09-22-17 RFP 12-02 Extension September 2017 CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Renewal of Liability and Workers' Compensation Insurance
SUBMITTED BY: Catherine Beery,Esq.,Director of Human Resources ei0 •
DATE: September 22,2017
BACKGROUND: There are currently two carriers that provide liability and workers' compensation coverage for
municipalities: Preferred Governmental Insurance Trust and Florida Municipal Insurance
Trust. The City uses Florida Municipal Insurance Trust for our Workers' Compensation
insurance and Preferred Governmental Insurance Trust(PGIT)for all other liability coverages.
We have received prompt and efficient service from both carriers and they have provided
exceptional renewal rates (two-year renewal for liability coverage), with a below-expected
increase in overall premiums for next year.
Public Officials &Employment Practices Liability(EEOC Claims)
Auto
Workers' Compensation
Statutory Benefits: Accidental Death&Dismemberment
Environmental Legal Liability
Fiduciary Liability
•
Flood
BUDGET: Net premium increase for both carriers expected to be less than budgeted increase.
RECOMMENDATIONS:
1. Approve renewal of all liability insurances with Preferred Governmental Insurance Trust for 2017-
2019,to include Harden's broker fee and authorize the City Manager to sign all related renewal
• documents.
2. Approve renewal of our workers' compensation insurance with the Florida League of Cities for
2017-2018 in the amount of$145,823.00, and authorize the City Manager to sign all related
renewal documents.
Q
3REVIEWED BY CITY MANAGER: �
RESOLUTION NO. 1749
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE RENEWAL OF WORKERS' COMPENSATION
INSURANCE WITH FLORIDA MUNICIPAL INSURANCE TRUST FOR
2017-2018 AND LIABILITY INSURANCES WITH PREFERRED
GOVERNMENTAL INSURANCE TRUST FOR 2017-2019, TO INCLUDE
HARDEN'S BROKER FEE,AND AUTHORIZE THE CITY MANAGER TO
EXECUTE ALL RELATED RENEWAL DOCUMENTS.
WHEREAS, there are currently two carriers that provide liability and workers'
compensation coverage for municipalities: Preferred Governmental Insurance Trust and Florida
Municipal Insurance Trust; and
WHEREAS, the City of Atlantic Beach uses Florida Municipal Trust for its workers'
compensation coverage; and
WHEREAS, the City of Atlantic Beach uses Preferred Governmental Insurance Trust
(PGIT)for all liability coverages except workers' compensation; and
WHEREAS, the proposed 2017-2018 budget estimated an increase of 11% in these
coverages; and
WHEREAS, the proposed increase from Florida Municipal Trust (FY 2017-2018) and
,Preferred Governmental Insurance Trust (FY 2017—2019) is less than the estimated increase in
the budget;
WHEREAS, the proposed increase in Workers' Compensation is based largely on the
increase in payroll and the increase in liability insurance is based on several claims incurred by the
City this year;
WHEREAS, the City's financial obligations in the two-year PGIT contract are subject to
and contingent upon the City Commission's approval and future appropriation of lawfully
appropriated funds;
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby approves the renewal of workers'
compensation coverage with Florida Municipal Trust for 2017-2018 not to exceed the budgeted
amount from Account Number***-****-***.24-00;
SECTION 2. The City Commission hereby approves the two-year renewal of liability
coverages with Preferred Governmental Insurance Trust,not to exceed the budgeted amount from
Account Number***-****-***.45-00;
SECTION 3. The City Commission hereby authorizes the City Manager to execute all
related renewal documents;
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 25th day of September,
2017.
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M.Durden, City Attorney