183 79,245 45,574 81,500 35,926 Contractual Services - - - - - Insurance 3,225 2,915 3,545 3,161 (384) Printing 11 11 11 12 1 Office Supplies - - - - - Books, Training 2,794 - - 3,500 3,500 Internal Service Charges 3,869 3,782 3,248 5,372 2,124 Subtotal 43,082 85,953 52,378 93,545 41,167 Transfers DIVISION TOTALS 797,547 729,825 743,060 784,504 41,444 Other Financing Uses Ending Cash 9,473,354 10,822,689 12,010,124 12,922,833 912,709 Total Expenses and Cash 10,270,900 11,552,514 12,753,184 13,707,337 954,153 Resource Allocation Personnel Services Operating Expenses 797,547 729,825 743,060 784,504 41,444 Capital Outlay Debt Service Transfers Total Resources 797,547 729,825 743,060 784,504 41,444 124 City of Atlantic Beach Schedule of Available Cash Balances Major Funds FY-2019 FY-2019 Utility Rate Reserve for Utility Total Remaining Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash General Fund 5,554,005 3,313,444 15,876 3,329,321 2,224,684 Convention Development Tax 111,115 - 111,115 Gas Tax 88,684 - 88,684 1/2 Cent Sales Tax 1,094,661 - 1,094,661 Building Department 619,930 146,843 146,843 473,087 Public Utilities 6,447,490 1,203,551 400,000 596,764 225,000 1,819,919 4,245,234 2,202,255 Storm Water Utility 2,756,636 220,523 187,990 408,513 2,348,123 Sanitation 1,412,824 408,464 408,464 1,004,360 Debt Service Miscellaneous funds 421,884 173,017 173,017 248,867 Pension Trust Funds 34,949,105 34,949,105 34,949,105 - Totals 53,456,334 5,292,826 400,000 596,764 35,122,122 225,000 2,023,786 43,660,498 9,795,836 125 CITY MANAGER ACCOUNT DESCRIPTION APPROVED Community Development Block Grant Fund INFRASTRUCTURE 82,000 Convention Development Tax Fund WALKOVER 90,000 BICYCLE PUMP TRACK 15,000 Half Cent Sales Tax Fund MARSHSIDE IMPROVEMENTS 100,000 SIDEWALK IMPROVEMENTS 160,000 DONNER ROAD IMPROVEMENTS 57,000 CROSSWALK LIGHTS 50,000 RUSSELL PARK IMPROVEMENTS 156,000 BASKETBALL COURT RESURFACING 22,000 HOWELL PARK BRIDGE 50,000 DONNER TENNIS/PICKBALL COURT REHAB 120,000 Public Utilities Fund REPLACE ROOF PUMP ROOM WTP3 AND SKYLIGHTS ON GARAGE AT 902 ASSISI LANE 30,000 GENERATOR SWITCH GEAR WTP1 20,000 REPLACE SCREENING ON BOTH AERATORS AT WTP3 22,000 PAINT BOTH GROUND STORAGE TANKS WTP3 30,000 INFRASTRUCTURE 300,000 REPLACE SUCTION LINES AT 4 LIFT STATIONS 52,000 REPLACE TWO WETWELL TOPS WITH OPEN HATCHES 24,000 CONTROL COMPONENT UPGRADE FOR MASTER LS'S (4)100,000 INSTALL FENCES AT ABCC AND 2200 FAIRWAY VILLA 15,000 SEWER SYSTEM EXPANSION-MARSH OAKS 200,000 REPLACEMENT DISKS FOR KRUGER DISFILTER 6,500 REPLACE CATWALK AND HAND RAILS DAVCO 40,000 Stormwater Utility Fund ORANGEBERG PIPE - SEMINOLE ROAD 400,000 NEIGHBORHOOD IMPROVEMENTS 150,000 2,291,500 City of Atlantic Beach Capital Projects and Paving Budget FY2018-19 126 City of Atlantic Beach Schedule of Interfund Transfers Operating Budget Fiscal Year 2019 Transfer Transfer In Out General Fund From Water Utility 357,362 From Sewer Utility 500,286 From Sanitation Fund 268,725 From Gas Tax Fund 235,000 From Building Fund 15,000 From Storm Water Fund 10,000 Local Option Gas Tax Fund To General Fund 235,000 Half Cent Sales Tax Fund To Storm Water Utility Fund 200,000 Debt Serice Fund From Convention Development Fund 33,824 Convention Developmnet Fund To Debt Service Fund 33,824 Building Fund To General Fund 15,000 Water Utility Fund To General Fund 357,362 Sewer Utility Fund To General Fund 500,286 Sanitation Fund To General Fund 268,725 Storm Water Utility From Half Cent Sales Tax Fund 200,000 To General Fund 10,000 Total Transfers 1,620,197 1,620,197 General Fund Water Utility Building Fund Gas Tax Storm Water Utility Half Cent Sales Tax Debt Service FundSewer Utility Sanitation Con. Dev. Fund 127 City of Atlantic Beach Long-Term Financial Plan City of Atlantic Beach Total Revenues and Expenditures 0 2 4 6 8 10 12 14 16 18 DollarsMillionsGeneral Fund Personnel Services Operating Capital Transfers Revenues 128 City of Atlantic Beach Long Term Financial Plan Projection Summary General Fund Actual Actual Estimate Proposed Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 7,037,430 7,054,222 7,071,806 5,474,446 5,554,004 4,529,514 3,817,362 3,345,091 2,949,828 2,570,315 2,206,890 2,311,593 2,361,492 Revenues Taxes 5,605,749 5,848,296 6,084,874 6,633,071 6,376,143 6,619,242 6,871,708 6,951,571 7,032,882 7,115,676 7,199,992 7,285,867 7,373,342 Licenses and Permits 848,308 887,742 867,562 915,989 938,162 966,287 995,256 1,025,093 1,055,824 1,087,478 1,120,080 1,153,660 1,188,247 Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 1,959,685 2,018,235 2,078,542 2,140,658 2,204,637 2,270,536 2,338,411 2,408,323 2,480,333 Charges for Services 2,336,373 2,297,627 2,408,152 2,343,822 2,420,467 2,491,862 2,565,384 2,641,097 2,719,066 2,799,359 2,882,045 2,967,195 3,054,884 Fines and Forfeitures 54,333 111,427 88,640 112,890 128,674 132,534 136,510 140,605 144,823 149,168 153,643 158,253 163,000 Miscellaneous Revenues 161,133 109,928 68,685 219,383 120,610 100,181 90,466 84,378 95,228 96,285 97,373 98,495 99,649 Interfund Transfers 1,045,874 1,330,445 1,135,245 1,386,373 927,568 1,154,670 1,182,484 1,211,033 1,240,333 1,270,405 1,296,273 1,348,765 1,381,567 Total Revenues 11,871,506 12,425,044 12,545,325 13,778,935 12,871,309 13,483,012 13,920,350 14,194,435 14,492,793 14,788,907 15,087,818 15,420,559 15,741,023 Other Financing Sources 370,707 Total Resources 19,279,643 19,479,266 19,617,131 19,253,381 18,425,313 18,012,527 17,737,713 17,539,526 17,442,621 17,359,222 17,294,708 17,732,152 18,102,515 Expenditures by Department City Administration 2,658,777 2,769,488 2,926,700 2,975,044 3,148,709 3,108,653 3,153,757 3,212,426 3,304,740 3,305,006 2,820,671 2,991,193 3,115,794 Planning and Zoning 237,466 154,168 239,961 354,505 371,557 381,908 392,909 402,881 413,551 422,955 430,961 423,913 437,739 General Government 1,008,750 601,148 1,586,668 767,358 547,396 563,877 581,062 598,046 615,786 633,219 650,287 659,542 680,628 Public Safety 5,504,857 5,919,798 6,135,649 6,470,319 6,388,181 6,630,725 6,716,302 6,755,734 6,912,725 7,017,783 7,241,529 7,329,816 7,379,956 Public Works - Streets 1,457,023 1,490,868 1,872,815 1,741,322 2,053,322 1,994,420 2,036,080 2,113,271 2,126,209 2,209,181 2,187,907 2,283,425 2,354,614 Parks and Recreation 1,358,547 1,285,292 1,380,892 1,390,829 1,386,633 1,515,582 1,512,511 1,507,341 1,499,296 1,564,188 1,651,760 1,682,770 1,734,236 Total Expenditures 12,225,421 12,220,762 14,142,685 13,699,377 13,895,799 14,195,164 14,392,622 14,589,698 14,872,306 15,152,332 14,983,115 15,370,659 15,702,967 Revenues Less Expenditures (353,915) 204,282 (1,597,360) 79,558 (1,024,490) (712,152) (472,271) (395,263) (379,512) (363,425) 104,702 49,900 38,055 Other Financing Uses 186,698 Total Cash Reserves 7,054,222 7,071,806 5,474,446 5,554,004 4,529,514 3,817,362 3,345,091 2,949,828 2,570,315 2,206,890 2,311,593 2,361,492 2,399,548 Restricted Cash 3,068,617 2,905,189 3,116,051 3,313,444 3,360,952 3,433,359 3,481,118 3,528,785 3,597,138 3,664,868 3,623,940 3,717,674 3,798,049 Unrestricted Cash 3,985,605 4,166,618 2,358,395 2,240,560 1,168,562 384,003 (136,027) (578,957) (1,026,823) (1,457,977) (1,312,347) (1,356,182) (1,398,501) Total Exp. & Cash Reserves 19,279,643 19,479,266 19,617,131 19,253,381 18,425,313 18,012,527 17,737,713 17,539,526 17,442,621 17,359,222 17,294,708 17,732,152 18,102,515 Resource Allocation Personnel Services 7,235,495 7,535,383 7,763,427 8,380,204 8,500,359 8,683,488 8,804,277 8,924,833 9,097,710 9,269,008 9,165,494 9,402,563 9,605,843 Operating 3,838,973 4,085,372 4,700,778 4,873,573 4,943,450 5,049,950 5,120,196 5,190,306 5,290,844 5,390,464 5,330,265 5,468,134 5,586,353 Capital Outlay 575,653 495,782 627,326 445,600 451,989 461,726 468,149 474,560 483,752 492,860 487,356 499,962 510,771 Transfers Out 575,300 104,225 1,051,154 0 0 0 0 0 0 0 0 0 0 Total Expenditures 12,225,421 12,220,762 14,142,685 13,699,377 13,895,799 14,195,164 14,392,622 14,589,698 14,872,306 15,152,332 14,983,115 15,370,659 15,702,967 129 City of Atlantic Beach Total Revenues and Expenses 0 2 4 6 8 10 12 14 16 MillionsPublic Utilities Personnel Services Operating Expenses Debt Service Transfers Capital Outlay Revenues 130 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Water and Sewer Utility Combined Summary Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 6,132,386 7,618,426 8,045,507 6,338,027 6,447,491 7,877,092 8,584,965 8,793,054 9,445,536 8,560,257 8,558,794 10,310,508 11,879,336 Revenues Charges For Services 8,671,777 8,887,003 8,780,051 9,183,007 9,550,327 9,932,340 10,329,634 10,432,930 10,537,260 10,642,632 10,749,059 10,856,549 10,965,115 Assessments / Impact Fees - - - - - - - - - - - - - Other Revenues 164,814 476,748 213,351 329,681 965,531 961,320 968,922 984,454 1,007,366 1,032,498 1,057,253 1,113,375 1,111,901 Total Revenue 8,836,591 9,363,751 8,993,402 9,512,688 10,515,859 10,893,660 11,298,556 11,417,385 11,544,625 11,675,130 11,806,311 11,969,924 12,077,015 Expenses Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 1,944,055 2,007,271 2,072,628 2,140,203 2,210,075 2,282,327 2,357,043 2,489,359 2,514,230 Operating 2,655,304 2,738,545 3,447,570 3,392,099 3,351,245 3,457,699 3,567,605 3,681,084 3,798,254 3,919,240 4,044,172 4,244,201 4,306,410 Capital 406,376 1,669,807 2,745,394 1,169,100 1,340,000 2,251,000 2,966,000 2,445,000 3,900,000 2,935,000 1,095,000 1,615,000 1,215,000 Debt 1,875,978 1,914,073 1,818,143 1,819,919 1,818,137 1,819,911 1,816,779 1,813,141 1,817,591 1,817,035 1,815,871 1,253,422 1,254,193 Transfers 621,090 623,819 644,220 857,648 632,820 649,907 667,455 685,475 703,984 722,991 742,511 799,114 804,134 Total Expenses 7,489,136 8,936,670 10,700,882 9,403,224 9,086,257 10,185,787 11,090,467 10,764,903 12,429,904 11,676,593 10,054,597 10,401,096 10,093,967 Net Change in Cash Balance 1,347,455 427,081 (1,707,480) 109,464 1,429,602 707,873 208,089 652,482 (885,279) (1,463) 1,751,714 1,568,828 1,983,048 Net Change Working Capital 138,585 - - - - - - - - - - Ending Cash Balance 7,618,426 8,045,507 6,338,027 6,447,491 7,877,092 8,584,965 8,793,054 9,445,536 8,560,257 8,558,794 10,310,508 11,879,336 13,862,384 Restricted 3,274,854 3,112,269 5,625,295 3,305,946 3,279,885 3,327,639 3,373,962 3,421,548 3,475,606 3,528,334 3,582,427 3,342,195 3,365,682 Designated - - - - - - - - - - - - - Unrestricted 4,343,572 4,933,238 712,731 3,141,544 4,597,207 5,257,326 5,419,092 6,023,988 5,084,651 5,030,460 6,728,081 8,537,141 10,496,702 131 City of Atlantic Beach Total Revenues and Expenditures 0 200 400 600 800 1,000 1,200 1,400 1,600 ThousandsHalf Cent Sales Tax Operating Capital Transfers Revenues Total 132 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary 1/2 Cent Discretionary Sales Tax Fund Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 425,917 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690 Revenues Tax Proceeds 772,098 806,405 751,217 929,784 948,380 967,347 986,694 1,006,428 1,026,557 1,047,088 1,068,030 1,089,390 1,111,178 Interest 339 8,825 4,128 10,114 2,541 4,115 3,434 766 77 628 403 3,650 7,013 Grant Proceeds / Other Misc. Total Revenue 772,437 815,230 755,345 939,898 950,921 971,462 990,128 1,007,194 1,026,633 1,047,716 1,068,433 1,093,040 1,118,191 Expenses Operating Expenses - Paving 71,258 80,412 80,000 125,000 126,250 127,513 128,788 130,076 131,376 132,690 134,017 135,357 136,711 Capital - Other 109,816 19,318 178,000 65,000 125,000 155,000 105,000 225,000 125,000 45,000 Capital Parks 234,370 122,548 155,000 333,000 100,000 540,000 1,005,000 505,000 375,000 630,000 - - - Transfer to Capital Projects Fund 470,000 295,000 Transfer to Stormwater Utility 260,000 300,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,001 Transfer to Debt Service Total Expenses 675,444 692,279 1,008,000 808,000 636,250 1,107,513 1,523,788 1,145,076 916,376 1,092,690 419,017 420,357 421,712 Net Change in Cash Balance 96,993 122,951 (252,655) 131,898 314,671 (136,051) (533,659) (137,881) 110,257 (44,974) 649,416 672,683 696,480 Net Change in Working Capital 114,865 (131,740) Ending Cash Balance 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690 2,099,170 Restricted - - - - - - - - - - - - - Designated Unrestricted 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690 2,099,170 133 City of Atlantic Beach Total Revenues and Expenditures 0 100 200 300 400 500 600 700 800 900 1,000 ThousandsGas Tax Fund Operating Capital Transfers Revenues 134 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Gas Tax Fund Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 169,795 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030 Revenues Local Option Gas Taxes 465,173 500,994 469,018 483,288 492,954 502,813 512,869 523,126 533,589 544,261 555,146 566,249 577,574 Interest Earnings 4,151 538 1,254 1,882 1,330 1,400 2,034 2,792 3,020 3,282 3,671 3,818 3,960 Other Revenues Total Revenue 469,324 501,532 470,272 485,170 494,284 504,213 514,903 525,919 536,609 547,543 558,817 570,067 581,534 Expenses Operating 228,119 - 664,860 225,000 230,000 200,000 200,000 244,000 250,000 250,000 275,000 284,000 280,000 Capital - - - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Transfers 190,000 230,000 232,300 235,000 234,623 236,969 239,339 241,732 244,150 246,591 249,057 251,548 254,063 Total Expenses 418,119 230,000 897,160 460,000 489,623 461,969 464,339 510,732 519,150 521,591 549,057 560,548 559,063 Net Change in Cash Balance 51,205 271,532 (426,888) 25,170 4,661 42,244 50,564 15,186 17,459 25,952 9,760 9,519 22,471 Net Change in Working Capital 2,130 Ending Cash Balance 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030 286,501 Restricted 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030 286,501 Designated Unrestricted - - - - - - - - - - - - - 135 Total Revenues and Expenditures City of Atlantic Beach 0 1 2 3 MillionsStorm Water Utility Personnel Services Operating Debt Capital Transfers Revenues 136 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Storm Water Utility Actual Actual Estimated Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 1,779,734 3,702,863 3,891,942 3,027,215 2,756,636 3,166,463 3,230,556 3,590,440 4,002,097 4,230,033 4,740,990 5,120,368 5,405,256 Revenues Charges for Services Storm Water Fees 872,041 883,473 883,642 1,144,130 1,167,013 1,190,353 1,214,160 1,238,443 1,263,212 1,288,476 1,314,246 1,340,531 1,367,341 Total Charges for Services 872,041 883,473 883,642 1,144,130 1,167,013 1,190,353 1,214,160 1,238,443 1,263,212 1,288,476 1,314,246 1,340,531 1,367,341 Grant Proceeds 97,500 Interest Earnings 26,060 8,753 1,425 52,873 55,133 63,329 64,611 71,809 80,042 84,601 94,820 102,407 108,105 Transfer In - Gas Tax Transfer In - 1/2 Cent Tax - 300,000 285,000 200,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 Transfer In - General Fund Other Revenues 1,832,523 Total Revenue 2,730,624 1,192,226 1,170,067 1,494,503 1,507,145 1,538,682 1,563,771 1,595,252 1,628,254 1,658,077 1,694,066 1,727,938 1,760,446 Expenses Personnel Services 203,341 257,037 231,225 322,358 248,587 256,872 265,447 274,322 283,509 293,020 302,866 313,060 323,616 Operating 390,980 406,923 563,144 559,734 524,006 539,727 545,918 562,296 579,165 596,540 614,436 632,869 651,855 Capital 16,807 222,046 1,052,700 685,000 137,000 490,000 205,000 160,000 350,000 70,000 210,000 310,000 310,000 Debt 196,367 202,059 187,725 187,990 187,725 187,990 187,522 186,978 187,644 187,560 187,386 187,121 187,408 Transfers 10,000 Total Expenses 807,495 1,088,065 2,034,794 1,765,082 1,097,319 1,474,589 1,203,887 1,183,596 1,400,318 1,147,119 1,314,688 1,443,050 1,472,879 Net Change in Cash Balance 1,923,129 104,161 (864,727) (270,579) 409,827 64,094 359,884 411,656 227,936 510,958 379,378 284,888 287,568 Net Change in Working Capital (84,918) Ending Cash Balance 3,702,863 3,891,942 3,027,215 2,756,636 3,166,463 3,230,556 3,590,440 4,002,097 4,230,033 4,740,990 5,120,368 5,405,256 5,692,824 Restricted 344,947 368,049 386,317 408,513 380,873 387,140 390,363 396,132 403,312 409,950 416,711 423,603 431,276 Designated Unrestricted 3,357,916 3,523,893 2,640,898 2,348,123 2,785,589 2,843,417 3,200,077 3,605,964 3,826,720 4,331,041 4,703,657 4,981,653 5,261,548 137 City of Atlantic Beach Total Revenues and Expenses 0 500 1,000 1,500 2,000 2,500 3,000 ThousandsSanitation Fund Personnel Services Operating Capital Transfers Revenues 138 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Sanitation Utility Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 Cash Balance Forward 397,201 602,390 494,262 598,041 1,410,957 1,620,140 1,637,444 1,653,094 1,666,942 1,678,831 1,688,594 1,701,059 1,711,294 Revenues Charges For Services 1,778,897 1,824,594 1,787,309 1,800,000 1,854,000 1,909,620 1,966,909 2,025,916 2,086,693 2,149,294 2,213,773 2,280,186 2,348,592 Commercial Franchise Fees 74,614 64,233 66,469 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233 Construction Debris / Misc - - - - - - - - - - - - - Recycle Rebate 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 Interest Earnings 7,780 2,035 557 2,100 28,219 32,403 32,749 33,062 33,339 33,577 33,772 34,021 34,226 Disastare Relief Grants 152,173 848,034 Transfer from General Fund 748,154 Total Revenue 1,861,291 1,890,862 2,754,662 2,717,367 1,950,452 2,011,256 2,069,890 2,130,211 2,192,265 2,256,104 2,321,778 2,389,440 2,459,051 Expenses Personnel Services 46,518 49,202 53,649 65,350 53,796 56,010 58,315 60,717 63,217 65,822 68,534 71,359 74,300 Operating 1,496,161 1,927,847 2,338,510 1,570,376 1,605,487 1,653,652 1,703,261 1,754,359 1,806,990 1,861,200 1,917,036 1,974,547 2,033,783 Capital - - - - 5,200 5,200 5,200 5,200 5,200 5,200 5,201 5,202 5,203 Debt - - - - - - - - - - - - - Transfers 229,734 236,626 258,725 268,725 76,787 279,090 287,463 296,087 304,970 314,119 318,542 328,098 337,941 Total Expenses 1,772,413 2,213,675 2,650,884 1,904,451 1,741,270 1,993,952 2,054,240 2,116,363 2,180,377 2,246,340 2,309,313 2,379,206 2,451,228 Net Change in Cash Balance 88,878 (322,813) 103,778 812,916 209,183 17,304 15,651 13,848 11,888 9,764 12,465 10,234 7,823 Net Change in Working Capital 116,311 214,685 Ending Cash Balance 602,390 494,262 598,041 1,410,957 1,620,140 1,637,444 1,653,094 1,666,942 1,678,831 1,688,594 1,701,059 1,711,294 1,719,116 Restricted 385,670 494,262 598,040 408,932 414,821 427,415 440,394 453,769 467,552 481,755 496,392 511,476 527,021 Unrestricted 216,720 (0) 1 1,002,026 1,205,319 1,210,028 1,212,700 1,213,173 1,211,279 1,206,839 1,204,667 1,199,818 1,192,095 139