Exh 4EAgenda #4E
September 11, 2000
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Electrical Motor and Pump Repairs Annual Contract
Bid No. 9900-25
SUBMITTED BY: Donna Kaluzniak, Utility Directo~
DATE: September 1, 2000
BACKGROUND: Repairs to electrical motors, pumps, valves and mechanical components of the water and
sewer facilities are performed by an annual contractor. The City's bid specifications require the contractor to be
available for emergency and scheduled repairs, and to provide all labor, equipment, and materials for the work.
Bid specifications were sent to eleven bidders, and three bids were received on August 30, 2000. All three.
bidders had attended the mandatory Pre-Bid Meeting on August 23, 2000, and two bidders submitted all
required documentation. The bid award recommendation is based on the sum of a118 hour totals using the rates
submitted in the bid.
Atlas Electric Grand Eagle Services
Description Hourlyrate 8 hr. total Hourly rate 8 hr. total
Machinist $24.25 $194.00 $20.00 $160.00
Motorman $24.25 $194.00 $20.00 $160.00
All-Around $26.25 $210.00 $17.00 $136.00
Subtotal $598. Q0 $456.00
Overhead & Profit 12.50% $74.75 100% $456.00
8 Hour Total $672.75 $9I2.OD
Atlas Electric was the responsive low bidder, with no increase in the existing rates, which have not increased in
the last three years. This company has been doing business with the City for many years, and their references
are excellent.
BUDGET: Funds for electrical motor and pump repairs are budgeted in the Atlantic Beach and Buccaneer
Water and Sewer funds, account nos. 400-4001-533-3400, 400-4301-533-3400, 410-4101=535-
3400, and 410-4401-535-3400 in the amount of approximately $95,000 for use as needed.
RECOMMENDATION: Award annual contract for Electrical Motor and Pump Repairs to Atlas Electric
at the rates submitted in Bid Na. 9900-25.
ATTACHMENTS: 1. Bid tabulation form
2. Bid analysis
*3. Bid specifications on file with City Clerk
*Bid specifications are lengthy and it is impractical to make copies. These specifications are available in the
City Clerk's office for those wishing to review them,
REVIEWED BY CITY MA
CITY OF ATLANTIC BEACH
BID #9900-25 ANNUAL CONTRACT FOR REPAIl2 OF ELECTRICAL MOTORS & PUMPS
AUGUST 30, 2000
Required Documents
Submission in Triplicate ATLAS ELECTRIC GRAND
Original Insurance Certificates
Documentation of Worker's Compensation X-Mod Rating
3 References including FAX numbers
Proof of Occupational Licenses
Documentation of Receipt of Addenda (Optional)
Signed Copy of Documents Requirements Checklist
Form W-9
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Machinist Per Hour/8 Hrs.
Motorman per HourL8 Hrs.
AlI-Around Per Hour/8 Hrs.
Mark-up for Overhead & Profitl8 Hrs
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TOTAL 8 HOURAMOUNT `
Premium for Weekend or Holiday Work
(Percentage if Applicable)
EAGLE SERVICES
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$ ~1.O.GYJ /$ /(a0. aJ
$ l7.D~/$/3~,,~
/ o y °~° /$ ~6~~
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3PM
TURNER ELECTRIC
$ /76 i~ /3~ ~~`
$ /6 ~ c /$ /a ~ ~'
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/ 90 °% /~
$ rla dl7 $ / _./..~.a~~ 4.
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