Minutes / 06-26-001
s
"`*~ NIINUTES OF
BEACH CITY
SEMINOLE R
PRESET`
The meeting wa
invocation was c
Allegiance to the
~''""''~
1. Approve
June 12,
Commissioner F
second to the me
Commissioner
and City Clerk I
official minutes
Motion:
June 12,
The motion can
2. Courtesy
A. Mort Ha
City Manager H;
Sea Turtle Patrol
" at the next meeti
B. Recognil
Mitchels
• Y
THE REGULAR MEETING OF THE ATLANTIC
COMMISSION .HELD IN .CITY HALL, 800 E E
DAD AT 7:15 PM ON MONDAY, JUNE 26, 2000 s s
fT: John Meserve, Mayor _
Richard Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
James Hanson, City Manager M s
Alan C. Jensen, City Attorney o E
Maureen King, City Clerk I o Y .
O N E N
N D S O
COMMISSIONERS
called to order by Mayor Meserve at 7:15 p.m. The
offered by Mayor Meserve, followed by the Pledge of
;Flag.
~l of the minutes of the Regular Meeting 'held
2000
orno pointed out a scrivener's correction regarding the
~tion for Item D, page 8. "
Jaters inquired concerning attachments to the minutes
:ing stated that the attachments were filed with the
BEAVER X
Approve the minutes of the Regular Meeting held BORNO
MITCHELSON X
X X
X
2000 as corrected. WATERS x
MESERVE X
led unanimously.
of the Floor to Visitors:
neon, Beaches Sea Turtle Patrol (City Commission)
Anson reported that Mr. Mort Hanson of the Beaches
was unable to attend the meeting, but would be present
zg.
ioa of Teen Council Members (Commissioner
~n)
Minutes Page -2-
` June 26, 2000
Mayor Meserve praised the Teen Council Members and thanked them
for their service to the city. Commissioner Mitchelson, Commission
liaison to the Teen Council, presented appreciation plaques to the
following Teen Council Members and adult advisors: Dr. Jamie Fletcher,
Timmy Johnson, Casey Quinif, Megan Bush, Matilda Anderson, Jessica
Sales, Stephanie Grunthal, Ashley Frohwein, and Connor Shaughnessy.
Nancy White of 1729 Seminole Road thanked the Commissioners and
Code Enforcement Officer VanderWal for helping resolve a recreational
vehicle parking problem previously brought before the Commission.
J.P. Marchioli of 414 Sherry Drive commented on the following: the
recent sewage spill at the Buccaneer Wastewater Treatment Plant, (Item
3B) he felt it would be a waste of money to move the log cabin, (Item
4B(ii}) he inquired as to where the street sweeper swept, since he had
never seen it on his street, and (Item 8F) felt that bidding procedures
should be waived only in emergencies.
Commissioner Beaver pointed out that the formal bidding procedure was
waived on Item 8F because the bid was sent o six contractors and only
one responded. He stated that bid procedures were waived only with
justification.
Danny Thiele of 107 Azalea Place, Neptune Beach, thanked the
Commission for moving forward with sea turtle protection measures.
3. Unfinished Business from previous meeting
A. Follow-up report from the meeting of June 12, 2000 (City
Manager)
Merry-Go-Rounds
Commissioner Waters stated that he still favored merry-go-rounds fore
parks and requested that the city look into the type that a child sits in and
are cranked by a gearshift. He also requested a list of claims paid by the
city's insurance company over the past twenty years due to accidents
caused by merry-go-rounds.
B. Discussion and related action regarding the log cabin on
''°$ Seminole Road (Commissioner Waters)
Motion: Accept the Hazard log cabin as a gift, move the
building near the entrance to Dutton Island setting it up as a
period piece from the early 1900's to serve as aself-contained
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
i
i
jI
I
i
r
i
t
WATERS X
MESERVE X
Minutes Page -3-
'June 26, 2000.....
museum and later to be used as a kiosk for Dutton Island
Preserve. _ __._
Discussion of preservation of historic buildings ensued. Commissioner
Waters believed the log cabin was worth saving and pointed out that it
was constructed by Mr. Hazard from wood produced by his own mill.
Commissioner Beaver indicated that Building Official Ford and he had
looked at the building and Mr. Hunt had agreed to dismantle all portions
of the building, except the log cabin, to see if it was structurally sound
enough to be moved. Commissioner Beaver further stated that he could
not vote tonight since he felt it would be cost prohibitive to move the
building.
Commissioner Mitchelson felt the building lacked historical significance
and opposed saving it. Mayor Meserve concurred and commented that
he had spoken to Dwight Wilson of the Beaches Historical Society and
he felt the log cabin was not representative of early beaches construction.
After further discussion, the second and motion were withdrawn.
It was the consensus of the Commission to further investigate the cost of
moving the building and bring this item back to the next Commission
meeting for discussion and related action..
4. Consent Agenda:
A. Acknowledge receipt of monthly reports:
Police and Animal Control Departments
Utility Sales (City Manager)
B. Approve one-year extension of the following contracts:
(i) Contract with Jones Chemical, Inc., for the purchase
of Chlorine and Sulfur Dioxide pursuant to the
specifications of Bid No. 9899-24
(ii} Contract with USA Services of Florida, Inc., in the
amount of $19,278, for street sweeping pursuant to the
specifications of Bid No. 9798-32
(iii) Contract with RUS of Gainesville/Lakeland fore
uniform rentaUcleaning for Public Works Employees
pursuant to their bid submitted under Bid No. 9798-22
(Re-bid) (City Manager)
C. Award contract to Meadors Construction Company in the
amount of $64,460 for Clarifier Walkways and Railings at
wastewater treatment plant No. 1, pursuant to the
specifications of Bid No. 9900-16 (City Manager)
OMMLSSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
Minutes Page -4-
June 26, 2000 .
Commissioner Waters requested that Item A -Utility Sales be removed
from. the Consent Agenda for further discussion.
Motion: Approve Consent Agenda items B and C as
recommended.
Commissioner Waters inquired if the percent of water lass mentioned in
the Utility Sales report was of importance. City Manager Hanson
reported that it was important and indicated that the single biggest loss
was caused by defective large commercial meters. He stated that it was
his goal to lower the current loss rate of 15.07% to the EPA acceptable
level of 10%, or lower.
There was no further discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
A. Resolution No. 00-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, SUPPORTING THE BETTER
JACKSONVILLE PLAN AND URGING ATLANTIC
BEACH RESIDENTS TO VOTE IN FAVOR OF THE
PROPOSED HALF-CENT SALES TAX INCREASE (City
Commission)
Motion: Adopt Resolution No. 00-11.
There was no discussion, the motion carried unanimously.
7. Action on Ordinances:
A. Ordinance No. 70-00-14 -Public Hearing and Finai Reading
AN ORDINANCE.. OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 20, TAXATION, OF
THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC. BEACH, BY ADDING ARTICLE V.
ADDITIONAL HOMESTEAD EXEMPTION FOR
PERSONS SIXTY-FIVE (65) AND OLDER, AND
PROVIDING AN EFFECTIVE DATE (City Commission)
Motion: Adopt Ordinance No. 70-00-14 on final reading.
Mayor Meserve opened the public hearing and invited comments from
OD~IIViISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
BEAVER X X
BORNO, X.
MITCIiELSON , g
WATERS X g
MESERVE g
BEAVER X X
BORNO X X
MITCHELSON X
WATERS X
MESERVE X
BEAVER X
$ORNO X X
MITCHELSON X X
WATERS X
MESERVE X
Minutes Page -5-
`June 26, 2040
the audience.
J.P. Marchioli of 414 Sherry Drive thanked the Commission for
adopting the ordinance.
No one else spoke in favor of or in opposition to the ordinance and
Mayor Meserve declared the public hearing closed.
There being no further discussion, the motion carried unanimously.
B. Ordinance No. 75-00-14 -Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 21, TRAFFIC AND
MOTOR VEHICLES, ARTICLE II, STOPPING,
STANDING AND PARKING, DIVISION 1, GENERALLY,
SEC. 21-19, COMPLIANCE WITH SIGNS PROHIBITING
PARKING REQUIRED, AND SEC. 21-25, REMOVING
AND IMPOUNDING, TO ADD LANGUAGE TO INCLUDE
OFFICIAL MARKINGS ON A CURB, AND PROVIDING
AN EFFECTIVE DATE (Commissioner Waters)
Motion: Approve passage of Ordinance No. 75-00-14 on first
reading.
Commissioner Waters commented that for uniformity in the Town
Center area, he would like the City of Neptune Beach to pass a similar
ordinance. Public Safety Director Thompson. indicated that he would
provide the City of Neptune Beach with the information.
Mayor Meserve indicated that the final reading and public hearing would
take place on July 10`h
There being no further comments, the motion carried unanimously.
C. Ordinance No. 95-00-74 -Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, REWRITING IN ITS ENTIRETY CHAPTER
11, NOISE, OF THE ATLANTIC BEACH CODE OF
ORDINANCES, AND PROVIDING AN EFFECTIVE DATE
(City Manager)
Motion: Approve passage of Ordinance No. 95-00-74 on first
reading.
Discussion ensued regarding the ordinance and some minor changes
ONiNIISSIONERS M
O
T
I
O
N S
E
C
O
N
D
y
E
S
N
O
BEAVER X
BORNO X X
MITCHELSON X
WATERS X X
MESERVE X
BEAVER X
BoRNO x
Minutes Page -6-
June 26, 2000
were made to the language.
__ _
City Attorney Jensen advised that this was not a first reading of the
ordinance since it was not written in ordinance. form. The second and .
motion were withdrawn by Commissioners Borno .and Beaver
respectively.
Mayor Meserve suggested that the Commissioners pass any further
comments and suggestions to the City Manager to be included for the
first reading of the ordinance on the next agenda.
D. Ordinance No. 58-99-26 -Reintroduction
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH
AMENDING THE RETIREMENT SYSTEM. ORDINANCE
TO DELETE ALL REFERENCE TO FIRE AND POLICE
AND ESTABLISH SEPARATE. PENSION PLANS FOR
POLICE EMPLOYEES AND GENERAL EMPLOYEES
(Pension Board)
~ Motion: Approve passage of Ordinance No. 58-99-26 on first
reading.
Human Resource Manager Foster explained the changes to the ordinance
as listed in his memo dated June 21, 2000 which is attached and made
part of this official record as Attachment A.
A brief discussion ensued and it was the consensus. of the Commission
that Human Resource Manager Foster incorporate the original ordinance
with the proposed ordinance to make one document for the second
reading. It was requested that he also provide a brief summary of the
changes to the Commissioners.
Mayor Meserve indicated that the final reading and public hearing would
take place on July 10~'.
There being no further discussion, the motion carried unanimously.
8. Miscellaneous Business:
A. Approve Final Change Order in 1999 Water System
Improvements Prajecf (Bid No. 9899-26) for a credit of
$23,959.81 (City Manager)
Motion: Approve Final Change Order in 1999 Water System
Improvements Project (Bid No. 9899-26) for a credit of
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
l
BEAVER X
BORNO X X
MITCHELSON X
WATERS X X
MESERVE X
BEAVER X
BoRNO x x
MITCHELSON X X
WATERS X
MESERVE X
Minutes Page -7-
June 26, 2000
$23,959.81.
There was no discussion and the motion carried unanimously.
B. Waive bidding requirements and award contract for water
Line relocation at the JTA Mayport Road Flyover project to
Superior Construction, Inc., in the amount of $3$7,914.18
(City Manager)
Motion: Waive bidding requirements and award contract for
water line relocation at the JTA Mayport Road Flyover
project to Superior Construction, Inc., in the amount of
$387,914.18.
Commissioner Beaver inquired as to the Florida Department of
Transportation (FDOT) maintenance issues mentioned in
Public Works Director Kosoy's memo dated June 20, 2000. The memo
is attached and made part of this official record as Attachment B.
Public Works Director Kosoy indicated that the main issues included
mobilization and traffic maintenance on Mayport Road, which created
an inability to complete more than 100' of work during each day. City
Manager Hanson explained the time constraints involved with the
project, and the choice of Superior Construction Company to complete
the waterline relocation.
Discussion of the costs ensued. Commissioner Beaver inquired as to the
status of utility fund reserves to cover the project. City Manager Hanson
indicated that reserves were established at 25% of operating revenues for
the year, plus additional reserves for the core city project. City Manager
Hanson indicated that he would continue dialogue with the JTA to see if
the costs could be lowered.
Public Works Director Kosoy distributed a color coded map illustrating
the relocation of the waterline and explained that because of space
limitations, the water line would have to be relocated into the road.
Commissioner Borno inquired if the matter of the hump on Plaza at
Mayport road had been resolved. -City Manager Hanson reported that the
JTA had made a commitment to help the city with this, but had not yet
provided the final engineering costs. He indicated that this item was
included in the Memorandum of Understanding.
There being no further discussion, the motion carried unanimously.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
y
E
S
N
O
BEAVER X
BoRNO x x
MITCHELSON X
WATERS X X
MESERVE X
i
Minutes Page -8-
-June 26, 2000
C. Award contract to The Milestone Company in the amount of
$41,110.12 for milling and paving of certain streets (City
Manager)
Motion: Award contract to The Milestone Company in the
amount of $41,110.12 for milling and paving of certain
streets.
Commissioner Beaver inquired concerning the streets which had been
excluded and Public Works Director Kosoy explained that those streets
were scheduled for drainage improvements within the next few years and
therefore, would not be paved at this time.
There being no further discussion, the motion carried unanimously.
D. Approve the conceptual plan for the construction of the
Jordan Park Community Center; waive the purchasing
requirements and authorize staff to coordinate with Beaches
Habitat for the design and construction of the center;
authorize the city to purchase all material at a cost not to
exceed $45,000 (City Manager)
Motion: Approve the conceptual plan for the construction of
the Jordan Park Community Center; waive the purchasing
requirements and authorize staff to coordinate with Beaches
Habitat for the design and construction of the center; and
authorize the city to purchase all material at a cost not to
exceed $45,000.
Commissioner Waters indicated that he would like to see a sketch of
what the exterior of the building would look like.
Commissioner Mitchelson inquired if the proposed floor plan of the
building allowed for future expansion of the building. City Manager
Hanson indicated that the building was expandable.
Discussion ensued and it was the consensus of the Commission that more
information was needed and should include a conceptual drawing of the
exterior of the building, appropriate signage for the exterior of the
building, and budget information.
Following further discussion, the second and motion were withdrawn by
Commissioners Beaver and Borno respectively.
Parks and Recreation Director Johnson indicated that he would provide
OMMLSSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BoRNO X x
MITCHELSON X
WATERS X
MESERVE X
BEAVER X
BoRNO x ,
Minutes Page -9-
June 26, 2000
the requested information for the last meeting of July.
__ _
. E. .Discussion and related action concerning the-ban on use or
discharge of fireworks,flares, explosives, sparklers, or
outdoor burning devices (Mayor)
Motion: Follow the recommendations of ..the City of
Jacksonville Emergency Management Center for Duval
County.
Commissioner Borno inquired as to the violations of the current ban and
Public Safety Director Thompson indicated that there had been a few
violations, but overall the citizens were complying very well.
Following further discussion, the motion carried unanimously.
F. Waive the formal bidding procedures and authorize
expenditure of funds in an amount not to exceed $20,000 for
modifications to City Ball (City Manager)
~>
Motion: Waive the Formal bidding procedures and authorize
expenditure of funds in an amount not to exceed $20,000 fore
modifications to City Hall.
City Manager Hanson explained the request in detail. Commissioner
Waters indicated that he liked the openness of the reception area and
wanted to retain as much of the open space as possible.
There being no further discussion, the motion carried unanimously.
9. City Manager Reports:
JTA Retention Pond
City Manager Hanson provided information concerning the proposed
additional retention pond to be located directly south of the new hotel
currently under construction on Mayport Road. Commissioner Beaver
stated that he would Like the city to be aggressive concerning the
aesthetics of the area.
Mayor Meserve agreed with Commissioner Beaver if the retention pond
stayed at that location. However, Mayor Meserve suggested it would be
better if the city looked for an alternate site for the retention pond.
M S
O E
T C
I O y
O N E N
COMbIISSIONERS N D S O
BEAVER X
BoRNO x x
MITCHELSON X X
WATERS X
MESERVE X
BEAVER X
BORNO X X
MITCHELSON X X
WATERS X
MESERVE X
Minutes Page -10-
June 26, 2000
10. Reports and/or Requests from City Commissioners and City
Attorney
Commissioner Beaver
Tree Board Issues
• Requested that Aikenhead and Odom involve the Tree Board
with the core city project as soon as possible.
• Reported that the Tree Boazd members had requested that
consideration be given to appointing a person with landscape
knowledge to the Tree Board.
• Reported that the Tree Board wished to develop a list of historic
trees in the city and to establish a Historical Tree District. He
further requested that the Commission commit funds for a tree
survey. The Commission concurred with this request.
Commissioner Borno
• Reported that he had attended a Gas Franchise meeting last week
and had learned that it may take two to three years to negotiate an
agreement.
Commissioner Mitchelson
• Inquired if anyone attended the JTA Mass Transportation
Meeting held June 15, 2000 and if they had, inquired concerning
the outcome of the meeting.
Commissioner Borno stated that he attended the meeting. He
indicated that future meetings would be held on an on-going
basis to receive citizen input, and the next meeting would also be
held in Atlantic Beach. During the June 15~' meeting input was
received on making mass transportation more appealing.
Commissioner Mitchelson requested that he be notified so he
could attend the next meeting.
*,, Commissioner Waters
• Requested additional information on the proposed noise
abatement at Buccaneer Wastewater Treatment Plant.
OMMLSSIONERS M
O
T
I
O
N S
E
C
O
N
D
y
E
S
Minutes Page -11-
-June 26, 2000
Public Works Director Kosoy indicated that bids for the
- enclosures were due on June 30, 2000.
City Manager Hanson reported that the city had installed an air
conditioning unit in the home of Jane Aukens, the lady most
affected by the noise. He explained that her home had no air
conditioning and she could not escape the noise coming from the
plant at night through her open windows.
Mayor Meserve
• Commented that proper procedures had been followed by city
workers concerning the noise and other issues at the Wastewater
Treatment Plant.
• Reported that he had attended a meeting of the Jacksonville
Economic Development Commission and that Jeannie Fewell,
who is in chazge of planning for the Mayport Road area, had been
approached by a citizens committee to beautify and pursue
~"'~ economic development along Mayport Road.
It was further reported that a potential for the area, was to receive
a Community Redevelopment Area (CRA) designation, which
would allow receipt of funding through tax increment funding.
Mayor Meserve suggested working with the City of Jacksonville
for common zoning and redevelopment of the area., and stated
that Ms. Fewell and Mike Wienstein of Mayor Delaney's staff,
had suggested that the Mayor, with Commission approval, get
everyone in the area (City of Atlantic Beach, the Navy, the
Chamber of Commerce and Mayport Waterfront Partnership)
involved to request funding from the City of Jacksonville,
Economic Development Commission to upgrade the area.
Mayor Meserve requested a sense of the Commission and it was
the consensus of the Commission that he contact Mayor Delaney
and pursue this funding far improvements to the Mayport Road
area through the City of Jacksonville Economic Development
Commission.
Reported that he would be on vacation from July St'' through the
23`d and would miss the. July 10`~ Commission Meeting.
• Mayor Meserve recognized Roger Sharp of the JTA who entered
the meeting. Mr. Sharp inquired concerning Item 8B and
indicated that the JTA would try to reduce its costs to the city
OMMISSIONERS M
O
T
I
O
N S
E
C
O,
N
D
Y
E
S
N
O
__
Minutes Page -12-
June 26, 2000
and would further investigate what could be done to eliminate
the hump on Plaza at Mayport Road.
There being no further discussion or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:28 p.m.
John Meserve
Mayor/Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
f"
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
y
E
S
N
O