Minutes / 04-10-00
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD AT 7:15 PM ON MONDAY, APRIL 10, 2000
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor Meserve at 7:15 p.m. The
invocation was offered by Commissioner Beaver followed by the Pledge
of Allegiance to the Flay.
1. Approval of the minutes of the Regular Meeting held
March 27, 2040
There being no corrections or amendments, the minutes were
unanimously approved as prepared.
2. Courtesy of the Floor to Visitors:
J.P. Marchioli of 414 Sherry Drive briefly commented on the Vortex
ditch spraying contract (Item 4B).
Mayor Meserve recognized Don Davis, former President of the
Jacksonville City Council and a Candidate for the District 18 House of
Representative seat, who was present in the audience.
3. ~ Unfinished Business from Previous Meeting
A. Follow-up report from the meeting of March 27, 2000 (City
Manager)
City Manager Hanson briefly reported that he had received five additional
votes for renaming Section H Marsh Oaks, which brought the total votes
to ten.
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April 10, 2000
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4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Building, Code
Enforcement, Occupational License, Public Works and
Recreation Departments
Commissioner Mitchelson requested that Consent Agenda Item B be
removed for further discussion.
Motion: Approve Consent Agenda Item A as presented.
There was no discussion and the motion carried unanimously.
B. Approve extension of the contract with Vortex for Ditch
Spraying for period of one year at the current cost of
$48,147.00.
Commissioner Mitchelson inquired as to number of ditches and the scope
of work included in the contract.
'"*~ Public. Works Director. Kosoy explained that the contract included
spraying seventeen miles of ditches for weed control. He pointed out that
Vortex also removed trees and other obstructions from the ditches when
needed.
Commissioner Waters inquired concerning maintenance of the Aquatic
Gardens retention pond.
Public Works Director Kosoy provided a brief history of the pond and
reported that the city had sprayed the pond until they found out that it
was privately owned.
Motion: Approve Consent Agenda Item B as presented.
There was no more discussion and the motion carried unanimously.
5. Committee Reports:
A. Gas Franchise Committee (Commissioner Borno)
Commissioner Borno, the Commission representative to the Gas
Franchise Committee, provided a brief written report updating the
Commission on the progress of negotiating a franchise agreement with
Peoples Gas. A copy of the report is attached and made part of this
official record as Attachment A.
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April 10, 2000
Mayor Meserve requested that he receive a copy of the revised franchise
agreement as soon as it is available.
6. Action on Resolutions:
There. was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance No. 65-00-27 Public Hearing (Continued from
3/27/00 )and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, CLOSING, VACATING, AND ABANDONING
CERTAIN PORTIONS OF GLADIOLA STREET SOUTH
OF WEST PLAZA, AND PROVIDING AN EFFECTIVE
DATE (City Manager)
Motion: Adopt Ordinance No. 65-00-27 on final reading,
contingent upon execution of the land exchange agreement
with Mr. Martin.
Mayor Meserve opened the public hearing and invited comments from
those present.
Stephen Kuti of 1132 Linkside Drive inquired as to the availability of
sewer service to the Martin property. It was reported that no sewer
service was available at this time.
J.P. Marchioli of 414 Sherry Drive inquired concerning the location of
the land to be exchanged with the city. Mr. Martin indicated that the
sixty feet of land he was exchanging with the city was located along a
ditch.
No one else wished to speak and the Mayor closed the public hearing.
Commissioners Mitchelson and Waters appreciated the trade agreement
with Mr. Martin and thanked him for his willingness to work with the
city.
A brief discussion ensued and it was the consensus of the Commission
that providing water and sewer lines to the area should be addressed
since future development of the properly adjacent to the marsh was
expected.
There being no further discussion, the motion carried unanimously.
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8. Miscellaneous Business:
A. Officially name the park commonly referred to as "Dutton
Island" (City Commission)
Motion: Name the park Dutton Island Preserve.
Following brief discussion, the motion carried by a four to one vote with
Commissioners Beaver, Borno and Mitcheison and Mayor Meserve
voting aye and Commissioner Waters voting nay.
B. Select a name for the Section H Area (City Commission)
Motion: Rename the Section H area as Marsh Oaks.
There was no discussion and the motion carried unanimously.
C. Appointments to the Cultural Arts Board (4) Mayor
Mayor Meserve stated that he would like to reappoint Tyler Greenwell
and ~Jeanelle Wagoner to the Cultural Arts Board and indicated that he
would fill the remaining two vacancies in the near future.
Motion: Approve the reappointments of Tyler Greenwell and
Jeanelle Wagoner to the Cultural Arts Board.
There was no discussion and the motion carried unanimously.
Appointment to the Code Enforcement Board
Mayor Meserve stated that he would like to appoint Karl Grunewald to
fill the unexpired term of Ken Rogosheske, who is resigning from the
Code Enforcement-Board effective May 15, 2000. Mayor Meserve
indicated that Mr. Grunewald, the city's current Code Enforcement
Officer, will retire effective May 12, 2000 and his appointment to the
Code Enforcement Board would be effective May 15, 2000.
Motion: Approve the appointment of Karl Grunewald
effective May 15, 2000, to fill the unexpired term of Ken
Rogosheske on the~Code Enforcement Board.
There was no discussion and the motion carried unanimously.
D. Authorize the Mayor to execute agreement with the City of
Jacksonville relative to funding for improvements to Sherry
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April 10, 2000
Drive (City Manager)
Motion: Authorize the Mayor to execute an agreement with
the City of Jacksonville relative to funding for improvements
to Sherry Drive.
City Manager Hanson explained that the City of Jacksonville had adopted
an ordinance agreeing to pay an amount of $225,000 to fund the
improvements to Sherry Drive. Mr. Hanson indicated that the City of
Jacksonville would send a check for $225,000 upon receipt of the
executed agreement. The City Manager's Staff Report dated March 31,
2000, including the agreement, is attached and made part of this official
record as Attachment B.
Commissioner Waters inquired concerning Items 4 and 5 of the
agreement. Mayor Meserve stated the check for the full amount would
be held in a special fund designated for the Sherry Drive improvements
and a report to the City of Jacksonville would be provided when the road
was constructed.
There being no further discussion, the motion carried unanimously.
E. Appointment of Adult Advisor and Commission Liaison to
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Teen Council (Mayor)
Mayor Meserve nominated James Fletcher as the Adult Advisor and
Commissioner Mitchelson as the Commission Liaison to the Teen
Council.
Motion: Approve appointment of James Fletcher as the
Adult Advisor and Commissioner Mitchelson as the
Commission Liaison to the Teen Council.
Commissioner Beaver provided an article from the "Parade Magazine"
concerning Youth and National Youth Service Day to Commissioner
Mitchelson. He felt this type of program should be considered by the
Teen Council.
There was no discussion and the motion carried unanimously.
F. Action on the request of the City of Jacksonville for a
position on the possible removal of the traffic signal at the
intersection of Ocean Boulevard and Atlantic Boulevard in
Town Center (City Manager)
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April 10, 2000
Motion: Leave the traff c signal at the intersection. of Ocean
Boulevard and Atlantic Boulevard at its present location in
Town Center.
Commissioner Waters provided information found in a Traffic Count
Study -Town Center Project, from Mark Manweli of the Jacksonville
Public Works Traffic Engineering Department dated Apri121, 1999. The
study is attached and made part of this official record as Attachment C.
Brief discussion ensued and Commissioners Waters and Mitchelson were
in favor of replacing the traffic signal light with 4-way stop signs.
However, Commissioners Beaver and Borno felt the light should remain
at the intersection to provide for pedestrian safety.
Mayor Meserve suggested that the light be placed on flashing during low
traffic times and on a regular cycle during the weekends or other periods
of high traffic. .
A five minute recess was called to give Commissioners an opportunity
read the traffic study. Mayor Meserve reconvened the meeting at 8:12
p.m.
Public Safety Director Thompson stated that the intersection worked, and
provided information to support keeping the light. Public Safety Director
Thompson felt the Mayor's suggestion was feasible and could be tried.
There being no further discussion, the motion carried by a three to two
vote with Commissioners Beaver and Borno and Mayor Meserve voting
aye and Commissioners Mitchelson and Waters voting nay.
The Mayor requested that a letter be sent to the City of Jacksonville
notifying them of the city's decision to leave the Light at the intersection
and requested that the City of Neptune Beach also be notified.
9. City Manager Reports:
A. Waste Management Contract
City Manager Hanson indicated that he had received correspondence
from the Waste Management, the city's current solid waste collector,
notifying the city that their contract would expire on January 31, 2001
and the contract required that the city begin negotiations for a new
contract six months before the expiration date. He reported that Waste
Management had indicated the new contract would include a substantial
rate increase.
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April 10, 2000
Following brief discussion, the City Commission instructed the City
Manager to rebid the solid waste collection service.
B. Aikenhead and Odom Project Update
Public Works Director Kosoy provided a brief update of the work being
performed by Aikenhead and Odom and. indicated that if the surveyor
could be kept on track, the project would remain on schedule for the May
16`h deadline to submit the report to the Stormwater Review Committee.
C. Cross Connection Report
Public Works Director Kosoy introduced Denise Helms, Cross-
Connection Administrator/GIS Technician for the City of Atlantic Beach,
who provided a broad overview of the city's revised Cross-Connection
Control Policy Manual and her work to educate businesses and
homeowners of the importance of installing properly functioning
backflow prevention devices. Slides were shown of the 6" backflow
preventer located at the wastewater treatment plant.
Motion: Approve the revised Cross-Connection Control
Policy Manual {March 2000 revision).
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A~copy of the revised Cross-Connection Control Policy Manual is
attached and made part of this official record as Attachment D.
There being no further discussion, the motion carried unanimously.
10. Reports and/or requests from City Commissioners and City
Attorney
City Clerk King inquired regarding the Commissioners' thoughts on the
first Commission Packet placed on the Internet.
A brief discussion ensued, and the Commissioners felt it was worthwhile
to place the information on the city's website.
A. Commissioner Beaver with a Report on the Adele Grage
Community Center
Commissioner Beaver stated that there were 64 responses to the survey,
and thanked Julie Sleeper for conducting the survey and putting together
the results. Commissioner Beaver indicted that the survey results and
responses from those who attended the public meeting concerning the
use of the building were very similar, and included restoration of the
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April 10, 2000
building, removal of existing addition to the building, and investigation
into expanding the building to include a large flexible use room, an area
for reading and a veranda on the back side of the building for enjoyment
of the park .
Commissioner Beaver stated that he had spoken with a Professor of
Architecture from the University of Florida who expressed interest in
taking on this type of project as part of a course to be offered next
semester.
Commissioner Beaver requested authorization to draft a letter to the
Department of Architecture to request a proposal on what the university
could do for the city regarding designing and building this type of project.
A brief discussion ensued, and it was the consensus of the Commission to
send the letter. Commissioner Mitchelson suggested that the scope of the
project be precisely defined before submitting the request to the
university.
Pete Dowling, a local contractor, suggested that the city hold a design
.competition for local architects to design the building. He suggested that
to get a good quality response, the city should offer $500 to each
architect who competes.
Commissioner Beaver stated that he would further investigate Mr.
Dowling's suggestion, wait for the response from the University of
Florida and bring all of the information back to the Commission for a final
decision.
CommissionerBorno
• Announced that the Project Oversight Committee (POC) would
meet on Apri1202'' at 6:00 p.m. at the Sea Turtle.
• Inquired concerning the status of the plans for an entrance to the
Post Office from Plaza.
Commissioner Mitchelson
• Inquired concerning the status of the contract for the grant writer,
and was informed that Post, Buckley, Schuh and Jernigan had
signed the contract and Public Safety Director Thompson would
be meeting with them on Thursday to review priorities.
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Commissioner Waters
• Inquired concerning the City Gardener position and was told that
the position had been readvertised with a new job description,
since no one had responded to the first advertisement.
• Read a letter from Michael Dunlap concerning the Town Center
Project.
Mayor Meserve
• Requested that cost for street level (pole-style)signal lights be
obtained. Commissioner Borno felt that this informatiori could be
provided by Glen Mitchell at the April 20`h POC Meeting.
There being no further discussion or business to come before the
Commission, the Mayor declared the meeting adjourned at 8:52 p.m.
John Nleserve
Mayor /Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
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