Exh 4B4B
July 10, 2000
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
.Authorization for Mayor to Sign Grant Close-out Forms
July 3, 2000
David E. Thom son, Director of Public Safety/Chief of Police
The Police Department obtained a Law Enforcement Block Grant,
approved by the City Commission, for $10,306. This grant was
specifically to purchase equipment for a Pursuit Termination
Project.
The equipment and devices have been obtained and mounted in the
patrol vehicles, and the officers have received training on their use.
The Police Department and the City have completed their
obligations and expenditures under the grant.
The cover letter, along with the Final Expenditure Report and the
Criminal Justice Contract Closeout Package, require the Mayor's
signature for submittal to the Florida Department of Community
Affairs.
RECOMMENDATIONS: To authorize the Mayor to sign the appropriate paperwork to
closeout the Law Enforcement Block Grant for the Pursuit
Termination Project.
ATTACHMENTS: Cover Letter, Closeout Packa e, and Expenditure Reports
REVIEWED BY CITY MANAGER: _ 1_
A NDA ITEM NUMBER:
4B
July 10, 2000
CITY OF
~~i°cu~tic i ea c(- j~~CVtida
800 SEMINOLE ROAD
~• ATLANTIC BEACH, FLORIDA 32233-5445
' TELEPHONE (904) 247-5800
FAX (904) 247-5805
SUNCOM 852-5800
..June 2b, 2000
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100.
Re: Revised Project End Date for Contract No. 00-CJ-G3-04-26-02-120
Dear Mr. Wilder:
Enclosed please find the Final Expenditure Report and the Criminal Justice Contract
1
(Financial) Closeout Package on the referenced grant. Based upon the submission of these reports,
and the total expenditure of grant funds, please revise the subgrant period to reflect an elid date of
May 31, 2000.
Sincerely,
(Signature of Authorized Official)
John S. Meserve, Mayor
(Typed Name and Title of Official)
(Signature Date)
•
Enclosures
~ t• ~~ ~iJ
,w _~ July. 10, 2000
Local Law Enforcement Block Grants Pro ram `'x Ffnanclal Closeout Package/Revlsed 9/1/9;
Mr. Clayton H. Wilder ;s~~~~ ~ '
Win' ~
Community Program Ad~ i .. stra o ~ ,~-
Bureau ofi Community . "~ ~stan ~' • ~'~'•~
~:. .
Department of Comm . y Aff ir~ ,~~a~' ~,
The Sadowski Buiidi ~' ~ - r" ~ '
2555 Shumard Oa !B6ulev r''•• ~~ ~ -~~
Tallahassee, Flori a~~ 239 - 100 >jf~ :~" J •
Y ... .3•. ~~.
+;:r s _?~~~;
">' ~ '~~ • rte' - (~- C ~- V~3 -. Q-~ - z{
Re: Re ise Project `a Late f r`~ '~ ntract
111 ~~;{ n' ~.~e~. ~ ~ .
Dear Mr. Wi(der.:r :j`. ~:' .~~~:~,~ _~*~s~:: ,~
Enclose pl , ase the•Fina ° ~ ' endi Y,e, rt a cl~• e - ;f urinal Justice
Contr ; (Financi 1) ,, `~seo Pa ~a on ~ ~~ 'f ~,'~ •~ced rs'r~t ~. 'ased up ~. the_ ..
sub sion o e e~r• s, a ~ii to ~ e , , tore o ri unds, pl a_ se3re~rf the
... -. `~...-n.~.k . ~ ,
s b~ ~ rant pe ~o _ ~ o"re_ flee a " a e ` •~"~ ~ ~% + '"#~y'~
_ ~l
t ~.
CC' I .~7 ~ ~~ 5~`~r i
~•z~.+•r.knYs
~13~ ~Z~ ~' ; .- Subgrant yy~~ cipient- ~ ho'rize ;Official of
~~~~m ~~.
~~~~ ~~~ Cover ntal Unit o mi `ion Chairman, Mayor
or De i Hated R~•`.
~- - a ~ p eserit ~,ive)
.. _. s. J D i~r} ~ . ~~ ~p r~2 ~'I or
N '~ and Tit " f Authorized Official
Enclosures -
. -~:
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Form LLEBGP-003
9/9/99
State o1 Florida
Deparfinent of Community At`airs
Community Assistance
Division ofNousing and Community Development
bureau of
1 of 4
July 10, 2000
iocat iarv Enforcement Block Grants Program SFY2l)l)D ,Project Fxpen~ture RepaK
Project~Fxpenafiifure Repor#
Departmen# of Gommuni,#y Affairs.. •
Division of Housing and Community Development. •
Bureau of Community Assistance •
' Criminal Jus#ice Sec#ion
2555 5humard Oak Boulevard
Tallahassee, Florida 32399-2540 .
SUMMARY. STATEMENT OF TOTAL PROJECT COSTS (ACTUAL)
Subgrantee: City of Atlantic Beach County: Dual
Address: g00 Seminole Road Telephone:
' Atlantic Beach, Florida 32233• (904) 247-5800
Contract Number: 00-C3-G3-04-26-02--120 Data of Report
• 6/26/2000
Report Period: Report Number. •
4/01/2000 - 5/3I/2000 2
;x,:,cw.,<.. • ~.;~ ' '.?i>:;x5:~.:3>:Y•.r?"~tt••4: vt-r6•:fi't.`;•yvc c#fi`; •H ~N 4N••':,~'+~,p,.!!x >ij •.iµrt< :K•.{{ ~{~~pe:ph}Yya
>ry;.•n;Fr~.~,r~-0,. ~:o'~'.'~`'«•.}:}}:,s,~~f •3<..'k~ <r. >+~+~c''y`v~•~ .3v~\~r,~}, `~.ragr.,~3.:y~?~5;,,~':k rk::~~y ~,~,°~~ '~~'<.~>°:i`•i'~' ~
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.~•"R>.. .LA\'.~'v<:~\`S ...`i'd. :fin. .. fii: •}~!v
Salaries 8~ Benefits 0.00
Other PersonaUContractuaJ Services 0.00
Expenses 0.00
Operating Capita) Outlay 10,306.00
indirect Costs ~ 0.00
Total Expenditure Amount I0, 306.00
I hereby certify that the above costs are true and valid. costs incurred in accordance with the project
agreement.
Signed
. Pro~ec irector
Form Li.EBGP-001(A)
9/i/99
_' _ _ "_ _ _ __r_.....aAf
Kcal Lew Enfaicement Block Grants Program ' , Si=1' 2008
DETAIL OF SALARIES AND BENEFITS COSTS
,,
Protect Expenditure Report '.
,..
5ubgrantee:
• City of Atlantic Beach County: , ,
Duval. Report Number.
•2
Report Period: ~ ~
4/OI/2000 - 5/31/2000 Contract Number.
00-CJ-G3-04-26-02-1.20 Telephone:
(904) 247-5800
amo of Empioyao '
Job TIt-a
Type of Work
Performed on Protect Hrs.
Worked
on
Protect
Tota{
Hrs.
Workod Over
Timo
Hourly
Rate
Gross Salary
for Pay Porlod Charges to Project
(This column totat must
appear on the precedtnq
Page)
Subtotals
. Add Actual Cost of Ret(rement, Gro Insurance, )=ICA Taxes. Etc, from A endlx 3
7otat 5alades and Benetts 0.00
Form r_t:~aan-oo~~g~
9H/99
.~ ' t
r
~:~-
~.
0
N ~
O
O
O
ianl Law En/orremonf Block Grants Prognrm ~ ,
SFY 2000
Protect Expendltura Report
DETAfL OF OTWER PERSONALICONTRACTUAL SERVICES (OPS) ,
~ubgrantee:
Citq of Atlantic~,~Beach County:
Duva]. Report Number:
2
;deport Period:
4/01/2000 - 5/31/2000 Contract Number:
00-CJ-G3-04-26--02-120 Telephone:
(.904) 247--5800
Vendor Description of Services Provided Date Paid Check Number Amount
Pa a Total 0.00
f/99
iaw Enlorcemenl Block Grants Program ~ SFY 2000
Project Eirpend/ture Report
DETAIL OF BENEFITS COSTS
grantee:
City of Atlantic Beach
County: '
Duval
Re ort Number:
p
'2
wort Period: -
4/01/2000 - 5/31/2000 Contract Number:
00-CJ-G3-0'4-26-OZ--120 Telephone:
(904) 247-5800
ame of Employee Neaith
insurnnco
%
life Insurance
%
1Zetirement
%
FICA
°/,
Olher
%
'rotas Banelits
Paid this
Period
Overtime ,
Wourly
Rata To[ai Benefits
Charged to Project (This
column total must
appear on the preceding
ae
i.LEDOP-001(0) Supplement
i
['E: pVERTiM6 BENEt'ITS INCLUDE FICA AND RETiREMBNT ONLY! '' ~ '
Total Charges
to Protect
0.00
~:
r.• '
0
N
c°O
:a! Law Enlarcamant Biock Grants Progrnm
. SFY 2000
ubgrantee: City of Atlantic Beach
sport Period:
4/01/2000 - •5/31/2000
Vendor
rrt LLEBGP•001(DJ
X99
DETAtI.OF EXPENSES
County: Duval
Contract Number: .
. - 00-CJ-G3-04-26-02-120
cription of item Date Paid Check Number
Page Total
,~ ~
Project Expendltar~ iteport .
~~
t Report Number:
2
Telephone:
(904) 247-5800
Amount
~~
~. ~ .
0.00 ~' .~
~~
C
•
Law Enforoemonf Block Gronls Proprnm SFY 2000 Project Expendiluro Repor!
' DETAIL OF OPERATING CAPITAL OUTLAY (OCO) ~ .
,~
grantee: County: Report Number.
City of Atlantic Beach Duval.
2
ort Period: Contract Number: •
4/01/2000 - 5/31/2000 Telepttone:
. 00-CJ-G3--04--26-02-120 (904) 247-5800
Vendor Description of Property Date Paid Check Number • Amount
24 12" Stock Stick Rack Ki s
~p Sticks, LTD 1 Terminator 5/31/2000 36800 10,306.00
Pa a Total 30, 306.00
,~ ,
. ~ ~ o
• '~ ~ ~~.
a
i Caw i:nlaroomont Block Grnnts Proprnm
' SFY 2000
bgrantee:
City of At~:~ntic Beach^
port Period:
4/01/2000 - 5/31/2000
Vendor
LLEBQP-009(FJ
DETAIL OF iNDlRECT COSTS
County:
Duval
Contract Number:
00-CJ--G3-04-26-OZ-120
Check
Description Date Paid Number
proJool Expondllwe Ropod
Report Number: •
2
Telephone:
(904) 247-5800
Amount
Page Total ~ 0.00
~~
. ~
. .' r Y
d
O
• ~u~y lo, 2aoo
Local Law Enforcement Block Grants Program Financfaf Closeout Package/Revlsed 9/i/gc
• ~ • CRIIViINAL JUSTICE CONTRACT •
__ .
_ _. - (FINANCIAL). CLOSEOUT PACKAGE .
•
GENERAL INSTRUCTIONS: This package of closeout forms {Status of
Funds and Summary of Expenditures) must be completed and attached to
the Final Expenditure Report when submitted to the Bureau of Community
Assistance (BCA} in accordance with Section F., Paragraph , 'l .a:,
{Acceptance and Agreement Section of the Subgrant}.
Contract Identification Number: -
00-CJ-G3-04-26-02-120
Subarantee: -
City of Atlantic Beach
Address: 800 Seminole Road -
Atlantic Beach, Florida 32233
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Beginning Date: - Federal Amount:
3/01/2000 ~ 9,275.00
Ending Date: Match Amount:
5/31/2000 1,031.00
..r:~
:°>f<-:
: ~~ Total Amount•
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s.: ~~~`..:;~. •Y:.7:i: 10 306.00
:.:.
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I hereby certify that the following costs are true and valid costs incurred in accordance with the project
agreement and represent the final clai for the project
. ~ l,/.~_ ~Q~
roject Direct Signature Financial Officer Signature
' Date • ~~~~_ Date
_- ---------T--'.~
NOTE: Date of signatures should be after project encl date.
Form L.LEBGP-003
9/1!99
R!a!o of Flnrirla
r)iVif7nn of Ltn,.c;nn ~,,./ /"nmm,...au f]evnlnOBlen~
July 1"0, 2000
'~
Local Lase Enforcement Block Grants Program Financial Closeout PackageJRevised 9/1/gg .
__
_ STATUS bF FUt~tDS:
1
__
Totals ~~::>::~.>:•:.{`,};~<>`.:~s"`„~:~:^~~~~:~~: 9 275.00 1,031.00 10 305.00
• Total Federal Funds Received 9 275.00
Less: Tota! Federal Funds Expended ~ 9, 275.00
Refund Due to BCA* 0.00
*if a refund is due to SCA, please submit check along with the Cioseouf
Package made payable to: Florida Department of Community Affairs.
Interest From Trust Fund Account
Total Interest Earned: S 44.38
Disposition of Interest: Used to defray excess cost of grant-related items
above federal funds and-local match -total actual cost
of items was $10,399.45.
Form LLESGP-Od3
9/1/99
State of Florida Division ofNousin~ and CammunitjDevelopment
Subgrantee: ~ ~
.City of Atlantic Beach Contract Number:
00-CS-G3-04-26-02-I20
~Ekpenditure
Report
Number
Expenditure Report
Date Federai
Amount
Expended
Match
Reported
Total
~ 5/12/2000 0.00 0.00 0.00
2 6/26/2000 9,275.00 1,031.00 ~ 10,306.00
3
5 .
6 .
7 ~ .
8
9
10
..ifs: i:iL.i.:}y7. ~:: •.a :{f. .~
. ~ ~ July 10, aQOO
Local Latin Enforcement Block Grants Program Flnancla/ Closeout PackagelRevFsed 9/1/98
SUI~IMARY OF EXPENDITURES:
Subgrantee: ~ Contract.Number:
City of Atlantic Beach 00-CJ-G3-04-26-02--I20
- A. FEDERAL EXPENDITURES:
Federal
Budgeted ~ Federal
Budget Category Amount Expenditures Balance
Salaries 8~ Benefits 0.00 0.00 - . ~••. 0.00
Contractual Services 0.00 0.00 0.00
Expenses 0.00 0.00 0.00
Operating Capital Outlay g, 275.00 9, 275.00 0.00-
lndirect Costs ~ 0.00 0.00 0.00
Subtotals 9,275.00 9,275.00 0.00
• B. MATCH EXPENDITURES:
Budget Category Match
Budgeted
Amount
Match
Expenditures
Balance
Salaries 8~ - ~
Benefits
0.00
0.00 •
0.00
Contractual Services 0.00 0.00 0.00
Expenses 0.00 0.00 0 0
Operating Capital Outlay 1, 031.00 1, 031.00 0.00
Indirect Costs 0.00 0.00 0.00
Subtotals . 1 031:°00 1 031.00 0.00
C. TOTALS:
• -~•::; ~'~
•.<.. Budgeted Expended Balance
Federa! 9,275.00 9,275.00 0.00
Match 1, 031.00 1 031.00 0.00
Form LLEBGP-003
9/1/89
State o/Florida
Division of Housing and Community Development
~• .. . ' ~ ~ July lU, 2000 . _.
. v~=,::•~~ ..:.
. ,
Local LawEntorcerrrenf Block Grants Program Financfal Closeout Package/RevJsed 9/7/98
.Totals 10,306.00 10,30b.00 0.00
'
_ ,....
Form LLEBGP-003
9/9/99
State of Florida Divis/on ofNousing and Community Development