AgendaCITY OF ATLANTIC BEACH
October 9, 2000
5:00 p.m. Joint Workshop with Community Development Board
7:15 p.m. CITY COMMISSION MEETING
AGENDA
Call to order
Invocation and pledge to the flag
Approval of the minutes of the Regular Commission Meeting of September 25, 2000
2. Courtesy of Floor to Visitors:
3. Unfinished Business from Previous Meeting
A. Follow-up report from the meeting of September 25, 2000 (City Manager)
4. Consent Agenda:
~,,, ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS
A. Acknowledge receipt of Building, Public Works, and Recreation Department monthly
reports (City Manager)
Committee Reports:
6. Action on Resolutions:
7. Action on Ordinances:
8. Miscellaneous Business:
A. Approval of Scope of Work for Final Design, Permitting and Fees for Aikenbead and
Odom, Inc. in connection with the Core City Project, and authorize execution of
contract in the amount of $639,894.11 (City Manager)
B. Public Hearing and action on a request for aUse-by-Exception filed by Harvey
Warnock to operate an office for his business, Creative Homes, Inc., at 1812 Sea Oats
Drive, on property zoned Residential Single-Family (City Manager)
Page Two AGENDA October 9, 2000
C. Authorize the Mayor to execute a Grant Award Agreement with Florida Communities
Trust (City Manager)
D. Approve increase in longevity pay for general employees (City Manager)
E. Contracts for lease of City facilities - ABAA, ABET, Sea Turtle Patrol, Beaches
Habitat (City Manager)
F. Authorize the City Manager to execute a Florida Recreation Development and
Assistance Program (FRDAP) grant application (City Manager)
G. Approve Community Development Block Grant (CDBG) contract for Fiscal Year
2000/2001, and authorize the Mayor to execute the contract doctunelrt (City Manager)
H. Board Appointments (Mayor):
i. Recreation Department (3)
ii. Code Enforcement Boazd (1)
9. City Manager Reports:
A. Report on sanitation contract
B. Quarterly strategic planning report
10. Reports and/or requests from City Commissioners and City Attorney
A. Report on 44`" Annual Conference of the Florida Shore and Beach Preservation
,•--~. Association (Comm. Mitchelson)
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,
such person mayneed a record ofthe proceedings, and, for such purpose, mayneed to ensure that a verbatim record ofthe proceedings
is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior
to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, any agenda
subject, regardless of how the matter is stated on the agenda, maybe acted upon by the City Commission.
In aceordancewith the Americans withDisabilitiesAct and Section 286.26, Florida Statutes, persons with disabilities needing special
accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 6, 2000.
`'"°'`
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
,_ "^ ROAD AT 7:15 P.M. ON MONDAY, OCTOBER 9, 2000
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor Meserve at 7:15 p.m. A
moment of silence was observed in honor of Lex Hester, Chief
Administrative Officer of the City of Jacksonville, who passed away on
Saturday. This was followed by the Pledge of Allegiance to the Flag.
~ 1. Approval of the minutes of the regular meeting held
September 25, 2000
The minutes of the Regular Meeting held September 25, 2000 were
unanimously approved as presented.
2. Courtesy of the floor to visitors:
Stephen Kuti of 1132 Linkside Drive referenced his Letter to the Editor
of the Beaches Leader, questioning the storage capacity of the Selva
Marina lagoon in relation to the core city drainage project. Mr. Kuti also
felt the 15 cfs pumps proposed by Aikenhead and Odom (A&O) were too
small to move enough water. Mr. Kuti stated he was against spending
any more money on this plan (Item 8A), and requested additional
information on the proposed drainage plan.
Mary Williams of 4314 Chippewa Drive, Jacksonville, representing
Southland Waste (Item 9A), encouraged the city to go out for bid for
sanitation services and suggested coordinating the expiration date of the
contract with the other beaches cities to obtain a better price.
Julie Sleeper of 700 Beach Aveuue felt ABET was charged too little for
,,.--~, its lease of the Adele Grage Community Center (Item 8E) and suggested
raising the rate.
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October 9, 2000
~' Carson Merry Baillie of 1923 Beach Avenue felt the cost associated
with ABET's use of the building was minimal. Mrs. Baillie believed
ABET provided a valuable cultural experience for the citizens of Atlantic
Beach.
Pat Pillmore of 995 Camelia Street supported ABET's use of the
building and stated that she volunteered on the ABET Board. Ms.
Pillmore suggested that the Commission take a proactive approach to the
parking problems resulting from the future expansion of the Adele Grage
Community Center. Ms. Pillmore also commented on the City of
Jacksonville's proposed Tree Ordinance and inquired if it would cause
conflict with the City of Atlantic Beach Tree Ordinance. She also urged
the Commission to preserve as much pervious surface within the city as
possible.
J.P. Marchioli of 414 Sherry Drive commented on the following items:
(1) unsightly chunks of concrete and tree trunks located on the right-of-
way on Beach Avenue, (2) speeding on Sherry Drive, (3) the clear,
detailed drawings in the most recent A & O report, and (4) the efficiency
of inverted crowns.
~ Mike Patterson of 887 Stocks Street, publisher of the Jacksonville
Fisherman Magazine, distributed photos of his boat parked in his front
yard and stated he could not move it back any farther unless he parked it
in his driveway sideways. Mr. Patterson indicated he had been cited by
Code Enforcement and requested that the Commission consider a
variance of 10' to allow the boat to remain where it is parked
Mayor Meserve requested staff to look into the request to see if anything
could be done.
Bob Totter of 27511`" Street read from a newspaper article concerning
the core city project and questioned the proposed use of inverted crowns.
Mr. Totter felt the use of inverted crowns should be thoroughly
investigated before any more money was spent on the project, and
indicated he would like to visit areas using inverted crowns.
Don Phillips of 1566 Park Terrace West, a member of the
Stormwater Review Committee, read his memo dated October 6, 2000,
to Lyman Fletcher, Chairman of the SRC, addressing his concerns with
the A & O Stormwater Final Report. Mr. Phillips memo is attached and
made part of this official record as Attachment A.
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A. Follow-up report from the meeting of September 25, 2000
(City Manager)
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October 9, 2000
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City Manager Hanson indicated there was no additional information to
the items in his written report.
4. Consent Agenda:
A. Acknowledge receipt of Building, Public Works and
Recreation Department monthly reports.
Motion: Approve Consent Agenda Item A as presented.
There was no discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
There was no action on Resolutions.
~ 7. Action on Ordinances:
There was no action on Ordinances.
8. Miscellaneous Business:
A. Approval of Scope of Work for Final Design, Permitting and
Fees for Aikenhead and Odom, Inc. in connection with the
Core City Project, and authorize execution of contract in the
amount of $639,894.11 (City Manager)
Motion: Approve Scope of Work for Final Design,
Permitting and Fees for Aikenhead and Odom, Inc. in
connection with the Core City Project, and authorize
execution of contract in the amount of $639,894.11.
Mayor Meserve indicated that the scope of work for the stormwater
improvements project had changed since the first design work of
England, Thims and Miller. He stated that the plan was not finalized and
was subject to change, and reiterated that the preliminary design work of
Aikenhead and Odom (A & O), was designed with Commission
emphasis placed on minimal impact to the streets, parks and trees within
.-~. the city. Mayor Meserve further stated that inverted crowns worked
when properly maintained and the plan had been hand tailored street by
street by A & O to meet those requirements.
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October 9, 2000
Commissioner Borno indicated that money had been budgeted for a
Menze Mucker to maintain drainage ditches within the city.
There being no further discussion, the motion carried unanimously.
B. Public Hearing and action on a request for aUse-by-
Exception filed by Harvey Warnock to operate an office for
his business, Creative Homes, Inc., at 1812 Sea Oats Drive, on
property zoned Residential Single-Family (City Manager)
Motion: Accept the recommendation of the Community
Development Board and approve the use-by-exception filed
by Harvey Warnock to operate an office for his business,
Creative Homes, Inc., at 1812 Sea Oats Drive on property
zoned Residential Single-Family. (Subject to the conditions that
(1) the applicant comply with all restrictions set out in Section 24-
159(a), (2) that the exception be granted to the applicant only and
(3) for this location only).
~, Mayor Meserve opened the floor for a public hearing. Since no one
spoke for or against the request, the Mayor closed the public hearing.
There was no discussion and the motion carried unanimously.
C. Authorize the Mayor to execute a Grant Award Agreement
with Florida Communities Trust (City Manager)
Motion: Authorize the Mayor to execute a Grant Award
Agreement with Florida Communities Trust.
There was no discussion and the motion carried unanimously.
D. Approve increase in longevity pay for general employees (City
Manager)
Motion: Approve an increase in longevity pay for general
employees from $20.00 a month for each five years of service
to $25.00 a month for each five years of service to be effective
October 1, 2000.
Commissioners Borno and Waters felt it only fair to grant the increase to
~~-, general employees.
There being no further discussion, the motion carried unanimously.
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October 9, 2000
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E. Contracts for lease of City facilities - ABAA, ABET, Sea
Turtle Patrol, Beaches Habitat (City Manager)
Motion: Approve contracts for lease of city facilities with
ABAA, ABET, Sea Turtle Patrol, and Beaches Habitat as
recommended.
Commissioner Mitchelson expressed concern that the renovations to the
building would begin before the contracts expired.
Commissioner Beaver indicated that he had discussed this matter with the
various lessors and they understood that they might have to leave the
building before their leases expired.
Discussion ensued and it was the consensus of the Commission that the
City Manager include language in the contract which would address this
matter.
There being no further discussion, the motion carried unanimously.
F. Authorize the City Manager to execute a Florida Recreation
Development and Assistance Program (FRDAP) grant
application (City Manager)
Motion: Authorize the City Manager to execute the Florida
Recreation Development and Assistance Program (FRDAP)
grant application.
Commissioner Mitchelson inquired as to the monetary amount of the
grant and City Manager Hanson indicated that it was just under $100,000.
There was no discussion and the motion can•ied unanimously.
G. Approve Community Development Block Grant (CDBG)
contract for Fiscal Year 2000/2001, and authorize the Mayor
to execute the contract document (City Manager)
Motion: Approve Community Development Block Grant
(CDBG) contract for Fiscal Year 2000/2001, and authorize
the Mayor to execute the contract document.
There was no discussion and the motion carried unanimously.
H. Board Appointments (Mayor):
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October 9, 2000
~ i. Recreation Department (3)
Mayor Meserve nominated DeJean Melancon, Ray Coleman and George
Vogel for appointment to four year terms on the Recreation Advisory
Board.
Motion: Approve the appointments of DeJean Melancon, Ray
Coleman (reappointments) and George Vogel (new
appointment) to four year terms on the Recreation Advisory
Board.
There was no discussion and the motion carried unanimously.
ii. Code Enforcement Board (1)
Mayor Meserve nominated Mamie Hurd for appointment to the Code
Enforcement Boazd.
Motion: Approve the appointment of Mamie Hurd
to a three year term on the Code Enforcement Board.
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There was no discussion and the motion cazried unanimously.
9. City Manager Reports:
A. Report on sanitation contract
Public Works Director Kosoy explained that the current contract would
expire on January 31, 2001, and the city would like to go out to bid and
coordinate a contract with the other beaches cities.
A brief discussion of the process to follow ensued, and it was pointed
out that the City of Neptune Beach's contract expired in April and staff
would try to coordinate the bid with them.
Tennis Pro Contract
City Manager Hanson distributed copies of the contract negotiated with
Sandra Phillips which indicated the rates to be charged and the scheduled
public lessons.
B. Quarterly strategic planning report
City Manager Hanson highlighted key areas of the report and commented
on the progress being made in those azeas. The report is attached and
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October 9, 2000
~ made part of this official record as Attachment B.
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Beaver
Referenced a letter from Jacksonville City Council Member Jerry
Holland concerning Jacksonville's proposed tree ordinance and
requested that the City Manager keep in contact with Councilman
Holland to determine if the proposed ordinance would have any
impact on the City of Atlantic Beach.
Announced that he would hold a public meeting at the Adele
Grage Community Center at 10:00 a.m. on Saturday, October 28d'
to receive input on the proposed renovations.
Commissioner Borno
• Concurred with Commissioner Beaver regarding the proposed
~ Jacksonville Tree Ordinance. City Attorney Jensen felt the
ordinance did not apply to the City of Atlantic Beach.
Mayor Meserve indicated that he would write Council Member
Holland and request that he keep the city informed of any new
information concerning the ordinance.
Reported that the Gas Committee had met with TECO on
September 26th and one issue remained to be resolved. He
indicated that the new Best Western Motel under constnrction on
Mayport Road wanted gas service from TECO, but there still wa;
no franchise agreement in place.
Stated he would be attending the Elected Officials Course on
November 3rd and 4"' at the Marriott.
Commissioner Mitchelson
Requested that the septic tank conversion information be
published in the Tideviews Newsletter on an on-going basis.
• Reported that the Teen Council would sponsor a surfing contest at
,m-,, Hanna Park on October 28`h.
Briefly commented on his attendance at the 44d' Annual
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October 9, 2000
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Conference of the Florida Shore and Beach Preservation
Association.
Commented on the increased use of Bull Park since the
renovations were completed and stated that it was nice to see so
many children enjoying the new playground.
Commissioner Waters
Inquired concerning the location of gas lines in the city. Mayor
Meserve and City Manager Hanson explained that they were
natural gas lines and would be located in city rights-of--way, but
they had not been installed yet.
Mayor Meserve
Reported he had been in contact with Susan Wiles concerning the
Mayport Road Corridor being designated a redevelopment azea
under the JEDC for funding.
• Reported he had spoken with Susan Wiles and Ann Perry,
Director of Pazks and Recreation for the City of Jacksonville, and
reported that a gate would be installed at the north end of
Seminole Road by the City of Jacksonville to allow handicapped
and bicycle access to Hanna Pazk. The gate will be opened in the
morning and closed at night, and an honor box for collection of
fees will be installed at the gate.
Discussion ensued and Commissioner Mitchelson and Mayor
Meserve favored the gate. Mayor Meserve further stated that this
would provide a connection to the proposed Buccaneer Bike Trail
which will run from Fernandina Beach to St. Augustine.
Mayor Meserve felt the city needed a bicycle path, but it should
not be located on Seminole Road. He asked Chief Thompson to
look into alternate routes for the bicycle path.
Commissioner Waters preferred that a bicycle path be developed
on the west side of the Oceanwalk Subdivision which would
provide for access at the main gate of Hanna Park.
• Reported that the Army Corps of Engineers planned to
,..,..,, mathematically model the beaches in order to develop an
alternate plan for beach restoration.
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`?~' There being no further discussion or business to come before the
Commission, the Mayor declared the meet~a~journed at 9:00 p.m.
Officer
ATTEST:
Ma een King
Certified Municipal C
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ATTACHMENT A
MEMORANDUM OCTOBER 9, 2000 COMMISSION MEETING -
SUBJECT: Review Comments on A&O Stormwater Final Report (2 Oct 2000)
r^~ TO: Lyman Fletcher, Chairman, Stormwater Review Committee
FROM: Don Phillips, Member, Stormwater Review Committee
REFERENCE: Section of Final Report identified as "The Proposed Plan".
t. Introduction. The intent of this memorandum is to furnish comments
and/or personal opinions (both positive and negative) on various
features being proposed by A&O in their Stormwater Final Report. The
Final Report was only made available to me on Tuesday, 3 October and
because of a limited number of copies, a detailed evaluation of the
report was not possible. In general, the comments included in this
memorandum relate to items identified in the above referenced portion of
the final plan. It is my personal opinion the engineering concepts being
proposed by A&O will definitely improve the stormwater drainage problem.
However, I do have some concerns which I wish to bring to your
attention.
2. Dredging and removal of silt from Selva Lagoon, A-l-A canal and other
connecting channels that serve to drain Atlantic Beach. Items 1, 2, 4,
6, 7, and 10 in "The Proposed Plan" identify clean-out actions designed
to improve the flow characteristics of the Atlantic Beach drainage
channel.
A. Positive Factors.
1) There has been little or no maintenance, other than minor brush
removal, of the drainage channels which serve to drain Atlantic
Beach storm water. Dredging and silt removal will definitely
improve the movement of water through these channels.
2) Improvement of flow characteristics of the channels will help
reduce flooding of property adjacent to the channel.
B. Negative Factors.
1) Much of the drainage channel passes through private property
which may require special considerations.
2) Special dredging and silt removal methods will probably be
necessary. Much of the channel is bordered by dense woods
and/or the back yards of personal homes which will make it
difficult for trucks, back-hoes, or other removal equipment.
C. Opinion. I accept the fact that dredging, silt removal and other
channel improvements will improve the flow of stormwater in the
channel. However, I have serious concerns with the engineer's
estimate that these improvements alone will be enough to allow the
Atlantic Beach drainage to be accomplished by strictly a gravity
system. Flow in open channels is dependant on: a) cross sectional
area of the waterway, b) wetted perimeter of the channel, c)
coefficient of roughness of the channel, and d) the slope or
"hydraulic gradient" of the water surface. By far, the most
important factor affecting flow of the water is the hydraulic
gradient. At best, silt removal and dredging may increase the
cross sectional area by 5% but this has no affect on the hydraulic
gradient. To improve the hydraulic gradient it is necessary to
~ somehow lower the surface level of the water downstream. This can
best be accomplished by a control structure and pump system.
3. Item 5 of "The Proposed Plan" briefly describes a tide control weir
and pump systems. The plan recommends a "tide control weir and two pump
stations to be located at Atlantic Beach Water Treatment Plant #2". A
5cfs pump is proposed to discharge through a 1200ft force main to the
~^ headwaters of Sherman Creek. The other is a 10cfs pump discharging over
the tide control weir. Pumps will be used only during low-flow
conditions to draw down Selva Lagoon from elevation 3.5 (elevation of
tidal weir) to elevation 2.5 (proposed normal lagoon elevation).
A. Positive Factors.
1) The ability to lower the level of Selva Lagoon to elevation 2.5
in advance of a serious rain storm will do much to improve the
hydraulic gradient of the drainage channel and movement of
water through the channel.
2) An effective tide control gate, if properly managed, will also
help to improve the hydraulic gradient and movement of
drainage.
B. Negative Factors.
1) The plan seems to imply that there will be a permanent 3.5ft
weir placed across the Selva Lagoon drainage channel. Selva
Lagoon is considered to be "Waters of the State" and, in all
likelihood, a permanent tide weir will be opposed by the St.
Johns River Water Management District (SJRWMD). It.is believed
the SJRWMD would be more inclined to accept a tide control
structure which would allow Selva Lagoon to drain and be
refilled by the tide in a normal manner, as it does now, with
tidal control action and pumps activated only in advance of
threatening serious rain storms and/or extreme high tides. In
effect, the tide control facility would be used on an
~"` intermittent basis and only during emergency flood conditions.
2) It is believed a 10cfs pump is seriously undersized. A letter
from Mr. Hanson, City Manager, states:
"The volume of water impounded by the Tide Gate, below the
proposed 3.5ft weir and above the bottom elevation is
27,761,000 gallons. The volume of water at elevation 2.5 is
21,961,000 and at 3.0 is 24,861,000 gallons."
To lower the level of the water from elevation 3.5 (weir
elevation) to elevation 2.5 will require the pumping of
5,800,000 gallons of water (27,761,000-21,961,000). Using a
10csf pump (10csf*7.48g/cf*60sec/min*60min/hr=269280ga1/hr)
will require 21.54 hours. This is entirely to long.
3) The placement of a 5cfs pump and 1200ft force main to pump
water from Selva drainage system to the headwaters of Sherman
Creek could present some serious problems. The intent of this
5csf force main is to- 1) provide a secondary outlet to
discharge water from the Selva drainage system, and 2) to
supposedly provide water to re-nourish wetland areas in the
upper reaches of Sherman Creek (gain re-nourishment credits
from SJRWMD). The potential problem in providing this secondary
outlet (not to mention the cost) include: 1) the need to obtain
easements for the 1200ft pipe line through private property, 2)
the need of an additional study to validate whether there is a
true re-nourishment need for the upper reaches of Sherman
Creek, 3) the need to study if the lower reaches of Sherman
~ Creek will be subjected to additional flooding because of the
transfer of waters from the Selva system to Sherman Creek, and
4) the potential of possible legal action by private property
owners along Sherman Creek whose land may be subjected to
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additional flooding due to the pumping of water from the Se1va
drainage into Sherman Creek.
C. Opinion. Give serious consideration to increasing the size of the
10csf pump and, as a minimum, design the collection basin and
,~^` outfall basin of the tide control system to handle additional
pumps, if necessary. Also, strongly recommend Selva Marina Country
Club Officials endorse the tide control facility and proposed
water elevation controls. Think twice (especially the cost) about
installing a 5csf and 1200ft force main to transfer water from the
Se1va Drainage System to the upper reaches of Sherman Creek.
3. Inverted Crown Roads. The plan recommends inverted crown roads for a
number of core city streets with a gradual slope from East Coast Drive
to Sherry.
A. Positive Factors.
1) The Inverted Crown concept with a gradual slope from East Coast
Drive to Sherry will permit an east to west flow of surface
drainage and should greatly improve the removal of rainfall
from core city streets.
2) The surface drainage plan will have less impact on tree root
systems located close to the streets.
3) Storm drains may be placed closer to the surface which improves
the hydraulic gradient and permits a reduction in the size and
length of underground storm drains. This should permit cheaper
construction costs.
B. Negative Factors.
1) Safety. Because of the inward slope, movement of vehicles on an
inverted crown road have a natural tendency to shift toward the
'~° center of the road as opposed to the road shoulder. For two-way
traffic, this sometimes results in an increase in head-on
collisions. A possible alternative is to consider making these
inverted crown streets one-way.
2) Maintenance. Inverted crown streets will require considerably
more maintenance (particularly street sweeping). Sand, leaves
and other trash which, on a normal crown road, gravitates to
the side of the road shoulder will, instead, move to the center
of the road. The City will need to budget for a sweeper vehicle
and a full-time operator. This will be especially true for a
community with heavy tree cover, such as Atlantic Beach.
C. Opinion. I have mixed feelings about the proposal to use inverted
crown streets. A11 things considered, I think core city residents
would prefer normal center crowned streets.
4. Other Comments/Concerns.
A. The "Project Milestones" chart, Figure 26, identifies a 12 month
period (Sep 2001 to Sep 2002) for "Construction of Core City
Improvements and Downstream Improvements". Design and construction
of Downstream Improvements should be given a high priority and
separated from Construction of Core City Improvements. Design and
construction of downstream improvements should not require a great
deal of time and to initiate early construction of this portion of
the plan could provide the City with immediate drainage benefits
„~.,,,, a t a minima 1 cost .
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