Exh 8C• _ AGENDA # 8C
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AUGUST 28, 2000
CITY OF ATLANTIC BEACH
CITY, COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Authorize lease of Copier under State Contract for City Hall
SUBMITTED BY: ~~areen King, City Clerk, George Worley, Planning Director
DATE: August 21, 2000
BACKGROUND:
The copy machine at the north end of City Hall was leased several years ago under State Contract.
This machine is now under amonth-to-month lease agreement at $633.00 per month. As a result of
inquiries by the Finance Department into copiers recently, we have become aware that a different vendor
has had the State Contract this year and offers a faster, higher volume, better batch copying capable copier
with a network interface to allow copying directly from the network. This machine will store print jobs
and print them later if while it is printing a large job such as an agenda packet, the budget or an ordinance.
We can lease the machine for $334.00 fora 60 month lease or purchase. it for $15,362.00, with the
network interface, but only through the end of August.
Because of the often larger and more complex agenda packets which are now produced by the City
Clerk's Office and due to the ability of the desired copier to link to the existing computer network allowing
it to be used as a high volume printer, we believe this would provide substantially more functionality for
the City than the current copier for considerably less money per month.
BUDGET:
Current Budget includes $633.00 per month for the existing copier lease.
RECOMMENDATION:
Staff recommends immediate lease of this machine to take advantage of the current state contract
price of $334.00 per month. Staff has proposed $16,000 in the up-coming budget for purchase of a copier.
It is Staffs desire to purchase this machine with the network interface in the new budget year for
$15,362.00.
ATTACHMENTS:
l) Quote for Savin 2070DP Copier by Adams~mco, Inc.
REVIEWED BY CITY MAN.
AGENDA # 8C
AUGUST 28, 2000
2070 DIGTTAL COPIER $11,372 ~- $270 $756 $611 60,000 $0.0045 $22.50
std. ARDF standard std. std.
410537 Finisher SR740 included included included
std. DPX standard std. std.
410324 Computer Interface $1,767 ~- $75 $53
~~
5191
LCT
$1,060
$45
$31
410463 .Finisher SR810 $3,099 $131 $92
410540 Finisher Stitcher SR750 $3,159 $134 $94
410543 2 Hole Punch Kit $522 $22 $15
410506 3 Hole Punch Kit $522 F- $22 $15
9658 Key Counter Bracket $22 $1 $1
410520 Copy Tray Type 700 $87 $4 $3
410544 Copy Connect Kit $1,311 $55 $39
9675 9 Bin Mailbox $1,675 $71 $50
9676 Mailbox Bridge Unit $297 $13 $9
410606 Adobe PS 3 $1,043 E- $44 $31
9674 Network Interface $325 ~-- $14 $10
4IU556 PtzntHDD(fontdownload) $527 $22 $16
947MIU Printer RAM 32MB $115 $5 $3
948MTU Printer RAM 64MB $214 6 $9 $6
949MIU Printer RAM 128MB 5370 $16 $11
9660 Axis P. S. 560/100 $347 $15 $10
9661 Axis P. S 540+ $197 $g $6
9662 Axis P. S 542+ $197 $g $6
9663 Axis P. S 640 $325 $14 $10
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