Exh 7CAgenda #7C
September 11, 2000
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Ordinance No. 20-00-48 amending the Fiscal Year ended
September 30, 2000 Operating Budget
DATE: September 6, 2000
SUBMITTED BY: Nelson Van Liere, Finance Director
BACKGROUND:
Throughout the fiscal year there are events which were not anticipated or occurred causing the
budget for those items to be either created. or adjusted. The following adjustments are proposed
and represent transactions covering the second half of the year. Most are the result of items that
the City Commission has already acted on and is aware of._ The following is a description of the
adjustments that the attached budget ordinance addresses. In order to eliminate duplicate
descriptions for adjustments that cross many funds, I have described the adjustments below in a
consolidated fashion.
Addressed in the budget modification are:
1. To create a budget in the Fire Administration division of the, General Fund for one half
of the electricity costs at the Public Safety Building - 850 Seminole Road. These
expenses are reimbursed by the City of Jacksonville. The reimbursement revenue was
budgeted, however, the fire division's expense portion, estimated at $6,525 for the fiscal.
year, was not budgeted when the fire services were contracted out to Jacksonville.
2. To create a budget in the Fire Administration and Control divisions for expenses
associated with the final arbitrated settlement for $53,285 in back wages, $3,767 in
F.I.C.A. expense, and $1,879 in interest expense paid to prior employee J. Hill.
3. To create a budget in the Parks Administration division for the contract pay ($7,800) and
associated payroll costs ($680) for in-house web master services.
4. To create a budget for the transfer of funds from the General Fund, amounting to $8,130,
to cover costs incurred by the City Manager Fund associated with hiring and relocating
the new City Manager.
5. To create a budget of $1,000 in the Convention Development Tax Fund for the
commission-approved promotional costs related to the USS Roosevelt commissioning.
Agenda #7C
r September 11,2000
6. To increase the revenue budget in the Governmental. Capital Project Fund by $10,776 for '
additional grant funding received from the Florida Inland Navigation District. relative to
development of Tresca Park.
_._ _ _ ___
7. To establish a revenue budget line item of $10,887 in the Governmental Capital Project
Fund for the Florida Communities Trust grant for the design of Dutton Island. Funds to
be recognized in fiscal year 2000.
8. To increase the expense budget in the AB Water Fund to cover the cost of relocating
water lines for the JTA flyover. Superior Construction cost of $387,915 was approved by
the commission on 6/26/00.
9. To establish revenue line items for recognition of grant revenue for sewer rehabilitation
woxk estimated to date - FDEP $150,000 (total grant award $350,000) and DCA
$300,000 (total grant award of $300,000).
In addition, $450,000 needs to be added to the expense budget to cover the Insituforrn
purchase order encumbered for the amount estimated to be spent this year in the sewer
fund. Total purchase order amounts to $1,520,616 - $650,000 to be funded by the sewer
fund ($450,000 in fiscal year 2000 and $200,000 in fiscal year 2001) and $870,616 to be
funded by the `96 Utility Revenue Bond fund.
10. To increase the Sanitation Fund contractual services expense budget by $3,864 for
underestimated tippage fees paid to the City of Jacksonville, per the interlocal agreement.
11. To increase the Storm Water Fund expense budget $674 for its portion of the additional
bond printing and administration costs associated with the Utility Revenue Bond `96
issue.
RECOMMENDATION;. Adopt Ordinance No. 20-00-48
ATTACHMENT: Ordinance No. 20-00-48
REVIEWED BY CITY. MANAGER: ~ ...- _,_,_.,i
/~
Agenda #7C
September 11, 2000
ORDINANCE NO. 20-00-48
AN ORDINANCE AMENDING THE OPERATING. BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR 1999/2000 BEGINNING OCTOBER 1,1999 .AND ENDING
SEPTEMBER 30,2000.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON _
BEHALF OF THE PEOPLE OF THE .CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 1999/2000 Final Budget be amended as follows:
GENERAL FUND
Expenditures:
Fire Department
Administration Division
Operating Expenses
Utilities 001-3001-522.43-00
Other Current Charges 001-3001-522.49-00
Fire Control Division
Operating Expenses
Salaries
F.LC.A.
001-3002-522.12-00
001-3002-522.21-00
6,525
1,879
53,285
3,767
Parks and Recreation
Administration Division
Operating Expenses
Special Pay
F.I.C.A.
Workers' Compensation
001-6010-572.15-00
001-6010-572.21-00
001-6010-572.24-00
7,800
597
43
Agenda #7C
September 11, 2000
r
General Government
Transfers
Transfer to City Manager Fund 001-1009-581.91-51 8,130
_ Total Expenditures 82;026
Change in Fund Balance Reserves <82,026>
CONVENTION DEVELOPMENT TAX FUND
Expenditures:
Operating Expenses:
Promotions
Change in Fund Balance Reserves
120-0000-519.48-00 1,000
Total Expenditures 1,000
<1,000>
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
State Grant - Fl. Inland Navigation District 300-0000-331-O1-00 10,776
State Grant - Fl. Communities Trust, 300-0000-33,1.70-00 10,887
Total Revenues 21,663
Change in Fund Balance Reserves 21,663
WATER UTILITY FUND
Expenses:
Atlantic Beach Water Division. _ _
Operating Expenses
Improvements-Other 400-4001-533.63-00 387,915
Total Expenses 387,915
Change in Fund Balance Reserves <387,915>
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September 11, 2000
SEWER UTILITY FUND
Revenues:
FDEP/WAP Grant Revenues. 410-0000-331.35-01 150,000
- DCA/EMP Grant Revenues - 410-0000-334.35-01 300,000 -
Total Revenues 450,000
Expenses:
Atlantic Beach Sewer Division
Operating Expenses
Improvements-Other 410-4.101-535.63-00 450,000
Change in Fund Balance Reserves
Total Expenses
SANITATION UTILITY FUND
Expenses:
Operating Expenses
Contract Services 420-4201-534.34-00
Total Expenses
Change in Fund Balance Reserves
STORM WATER UTILITY FUND
Expenses:
Storm Water Utility
Operating Expenses
Printing
Debt Service
Other Costs
Change in Fund Balance Reserves
470-0000-538.47-00
470-0000-582.73-10
Total Expenses
450,000
0
3,864
3,864
<3,864>
433
241
674
<674>
Agenda #7C
September 11, 2000
CITY MANAGER
Revenues:
-.Transfer from General Fund -- 510-0000-381.10-00 - 8,130
. Total Revenues 8,130
Expenses:
City Manager
Operating Expenses
Other Current Charges 510-1002-512.49-00 8,130
Total Expenses 8,130
Change in Fund Balance Reserves 0
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this -day of September, 2000.
Passed by the City Commission on second and final reading this -day of September,
2000.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk