Exh 8A7
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Agenda #8A
August 14, 2000
CITY OF ATLANTIC. BEACH
___ _ _. __ _ _ CITY COMMISSION MEETING -
STAFF REPORT
AGENDA ITEM: Water Advisory Grant Agreement~j,
SUBMITTED BY: Donna Kaluzniak, Assistant Public Works Director/
DATE: August 8, 2000
BACKGROUND: On January 10, 2000, the City Commission authorized the City Manager to
sign an application for a Wastewater Facilities Grant through the
Governor's Water Advisory Panel. Grant monies were requested to assist
with funding of the Core City Sanitary Sewer Improvements Project.
The City has been awarded $350,000 in grant funds for the Core City
Sanitary Sewer Improvements Project. This grant will be administered by
the Department of Environmental Protection. Two original copies of the
Water Advisory Panel grant agreement were delivered to the City, and
- need to be signed by Mayor john Meserve.
BUDGET: Grant funds in the amount of $350,000 will be reimbursed to the City and
applied towards the Core City Sanitary Sewer Project, through the Sewer
Utility Fund.
RECOMMENDATION: Authorize the Mayor to sign the Water Advisory Panel grant
agreement.
ATTACHMENTS: Copy of the Water Advisory Panel grant Agreement No. SP747110, which
is administered through the Department of Environmental Protection.
REVIEWED BY CITY MANAGE
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_ Agenda #8A
. August I4, 2000
y;
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
__ __ __,_
--___ __ _ _ AND
CITY OF ATLANTIC BEACH, FLORIDA
SP747110
This agreement is executed by the STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION (Department) and the CITY OF ATLANTIC BEACH,
FLORIDA, (Grantee) existing as a local governmental entity. ,Pursuant to line item 1591G of the
2000-2001 General Appropriations Act, the Department agrees to fund a grant on a
reimbursement of incurred eligible cost basis in an amount not to exceed $350,000 under the
terms and conditions set forth in this document.
SCOPE OF WORK
The project to be financed by this Grant consists of furnishing labor, materials, and equipment to
construct the Atlantic Beach Core City Sanitary Sewer Improvements in an amount up to
$466,667.
GRANT CONDITIONS
1. The grant share shall not exceed 75% of eligible costs of the scope of work. The Grantee
agrees to provide match funds equal to 25% of the eligible costs of the scope of work.
2. The Grantee shall expeditiously initiate and timely complete the project work for which
assistance has been awarded under this agreement.
3. The Grantee warrants, represents, and agrees that it, and its contractors, subcontractors,
employees and representatives, shall comply with applicable State and Federal laws,
executive orders, rules and regulations in carrying out their obligations under this agreement.
4. To the extent permitted by law, the Grantee shall.release and hold harmless the State, its
officers, members, and employees from any claim arising in connection with the Grantee's
actions or omissions in its planning, engineering, administrative, and construction activities
funded by this grant or its operation of the project.
5. The Grantee shall carry adequate liability and other appropriate forms of insurance. The
Department shall have no liability except as specifically provided in this agreement.
6. The Grantee shall obtain all necessary permits, real property interests, and approvals before
initiating construction. The Grantee knotivs of no reason why any future permits or approvals
~"""'~ are not obtainable.
7. Pursuant to Section 216.347 of the Florida Statutes, the Grantee shall not use grant proceeds
for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
Agenda #8A
August 14, 2000
8. By acceptance of this grant, the Grantee agrees to complete the scope of work.
9. The Grantee agrees that it has adopted or will adopt amandatory-hookup ordinance for the
service area prior to initiation of operation. Such ordinance may allow for mandatory hookup
----- - - upon failure of individual systems. - - -
- 10. The Grantee and its agents-shall maintain books, records and other documents pertinent to
performance under this agreement in accordance with Generally Accepted Governmental
Accounting Standards established by the Governmental Accounting Standards Board. The
Grantee shall keep accurate records of all grant disbursement receipts and project
expenditures. The Department shall have access to such records at all reasonable times
during the term of this agreement and for three years following final grant payment or for
such other period as may be prescribed by the Department.
11. The Grantee shall provide access to project sites and administrative offices to authorized
representatives of the Department at any reasonable time.
12. The Grantee agrees to make prompt payment to its contractor and to retain only such amounts
as maybe justified by specific circumstances and provisions of this grant or the construction
contract. The Grantee shall ensure that appropriate provisions to implement this prompt
payment requirement are included in all construction contracts and subcontracts.
13. In consideration of the Grantee completing its obligations under this agreement, the
Department shall pay the Grantee on a reimbursement of incurred eligible cost basis.
:Payment requests shall be submitted no more frequently than monthly on a form provided by
the Department. With each payment request, the Grantee shall submit all relevant invoices
and worksheets used to prepare the disbursement request and shall, if necessary, document in
writing that any special grant conditions precluding payment have been satisfied. Each
payment shah be 75% of eligible costs.
14. The Department may withhold up to 5% of the total agreement amount from the Grantee
pending fulfillment of all terms and conditions of this agreement.
15. The Grantee agrees to comply with the requirements contained in Section 215.97, Florida
Statutes, entitled "Florida Single Audit Act". The funding supporting the activities
authorized under this agreement is provided in a grants and aids appropriation made by the
Florida Legislature. Specific funding information is provided below:
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4.
. Agenda #8A
August 14, 2000
Funding Source: General Revenue
State Fiscal Year: 2000-2001 General Appropriations
Act, Line Item 1591G _ ____ __
Catalog of State Financial Assistance
(CSFA) Number: 37039: .
CSFA Title or Funding Description: Statewide Restoration Projects
Funding Amount: $350,000
State Grants and Aids Appropriation
Category: 141116
Copies of reports and management letters prepared in conducting audits related to required
State grants and aids audits shall be submitted by or on behalf of the Grantee directly to each
of the following:
Don Berryhill
Florida Department of Environmental Protection
Bureau of Water Facilities Funding (MS 3505)
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General (MS40)
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Manager
Office of the Auditor General
Post Office Box 1735
Tallahassee, FL 32302-1735 ~.
16. This agreement may be amended in writing, except that no amendment shall be permitted
which is inconsistent with statutes, rules, regulations, or executive orders.
17. The Grantee agrees to comply with the following project schedule:
(a) Project construction began June 14, 2000.
(b) Completion of scope of work is scheduled for June 14, 2001.
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This grant agreement SP747110 shall be executed in two or more counterparts, any of which shall
be regarded as an original and all of which constitute. but one and the same instrument. _ _ _ _ _ __ _ . _-__ .
__
The Department hereby offers financial assistance to-the CITY OF ATLANTIC BEACH,
FLORIDA, in an amount not to exceed $350,000, for the purposes and under the terms set forth
in this agreement. -
This agreement is subject to applicable provisions of Florida law and rules adopted thereunder.
In accepting this award and any disbursements made hereunder, the undersigned representative of
the Grantee covenants that helshe is duly authorized to act on behalf of the Grantee, and that the
Grantee agrees to the terms and conditions of this agreement.
for
CITY OF ATLANTIC BEACH
Mayor
Date
for
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Director Date
Division of Water Resource Management
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