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May 22, 2000
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Manhole Rehabilitation 2400 -....CDBG, Bid No. 9900-12
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works ~'~~
George Worley, Community Development Director
DATE: May 1S, 2000
BACKGROUND: Gee & Jenson. conducted a survey of sanitary sewer manholes at various
locations in the City to determine rehabilitation needs. The resulting report noted several
manholes in the Donner Subdivision were moderately to severely deteriorated, and in need of
rehabilitation or replacement.
Plans and specifications were developed by City staff. Invitations were sent to eight bidders ,
with two vendors declining to bid due to the project's small size. Four bidders were prequaiified
to perform the work. Three contractors submitted bids, along with all the required
documentation. Gruhn May, Inc. was the low bidder as shown in the following table:
BID N0.9900.12 Gruhn May, Petticoat Callaway
Inc. Contracting, Contracting,
Inc. Inc.
Base Bid -Manhole $45,412.40 $61,061.00 $76,099.00
rehabilitation and/or
replacement in the Donner
Subdivision
Additive Alternate 1-Replace $12,793.00 $17,850.80 $12,711.25
dead end cleanouts with
manholes on Ardella Road
Total Base Bid Plus Additive $58,205.40 $78,911.80 $88,810.35
Alternate 1
BUDGET: The low bid for this project is $58,205.40. This project will be funded by
Community Development Block Grant (CDBG) funds, which are available in the amount of
$72,000.00. CDBG funds are budgeted each year for infrastructure improvements in low
income areas. The project listed for these funds during the budget process was replacement of
he water line on Richardson Lane, however, we were able to complete that project last fiscal
year as part of the Ardella Road Water Line Replacement Project.
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May 22, 2000
RECOMMENDATION: Award the low base bid and. additive alternate no. 1 to Gruhn May,
Inc. in the amount of $58,205.40, and authorize the City Manager to sign the construction
contract.
ATTACHMENTS: 1. Bid tabulation form.
2. Bid analysis. "
3. Drawing of project area.
*4. Bid documents and specifications on file with City Clerk.
*Bid specifications and documents are lengthy and it is not practical to make copies. These
documents are available in the City Clerk's office for those who y~ish to review them.
REVIEWED BY CITY
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BID TABULATION
4B
May 22, 2000
BID NO. 9900-i2
MANHOLE REHAB
DATE OF OPENING:
5/ 10/00
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Note: Licensing was handled in Pre-Qualification
CITY OF ATL .1TIC BEACH
MANHOLE REHABILITATION 2000 - CDBG
BID ANALYSIS -BID N0.9900-12
Gruhn May, Inc. Petticoat Contracting Callaway Contracting
Item
No. Description Qty. - Unit Unit
Price Amount Unit
Price Amount Unit
Price Amount
Base Bid Items:
1 Mobilization 1 LS $3 500.00 $3,500.00 $7 800.00 $7,800.00 $4,121.84 $4,121.84
2a Fibe lass m.h. liner 4-6' 3 Fro $4,695.00 $14,085.00 $6 975.00 $20 925.00 $6,495.88 $19,487.64
3a New coatin in m.h. 4-6' 3 Fro $1,265.00 $3 795.00 $889.00 $2,667.00 $3,958.64 $11,875.92
3b New coatin in m.h. 6-8' 2 EA $1 485.00 $2,970.00 $1 186.00 $2 372.00 $4,707.13 $9,414.26
4a Re lace m.h. w/concrete/fibe lass lined 4-6' 2 EA $5 830.00 $11,660.00 $8,020.00 $16 040.00 $4 967.36 $9,934.72
5 Re lace dead end cleanout w/coated m.h. 4-6' 1 EA $3 974.00 $3,974.00 $4 471.00 $4,471.00 $4 534.02 $4,534.02
6 Tree rotection 1 LS $400.00 $400.00 $235.00 $235.00 $474.60 $474.60
7 Sitework 1 LS $900.00 $900.00 $1,000.00 $1,000.00 $9,338.00 $9,338.00
Subtofal Base Bid $41,284.()0 $55 510.00 $69,181.00
Ten ercent contin enc $4,128.40 $5,551.00 $6,918.10
Total Base Bid: $45,412.40 $51069.00 $T6 099.90
Additive Alternate No. 1 Items:
1 Mobilization 1 LS $900.00 $900.00 $2,500.00 $2,500.00 $538.00 $538.00
2a Re lace dead end cleanout w/fibe lass m.h. 0. 1 EA $4,840.00 $4,840.00 $6,132.00 $6 132.00 $3 677.36 $3,677.36
2b Re lace dead end cleanout w/fibe lass m.h. 4- 1 EA $5,390.00 $5,390.00 $6,471.00 $6 471.00 $4,218.72 $4,218.72
3 Tree rotection 1 LS $200.00 $200.00 $125.00 $125.00 $474.60 $474.60
4 Sitework 1 LS $300.00 $300.00 $1,000.00 $1,000.00 $2,647.00 $2,647.00
Subtotal Additive Alternate No. 1 $19,630.00 $1 S 228.fl0 $11 555.68
Ten ercent contin enc $1,163.00 $1 622.80 $1 155.57
Total Additive Alternate No. 1 $12,793.00 $17 860.80 ~ $12,711.25
TOTAL BASE B/D PLUS ADDITNE ALT. NO. $58,205.40 $78 911.80 $88 890.35
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