01-08-20 Commission Priority Setting Visioning Workshop Adopted MinutesATTENDANCE:
Present:
Also Present:
MINUTES
Commission Priority Setting/Visioning Workshop
Wednesday, January 8, 2020 - 1:00 PM
Commission Chamber
Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Linda Lanier, Facilitator
CALL TO ORDER (MAYOR GLASSER)
Following the Pledge of Allegiance to the Flag, Mayor Glass called the meeting to order at 1:00
PM.
Item 2 was taken out of sequence and moved to before Item 1.
2. COURTESY OF THE FLOOR TO VISITORS
Mayor Glasser opened the Courtesy of the Floor and City Clerk Bartle called the following
speaker:
Commissioner Waters arrived at 1:02 PM.)
Paula O'Bannon spoke about her concerns for sidewalks, specifically the lack of budgeting for
sidewalks.
There were no additional requests to speak. Mayor Glasser closed Courtesy of the Floor.
1. WELCOME (SHANE CORBIN, CITY MGR)
CM Corbin addressed the Commission and spoke about the benefits resulting from these Priority
Setting sessions. CM Corbin introduced Linda Lanier, Facilitator.
3. REFLECTION ON LAST YEAR'S PRIORITY SETTING (LINDA LANIER,
FACILITATOR)
Ms. Lanier addressed the Commission and commended them for their continued attention,
disciplined work, and tracking of the 2019 Priorities throughout the year. She stated that the
process used will be the same for setting the 2020 Priorities.
Commission Workshop
January 8, 2020
4. REVIEW OF 2019 PRIORITIES AND THEIR STATUS. DID THE PROCESS WORK?
SHANE CORBIN)
CM Corbin reviewed the status of the previous years, 2018 and 2019 Priorities, as detailed in
the agenda packet. He presented a PowerPoint titled 2020 Priority -Setting and Visioning
Workshop facilitated by Linda Lanier (which is attached hereto and made part of this official
record as ATTACHMENT A).
His review included the following categories:
Environmental Leadership - LEED Silver Certification, Tree City designation, ESC
Outreach Sub -committee, Heritage Tree designation.
Flood and Storm Resilience - Completed Storm Water Master Plan, Sea Level Rise
Vulnerability Assessment, Storm Water improvements and maintenance.
Mayport Road Corridor Improvements - Visioning Implementation Plan, Speed limit
reduced to 40 mph, Public Art/Facade Improvement Program, Signalization and
Crosswalk enhancements, East Coast Greenway.
Beach -To -Marsh Parks Master Plan - Staff/Public/FL Association Landscape Architects
meetings in process - 1st draft available in Spring 2020.
Neighborhood Improvement/Community Identity - Updated Land Use Regulations and
Comprehensive Plan, Branding/Signage initiative, Sign and Tree Mitigation codes
update in process.
Parking and Mobility - Paid Parking Program, Safe Routes to School project, parking
and sidewalk improvements, lighted crosswalk signs.
ATTACHMENT A - 2020 Priority -Setting and Visioning Workshop facilitated by
Linda Lanier
5. OVERVIEW OF NOMINAL GROUP PROCESS, SMART FRAMEWORK FOR GOAL
SETTING, AND URGENT/IMPORTANT MATRIX (LINDA LANIER)
Ms. Lanier reviewed the process and the use of the SMART framework for goal -setting which
must be -
Specific
Measurable
Achievable/actionable
Results focused
Time based
Ms. Lanier spoke about determining what is urgent and important, defining priority, and
designating the level of attention. She explained this is strategic, long-range planning which
helps to eliminate distractions and time wasters.
Discussion ensued about establishing ground rules, trusting the process, time management, and
working efficiently.
Commission Workshop
January 8, 2020
6. REVIEW AND DISCUSSION OF INDIVIDUAL RESPONSES FROM
COMMISSIONERS ACCORDING TO SUBJECT AREAS. COMMISSIONERS WILL
VOTE FOR THEIR PERSONAL PRIORITIES IN EACH SUBJECT AREA. (LINDA
LANIER AND GROUP)
Ms. Lanier explained the process will be for each Commissioner to state priorities, starting with:
Fiscal Sustainability and/or City Services
Commissioner Waters -
Fiscal Sustainability - fiscal planning in terms of a cyclical market (investments, projects,
preparation for lean times).
City Services - expansion, beautification for City properties, feedback from community.
Commissioner Anderson -
Fiscal Sustainability - develop policy for use of General and Reserve Funds.
City Services - cost/benefit analysis for contract vs in-house employees.
Commissioner Norris -
Fiscal Sustainability - fiscal impact of climate change/sea level rise.
City Services - City arborist.
Commissioner Kelly -
Fiscal Sustainability - cost/benefit analysis for certain expenditures, departmental checklists.
City Services - stabilize work force through employee professional development.
Mayor Glasser -
City Services - review electric/water Franchise, streamline services (permitting, etc.), increase
public engagement.
Environment and/or Infrastructure
Commissioner Waters -
Infrastructure - mapping/policy for public rights-of-way and plantings, using sustainable
building materials, solar energy, small improvement to increase parks usage, ADA accessibility
funding.
Commissioner Anderson -
Environment - plastic reduction use/policy, more sculptures/public art.
Infrastructure - determining alternate uses for racquet ball courts, adaptability plan for sea level
rise.
Commissioner Norris -
Environment - composting program, murals.
Infrastructure - sidewalks on every street.
Commission Workshop
January 8, 2020
Commissioner Kelly -
Environment - increase LEED score, improve City gateways.
Infrastructure - consideration for more places for Complete Streets configuration, new lifeguard
station with a water sports center.
Mayor Glasser -
Environment - no net loss to tree canopy, sign consolidation/reduction.
Infrastructure - finding new parking spaces in Town Center area, fix Ahern St., senior facility
along Mayport Corridor.
Public Safety and/or Quality of Life
Commissioner Waters -
Public Safety - sexual assault response/emergency response training.
Quality of Life - big multi -service facility to meet event needs for up to 500 people, keep and
acquire more green spaces (also Environment).
Commissioner Anderson -
Public Safety - reduce bicycle theft.
Quality of Life - develop activities program for senior citizens, family oriented concerts at
Beaches Veterans Memorial Park.
Commissioner Norris -
Public Safety - be #1 in state for pedestrian safety improvements.
Quality of Life - multi -modal beach/marsh path (also Infrastructure), increase ADA accessibility
beach/playgrounds, etc.
Commissioner Kelly -
Public Safety - safer Mayport Road.
Quality of Life - more events focusing on use of parks, ADA roll-out tracks for beach access.
Mayor Glasser -
Public Safety - promote pedestrian and bicycle safety/route, lifeguard station.
Quality of Life - age friendly city, livable community.
Effectiveness of Commission and/or Other
Commissioner Waters -
Effectiveness - improve use of social media, effective partnerships.
Other — stormwater management with neighboring communities, help COJ create compatible
vision north of Atlantic Beach.
Commissioner Anderson -
Other - establish property acquisition fund (also Fiscal Sustainability and/or Infrastructure).
Commissioner Norris -
Commission Workshop
January 8, 2020
Effectiveness - strategic communication plan.
Other - JSO substation.
Commissioner Kelly -
Other - continued status updates for Mayport Rd., identify next steps, establish regional summit
meeting.
Mayor Glasser -
Effectiveness - legislative strategy for county and state, synchronicity between Commission and
staff.
Lightning Round
Ms. Lanier stated this time will be used to review each subject and make any additions or
adjustments to the various subject areas. Discussion ensued about:
East Coast Greenway involvement
Marsh Master Plan in Environment
Ongoing project list
Public engagement
Street -by -street review, parking
Policy to address pension shortfall
Splash pad park
Bike park
Promoting recycling/Four Rs
Access to kids programming
Increase internships
Beach shuttle
Community service directory
Voting
At this time Ms. Lanier directed the participants to use the pink dot stickers to designate their
top eight (8) items of their choice for importance.
The group recessed at 3:00 PM. The meeting reconvened at 3:15 PM.
A review and discussion ensued about the results of the voting session as follows:
Environment -
No net loss tree canopy
Plastic reduction measures
Sign consolidation reduction
Murals
Four (4) Rs - Reduce, Reuse, Recycle, Refuse
Commission Workshop
January 8, 2020
Quality of Life -
Big facility to meet event needs
Use Beaches Veterans Memorial Park for family-oriented concerts
Senior citizen/children's activities
Shuttle to beach
More events focusing on the parks (Parks Master Plan)
Get all COAB kids into Atlantic Beach Elementary
Public Safety -
Pedestrian safety improvements and outreach
Bike theft reduction
Promoting bicycling, safety
Safer Mayport Corridor
Effectiveness of the Commission -
Legislative strategy for county and state
Effective partnerships and establishing priorities
Other -
Regional summit
Working with COJ to create a compatible vision for Mayport Rd. and north of COAB
Implementation of Parks Master Plan
City history
Next Steps and Adjournment
Ms. Lanier stated she will meet with CM Corbin and DCM Hogencamp to work on blending
these priorities selected by the Commission and comparing them to the previous years' (2018
and 2019) sessions.
CM Corbin stated there will be a follow-up workshop for a final review. Also, CM Corbin stated
staff plans to draft a Resolution for adoption of the priorities list.
Adjournment
There being no further discussion, Mayor Glasser declared the meeting adjourned at 3:40 PM.
Attest:
x/`411444
Donna L. Bartle, City Clerk en Glasser, Mayor
Date Approved:
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Commission Workshop
January 8, 2020
ATTACHMENT A
January 8, 2020 Minutes
priority -setting and visioning
workshop facilitated by Iinda lanier
atlantic beach city commission
january 8, 2020
ATTACHMENT A
January 8, 2020 Minutes
2019
CoMMITSON
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COAB US
ATTACHMENT A
January 8, 2020 Minutes
ATLANTIC BEACH CITY COMMISSION PRIORITIES
Established January 9. 2019
1. ENVIRONMENTAL LEADERSHIP
Accomplished via Public input; Committee work; Partnerships: Commission funding.
policy and/or legislation: and Staff planning/implementation
2. FLOOD AND STORM RESILIENCE
Accomplished via Public input: Commission, State and Federal funding; and Staff
planning/implementation
3. MAYPORT ROAD CORRIDOR IMPROVEMENTS
Accomplished via Public input; Partnerships: Commission lobbying/funding; and Staff
planning,'implementation
4. BEACH -TO -MARSH PARKS MASTER PLAN
Accomplished via Public input: Staff. Commission and Environmental Stewardship
Committee planning; Community engagement; Commission funding: and Staff
planning/implementation
5. NEIGHBORHOOD IMPROVEMENT AND COMMUNITY IDENTITY
Accomplished via Public input; Committee, Staff and Commission planning;
Partnerships: Commission funding: and Staff planning/implementation
6. PARKING AND MOBILITY
Accomplished via Public input: Staff and Commission planning: Commission funding;
and Staff planning/implementation
COAB US
ATTACHMENT A
January 8, 2020 Minutes
ENVIRONMENTAL
LEADERSHIP
LEED Silver -certified community certification
Tree City USA designation maintained
Arbor Day event featuring tree plantings and
Johansen Park heritage tree designation
Education, outreach enhanced by City,
Environmental Stewardship Committee via social
media and postcards
200 trees planted
Recycling containers, beach litter baskets added
to beach accesses.
Parks master planning initiated
ATTACHMENT A
January 8, 2020 Minutes
FLOOD AND STORM
RESILIENC
Stormwater master plan, CIP
Sea Level Rise vulnerability assessment
Adaptation Plan grant application submitted
Impervious surface ratio revised with restrictive covenants
for enforcement
Aquatic Drive stormwater improvements (60%) design for
Phase 1; $1.5M federal, $300K state
North Seminole Road drainage improvements
Ditch digging/clearing on Jasmine, Camelia, Hibiscus and
Stocks streets
South Seminole, Donner Road improvements being
engineered
Hopkins Creek drainage improvement discussions under
way with NB
ATTACHMENT A
January 8, 2020 Minutes
MAYPORT ROAD
CORRIDOR IMPROVEMENTS
Mayport Road visioning plan being implemented
Speed limit reduced to 40 mph
Public art and facade improvement programs
instituted
Signalization and crosswalk enhancements in
process
Complete Streets policy/resolution being
developed
East Coast Greenway engineering scheduled for
2020; project is North Florida TPO's List of Priority
Projects for construction in 2025
ATTACHMENT A
January 8, 2020 Minutes
BEACH -TOM
PARKS MASTER PLAN
Community parks survey completed
Community charette led by the National Park
Service and American Society of Landscape
Architects
Draft parks master plan will be presented to the
City Commission in spring 2020
Further public input will be solicited
Master plan adoption expected in 2020
ATTACHMENT A
January 8, 2020 Minutes
NEIGHBORHOOD IMPROVEMENT
COMMUNITY IDENTITY
Land -use regulations updated
Comprehensive Plan updated; second update
under way
Tree plantings at Donner and Johansen parks, and
in the Royal Palms neighborhood
Park improvements at Dutton Island, Tideviews,
Donner, Jordan, Veteran, Rose, Howell and Bull
ilit•
Sign code update in progress
11
Tree -preservation code update in progress
Neighborhood identity (signage) initiative is
L'` postponed
ATTACHMENT A
January 8, 2020 Minutes
PARKING & MOBILITY
Beaches Town Center paid parking program
launched
Sherry -Seminole Safe Routes to School multi -use
path opened
Sidewalk improvements on Dutton Island Road,
Levy Road, Orchid Street
Veterans, Jordan park walkways completed
Comprehensive Pian for multimodal transportation
updated
Lighted crosswalk signs being installed
Seminole Road mixed-use path planned
Waters Park, Sturdivant Street parking plans being
developed
ATTACHMENT A
January 8, 2020 Minutes
2 20
priority -setting and visioning
workshop facilitated by Iinda lanier
atlantic beach city commission
january 8, 2020