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June 26, 2000
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
AGENDA ITEM: City Hall Alteration
DATE: June 21, 2000
SUBMITTED BY: Jim Hans
BACKGROUND: The City has used tem orary clerical employees to fill in for lunch,
breaks, and personal leave in two offices that are only staffed with
one full time employee each. These include the receptionist on the
North Side of the City Hall Lobby and the clerk in the Building and
Zoning Department.
While the receptionist has some extra time that could be used to
"cover" for the Building and Zoning Department needs, the two
office spaces are physically separated and she cannot leave the
phones unanswered. A solution to the problem is available. The
counter on the North End of the reception area can be moved into
the lobby allowing enough space to move the clerk from the
Building and Zoning Department to a position adjacent to the
receptionist. With proper cross training, the two can schedule their
time to handle all the duties and to eliminate the use of the
temporary employees. Another advantage in the relocation of the
Building Department clerk would be in making available extra
office space in City Hall.
The City has utilized Peter Rumple, the architect that originally
designed City HaII, to prepare drawings for the work. Several
contractors who have done similar work were contacted to provide
prices. Only one of those submitted a price; Dowling Construction
in an amount of $18,370. (copy of proposal is attached; includes
base price and alternate number one).
The savings to the City in temporary services will equal
approximately $11,500. per year. This would provide a pay back in
the construction cost of $18,370. in approximately 1.6 years.
L
BUDGET:.
8F
June 26, 2000
No funds were budgeted for this project. The cost to the City
would be $18,370. Because this has a relatively quick payback and
a number of associated advantages, it is recommended that funding
be obtained from the City's Fund Balance and included in the next
Budget Adjustment for the current year.
RECOMMENDATION: .For the Mayor and Commission to authorize the use of up to
$20,000. for renovations in City Hall. Also, the Mayor and
Commission should wave the formal bid process. Staff had hoped
the prices would come in under the formal bid threshold of
$10;000 and solicited prices from six local contractors. However,
the only price that came in was for more than the $10,000. limit.
There does not appear to be any advantage in delaying this project
to request formal bids from the same group of contractors.
ATTACHMENTS: 1.Proposal from Dowling Construction Company for renovation
work.
2.Memo from Don Ford dated June 20, 2000. concerning
solicitation of prices.
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_ June 26, 2000
MEMORANDUM
June 20, 2000
To: Jim Hanson, City Manager
From: Don Ford, Building Official
Re: City Hall Modifications
I have solici#ed several contractors for proposals to remodel the receptionist area
in City Hall. I contacted over a dozen contractors. Of the six that responded, three
picked up plans and the other three were not interested due to the size of the projector
they would not schedule it until next year or late this year.
Joan Lavake, our Purchasing Agent, has pursued this also and made several
calls to solicit proposals with no results.
These are the contractors that responded:
Carter Construction/Richard Carter - Too Busy
58 Builders/Steve Geuther - Job Too Smalt
Cohen Construction/Danny Cohen - Could Not Schedule Until 2001
Coalson Construction/Peter Coa}son - Did Not Have Time to Submit Proposal
Dean Russell Const./Dean Russell - Too Busy to Submit Proposal
Dowling Const.IPete Dowling - Submitted Proposal
Based on past experience with Dowling Construction (Lifeguard Station, Adele Grage
Theater, Tide Views Park, etc.) I suggest accepting their proposal to expedite the
project before the end of FY 2000.
DCF/ph
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_ Dowling Construction Proposal for City of Atlantic Beach City Hall Alterations 8 June 2000
Proposal
D'owliizg Construction
.Company
241 Atlantic Blvd., #5
Neptune Beach, FL 32266
PH: (904) 246-1 X33
FX: '(904}.:247-3147
RE:Alterations to Atlantic Bcach Cih~
Hall Reception Area
Date: June 7, 2000
Submitted to:
City of Atlantic Beach
Att: Don Ford
800 Seminole Road
Atlantic Beach, FL 32233
Proposal Good until: June 21, 2000
* Unless extended by contractor
Project name: City Hall Reception Area
Approximate start: June 12, 2000
Approximate end: June 30,2000
Architect: CRG Architects
Scope of Work: Construction of the above referenced work according to plans by CRG Architects
dated 5/2000 inctudin,~-
1. Removal of floor the where carpet is to be installed.
2. Framing of Reception Area walls to a height equal to the lowest adjacent wall.
3. All electrical work specifically noted on the plans.
4. Labor to install three mechanical (non-electronic) touch keypad locks.
5. Painting of disturbed areas to the nearest reasonable "cut-.off' point.
Project Exclusio~:s from this Base Proposal Amount are-
1. Building permits fees.
2. Providing all keypad locks.
3. Restoration of wallpaper.
4. Removal of floor the in reception counter area.
5. Any additional electrical work not noted on plans.
6. Providing dumpster or hauling for debris removal
We propose to furnish material and labor in accordance with above specifications, for a Base Proposal
sum of: Seventeen Thousand, Three Dollars: $ 17,372.
Hundred Seventy-TWO
ubiuuiuu rroposaUagreement-. - t~owtmg c:onstructton
Alternate #1: Material supply of three US26D Simplex #1011 mechanical touch key
pad locks (Labor to install locks incl. in Base Proposal). If this alternate is desired... ADD $ 998.
Alternate #2: Conversion of Women #2 Bathroom to Expanded Computer Room.
SF
If this alternate is desired . .......................................................ADD $ 8,053.
Dowling Construction Company:
• Assumes responsibility for directing all work and has control over construction means, methods,
techniques, sequences, and procedures and for coordinating all work under this contract.
• Requires all subcontractors working under this contract to perform work in a timely and workmanlike
manner consistent with our company's standards.
• Secures all building permits, when required, and coordinates all inspections.
• Pledges to maintain job site in a safe, orderly fashion and takes responsibility for clean up during and upon
conclusion of the job.
• Holds regular meetings to confer with the client (or a representative) to facilitate clear communication
regarding material choices, any work order changes or concerns.
Contractor's Signature:~4/~/',/~~~G~~'~~~.` ~ f
Florida S"tate License #/C~"C 006834
Acceptance of Proposal
The above price, specifications and conditions are satisfactory and are hereby accepted. You. are authorized
to do the work as specified subject to Contract signing. Contract to be supplied by Contractor within 48 hrs.
Owner's signatures:
For the City of Atlantic Beach
Date:
a SF
June 26, 2000
..EnT dy: tiA7WAHt hiAttUWAtit 1NG. t3UaaelU893; U6/UB/UU 13.58; Jeti~c #876; Page 3/3
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ORDERWG INFOR11~fATION
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a (LR/.tL) li 021 R-*~4I S:3rgent
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Egress b •rior lever.
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(LR/LL)I0~6C-*-g1 Interior button activates Corbin /Russwin
(LR/1.L)1096M-*-~1 privacy function. Medeco•* /Yale
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"'NOTG: 5-pin ~t~deco cyUnder Cares require S spdtia) spacer for the knob. Request this spacer when ordering (suppliedfree of chlrge), part tt20t569.
lCey Override models accept removable core cylinders. Removable core cylinders not suppUed with 1~.-1r
ode! Product # Description Kay t)verridc Ltsc Price
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June 26, 2000
Sent by.: RAYWARE HARDWARE INC. 9043870893; 06/08/00 13:57; Jel~c ~876;Page 2/3
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Lt000 Scrics
These lever-operated locks provide ~lcccssibility for [he
disabled; all L100U Sales locks comply with ADA (Ame
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with Disabilities Act) Standards. Ideal (orhigh-frequency us<: in ,
hospitals, entrances to commercial or industrial buildings,
apartments, condominiums, washrooms, dormitories, and
schoais. Two access control functions are available In addition
to standard combination access control:
Kay override •- allo~(s a facility to maintain or lnltiare a keyed•
alike security system ivlth the same key system already in use.
Tlie key is normally only In the hands o security or management
personnel and will override the lock's combination to gate entry.
Passage feature -allows access without using the entry ebde
(keepps the door unlocked even while closed). Th1s function Is
on the inside of thz door, and can be activated by either a
thumbturn or a key.
• Atl L1000 Series locks are handed at the factory and
cannot be chanscd in the fiold•
Ah L1000 Series lock models have a free ogress functaan
~t a!! time.
Specifications
• Construction: Heavy duty cylindrical lock housing
conforms to ANSI 156,2, ADA and Q.O.p. 5220.22M.
• Door Thickness: 1 5/~" to 2 'L" (35 rnm to 57 mm)
..Hand of Dooir + Minimum stile required for mounting: S" (127 mm)
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Locks. To cetermine the hand of your door, Cook at the door in its Strike Includes:
closed position from the exterior (pushbutton side), and use the TS strike plate 201285-"-01, ASA stri)<e~ Qlate 201413-'-41
corresponciing diagram below when specifying the handing of and strike box 2012(7.000-01. Also available: ASA Roller.
UNICAN locks, and corresponding replacement pans, LHRB=LH Strike with Beveled Lip. (Sc;~ Accessories on page t~).
and.RHfiB=1:H. Latch/backset: UL~.lLC 3•hour rated, s/~' (16 mm) latch bolt
with 2'h" (70 mm) backset and floating laeeplate O [tonal
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RH
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(shown below)
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LEFT NAND ~
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RIGHT H.ANll P.EVE(tSl: BEVEL ~ - ~---(
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LEFT HAND 1~EVERSE BEVEL,
lIL/LILC 3•heur rated,'/," (19 tnm) chrowaatch bolt wlcph 2'/,"
(70 mrn) backset beveled front. (See page t2 for ofdering
information) '
~Latch/backset for Model 1o71c '/," C19mm) brass latch
• bolt carries 3•hpur U[~t.1LC fire rating for "A" I:~belod doors,
2'/, (70 mm) backset beveled (runt. •
• Cotttral: Included DF59 keys for combination change and
DF5 keys for pass;~ge feature •
• [nstatlation: Through bore for housing:, 2 5/:' (5g mm) dla. .
Cross bore for latch: 1" (25 mm} d[a.
• Weight: L1000 Series: 8.25 1bs (3.7 kg) •
• Accessories for Lltloo Series LockseC (See pagC 12)
• Finishes available: 03 Chiara bright brass - 05 Antique
brass -• 26D Satin chrome •
REFERENCE DIMBNST~NS __ ___
_ - ~ _
•
~ ~r • 223 mml
H737 mmi ~ ~ t
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