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Board Member Review Committee (BMRC) - 27 May 2020 - Agenda - Pdf
City of Atlantic Beach Agenda Board Member Review Committee (BMRC) Meeting Wednesday, May 27, 2020 - 6:30 p.m. via Videoconference CALL TO ORDER ROLL CALL Page(s) CALL TO ORDER 1. APPROVAL OF MINUTES 1.A. Approve Minutes of the Board Member Review Committee meeting of February 25, 2020. 02-25-20 BMRC Draft Minutes 3 - 5 1.B. Approve Minutes of the Board Member Review Committee meeting of April 28, 2020. 04-28-20 BMRC Draft Minutes 7 - 9 2. INTERVIEW CANDIDATE FOR THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE 2.A. Barbie Brooksher Application - Brooksher, Barbie Brooksher's email confirming interest in CARAC 11 - 15 3. DISCUSS CANDIDATE AND MAKE RECOMMENDATION 2020 Vacancies CARAC Members 17 - 19 4. OTHER BUSINESS 4.A. Marketing and Recruitment ADJOURNMENT In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office three days prior to the meeting. Page 1 of 19 Page 2 of 19 Board Member Review Committee (BMRC) February 25, 2020 MINUTES Board Member Review Committee (BMRC) Meeting Tuesday, February 25, 2020 - 5:30 PM City Hall, North Conference Room ROLL CALL: Present: Sally Clemens, Committee Member Kenneth Reeves, Committee Member Pamela White, Committee Member Brittany Norris, Commissioner/Chair Also Present: Donna Bartle, City Clerk (CC) CALL TO ORDER Commissioner Norris called the meeting to order at 5:30 p.m. Commissioner Norris introduced herself and explained the agenda. There was discussion about having a recurring meeting schedule. Member White spoke against having them on Thursdays and Member Reeves requested that the meetings start later, around 6:30 p.m. City Clerk Bartle noted that interviews are 20 minutes each and depending on how many, it could be late when the meeting ends. Commissioner Norris explained that the recurring meetings could be scheduled for 6:30 p.m., but meetings involving a lot of interviews may need to start earlier. Commissioner Norris also explained the reason for scheduling monthly meetings and the option to cancel if the meeting is not needed. 1. MEMBER INTRODUCTIONS Each Committee member introduced themselves, explained their board/committee experience, answered questions, and made the following requests/suggestions: White: • Publish standard language in monthly newsletter about the board/committee application process. • Wants attendance records on all board/committee members for the past year. Norris: • Wants new members educated and provided with a packet. • Consider legislature to require board/committee members to attend training. • Consider legislature for changing CARAC's responsibilities and/or its term in an effort to have volunteers help with things without needing official action at a committee meeting. Page 1 of 3 Agenda Item #1.A. 27 May 2020 Page 3 of 19 Board Member Review Committee (BMRC) February 25, 2020 Clemens: • Have each Chairperson come to a BMRC meeting to express challenges they are facing with their respective board/committee. Reeves: • For BMRC applicants, note that the mayor makes the nomination for appointment without going through the BMRC. 2. APPROVAL OF MINUTES A. Approve Minutes of the Board Member Review Committee meeting of October 30, 2019. MOTION: Accept the minutes as written. Motion: Sally Clemens Second: Pamela White Sally Clemens (Moved By) For Kenneth Reeves For Pamela White (Seconded By) For Brittany Norris For Motion passed 4 to 0. 3. 2019 DEBRIEF - MEMBERS PROVIDE INPUT, IDEAS, ETC. Commissioner Norris recapped suggestions made earlier and discussion ensued. The following suggestions were made. • The attendance logs should be provided quarterly. Commissioner Norris offered to request from liaisons. • If a chairperson is unable to attend the BMRC meeting to provide input about their board/committee challenges, they can email their comments to the City Clerk. • Emphasize the importance of member attendance and the rules regarding absences. • Provide informational packets to members. Commissioner Norris explained she is always open to hearing ideas and feedback. 4. SET RECURRING MEETING DATES FOR 2020 Discuss ensued about the Cultural Arts and Recreation Advisory Committee vacancies and putting the recommendation to appoint Mauricio Gonzalez on the next Commission agenda. Page 2 of 3 Agenda Item #1.A. 27 May 2020 Page 4 of 19 Board Member Review Committee (BMRC) February 25, 2020 The Committee discussed setting recurring meetings and made the following motion: MOTION: Meetings will be held at 6:30 p.m. on the fourth Tuesday of every month, except that May's meeting will be on Wednesday, May 27. Motion: Sally Clemens Second: Kenneth Reeves The Committee discussed changing the meeting dates and times as necessary and will review the schedule again in June. No vote was taken; however, there was consensus for the motion. 5. DISCUSS AGENDA FOR MARCH MEETING The Committee reviewed the applicant and vacancy lists. There was consensus to interview candidates for the Environmental Stewardship Committee at the next meeting. Commissioner Norris agreed to contact Mr. Goodrich to see if he is interested in the vacant alternate position on the CDB before putting him on an agenda for consideration. Commissioner Norris asked that the June meeting include discussion of the meeting schedule for the remainder of the year. ADJOURNMENT There being no further discussion, the meeting adjourned at 6:48 p.m. Attest: Donna L. Bartle, City Clerk Brittany Norris, Commissioner/Chair Date Approved: __________________________ Page 3 of 3 Agenda Item #1.A. 27 May 2020 Page 5 of 19 Page 6 of 19 3_2G?Hm wow;22:32Wm?a?OcsziaaaAWZENOV gaansm Hzammmvc>3:5NS:-93ES <5<Eaono=».2.n=oa WOFFO>F—h _._2.$=:magi29.19KmwoaTo133\Oogwmmwosaa-wow»uAgain»55VwasO_aBo:muOoBB:.8oZ?dw?. Wanna?Woo?wm.0083383939 35%/<38.OoBB:8o30:52 uwosw32%.Q5?m:<Wo:Bos.S_masmamse0258500Ewe EmawwamosrUosbmE390599%A09 >Bm:n_m>mwo<<.2933mumOoBB:E.QUa<a_owBaEUwmo?omQOOUV H.O>—..H.A40OWUHW>26WOFFn>rr OosdsmmmmonoaZoaam8:&En3&5.89&2R936.3. 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Enmmn.u..O<..uo.3E10»,nxG_m:m:0:omK05.?.:n_.nmnashMOE.nnumozm».O..¢Sm_.::m..no70mutation..0:.:m , _uou..a\oo5.=.5:»no. WfmxwmmZ0 _muA410.m—unv:DNEO5$1:Gon?mnn—(<OAN~(ON-.mEH60».Qwnnomm...7_5m:N—. mzmwma1072....nO.?m._m.nD.1n:.:...9 UODDEkl.mww?inww0.5?AU_n.._n.MOOM?:.::0_O—NOm-Q¢\/—_m=3nWWNOE.T._IMNNWM # _No<.TOANO1W?O.OWN Agenda Item #2.A.27 May 2020Page 11 of 19 _ <<o:Amo_o_omm_<<sEEmmo_3E_m.:m:o:magm?mm8m3U_m3m2msm<<m&- <<E:E©00:6Qmm:EEm:<mm?_uo©m:<___m02.2.2.>omo_m3<EQmo6_m. OE.EEm:<mEo_cQmo_mo:oo_-<<_o_m<mo<o_E©.:mm_E<.nooo_o_..o_omm.m:o_m _mmm.8x_om:<:o:3m2.<<m<mom_<mo_m©_.m=.:mag55:msOamaoOmams Em?Eo_cQmo_m3.:zmmm._ 8§m§_<<EEm0833.03:83E_uo©m:<_=m8Uc__o_mag.3U_m3m2 mso?mao©m8_m:mag_mo_EmO?mao®m8_m:E@._.mm3. E88 _ Eoxmooc?mm.403Em3mo__m:o:.:mEE©EmE£m-.._.:mooc?mm <<mmm?ovoo3?__o.ncm.no<m2m?ovmEmoo3Um:<3-39:3mo=m:o:.:mEE©E Em<<o:8_mom. ENOS _ Eoxm082<<3E©Omnaom?m_U_.O©_.m3*2Emc:_<m6:<9. ®mo6wm.momim?*9oo2EcE@mqcomzos. E83.83 _ mm2mn_ozEmwom?q9.U:mo.8B<<_E._.mm:O:m__m:om ®mo6_m_2m3m:o:m_. _ <<o:Amo_o_omm_<<<_Eo_:mo.8amm:o_?mmamim9.._.mm: O:m__m:@mE_uo©m:<=_m8Qmm?mm3c:Zmom.Hmo_o?mmssocmm©8<<E© ovm$:o:. M2303wm2mo_onEmwoma9.U:mo.86<<_Emo:mm?m:o:-U8..: Em:mqcom?mmEmoo33c::<mag.nm3___mmmcoc?EmQmsomao.“Em_2m3m.n mag:928m$<mm.?mmag:mm_E<. _ Eovm8cmm_uvoE.Hmo_8Emoo33_=mmcmomcmm _ cm__m<mEEm_2m2mag _uc6ommm9.Emmmo._3o<mo_8>=m::owmmo:E_<_m8:9._mm.n<mm:mag :m<mmmEmo_3.83<EmEm?mm:o_m3<mmQ<8om?E<o_<mo_E3< oo33c::<momE. _ :m<mmUmmmmo:*2Emm:<:o:3m2magmqcomzosmag <<m_.:8:m_UEo?mo?9::m.E$_?mmoc?omm.Agenda Item #2.A.27 May 2020Page 12 of 19 1 Bartle, Donna From:Barbie Brooksher <barbiebrooksher@gmail.com> Sent:Tuesday, May 12, 2020 6:18 PM To:Bartle, Donna Cc:Norris, Brittany Subject:Re: Board Member Review Committee & ESC Attachments:image001.jpg That sounds great I will be open to another interview at that time. Blessings Barbie On Tue, May 12, 2020, 6:15 PM Bartle, Donna <dbartle@coab.us> wrote: Good Evening, Ms. Brooksher, Below are links to recent Cultural Arts and Recreation Advisory Committee meeting videos. https://atlanticbeachfl.swagit.com/play/01142020-1220 https://atlanticbeachfl.swagit.com/play/09302019-686 If you would like to be considered for the current Cultural Arts and Recreation Advisory Committee (CARAC) vacancy, we would like to schedule you for an interview with the Board Member Review Committee for May 27, 2020 at 6:35 p.m. The process will be the same as last time; however, Eastman Curtis, CARAC’s Chairman, will be there to explain CARAC and answer questions. Please let me know if you are interested and available to interview. Thank you, Donna L. Bartle City Clerk Agenda Item #2.A. 27 May 2020 Page 13 of 19 2 City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 (904) 247-5809 - work phone (904) 200-9790 - work cell Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials and agencies regarding State or Local business are public records available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. From: Barbie Brooksher [mailto:barbiebrooksher@gmail.com] Sent: Monday, May 4, 2020 4:31 PM To: Norris, Brittany <bnorris@coab.us> Cc: Bartle, Donna <dbartle@coab.us> Subject: Re: Board Member Review Committee & ESC Hello Brittany, Thank you for considering me for the Cultural Arts & Recreation Advisory Committee. I would consider serving with this committee and look forward to hearing from you about the next steps I will need to take to see if I qualify. Blessing Barbie On Mon, May 4, 2020 at 10:06 AM Norris, Brittany <bnorris@coab.us> wrote: Good morning Mrs Brooksher! Thank you so much for taking the time to meet with the Board Member Review Committee last week and talk about serving on the Environmental Stewardship Committee. It was a pleasure to learn more about your community involvement and experience in AB thus far. We had a very talented group of applicants for the ESC and it wasn't easy to make the final decision. While we were excited about your passion for environmental issues, we aren't able to move forward with Agenda Item #2.A. 27 May 2020 Page 14 of 19 3 recommending you to the commission. That being said, I want to see your involvement with the city continue. You mentioned checking it out it on Tuesday, but would you consider serving with the Cultural Arts & Recreation Advisory Committee? I believe your previous experience in rallying parents and students in creative ways would be of great use on that committee. Let me know what you think :) And thank you again for talking with us! Kind regards, Britt -- Brittany Norris (912) 856-2067 | City Commissioner, Seat 5 City of Atlantic Beach Please note: Florida has a very broad public records law. Most written communications to or from government officials are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure under the Florida Public Records Law (F.S.S. 119.07). Agenda Item #2.A. 27 May 2020 Page 15 of 19 Page 16 of 19 Pension Board of Trustees - General Status Ref# Service (3 year terms w/3 term limit)Term Expiration Termed Out N/A Interested in Reappt? Y or N Ray Brandstaetter, Civilian Appointed by Commission Current 3 2nd 12/31/2020 N ? Vacant - Alternate Member - Civilian Appointed by Commission Vacant 6 N/A 12/31/__N/A N/A Pension Board of Trustees - Police None Cultural Arts & Recreation Advisory Committee Status Service (3 year terms w/ 3 term limit)Term Expiration Termed Out Y or N Interested in Reappt? Y or N Paula O'Bannon Current 3 1st Term 12/31/2020 N ? Marina Caplan Vacant 5 2nd Term 12/31/2021 N/A N/A Carol Silcox Current 6 1st Term 12/31/2020 N ? Eastman Curtis Current 7 1st Term 12/31/2020 N ? Piscitelli, Laurie - *Alternate Vacant 8 1stTerm 12/31/?N/A N/A Community Development Board Status Service (3 year term w/ 3 term limit)Term Expiration Termed Out Y or N Interested in Reappt? Y or N Sylvia Simmons Current 5 2nd Term 12/31/2020 N ? Mark Tingen Current 7 1st Term 12/31/2020 N ? Vacant - *Alternate Vacant 8 N/A 12/31/20___N/A N/A Environmental Stewardship Committee Status Service (Varies for inaugural term)Term Expiration Termed Out Y or N Interested in Reappt? Y or N Linda Copperfield - At Large Member Current 3 1st Term 12/31/2020 N ? Mark Gabrynowicz - District 1307 Member Current 5 1st Term 12/31/2020 N ? Daniele Giovannucci - At Large Member Current 7 1st Term 12/31/2020 N ? Vacant - District 1312 Member Vacant 9 1st Term 12/31/2020 N/A N/A Sarah Boren - District 1306 Member Current 10 1st Term 12/31/2020 N ? Deborah Andrews - District 1308 Member (Appointed 5-11-20)Current 11 1st Term 12/31/2020 N ? Current Vacancies or Upcoming Vacancies for 2020 as of 5-12-20 (For BMRC to address)Agenda Item #27 May 2020Page 17 of 19 Page 18 of 19 Updated 5/20/2020 CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE Created by Res. #02-13 July 8, 2002; Amended by Res. #03-05, 10-08, 18-32, 18-51, 18-54, and 19-68. Total of seven (7) regular members with one (1) alternate – all AB residents Meets at 6:00 p.m. the 1st Tuesday of March, June, September and December 3-year term; 3-term limit REF #NAME/ADDRESS EXP. DATE CONTACT INFORMATION 1 An Oskarsson 31 17th Street Atlantic Beach, FL 32233 12-31-2022 1st term (720) 532-5059 oskarsson.an@gmail.com 2 Dawn Pope (Teen Council) 587 Vikings Lane Atlantic Beach, FL 32233 12-31-2021 2nd term (904) 759-1374 farmerdawn4@gmail.com (904) 241-3180 (fax) 3 Paula O’Bannon 304 1st Street Atlantic Beach, FL 32233 12-31-2020 1st Term (904) 271-0440 paula.obannon0440@gmail.com misso@bellsouth.net 4 Mateo Jurasic 1955 Beachside Ct. Atlantic Beach, FL 32233 12-31-2022 (2nd term) (904) 308-8401 – (daytime) (815) 519-2069 – (evening) mateo_jurasic@yahoo.com 5 VACANT 12-31-2021 6 Carol Silcox 126 Fleet Landing Blvd. Atlantic Beach, FL 32233 12-31-2020 1st Term 7 Eastman Curtis 122 6th Street Atlantic Beach, FL 32233 Chair 12-31-2020 1st Term (904) 910-1506 Talk2eman@gmail.com 8 VACANT Alternate Member Dec. 31 of applicable year (Dec. 31, 202_) Timmy Johnson Director, Recreation & Special Events Staff Liaison (904) 247-5828 (w) Carina Reyes Recreation Associate Cindy L. Anderson Commissioner – Seat 2 District 1308 Recording Secretary Commission Liaison (904) 247-5828 (w) (904) 247-7410 (business) canderson@coab.us Ellen Glasser Mayor - Seat 1 – At Large Commission Liaison Teen Council (904) 472-6262 eglasser@coab.us Agenda Item # 27 May 2020 Page 19 of 19