12-18-19 Board and Committee Meeting Training Adopted MinutesATTENDANCE:
MINUTES
Board and Committee Member Training
Wednesday, December 18, 2019 - 6:00 PM
Commission Chamber
Present: Candace Kelly, Commissioner• -Seat 4 (District 1306)
Donna Bartle, City Clerk (CC)
Lori Diaz, Deputy City Clerk
Daniele Giovannucci, Vice Chair, Environmental Stewardship Committee (ESC)
William (Bill) Tomson, Chair
Tony Pooley, Chair, Environmental Stewardship Committee (ESC)
Kirk Hansen, Chair
James Moyer, Member
CALL TO ORDER
Commissioner Kelly opened the meeting at 6:00 p.m.
TOPICS
The following presentations were given.
A. Professional Development 2020
Commissioner Kelly spoke about:
• Board Selection Process
• Member terms, duties, and obligations
• Effective Meetings
• Duties of the Chair
Commissioner Kelly explained City Staff and Commissioner liaisons assigned to each Board
and Committee.
B. Robert's Rules of Order for Small Boards
Commissioner Kelly spoke about:
• Parliamentary Procedures
• Roles of Members/Chairs
• Conflict of Interest
• Agendas
• Motions
Questions and discussion ensued regarding quorum, agendas, and procedures. Additional
training on Robert's Rules was requested by an Enviromnental Stewardship Committee (ESC)
member. Commissioner Kelly stated she would reach out to the staff liaison and suggest a mini
Miscellaneous Public Meeting
December 18, 2019
training session. CC Bartle suggested that every board and committee acknowledge and discuss
Robert's Rules during a meeting.
C. Sunshine Law and Public Records
CC Bartle spoke about:
• The Three Basic Requirements of the Sunshine Law
• Scope of the Sunshine Law
• What constitutes a "meeting for Sunshine Law purposes, questions and answer session
followed
• Penalties for Violating Sunshine Law
Deputy Clerk Diaz spoke about:
• The Florida Statutes Definition of a "Public Record"
• What to do to ensure public records are being properly retained
• Providing Public Records/Right of Access to Records
Questions and discussion ensued regarding public records and sunshine laws. All questions were
answered.
D. Ethics
Commissioner Kelly spoke about:
• Florida Ethics Laws Top 10 Danger Areas
• Solicitation or acceptance of gifts
• Financial Disclosure and Voting Conflicts Forms
Commissioner Kelly briefly spoke about social media guidelines and best practices.
ADJOURNMENT
The training ended at 7:16 p.m.
Attest:
Donna L. Bartle, City Clerk
Date Approved: `f113L2, 60
Ellen Glasser, Mayor
Miscellaneous Public Meeting
December 18, 2019