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Exh 4DAgenda #4D September 11, 2000 ~,,, «~ _ - CITY OF ATLANTIC BEACH CITY COM11aSSION MEETING STAFF REPORT ___ AGENDA ITEM: Point Repairs Annual Contract- Water Distribution, Sanitary and Storm Sewer Collection Systems Bid No. 9900-24 SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director ~~ Donna Kaluzniak, Utility Director~~. DATE: September 1, 2000 BACKGROUND: Point repairs to the City's water distribution, sanitary and storm sewer collection systems are performed by an underground utility contractor. The City's bid specifications require the contractor to be available for emergency and scheduled repairs, and to provide all labor, equipment, and materials for the work. Bid specifications were sent to nine bidders, and two bids were received on August 30, 2000. Both bidders had attended the mandatory Pre-Bid Meeting on August 25, 2000, and submitted all required documentation. The bid award recommendation is based on the sum of all 8 hour totals using the rates submitted in the bid. T~eccrintinn Gruhn May, Inc. John WoodX, Inc. 7-~rnirly rata 52 hr 4nt~1 L7., „-1., rite 4 1,,. +,.+.,1 Three man crew $115.00 $920.00 $140.00 $1,120.00 Six man crew $190.00 $1,520.00 $265.00 $2,120.00 Equipment, excavator $75.00 $600.00 $90.00 $720.00 Equipment, backhoe $45.00 $360.00 $70.00 $560.00 Dewatering equipment $150.00 $1,200.00 $195.00 $1,560.00 Lifting hydraulic crane $65.00. $520.00 $85.00 $680.00 Mobilization, lump sum $250.00 $500.00 Subtotal $S, 370.00 .~7, 260. DD Overhead & Profit 18% $966.60 23% $1,669.80 8 Hour Total $6,336.60 $8,929.80 Gruhn May, Inc. was the responsive low bidder, with no increase in the existing rates, which have not increased in the last six years. This company has been doing business with the City for many years, and their references are excellent. BUDGET: Funds for point repairs aze budgeted in the Atlantic Beach and Buccaneer Water and Sewer funds, and the Streets fund, account nos. 400-4001-533-3400, 400-4301-533-3400, 410-4101-535-3400, 410-4401-535-3400, 001-5002-541-3400 in the amount of approximately $200,000 for use as needed. Agenda #4D September 11, 2000 ,~ ,., RECOMMENDATION: Award annual contract for Point Repairs to Cmihn May, Inc. at the rates submitted in Bid No. 9900-24. ___ _ _ ATTACHMENTS: _ _ _ l . Bid tabulation form _ _ _._ _.-_ _ _. __ _ __. __ _ ._ _ __ .._ _ _ _ _ __ __ _ 2. Bid analysis *3. Bid specifications on file with City Clerk *Bid specifications are lengthy and it is impractical to make copies. These specifications are available in the City Clerk's office for those wishing to review m. REVIEWED BY CITY MAN Agenda #4D September 11, 2000 ~.~ ~~ .,r.M_~. , CITY OF ATLANTIC BEACH POINT REPAIRS-ANNUAL CONTRACT BID #9900-24 .AUGUST 30, 2000 _ 3 P.M. Required Documents JOHN WOODY, INC. GRUHN-MAY, INC. Original Insurance Certificates Documentation of Worker's Compensation X-Mod Rating Three (3) References, including FAX Numbers j Proof of Underground Utility Contractor's License t/ . Certified Financial Statements for the Last two (2) / years ~/ Completed W-9 Form Signed Copy of Document Requirement Checklist _ ..v ..x; ... v; rr.: ..:v. .:: .v.. •; n.•:: ... ... .r.:..:: •. .:: ....v::.;: .. .::...:: ....::.n...v.•; .- .. ...n ........:.. ... ....... ..... .. .:..... ... ..v ...... ?... ...~...: ..... : .: y..:..... .. .... .:.. :: ........:.....v.:,v:n:: $..:., :.::..j......1:.:: .:... .....{ ::.:- ... .. .:,. ....... ..: ... . ..... ... ........... ... ... ...::.... .{... k:.v ..... ..: G:%::•;.}}:h,y:}i ...... ~ ~ .v ... ,... ..:,..v Y.. x:. ........... .,:•x:.H.ie::;::{ev:{:t•:.~..v.;....:...,.....k:v... ....v :.•.Y: :..,.: :,.:...: ::iti}•;:•:i:e:{i}:i:'•.vti'Cv ::::ti{•iY•i:-}:::: {hi'4:i v ` .. .. . .:. ... ... ...r...e:Fr..:.........}........v.f.. .........v ..v........:... ...4 .;. .. .. .:i!!.. .v Y.. ..{. .. ..{...., }..:5... ;:.:,. ,,: • .,: ;: ? .............vr!?:..... .....vrv.{:{:i•.v:.vw::n....{.•..:x::::v.r...:..::.:.v..............,:::.•.•}:::: n ..............:;....:::: ..:: ....: ...,.: .. ,....: :, .,.v- ..1,..vn...::..:a;•. .:: T.::::.:.i-.v •.,:.::::•.:::¢:......................{x• v......... ...{..::•::: :}•. •-vS: ., {j• .}::::1:iii:h`~:ii:: }4'n.:. .. ..•Y. ij ';:i :4::: ;i ..,...Y..v.~:V::f:{:~,ti:•: }::::.,v Billing Items for Manpower & Equipment: One Three (3) Man Crew Per Hr./8 Hrs. $/~~ 0 6 /$ f~~~ $ o~~ /$ fs' ~ ~~ ` ~ One S;x (6) Man Crew Per Hour/8 Hrs. $ ~ ~c Od !$~l~ $ ~ G~p ~D /$~` Equipment, Tracked Excavator per Hr.l8 Hrs. $ 90 ~~ /$'Ja~ $ ~~~ /$ ~Ol ~~ Equipment, Front End LoaderBackhoe per Hr.i8 Hrs. $ '~~ ao /$~~J~` $ ! 1,~Gd~ /$ - Dewatering Equipment per Hour/SHr. $ ~~5'~ /$~~G~ fir©oo /$ ~~dc21 $ Lifting Hydraulic Crane per Hour/8 Hr. $ ~'c~ /$ ~Q~ $ ~p iS ~ /$, ~4I Mobilization per Hour/8 Hr. $~"~~~ /$~~y~o6 $ ~~-~? /$~,~04 Ovexhead & Profit %/8 Hr. ~ ~ %/$ ~ ~~ %/$ ~'~, ,..:.....:.....:.+...:: h.::::v;•{w; :...: ..:. : .... ..... .... r. .{.. :. .:........,::::•.i.R:::.,..xn.....{.{{v.-}:•i:: iie . ...}.::.{..:.v}. ... .r :::I:.l..,.v.•4.v;. n.r::{.: F:::::.vv vv:.:. \. .. v .n..... v..:fe ire-i}:... •.::. v,...... .:... .. nr .... .........:.v..: •.....:.::::... .. .... ......... . -:: ::.. :.:: :::..;:.~.n.., .... n:.., .:.:?. ... .,C.. ..:. .v.vv v. .. ?,•::::ev:r: :.::: F.:x:..: .... ..:., .v--:. v .. ...... . v.:in:: :.hviY: {•}:•::::r.,'.:0:•}?Si:{e.}i.`.:':::.{.v:i{. r..Fn:..........v.v... 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'. •: • 'vl,. :i=f:.\i'{i:•i~ .: , , v ; ': r ,: ; : . . v:, . ..: . . :. . :.v:. : .w:: : : ::. . . r. :. :.::.:v::.v :. :. .v: : n ; , .v: .:,v:1, :.:. : .,.....:: v :vY.h :.:::.:vv; .: v+,:•. :.h:r::,v;•:v:?:{.}{{{v:,v:.:: ,. .:,:r..-.vv,,... -:}::::}:...;....v:.:.......,..::x.•,.........r:....,...........v::v;?.:n.nr•...:....\.::..:... r..v.:.v:.: .t. ....v... ...v .....::.~ :.:::::.........................:....................... . ., „„ , ... .. .. . . . : : v ........::,.:: .... .: v ....:. $..:. } ....:: v.,:.. n,•,:.. .: ... :......:.\......n..v... .......~..................... Y. . . ... , : . .: .. ..,•: •.v .•.h •....: . i 3 ..1: ,,:::.. .{...........:..::.:•.v.•:•v.,:::vh}v{,`:?hi+1:}:`-vh:;.w: ::~ :...,.x......,.....:v..,.,...,...~. .TOTAL 8 HOUR COST $ ~J1j~~9, ~ $ ~ ~~ ~ d Premium for Weekend or Holiday Work /~j~ % ~~