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June 26, 2000
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: JTA Flyover Water Line Relocation -Additional Costs
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works '~" D
DATE: June 20, 2000
BACKGROUND: The Jacksonville Transportation Authority (JTA) Flyover project was
designed, and bids were awarded to Superior Construction Company on October 28, 1999 by
JTA. After bids were awarded, further design modifications were made by JTA and we were
notified that our existing water main on the west side of Mayport Road would require relocation.
Staff expedited the project in order to avoid penalties for delaying the contractor. Connelly &
Wicker has completed the design, and a permit has been issued by the Health Department.
On May 22, 2000 the City Commission authorized staff to award project construction to either
Gruhn May, Inc. or Superior Construction Company, based on the lowest price proposal, in an
amount not to exceed $234,236. The "not to exceed" amount was based on Connelly &
Wicker's estimated project cost.
Price proposals were obtained from both Gruhn May, Inc. and Superior Construction Company
Both proposals were in excess of the "not to exceed" amount of $234,236 as follows:
Gruhn May, Inc. Superior
Construction Co.
Contractor's Price $349,285.50 $352,649.25
10% Contingency $34,928.55 $35,264.93
Total $384,214.05 $387,914.18
Both contractors were questioned about the high cost, and both responded that additional costs
were due to FDOT maintenance of traffic issues on Mayport Road, offset joints needed to avoid
conflicts with drainage structures, and the inability to complete substantial amounts of work
during each day. Construction continues on the project, and this work must still be expedited to
avoid a contract delay. Connelly & Wicker recommends award of the contract to Superior
Construction Company to avoid a contract delay and possible added costs. Staff concurs with
their recommendation due to the fact that Superior Construction Company is already
constructing the JTA Flyover, and it will be easier to monitor the quality of one contractor's
. 8B
June 26, 2000
work. JTA has agreed to waive the additional administrative fees.
BUDGET: As noted in the previous staff report, funds were not budgeted for this project, based
on information available during the budgeting process. Staff recommends Water Utility Fund
Reserves be used to fund the work
RECONIlVIENDATION: Award the project for JTA Flyover Water Line Relocation to Superior
Construction, Inc. in the amount of $387,914.18, and authorize the City Manager to sign the
construction contract.
ATTACHMENTS: 1. Bid Tabulation Form
2. Letter from Connelly & Wicker dated June 19, 2040
*3. Bid specifications and plans on fi~with City Clerk
REVIEWED BY CITY lYIANAGER:
* Bid specifications and plans are lengthy docume and it is impractical to make copies.
These documents are available for review in the Ci Clerk's office.
ATLANTIC BOULEVARD/MAYPORT ROAD
INTERSECTION IMPROVEMENTS
ATLANTIC BEACH WATERMAIN RELOCATION
BID TABULATION
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UPERk~R CON&TRUCTION
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-. !-~.~ITEiM.I7E6~F~IP710N;:...., ,:••:.... .E:~•:.~.~;:(:::;~iii •.`:£2`f;Y;~i: .i~
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ROADWAY ITEMS
2101-1 MOBILI2ATIC-N 1.0 LS $ 40,000.00 $ 40,000.00 S 10,050.00 S 10
050.00
2102-1 MAINTENAN~~E OF TRAFFIC 1.0 LS S 43,500.00 S 43,500.00 $ 11,120.00 ,
S 11,120.00
2102-60 WORK20NE SIGNS 700.0 ED S 0.30 $ 210.00 E 1.20 $ 840.00
102-61 BUSINESS S GNS b.0 EA $ 75.00 $ 300.00 S 50.00 $ 200.00
102-69 TEMPORARI-CURB 316.0 M1 S 40.00 $ 12,640,00 S 55.00 $ 17,380.00
102-74-1 BARRICADE TEM TYPES I, II, VP OR DRUM 4,000.0 ED S 0.23 $ 1,120.00 S 0.35 $ 1,400.00
102-742 BARRICADE MP TYPE IU) 40.0 ED S 0.45 $ 18.00 S 0.90 $ 36.00
2102-78 REFLECTIVE PAVEMENT MARKER MP 55.0 EA ; 2.75 $ 15125 S 89,00 $ 4,895.00
ROADWAY ITEMS SUBTOTAL ; 97,93925 S 45 921.00
POTABLE WATER IAA1N ITEMS
3010-3 PIPE PIu BPlace Out of Service 210mm or More 407.0 M1 ; 30,00 $ 12,210.00 S 19.50 $ 7,938.50
3050-120-404 TAPPING SLEEVE 8 VALVE F81 10Omm 1.0 EA $ 2,750.00 $ 2,750.00 S 3,296.00 $ 3,296.00
3070-111-107 GATE VALVE ASSEM. F81 1034 k a 100mm 1.0 EA S 800.00 $ 800.00 ; 822.00 $ 822,00
3070-111-108 GATE VALVE ASSEM. F81 1034 k a 150mm 3.0 EA ; 1,000.00 $ 3,000.00 S 922.00 $ 2,766.00
3070-11i-109 GATE VALVE ASSEM. F81 1034 kpa 200mm) 3.0 EA $ 1 200.Q0 S 3,600.00 $ 1,168.00 S 3,504.00
3070-111-110 GATE VALVE ASSEM. F81 103L k 250mm) 3.0 E:A $ 1,500,00 $ 4,500.00 S 1,476.00 S 4,428.00
3080-100-07 VALVE BOXiFBJ)(100mm 1.0 E:A S 200.00 $ 200.00 $ 150.00 $ 150.00
3080-100-08 VALVE BOX i F81 150mm 3.0 EA $ 200.00 $ 600.00 $ 150.00 $ 450.00
3080-100-09 VALVEBOXiF&1) 200mm 3.0 EA S 200.00 $ 600.00 $ 150.00 S 450.00
080-100-10 VALVE BOX i F81 250mm 3.0 EA $ 200.00 $ 600.00 S 150.00 $ 450.00
i00-111-207 PIPE DI F81 PUSH ON CL 51 100 mm INCLDES PAVEMENT REPLACEMENT 8.0 M1 $ 800.00 S 3,600.00 $ 1,085.00 ' $ 8,510.00 81D PVC DR 18
100-111-208 PIPE DI FBaf PUSH ON CL 51 150 mm INCLDES PAVEMENT REPLACEMENT 23.0 M1 S 450.00 $ 10,350.00 S 583.00 $ 13,409.00 BID PVC DR 18
100-111-209 PIPE DI Fdl PUSH ON C151 200 mm INCLDES PAVEMENT REPLACEMENT 28.0 Mt $ 400.00 S 11,200.00 S 350.00 $ 8
800.00 BID PVC DR 18
100-111-210 PIPE DI Fdl PUSH ON CL 61 250 mrtt INCLDES PAVEMENT REPLACEMENT 400.0 Mi S 315.00 S 128,000.00 S 383.00 ,
$ 153,200.00 BID PVC DR 18
611-142-07 WATER FITTING F81 100 mm BEND 5 1.0 EA $ 200.00 S 200.00 S 800.00 $ 800.00
3611-142-07 WATER FITTING F81 100 mm BEND 90 2.0 EA $ 250.00 S 500.00 S 590.00 $ 1
180.00
3611-142-08 WATER FITTING F81 150 mm BEND S 8.0 EA $ 350.00 $ 2 800.00 S 837.00 ,
$ 6
696.00
3611-142-09 WATER FITTING (F81 200 mm BEND 5 8.0 EA S 800.00 S 3,800.00 E 875.00 ,
$ 5
250.00
3611-142-10 WATER FITTING F&1 250 mm BEND 5 18,0 EA $ 1,000.00 S 18,000.00 ; 1,535.00 ,
$ 27
830,00
3611-143-05A WATER FIT'I1NG F8f 200mm x 150mm TE:E 1.0 EA S 700.00 S 700.00 ; 1 538.00 ,
$ 1,536.00
3611-143-08A WATER FITTING F81 250mm x 150mm TEE 3.0 EA S 1,000.00 S 3,000.00 S 1,948.00 $ 5
844.00
361 t-144-02A WATER FITTING F8f 150mm x 100mm REDUCER 1.0 EA S 500.00 $ 500.00 $ 800.00 ,
S 800.00
3611-144-028 WATER FITTING F81 250mm x 200mm REDUCER 1.0 EA $ 900.00 $ 900.00 $ 920.00 S 920
00
3611-145-08A WATER FITTING F81 250mm x 150mm CROSS 1.0 Eq $ 1,000.00 S 1,000.00 S 980.00 .
S 980
00
3611-153-D9A WATER FITTING (F&1 250mm x 200mm TEE 3.0 EA $ 1,000.00 S 3,000.00 S 1,981.00 .
S 5,683.00
3612-107 MECHANICN. JOINT RESTRAINT F81 100 mm 4.0 EA $ 200.00 S 800.00 S 240.00 $ 960
00
3612-108 MECHANICPL JOINT RESTRAINT F81 150 mm 20.0 EA S 300.00 S 8,000.00 $ 254.00 .
$ 5
080.00
3612-109 MECHgNICM-JOINT RESTRAINT F&1 200 mm 6.O EA S 32.5.00 S 1.950.00 ; 286.00 ,
$ 1
716
00
3612-110 MECHANICN. JOINT RESTRAINT (F81 250 mm 75.0 EA $ 350.00 S 28,250.00 $ 350.00 ,
.
$ 28
250.00
3622-118-302 FIRE HYDRPNT 2.0 EA $ 2,750.00 S 5,500.00 S 2,334.00 ,
$ 4,668.00
POTABLE WATER MAIN SUBTOTAL S 254,710.00 ; 303 364.50
GRAND TOTAL BID FOR ATLANTIC BEACH WATERMAIN RELOCATION 352 649.25 349 285.50
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. * Jun 19 00 04:28p Connelly a Wicker Inc (9041241-1126
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- - - - - ~ . ~ ~ ~ - - June 26, 200.0
.Connelly 8. Wicker Inc. ~ ~ . ~ -
- Cansn/t/ng E.ng/nee~s
- ~ june i 9, 2000
Mr. Robert S. Kosoy, P.E.
- Director of Public Works
City of Atlantic Beach
i 200 Sandpiper Lane
Atlantic Belch, FL 32233
Re: Maypart Road ~laterline Retacation
CWI Prof. l~Io. OQQi-06
Dear Bob:
Per your request, we have reviewed the revised bids on the subject project from Superior
Construction Company and Gruhn May, and offer the following recommendations. Attached
is the bi.d t~-ibulatlon for your. review.
The apparent low bidder is Gruhn May, Inc. with a. bld of $349,285.50, compared to Superior
Construction's bid of $352,b49.25.
As you are aware, Superior Construction is the Contractor for the JTA~ Flyover project currently
under construction. Mr. Pete Kelley of Superior Construction Indicated to his letter to Mr:
David Eberspeaker of Reynolds, Smith, 8. Hills dated June 13, 2000, that If they are selected,
they ire willing to absorb the work into their, existing schedule without a time extension.
Should another Contractor (Gruhn May) be selected to complete this project, Superior will
request a 30-day time extension be granted as well~as compensation for the delay.
In closing, it Is our opinion notwithstanding Superior's I?id is $.3;363.75 higher than Gruhn
May's, the additional construction time exposure to the ~pubiic, delay expense, and
coordination r[slcs with ~a different Contractor are nofi worth the difference in price. We
therefore recommend that Superior Construction be awarded the work. Please call me if you
have any questions or comments.
Sincerely,
~!~~- ~ •
Brian E. Kient2
Vice President
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'. 1711 South'Sth Street • Jacksorrvllie Beach, FL 32250-4040
904.249.7995 • fax904.24;1.11~26 . wwwcwleng:com
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