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May 8, 2000
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Ordinance No. 20-00-46 amending the Fiscal Year ended
September 30, 2000 Operating Budget
DATE: May 2, 2000
SUBMITTED BY: Nelson Van Liere, Finance Director
BACKGROUND: '
Throughout the Fiscal year there are events which were not anticipated or occurred causing the
budget for those items to be either created or adjusted. The following adjustments are proposed
and represent numerous transactions covering the first half of the yeaz. Most are the result of
items that the City Commission have already acted on and are aware of. The following is a
description of the adjustments that the attached budget ordinance addresses. In order to eliminate
duplicate descriptions for adjustments that cross many funds, I have described the adjusments
below in a consolidated fashion.
Addressed in the budget modification are:
1. To create a budget for the Federal and State Disaster Relief funds totaling $38,41 which
were received this year for Hurricane Floyd. The only expense related to the event that
are to be paid this year is to Waste Management for debris removal of $15,469. The
revenues are spread out to the funds which expended monies for the event and the
remaining expense of debris removal is to be charged to the Sanitation Fund.
2. To create revenue and expense budget for the reimbursement of damage caused by Media
One in the amount of $34,229.
3. To create a revenue budget for the reimbursement of electric utilities paid for by City of
Atlantic Beach for the City of Jacksonville Fire Department per the inter-local agreement
for fire services. This budget is estimated at $9,300 for the year.
4. To reduce the General Fund revenues for the $30,000 that was to reimburse the City for
construction costs of the culvert at Dutton Island. The Port Authority will not be able to
make this contribution as was originally thought.
5. To budget an additional $2,500 is budgeted for EAR grant proceeds due to having
received all $10,000 this year. We had only budgeted to receive $7,500.
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6. The City, for cost tracking purposes, has begun to bill itself for City provided utilities.
This amendment creates a REVENUE NEUTRAL adjustment to accommodate these
costs. The total utility bill for the City for one year is projected to be $60,798. This
estimate may change as the City's accounts do not have a long history from which to base
a good estimate.
7. To move the Cultural Arts Budget of $4,000 from Pazks and Recreation to Beautification
and to budget a funds transfer of $500 from that budget to the newly approved
Jacksonville Community Foundation Grant Fund as the match requirement. This
amendment will also create the budget for the grant revenues of $3,150 and expenditures
of $3,650.
8. To create a budget for $4,874 in additional workers compensation insurance costs for
GRIT due to bankruptcy.
9. To increase the Building Department contract service budget by $21,000 for inspections,
changing the budget from $31,000 to $52,000. This increase reflects the transfer of alI
Tree Board responsibilities from the Planning Department. There will be increased
inspections to verify compliance with the tree protection ordinance.
I0. To create a budget for the transactions related to the activity in the Fire Pension Fund. No
- budget was originally adopted because the City was to have transferred all funds before
this year began. When delays occurred, the City still had a Fire Pension Fund for the first
part of this year, and as such, a budget must be created to account for that activity.
11: To create a budget of $10,000 in the Finance Department for the professional services
related to a hiring of an Information Technology Consultant.
12. To create a budget for the Local Law Enforcement Block Grant -Pursuit Termination
Grant. The City will purchase 24 stop sticks and 1 terminator.
13. To reduce the budget for the Local Law Enforcement Block -Information Management
Enhancement Grant Fund. There aze $141 of excess matching funds to be returned to the
Police Trust Fund. This will close the fund.
14. To reduce the budget for the Local Law Enforcement Block -Network Enhancement
Grant Fund. There are $1,398 of excess matching funds to be returned to the Police Trust
Fund. This will close out this fund.
15. To establish a budget for the recently approved Florida Department of transportation -
DUI Enforcement Grant. The budget consists of $36,800 of proceeds to be used to
purchase equipment to allow the Police department to do safe and more efficient DUI
task force operations.
16. To increase the revenues in the Police Trust Fund for the transfer of the residual funds in
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May 8, 2000
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the two grant funds mentioned above. Also to establish a budget for the match for the
pursuit termination grant of $1,125.
17. Atlantic Beach, Neptune Beach and Jacksonville Beach have aninter-local agreement to
maintain a shared effluent outfall line. Atlantic Beach funds the repair and maintenance
costs and is reimbursed by the other two cities on an agreed upon percentage basis. The
City budgeted $15,000 this year for repairs. The total estimated costs are expected to be
$54,750. This amendment will allow for the extra expenses over the original budget and
create a budget for the reimbursements from the othex two cities. The City is anticipating
a reimbursement of $36,502.
18. To create a revenue budget line for the recently received $225,000 from the City of
Jacksonville for Sherri Drive to be restricted in the Governmental Capital Project Fund.
19. To create a revenue budget line for the $153,697 recently received in grant proceeds for
the Intracoastal Waterway Park. This revenue was originally recorded in last year's
financial report and therefore the budget impact this year is only for the additional portion
not already recorded. The budget impact relates to the difference from the expenses
incurred to date at year end to the total award. The adjustment for that difference is for
$15,555.
BUDGET: See Ordinance No. 20-00-46
RECOMMENDATION: Adopt Ordinance No. 20-00-46
ATTACIIMENT: Ordinance No. 20-00-46
REVIEWED BY CITY MANAGER
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May 8, 2000
ORDINANCE NO. 20-00-46
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR 1999/2000 BEGINNING OCTOBER 1, 1999 AND ENDING
SEPTEMBER 30, 2000. .
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY CONIlVIISSiON ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 1999/2000 Final Budget be amended as follows:
GENERAL FUND
Revenues•
Federal Disaster Relief
State Disaster Relief
Property Damage Reimbursement
Reimbursement of Utilities -Fire Station
Port Authority Mitigation Project
State Grants -EAR
Transfers - In from other funds
Watex Utility Fund
Sewer Utility Fund
Sanitation Utility Fund
Storm Water Utility Fund
001-0000-331-50-01 14,048
001-0000-334-50-01 2,130
001-0000-369-90-04 4,210
001-0000-342-90-03 .9,300
001-0000-338-10-02 <30,000>
001-0000-334-39-00 2,500
001-0000-382-20-00 9,988
001-0000-382-30-00 7,389
001-0000-382-40-00 6,980
001-0000-382-50-00 383
Total Revenues: 26,92$
Expenditures: .
Police Departmen#
Administration
Operating Expenses
Utilities -City Provided
001-2001-521-43-O1 1,645
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May 8, 2000
Animal Control
Operating Expenses
Utilities -City Provided 001-2005-521-43-01 1,444
Fire Department
Life Guard Division
Operating Expenses
Utilities -City Provided 001-3005-522-43-01 410
Parks and Recreation
Park Maintenance
Operating Expenses
Utilities -City Provided 001-6030-572-43-01 9,109
Utilities -Electric 001-6030-572-43-00 5,200
Cultural Arts 001-6030-572-49-O1 <4,000>
Beautification Department
Beautification Division
Operating Expenses
Cultural Arts 001-5003-573-49-01 3,500
Utilities -City Provided 001-5003-542-43-01 3,324
Public Works Department
Streets Division
Salary
Worker's Comp Insurance 001-5002-541-24-00 4,874
Operating Expenses
Other Contract Services 001-5002-541-34-00 4,210
Utilities -City Provided 041-5002-541-43-01 5,090
Building and Planning Department
Building Division
Operating Expenses
Contract Services 001-1008-524-34-00 21,000
Non-Departmental
Non-Divisional
Operating Expenses
Utilities -City Provided 001-1009-519-43-Oi 3,718
Transfers Out
To Jax Comm Foundation 001-1009-581-91-29 S00
To Fire Pension Fund 001-1009-581-91-31 7,310
To Finance Internal Service 001-1009-5$1-91-52 10,000
Total Expenditures 77,334
Change in Fund Balance Reserves - <50,406>
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May 8, 2000
LOCAL LAW ENFORCEMENT BLOCK GRANT
PURSUIT TERI4IINATION GRANT' FUND
Revenues:
Federal Grant Proceeds 156-0000-331-21-00 9,275
Transfer from Police Trust Fund 156-0000-381-12-00 1,125
Total Revenues 10,400
Expenditures:
Operating Expenses:
Operating Supplies 156-2001-521-52-00 10,400
Total Expenditures 10,400
INFORMATION ENl[3ANCEMENT GRANT FUND
Expenditures:
Transfer Out
To Police Trust Fund 153-2001-581-61-00 <141>
Total Expenditures <141>
Change in Fund Balance Reserves 141
NETWORK ENHANCEMENT FUND
Expenditures:
Transfer Out
To Police Trust Fund I54-2001-581-61-00 <1,398>
Total Expenditures <2,398>
Change in Fund Balance Reserves 1,398
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. May 8, 2000
FDOT - DITI ENFORCEMENT GRANT
Revenues:
Grant Proceeds -State 155-0000-334-20-00 36,800
Total Revenues 36,800
Expenditures:
Capital Outlay '
Vehicles 155-2001-521-64-01 36,800
Total Expenditures 36,800
POLICE TRUST FUND
Revenues:
Transfer In
From Info. Mgt Enhancement Grant 610-0000-381-24-00 I41
From Network Enhancement Grant 610-0000-381-25-00 1,398
~a Totai Revenues 1,539
Expenditures:
Transfer Out
To Pursuit Termination Grant Fund 610-0000-581-91-30 1,125
Total Expenditures 1,125
Change in Fund Balance Reserves 414
JACKSONVILLE COMMUNITY FOUNDATION GRANT
Revenues:
Grant from Private Source 113-0000-366-90-13 3,150
.Transfer from General Fund 113-0000-381-10-00 500
Total Revenues 3,650
Expenditures:
Operating Expenses:
- Contract Services 113-5003-573-34-00 3,650
Total Expenditures 3,650
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May 8, 2000
WATER UTILITY FUND
Revenues:
Damage Property Reimbursement 400-0000-369-90-04 24,125
Federal Disaster Relief 400-0000-331-50-01 2,642
State Disaster Relief 400-0000-334-50-01 440
Water Base Charges 400-0000-343-31-02 5,412
Water Volume Charges 400-0000-343-32-02 10,545
Transfer In from other funds
From Sewer Utility Fund 400-0000-382-30-00 503
From Sanitation Fund 400-0000-382-40-00 5,376
From Storm Water Utility Fund 400-0000-382-50-00 36
Total Revenues 49,079
Expenses:
Atlantic Beach Water Division
Operating Expenses
Contractual Services 400-4001-533-34-00 22,031
Utilities -City Provided 400-4001-533-43-O1 1,749
Buccaneer Water Division
Operating Expenses
Contractual Services 400-4301-533-34-00 2,094
Utilities -City Provided 400-4301-533-43-01 4,518
Non-Divisional
Transfers Out to other funds
- To General Fund 400-0000-581-91-01 9,988
To Sewer Utility Fund 400-0000-581-91-42 5,280
To Finance Internal Service 400-0000-581-91-52 92
To Public Works Admire 400-0000-581-91-53 153
To Fleet Maintenance 400-0000-581-91-54 92
Total Expenses 45,979
Change in Fund Balance Reserves 3,100
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Niay 8, 2000
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SEWER UTILITY )E+'UND
Revenues:
Damage Property Reimbursement
Jacksonville Beach -Reimbursement
Neptune Beach -Reimbursement
Federal Disaster Relief
State Disaster Relief
Sewer Base Chazges
Sewer Volume Charges
State Revenue Generation Charge
Transfer In from other funds
From Water Utility Fund
From Sanitation Fund
From Storm Water Utility Fund
410-0000-369-90-04
4I0-0000-334-31-00
410-0000-334-32-00
410-0000-331-50-01
410-0000-334-50-01
410-0000-343-51-03
41-0-0000-343-51-OS
410-0000-343-55-01
410-0000-382-20-00
410-0000-382-40-00
410-0000-3 82-50-00
Total Revenues
Expenses:
Atlantic Beach Sewer Division
Operating Expenses
Contractual Services 410-4101-535-34-00
Professional Services 410-4101-535-31-00
Utilities -City Provided 410-4101-535-43-01
Buccaneer Sewer Division
Operating Expenses
Professional Services 410-4401-535-31-00
Contractual Services 410-4401-535-34-00
Utilities -City Provided 410-4401-535-43-O1
Non-Divisional
Transfers-Out to other funds
To General Fund 410-0000-581-91-01
To Water Utility Fund 410-0000-581-91-40
To Finance Internal Service 410-0000-581-91-52
To Public Works Admire 410-0000-581-91-53
To Fleet Maintenance 410-0000-581-9i-54
Total Expenses
5,894
27,375
9,127
2,753
458
3,821
10,850
608
5,280
15,456
576
82,198
5,894
3,000
26,090
6,750
30,000
1,164
7,389
503
3 94
657
394
82,235
Change in Fund Balance Reserves <37>
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SArTITATION UTILITY FUND
Revenues:
Federal Disaster Relief 420-0000-331-50-01
State Disaster Relief 420-0000-334-50-01
Charges for Services 420-0000-343-41-10
Total Revenues
Expenses:
Operating Expenses
Contract Services
Transfers Out to other funds
To General Fund
To Water Utility Fund
To Sewer Utility Fund
To Finance Internal Service
To Public Works Administration
To Fleet Maintenance
Change in Fund Balance Reserves
~~"""'"?
420-4201-534-34-00
420-4201-581-91-01
420-4201-581-91-40
420-4201-581-91-42
420-4201-581-91-52
420-4201-581-91-53
420-4201-581-91-54
Total Expenses
STORM WATER UTILITY FUND
Revenues:
Charges for Services 470-0000-343-70-00
Total Revenues
Expenses:
Storm Water Utility
Transfers-Out to other funds
To General Fund
To Water Utility Fund
To Sewer Utility Fund
To Finance Internal Service
To Public Works Admire
To Fleet Maintenance
470-0000-581-91-01
470-0000-581-91-40
470-0000-581-9 i -42
470-0000-581-91-52
470-0000-581-91-53
470-0000-581-91-54
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May 8, 2000
11,602
1,934
28,551
..42,087
15,469
6,980
5,376
15,456
202
336.
201
44,020
<1,933>
1,015
1,015
383
36
576
6
9
5
Total Expenses 1,Oi5
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~~y s, 2000
City of Jacksonville Inter-local Agreement 300-0000-339-10-04 225,000
State Grant - Fl. Inland Navigation District 300-0000-331-O1-00 1S,SS5
Total Revenues 240,555
GOVERNMENTAL CAPITAL- PROJECT FUND
Revenues:
Change in Fund Balance Reserves:
240,555
FINANCE DEPARTMENT
Revenues:
Federal Disaster Relief 520-0000-331-SO-Ol 1,272
State Disaster Relief 520-0000-334-50-O1 212
Transfers In from other funds
From Water Utility 520-0000-3 82-20-00 92
From Sewer Utility 520-0000-382-30-00 394
From Sanitation Fund 520-0000-382-40-00 202
From Storm Water Utility 520-0000-382-SO-00 6
From General Fund 520-0000-381-10-00 10,000
Total Revenues 12,178
Expenses:
- Operating Expenses
Professional Services
Utilities -City Provided
Change in Fund Balance. Reserves:
520-1003-513-31-00
520-1003-513-43-01
Total Expenses
10,000
694
10,694
1,484
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PUBLIC W4RK5 ADMINISTRATION
Revenues:
Federal Disaster Relief 530-0000-331-50-O1 294
State Disaster Relief 530-0000-334-50-01 49
Transfers In from other funds
From Water Utility Fund 530-0000-382-20-00 153
From- Sewer Utility Fund 530-0000-382-30-00 657
From Sanitation Fund 530-0000-382-40-00 336 .
From Storm Water Utility 530-0000-382-50-00 9
Total Revenues 1,498
Ezpenses:
Public Works Administration
Operating Expenses
Utilities -City Provided
530-5002-541-43-O1 1,155
Total Ezpenses 1,155
Change in Fund Balance Reserves 343
FLEET MAINTENANCE INTERNAL SERVICE FUND
Revenues:
Transfers In from other funds
From Water Utility Fund 540-0000-382-20-00 92
From Sewer Utility Fund 540-0000-382-30-00 394
From Sanitation Fund 540-0000-382-40-00 201
From Storm Water Utility 540-0000-3 82-50-00 5
Total Revenues 692
Ezpenses:
Fleet Maintenance
Operating Expenses
Utilities -City Provided 540-5004-590-43-01 692
Total Expenses 692
Revenues:
FII2E PENSION FUND
Fire Insurance Premium Tax 602-0000-312-51-00
Interest Earnings 602-0000-361-00-00
Transfer from General Fund 602-0000-381-10-00
Employee Contributions 602-0000-368-20-00
Total Revenues
Expenses:
Operating Expenses
Professional Services
Fire Employee Benefits
Fire Contribution Refunds
Insurance
Printing and Publishing
602-8020-518-31-00
602-8020-518-36-03
602-8020-518-36-04
602-8020-518-45-00
602-8020-518-47-00
Total Expenses
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May 8, 2fl00
.2,110
115,701
7,310
2,960
128,081
13,202
23,686
9,603
500
8
46,999
Change in Fund Balance Reserve 81,082
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this -day of May, 2000.
Passed by the City Commission on second and final reading this -day of May, 2000.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk