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May 22, 2000
_ CITY OF ATLANTIC. BEACH
CITY COMMISSION ~ ~ ~~"
STAFF REPORT
AGENDA ITEM: Ordinance No. 20-00-46 amending the Fiscal Yeaz ended
September 30, 2000 Operating Budget .
DATE: May 2, 2000
SUBMITTED BY: Nelson Van Liere, Finance Director
BACKGROUND:
Throughout the Fiscal year there are events which were not anticipated or occurred causing the
budget for those items to be either created or adjusted. The following adjustments are proposed
and represent numerous transactions covering the first half of the year. Most are the result of
items that the City Commission have already acted on and are awaze of. The following is a
• description of the adjustments that the attached budget ordinance addresses. In order to eliminate
duplicate descriptions for adjustments that cross many funds, I have described the adjustments
below in a consolidated fashion.
Addressed in the budget modification are:
1. To create a budget for the Federal and State Disaster Relief funds totaling $38,415 which
were received this year for Hurricane Floyd. The only expense related to the event that
are to be paid this year is to Waste Management for debris removal of $15,469. The
revenues are spread out to the funds which expended monies for the event and the
remaining expense of debris removal is to be charged to the Sanitation Fund.
2. To create revenue and expense budget for the reimbursement of damage caused by Media
One in the amount of $34,229.
3. To create a revenue budget for the reimbursement of electric utilities paid for by City of
Atlantic Beach for the City of Jacksonville Fire Department per the inter-local agreement
for fire services. This budget is estimated at $9,300 for the year.
4. To reduce the General Fund revenues for the $30,000 that was to reimburse the City for
construction costs of the culvert at Dutton Island. The Port Authority will not be able to
make this.. contribution as was originally thought.
5. To budget an additional $2,500 is budgeted for EAR grant proceeds due to having
received all $10,000 this year. We had only budgeted to receive $7,500.
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May 22; 2000 .
6. The City, for cost tracking purposes, has begun to bill itself for City provided utilities.
This amendment creates a REVENUE NEUTRAL. adjustment to accommodate these
costs. The total utility bill for the City for one year is projected to be $60,798. This
estimate may change as the City's accounts do not have a long history from which to base
a good estimate. ~~ ~ ~ .
7. To move the Cultural Arts Budget of $4,000 from Pazks and Recreation to Beautification
and to budget a funds transfer of $500 from that budget to the newly approved
Jacksonville Community Foundation Grant Fund as the match requirement. This
amendment will also create the budget for the grant revenues of $3,150 and expenditures
of $3,650.
8. To create a budget for $4,874 in additional workers compensation insurance costs for
GRIT due to bankruptcy.
9. To increase the Building Department contract service budget by $21,000 for inspections,
changing the budget from $31,000 to $52,000. This increase reflects the transfer of all
Tree Board responsibilities from the Planning Department. There will be increased
inspections to verify compliance with the tree protection ordinance.
10. To create a budget for the transactions related to the. activity in the Fire Pension Fund. No
budget was originally adopted because the City was to have transferred all funds before
this year began. When delays occurred, the City still had a Fire Pension Fund for the first
part of this year, and as such, a budget must be created to account for that activity.
11. To create a budget of $10,000 in the Finance Department for the professional services
related to a hiring of an Information Technology Consultant.
12. To create a budget for the Local Law Enforcement Block Grant -Pursuit Termination
Grant. The City will purchase 24 stop sticks and i terminator.
13. To reduce the budget for the Local Law Enforcement Block -Information Management
Enhancement Grant Fund. There are $141 of excess. matching funds to be returned to the
Police Trust Fund. This will close the fund.
14. To reduce the budget for the Local Law Enforcement Block -Network. Enhancement
Grant Fund. There are $1,398 of excess matching funds to be returned to the Police Trust
Fund. This will close out this fund.
15. To establish a budget for the recently approved Florida Department of transportation -
DUI Enforcement Grant. The budget consists of $36,800 of proceeds to be used to
purchase equipment to allow the Police department to do safe and more efficient DUI
task force operations.
16. To increase the revenues in the Police Trust Fund for the transfer of the residual funds in
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May 22, 2000
the two grant funds mentioned above. Also to establish a budget for the match for the
pursuit termination grant of $1,125.
17, Atlantic Beach, Neptune Beach and Jacksonville Beach have aninter-local agreement to
maintain a shared effluent outfall line: Atlantic Beach funds the repair and maintenance
costs and is reimbursed by the other two cities on an agreed upon percentage basis. The
City budgeted $15,000 this year for repairs. The total estimated costs are expected to be
$54,750. This amendment will allow for the.extra expenses over the original budget and
create a budget for the reimbursements from the other two cities. The City is anticipating
a reimbursement of $36,502.
18. To create a revenue budget line for the recently received $225,000 from the City of
Jacksonville for Sherri Drive to be restricted in the Governmental Capital Project Fund.
19. To create a revenue budget line for the $153,697 recently received in grant proceeds for
the Intracoastal Waterway Park. This revenue was originally recorded in Iast yeaz's
financial report and therefore the budget impact this year is only for the additional portion
not already recorded. The budget impact relates to the difference from the expenses
incurred to date at year end to the total award. The .adjustment for that difference is for
$15,555.
BUDGET: See Ordinance No. 20-00-46
RECOMMENDATION:
ATTACHMENT:
Adopt Ordinance No. 20-00-46
Ordinance No. 20-00-46
REVIEWED BY CITY MANAGE.B.• ~- ~-
t • c ` ! \./
May 22, 2000
~"""
ORDINANCE NO. 20-00-46
AN ORDINANCE AMENDING THE OPERATINGBUDGET F4R
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR 1999/2000 BEGINNING OCTOBER I, 1999 AND ENDING
SEPTEMBER 30, 2000.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 1999/2000 Final Budget be amended as follows:
GENERAL FUND
Revenues:
Federal Disaster Relief 001-0000-331-50-OI 14,048
State Disaster Relief 001-0000-334-50-01 2,130
Property Damage Reimbursement 001-0000-369-90-04 4,210
Reimbursement of Utilities -Fire Station 001-0000-342-90-03 9,300
Port Authority Mitigation Project 401-0000-338-10-02 <30,000>
State Grants -EAR 001-0000-334-39-00 2,500
Transfers - In from other funds
Water Utility Fund 001-0000-382-20-00 9,988
Sewer Utility Fund OOI-0000-382-30-00 7,389
Sanitation Utility Fund OOI-0000-382-40-00 6,980
Storm Water Utility Fund 001-0000-382-50-00 383
Total Revenues: 26,928
Expenditures:
`~' Police Department
Administration
Operating Expenses
Utilities -City Provided 001-2001-521-43-01 1,645
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May 22; 2000
Animal Control
Operating Expenses
Utilities -City Provided
Pire Department .
Life Guard Division
Operating Expenses
Utilities -City Provided
Parks and Recreation
Park Maintenance
Operating Expenses
Utilities -City Provided
Utilities -Electric
Cultural Arts
Beautification Department
Beautification Division
Operating Expenses
Cultural Arts
Utilities -City Provided
Public Works Department
Streets Division
• .. Salary.
Worker's Comp Insurance
Operating Expenses
Other Contract Services
Utilities -City Provided
Building and Planning Department
Building Division
Operating Expenses
Contract Services
001-2005-521-43-01
001-3005-522-43-01
001-6030-572-43-Oi
001-6030-572-43-00
001-6030-572-49-O1
001-5003-573-49-01
001-5003-542-43-O1
001-5002-541-24-00
001-5002-54I-34-00
001-5002-541-43-O1
001-1008-524-34-00
Non-Departmental
Non-Divisional
Operating Expenses
Utilities -City Provided 001-1009-519-43-01
Transfers Out
To Jax Comm Foundation 001-1009-581-91-29
To Fire Pension Fund 001-1009-581-91-31
To Finance Internal Service 001-1009-581-91-52
Total Expenditures
Change in Fund Balance Reserves
1,444
410
9,109
5,200
<4,000>
3,500
3,324
4;874
4,210
5,090
21,000
3,718
500
7,310
10,000
77,334
<50,406>
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May 22, 2000
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LOCAL LAW ENFORCEMENT BLOCK GRANT
PURSUIT TERNIINATION GRANT FUND
Revenues:
. Federal Grant Proceeds 156-0000-331-21-00 ~ ~ 9,275
Transfer from Police Trust Fund 156-0000-381-i2-00 ~ 1,125
Total Revenues 10,400
Expenditures:
Operating Expenses:
Operating Supplies 156-2001-521-52-00 10,400
Total Expenditures 10,400
INFORMATION ENHANCEMENT GRANT FUND
Expenditures:
Transfer Out
' . To Police Trust Fund
Change in Fund Balance Reserves
153-2001-581-61-00 <141>
Total Expenditures <141>
141
NETWORK ENHANCEMENT FUND
Expenditures:
Transfer Out
To Police Trust Fund 154-2001-581-61-00 <1,398>
Total Expenditures <1,398>
Change in Fund Balance Reserves 1,398
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May 22, 2000
FDOT -DUI ENFORCEMENT GRANT
Revenues:
Grant Proceeds -State
Expenditures:
Capital Outlay
Vehicles
Revenues:
155-0000-334-20=00
Total Revenues
36,800
36,800
155-2001-521-64-01 36,800
Total Expenditures 36,800
POLICE TRUST FUND
Transfer In
From Info. Mgt Enhancement Grant 6I0-0000-381-24-00
From Network enhancement Grant 610-0000-381-25-00
Total Revenues
Expenditures:
Transfer Out
To Pursuit Termination Grant Fund 610-0000-581-91-30
Total Expenditures
Change in Fund Balance Reserves
JACKSONVILLE COMMUNITY FOUNDATION GRANT
Revenues:
Grant from Private Source 113-0000-366-90-13
Transfer from General Fund 113-0000-381-10-00
Total Revenues
Expenditures:
..:..Operating Expenses:
Contract Services
113-5003-573-34-00
Total Expenditures
141
1,398
1,539
1,125
I,I25
414
3, i 50
500
3,650
3,650
3,650
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WATER UTILITY FUND
Revenues:
Damage Property Reimbursement 400-0000-369-90-04
Federal Disaster Relief ~ 400-0000-331-50-01
State Disaster Relief 400-0000-334-50-OI
Water Base Cliarges 400=0000-343-31-02
Water Volume Charges 400-0000-343-32-02
Transfer In from other funds
From Sewer Utility Fund 400-0000-382-30-00
From Sanitation Fund 400-0000-382-40-00
From Storm Water Utility Fund 400-0000-382-50-00
Total Revenues
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May 22, 2000
24,125
2,642
440
5,412
i 0,545
503
5,376
36
49,079
Expenses:
Atlantic Beach Water Division
Operating Expenses
Contractual Services 400-4001-533-34-00 22,031
Utilities -City Provided 400-4001-533-43-01 1,749
~"*~ Buccaneer Water Division
Operating Expenses
Contractual Services 400-4301-533-34-00 2,094
Utilities -City Provided 400-4301-533-43-01 4,518
Non-Divisional
Transfers Out to other funds
To General Fund 400-0000-581-91-01 9,988
To Sewer Utility Fund 400-0000-581-91-42 5,280
To Finance Internal Service 400-0000-581-91-52 92
To Public Works Admin 400-0000-581-91-53 153
To Fleet Maintenance 400-0000-581-91-54 92
Total Expenses 45,979
Change in Fund Balance Reserves 3,100
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May 22, 2000
~".~""
SEWER UTILITY FUND
Revenues:
Damage Property Reimbursement 410-0000-369-90-04
-- 5,894
.
.. Jacksonville Beach -Reimbursement .
410-0000-334-31-00 ...
27,375
Neptune Beach -Reimbursement 410-0000-334-32-00 9,127
Federal Disaster Relief 410-0000-331-50-Oi 2,753
State Disaster Relief 410-0000-334-50-01 458
Sewer Base Charges ~ 410-0000-343-51-03 •3,821
Sewer Volume Charges 410-0000-343-51-OS 10,850
State Revenue Generation Charge 410-0000-343-55-01 608
Transfer In from other funds .
From Water Utility Fund 410-0000-382-20-00 5,280
From Sanitation Fund 4I0-0000-382-40-00 15,456 ,
From Storm Water Utility Fund 410-0000-382-50-00 576
Total Revenues 82,198
Expenses:
Atlantic Beach Sewer Division
Operating Expenses
• Contractual Services 4.1.0-4101-535-34-00 5,894
Professional Services 410-4101-535-31-00 3,000
Utilities -City Provided 410-4101-535-43-01 26,090
Buccaneer Sewer Division
Operating Expenses
Professional Services 410-4401-535-31-00 6,750
Contractual Services 410-4401-535-34-00 30,000
Utilities -City Provided 410-4401-535-43-O1 1,164
Non-Divisional
Transfers-Out to other funds
To General Fund 410-0000-581-91-01 7,389
To Water Utility Fund 410-0000-581-91-40 503
To Finance Internal Service 410-0000-581-91-52 394
To Public Works Admin 410-0000-581-91-53 657
To Fleet Maintenance 410-0000-581-91-54 394
Total Expenses 82,235
Change in Fund Balance Reserves <37>
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May 22, 2000
SANITATION UTILITY FUND
Revenues:
Federal Disaster Relief 420-0000-331-50-01 11,602
State Disaster Relief _
420-0000-334-50-O1 ~~ 1,934
.Charges for Services _ 420-0000-343-41-YO 28,551
Total Revenues 42,087
Expenses:
Operating Expenses
Contract Services 420-4201-534-34-00 15,469
Transfers Out to other funds
To General Fund 420-4201-581-91-01 6,980
To Water Utility Fund 420-4201-581-91-40 5,376.
To Sewer Utility Fund 420-4201-581-91-42 15,456
To Finance Internal Service 420-4201-58.1-91-52 202
To Public Works Administration 420-4201-581-91-53 336
To Fleet Maintenance 420-4201-581-91-54 201
Total Expenses 44,020
• Change in Fund Balance Reserves <1,933>
STORM WATER UTILITY FUND
Revenues:
Charges for Services
470-0000-343-70-00
1,015
Total Revenues
Expenses:
Storm Water Utility
Transfers-Out to other funds
To General Fund
To Water Utility Fund
To Sewer Utility Fund
To Finance Internal Service
To Public Works Admin
To Fleet Maintenance
470-0000-581-91-01
470-0000-581-91-40
470-0000-5 81=91-42
470-0000-581-91-52
470-0000-581-91-53
470-0000-581-91-54
1,015
383
36
576
6
9
5
Total Expenses 1,015
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May 22, 2000
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
City of Jacksonville Inter-local Agreement 300-0000-339-IO-00 .225,000
State Grant - Fl. Inland Navigation District 300-0000-331-O1-00 . 15,555 -
Total Revenues 240,555
Change in Fund Balance Reserves:, ~ 24U,55S
FINANCE DEPARTMENT
Revenues:
Federal Disaster Relief 520-0000-331-50-01
State Disaster Relief 520-0000-334-50-01
Transfers In from other funds
From Water Utility 520-0000-382-20-00
From Sewer Utility 520-0000-382-30-00
From Sanitation Fund 520-0000-382-40-00
From Storm Water Utility 520-0000-382-50-00
From General Fund 520-0000-381-10-00
Total Revenues
Expenses:
Operating Expenses
Professional Services
Utilities -City Provided
Change in Fund Balance Reserves:
520-1003-513-31-00
520-1003-513-43-01
Total Expenses
1,272
212
92
394
202
6
10,000
12,178
10,000
694
10,694
1,484
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May 22, 2000
PUBLIC WORKS ADMIhtISTRATION
Revenues:
Federal Disaster Relief 530-0000-331-50-01
State Disaster Relief 530-0000-334-50-.O1. -...
Transfers In from other funds
From Water Utility Fund 530-0000-382-20=00
From Sewer Utility Fund 530-0000-382-30-00
From Sanitation Fund 530-0000-382-40-00
From Storm Water Utility 530-0000-382-50-00
Total Revenues
294
49
153
657
336
9
1,498
Expenses:
Public Works Administration
Operating Expenses
Utilities -City Provided 530-5002-541-43-01 1,155
Total Expenses 1,155
Change in Fund Balance Reserves 343
',
FLEET MAINTENANCE INTERNAL SERVICE FUND
Revenues:
Transfers In from other funds
From Water Utility Fund 540-0000-382-20-00 92
From Sewer Utility Fund 540-0000-382-30-00 394
From Sanitation Fund 540-0000-382-40-00 201
From Storm Water Utility 540-0000-382-50-00 5
Total Revenues 692
Expenses:
Fleet Maintenance
Operating Expenses
Utilities -City Provided 540-5004-590-43-01 692
Total Expenses 692
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May 22, 2000
FIRE PENSION FUND
Revenues:
Fire Insurance Premium Tax b02-0000-312-51-00 2,110
Interest Earnings 602-0000-361-00-00 115,701
Transfer from General Fund 602-0000-381-10-00 7,310
Employee Contributions ~ 602-0000=368-20-00 2,960
Total Revenues 128,081
Expenses:
Operating Expenses
Professional Services 602-8020-.518-31-00 13,202
Fire Employee Benefits 602-8020-518-36-03 23,686
Fire Contribution Refunds 602-8020-518-36-04 9,603
Insurance 602-8020-518-45-00 500
Printing and Publishing 602-8020-518-47-00 8
Total Expenses 46,999
,, Change in Fund Balance Reserve 81,082
1
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this -day of May, 2000.
Passed by the City Commission on second and final reading this -day of May, 2000.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
ATTEST:
Alan C. Jensen, Esquire
City Attorney
Maureen King, CMC
City Clerk