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10-19-17 Minutes PPSARC v MINUTES PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING OCTOBER 19, 2017- 6:00 PM Atlantic Beach City Commission Chamber 800 Seminole Road IN ATTENDANCE: STAFF: Terry Essick (Arrived 6:26) Acting Chair Mayor Reeves Jennifer Lagner Sergeant Lenny Jevic Paula O'Bannon Recording Secretary Joanie Bowman Kim Reich Michael Tari Dale Wappes Nancy Whitington Dennis Winkelman ABSENT: OTHER: Greg Kupperman Neptune Beach City Council Member Richard Arthur John Stinson, Chair Coastal Engineer Steve Howard, Olsen &Assoc. Woody Winfree Welcome and Introductions Mayor Reeves opened meeting at 6:05 p.m. and introduced the members of the Parking and Safety Advisory Resource Committee Meeting, introduced and welcomed Sergeant Jevic and Councilman Richard Arthur from Neptune Beach. Approval of Minutes A. Approve minutes of the Parking and Pedestrian Safety Advisory Resource Committee Meeting on September 21, 2017. Mayor Reeves asked if there were any corrections to the minutes. There were no corrections, so Mayor Reeves stated the minutes stand as submitted. B. Approve minutes of the Parking and Pedestrian Safety Advisory Resource Committee Meeting on October 5, 2017. Nancy Whittington addressed the October 5, 2017 Parking and Pedestrian Safety Advisory Resource Committee meeting minutes and stated the attendance should reflect she, Dale Wappes and, Dennis Winkelman were absent. Michael Tari stated the attendance record did not reflect Terry Essick as being absent. 10/19/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Dale Wappes stated the attendance record reflected he was present and absent. Consensus to accept minutes as amended. Courtesy of the Floor to Visitors No one spoke. Unfinished Business Mayor Reeves turned the floor over to Neptune Beach City Council Member Arthur. Councilman Arthur gave a brief overview of what Neptune Beach has done and their process to date as it relates to the pay for parking project. He stated they are looking at over 200 spaces in their right of way and they have been increasing the number of spaces over the past year in preparation for this project. He believed Atlantic Beach has more than sixty spaces for this project.The City of Neptune Beach has chosen the parking solution provider, Parkeon, and is initially looking at eight kiosks. The City of Neptune Beach wanted to move forward with purchasing but chose to put this project on hold because they want to bring on private partners that are interested. He stated their number one goal and objective is to create parking spaces when they need to be there not to generate revenue. He spoke about installing solar model kiosks with bill readers, not the plug in kiosks. They will hold money and will have the License Plate Recognition (LPR) system. This will be a virtual permit system with no tags or stickers. The system will require someone walking around scanning the license plates or driving a golf cart mounted unit. Councilman Arthur stated the two biggest challenges in the management piece of this system are enforcement and management. Neptune Beach would like to manage it and offer the management system to private entities to tie into it. He stated that managing this on a private lot can present a challenge from a legal and contractual standpoint. There would be a third-party representative that would manage the enforcement piece of it. Councilman Arthur stated they have identified the spaces, two parking zones, satellite and premium zones, and there will be specified days and rates that will vary. The system will be easy to use for the average user and the City of Neptune Beach will be in collaboration with the City of Atlantic Beach in moving forward with this parking plan. He initially challenged the City to implement the parking plan for January 1, 2018, but has been put on hold. Action Items Motion: Approve the draft recommendation for consideration to present to the City of Atlantic Beach City Commission on October 23, 2017. Moved by Winkelman, Seconded by Wappes Discussion ensued regarding zones and rates. Mayor Reeves suggested the Committee wait to bring this before the new Commission. Ms. O'Bannon explained that Michael Tari has been asked to give a recommendation at the next Commission meeting and there is no motion being made. Page 2 of 5 10/19/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Mr. Tari further explained he will give a recommendation from this Committee to the Commission about moving forward with a paid for parking system in Town Center. Mr. Wappes stated the Committee was tasked to get on board and get things moving and would like to make a presentation to the Commission and if the Commission decides they want to wait to get things moving that is up to them. Mr. Tari inquired if the Committee members would like to change or add anything to the recommendation that has been presented. Discussion ensued about the recommendations listed in the report (which are attatched herto and made part of this official record as Attachment A). The following changes were made: • Paragraph 2.a., second line strike word "initial." Same line, change word, "would" to "could." • Insert after paragraph 2.a. ii., add "iii. 19th Street from Seminole Road to beach access." • Insert at the end of paragraph 3. Add "Measure/Evaluate the success of the paid for parking system." Amended Motion: Move to adopt the recommendation with the changes and move forward in presenting it to the Commission. Moved by Winkelman, Seconded by Wappes MOTION CARRIED New Business Mr. Howard a Coastal Engineer with Olsen &Associates, Inc. discussed parking and beach access and how they play into the funding requirements and funding eligibility. He explained that without the Duval County Shore Protection project we would not have a beach and that there is very specific criteria on what types of access make a beach eligible for parking. It is a complicated issue in an urbanized shoreline like we have here with a lot of different access points and overlapping criteria. He stated there are two types of accesses: primary and secondary. Primary access means you have at least one hundred spots and you have bathrooms and a secondary access is everything that is not a primary access. The way the State breaks it up is every unit typically an automobile or equivalent i.e., bicycle racks or public transportation stop is equal to 52.8 feet of eligible shoreline length. He gave an example; if you have an access that has one car slot in it, you get 52.8 feet of beach that is eligible for State funding. Primary access is allocated for 1/2 mile in both directions in the shore-parallel to the respective ends of the access length, for total coverage of 1-mile. Secondary access is allocated in one direction for up to '/4-mile -parallel to the beach in either direction. Mr. Howard referred to the definition and rules pertaining to public access and shoreline eligibility for State cost- share, in Florida Administrative Code (F.A.C). 62B-36.007 (amended August 5 2013). Page 3 of 5 10/19/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING A lengthy discussion ensued regarding methodology, data results, maps and the number of spots in Atlantic Beach that are required for State funding. Mayor Reeves suggested the Committee meet with Jacksonville City Council Member Gulliford and have a discussion regarding the grant agreement in regards to re-nourishment funding and the required parking spaces. Mr. Howard informed the Committee members that there is a table that FDEP prepared in the Grant Agreement and that Table B is not correct. He explained that Olsen and Associates has contacted the State multiple times to have that corrected. Mr. Howard cautioned the Committee about making changes to the number of parking spaces due to the effect it may have. The members inquired once they begin to fine tune the allocation of parking spaces, if it would be incumbent upon them to invite Councilman Guliford or someone from his staff to participate with. Ms. Whittington inquired whether there is anything like an Engine 55 Rule for public safety for emergency vehicles that need to get down a street where vehicles are parked on the street and cannot get down the street to service people or cannot turn due to street ends. Sergeant Jevic stated that an ordinance says you there must be 10 feet between vehicles that are parked. Calendar The Committee members discussed the Agenda items for the next meeting and setting meeting dates through the holidays. The members agreed to look at information on parking and re-nourishment and suggestions on how to improve and optimize parking. Ms. Whittington suggested the Committee ask the Commission to make Commissioner Stinson by name the Chair of this Committee. She suggested the Mayor Pro-Tern will likely change once the new Mayor comes in. Mayor Reeves stated by Resolution this Committee was formed by the Commission and it was the Commission's directive that the Mayor Pro-Tem, not Commissioner Stinson, Chair this Committee. It was based on the position, not the person and he does not believe this Committee can dictate who will be the Chair of this Committee. He said the Committee could ask the Commission to reappoint Commissioner Stinson to the Committee or amend the Resolution to change the rules of this Committee. Page 4 of 5 10/19/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 8:17 p.m. ATTEST: ommissioner Stinson Chair Donna L. Bartle, CMC City Clerk Page 5 of 5