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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Odor Control System for Buccaneer Wastewater Treatment Plant
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works -~"'
DATE:
June 6, 2000
SC
June 12, 2000
BACKGROUND: The Buccaneer Wastewater Treatment Plant was recently expanded from 1.3
Million Gallons per Day {MGD) to 1.9 MGD. As a cost saving measure, and with the hopes that the
new plant process might reduce odor complaints, the additive alternate for a replacement odor control
system for the plant was not included in the construction contract. Unfortunately, odors have persisted
at the plant, and the City was recently notified of three validated odor complaints by the Regulatory and
Environmental Services Department.
The original bid price from Meadors Construction Company to install an odor control system was
$30,000.00, not including the cost of replacement and disposal of spent media. In order to obtain a
lower price for the system, City staff requested the engineer to prepare a bid specification and solicit
sealed proposals. Six proposals for the odor control system, including four years of replacement and
? disposal of spent media, were received on June 5, 2000 as follows:
BIOCUBE CaIgon
Corporation Fox Gas
Processors BIOWAY U.S. Filter Syneco
Systems
$24,900 $76,619 $30,000 $25,140 $45,585 $110,855
By obtaining competitive proposals for the odor control system, the City's cost has been reduced by
$5,100 for capital costs, as well as an additional $5,000 for media replacement.
BUDGET: Funds are available under the contingency amount for this project.
RECOMMENDATION: Award the contract for the odor control system at the Buccaneer Wastewater
Treatment Plant to BIOCUBE in the. amount of $24,900, and waive the formal bidding process.
ATTACHMENTS: 1. Bid Tabulation Form
Z. Letter from Gannett Fleming recommending purchase of the BIOCUBE
odor control system
3. List of Installations from low bidder
*4. -Bid specifications on file wi City Clerk
REVIEWED BY CITY MANAGER:
* Bid specifications are lengthy documents and '• is not practical to make copies. These documents are
available for review in the City Clerk's office.
J
BID TABULATION
City of Atlantic Beach, FL
ESCRIPTION
Calgon
Corporation,
Pittsburgh,
PA
Fox Gas
Processors,
Chesterfield,
MO
BIOWAY
America,
Inc.
Marlton NJ
USFILTER
DAVIS
.PROCESS,
.Sarasota FL
IOCUBE,
Victor NY SYNECO
Systems,
Inc., St.
Louis Park,
MN
EQUIPMENT $70,169.00 $16 500.00 $22,640.00 $39 871.00 $24,900.00 $23,851.00
MEDIA REPLACEMENT & DISPOSAL $6,450.00 $13,500.00 $2,500.00 $5 714.00 $0.00 $87,004,00
TOTAL 5 YEAR SYSTEM COST $76,619.00 $30 000.00 $25,140.00 $45,585.00 $24 900.00 $110,855.00
Calgon Corporation
1. Crossed out the words "and disposal of spent media" when entering their bid of $6,450 for four (4) years of Replacement of Media
and Disposal of Spent Media.
2. Complied with installation list.
Fox
1. Replacement Media to be handled by The Sulfatreat Company.
2. Added, "Damages may not exceed the value of the contract."
3. Did not provide installation list.
BIOWAY
1. The Bioway vessel and media shall be guaranteed for ten years.
2. The Bioway system will achieve H2S removal from up to 150 ppm to less than 1.0 ppm at 350 cfm.
3. Experience includes the operation of similar municipal odor control installations in Europe (cannot meet the requirement for US
installations).
4. Bioway shall provide two additional days to monitor start-up, one day at finro weeks and one day at 4 weeks after start-up.
5. Media Replacement and Disposal of Spent Media of $2,500 contingent on the use of WWTP effluent water,
US FILTER
1. No installation list.
BIOCUBE
1. Complied with installation list.
SYNECO Systems, Inc.
1. Equipment price is a one year (ease arrangement.
2. Media Replacement & Disposal Cost represents 4 additional one year (eases,
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June 22, 2000
June 6, 2000
Bob Kosoy
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233-4381
RE: Odor Control System
Buccaneer WWTP
Dear Mr. Kosoy:
Six (6) bids were received by the City of Atlantic Beach, Florida for the Referenced
project at 1200 Sandpiper Land, Atlantic Beach, Florida and at 2:OOPM on June 5, 2000
were opened and publicly read aloud.
Enclosed is a tabulation of the bids.
The apparent low bidder is BIOCUBE, Victor, NY. I have discussed the bid with Mr.
Larry Hickey of Equipment Plus, Inc., Ocala, FL. Mr. Hickey will provide a list of
similar installations as requested in the Bid Documents today. He will list several units
that have been installed for the JEA; this will be faxed to both our Jacksonville office
and to you at 904/ 247-5843. Mr. Hickey stated that upon acknowledgment of BIOCUBE
as the low bidder by the City of Atlantic Beach, and upon request, they would issue the
written warranty and guarantee required in the Bid Documents.
Gannett Fleming recommends purchasing the odor control system from BIOCUBE of
Victor, NY.
If you should have any questions regarding the above recommendation please contact me
at 704/691-7263 (mobile) or 704/375-2438 (office).
Very truly yours,
GANNETT PEENING, INC.
Kurt Wright, PE
Project Manager
Enclosure
Cc {w/enc.) Mr. Larry Hickey
Mr. Bill Searcy
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June 12, 2000
EQUIPMENT PLUS, INC.
~/ 664D S. Magnolia Ava. 4 4ca3a, FL 34476-s8s8 o Ph: 352-23T-1869 a lax: 352-23T-05$4
www.equlpmentpt'ualnc.aom __ _ _ . .
Tuesday, June 06, 200Q _ . _ .. -- : __._ - _ ._ ....
Robert Kosoy P.E.
City of Atlantic Beach
1200 Sandpiper Lans
Atlantic Beach, FL 32233
Qear Mr. Kosoy:
Thank you for the opportunity to be a part of your odor control requirements at the
Buccaneer WWTP,
Per my conversation with Kurt Wright P.E. of Gannett Fleming this morning, t would
like to submit the folbwing list of installations as support of our expet'iertCe. While
the specifications request 10 instaNations in the United States, wa would like to submit
a list of 10 installations in the State of Florida.
Customer Protect name
Gainesville Regional Ukiiity LS # 21
Gainesville Regional Utility LS # 1
Gainesville Regional Utility LS #100
JEA Abess Rvad
JEA Gate Parkway
JEA Ryar Road
United Water Florida Chariotta Lift Station
Pasco County Beacon Square LS
Pasco Gounty Hudson Master
Treasure Island Master Pump Station
Clete of start u
May 1996
August 1996
February 1997
May 1997
May 1998
May 1998
May 1987
April 1997
March 1998
November 1997
Please don't hesitate to ~!! us if you have any questions.
Sincerely,
Larry Hicl(e~
cc: Roger Heuckeroth - Biocube Inc.
Kurt Wright P,E, -Gannett Fleming