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Exh 3AAgenda #3A October 9, 2000 October 3, 2000 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim SUBJECT: Follow-up The following aze responses to questions and requests for additional information that were made in recent City Commission meetings. Retraction on Statement About City's 00-O1 Budget; At the last Commission meeting, one citizen complained that the City's 00-01 Budget contained a number of items that they did not support including an amount of $ 100,000 for park land acquisition. Part of the complaint was that the amount was not designated for the acquisition of any specific property. I later commented that the amount was to acquire the property recently approved by the Commission adjacent to Plaza Drive. This statement was incorrect. The purchase of the Plaza Drive property was to come from the City's 99-00 Budget and the $100,000 in the 00-01 Budget is not earmazked for a particular piece of property. Approval of Wells; Two people at the last Commission meeting claimed that the City had prohibited them from installing wells on their property. The complaints were made in response to the proposed water and sewer rate increase. The City of Atlantic Beach does not have the authority to grant a permit for a well if it is to be used for drinking water. Instead, these permits must come from Duval County, which typically does not permit wells if a municipal system is available. Atlantic Beach only permits wells for irrigation systems, and no permits have been requested by either of the two people who spoke at the Commission meeting. Complaint About Sewage running down Stern Drive during Rain Storms; A resident of Stem Drive complained to the Commission at the last meeting that raw sewage routinely runs down the street during high rain events. After discussing this with the citizen it was determined that he was referring to storm drainage running down the street and not sewage. Living outside of Atlantic Beach's city limits, he called 7acksonville several times, and was wrongly referred back to Atlantic Beach. This has been a common problem with Jacksonville dispatches. Agenda #3A October 9, 2000 Comments on Sewer Master Plan; Alan Potter raised a number of concerns about the City's Sewer Master Plan at the last Commission meeting. See the attached memo from Donna Kaluzniak for correct information relating to Mr. Potter's allegations. Bad Water Comklaint; Another resident complained at the last Commission meeting about the poor taste of the City's drinking water and related his experience in past yeazs with the Navy. First, the City has not received any complaints about the taste of water at this location. City employees went to the location to get a water sample from the spigot, although they were not able to do so because of large dogs in the yard. A letter was sent to the owner asking that he contact the City so that a water sample could betaken. High Bill Complaints; Two water customers complained at the last Commission meeting that their water bills were excessive, one stating that his bills had been "over $170.00" and the other saying that the amounts had been much greater in recent months. One of these two has only been a City water customer for three months and has used between 9,000 and 11,000 gallons per month. The highest total bill he received has been for $67.63. The other customer has been a long time resident and has never used more than 10,000 gallons per month. Normal usage has been in the 4,000 to 6,000 gallons per month range, although 8,000 to 10,000 gallon readings in summer months has been common since 1993 for this customer. The customer was advised of her usage patterns and about how to get in touch with Catholic CharitiesBeaches for assistance in paying utility bills. Speeding on Sherry Drive; The Police Department conducted another traffic analysis of motorists on Sherry Drive. Out of the 19,000 plus vehicles that were clocked, the average speed was 25 mph. For additional information see the attached memo from David Thompson dated September 25, 2000. Agenda #3A October 9, 2000 MEMORANDUM October 2, 2000 TO: JIM HANSON, CITY MANAGER FROM: DONNA KALUZNIAK, UTILITY DIRECTOR RE: RESPONSE TO COMMENTS AT COMMISSION MEETING ON 9!25/00 At the September 25, 2000 Commission Meeting, Mr. Alan Potter made some comments regarding the 60% submittal of the Sewer Master Plan prepared by Smith & Gillespie Engineers, Inc., which can be clarified by the following: Mr. Potter stated that Smith & Gillespie performed a Water and Sewer Master Plan. - Smith & Gillespie's contract was for a Sewer Master Plan only. A statement was made that mapping of the sewer system was needed, but additional work was added to analyze components of the sewer system. - The sewer system analysis was part of the original contract approved by the City Commission. Mr. Potter discussed Smith & Gillespie's recommendation for the master wetwell and pump station, and additional recommendations for pump and motor upgrades at lift stations A, B, C,EandF. - The lift station upgrade costs were prepared as an alternative comparison with the master wetwell and pump station, not as additional recommended work. This comparison demonstrated that instaltation of the master wetwell would be more economical than upgrading all of the manifolded lift stations and force mains. The master wetwell/pump station recommendation includes an upgrade of lift station E only, and force main upgrades from lift stations B & C. Cost of the upgrades to lift stations A, B, C, E and F were repeated, and Mr. Potter noted that only impellers and bearings on the Gorman Rupp pumps need to be replaced. He also stated the smaller motors could be replaced, and the larger motors could be overhauled at a cost much lower than the estimates given by Smith & Gillespie. - Smith & Gillespie's cost estimate for the alternative of upgrading the manifolded lift stations was based on using larger pumps and/or motors~or five lifr stations. and larzer force mains from three li t stations. Both the master wetwell/pump station and lift station upgrade alternatives were based on jlow projections for the year 2010. The replacement of worn impellers and bearings on pumps, and rebuilding of worn motors is standard maintenance, and is already performed on a regular basis. Mr. Potter stated that the information and recommendations in the Sewer Master Plan cannot be factual, accurate or true. - Information and recommendations fn this master plan are the result of extensive freld testing and evaluation, data collection, model development and engineering analysis. cc: Bob Kosoy, Public Works Director Agenda #3A October 9> 2000 Memo To: Mr. Jim Hanson, City Manager From: David E. Thompso~ Subject: Speeding on Sherry Drive Date: September 25, 2000 Due to complaints of speeding on Sherry Drive, the Police Department conducted a traffic analysis for 121 continuous hours to assess the traffic speeds on the roadway. The results were as follows: Number of vehicles tracked: Average Speed: 19,013 25 MPH Max Number of Possible Violations 10 MPH above Speed Limit: 208 Max Percentage of Traffic over 10 MPH above Speed Limit: 1.1% Summary: Every roadway has occasional incidents of excessive speed, and every incident is unacceptable. However, the allegation that there aze numerous vehicles, frequently driving at excessive speeds (50 & 60 MPH) on Sherry Drive, is not accurate. The Police Department will continue to run radar enforcement on Sherry Drive to enforce the speed limits. However, there aze many locations throughout the City that also need traffic enforcement, and Police resources will be allocated accordingly. If you need further details, I will be glad to provide them for your review.