Exh 7A7A
NOVEMBER 13, 2000
ORDINANCE NO. 20-00-49
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
2000/2001 BEGINNING OCTOBER 1, 2000 AND ENDING
SEPTEMBER 30, 2001.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary
systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
The Fiscal Year 2000/2001 Finai Budget be amended as follows:
POLICE TRUST FUND
Expenditures:
Capital Outlay
Equipment
610-0000-529-64-00
Totat Expenditures
Change in Fund Balance Reserves
$86,945
$86,945
Description: To appropriate funds for the Information Technology System Improvements to be
paid for with contraband forfeiture funds and to appropriate additional funds for
surveillance equipment.
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 23 day of October, 2000.
Passed by the City Commission on second and final reading this -day of October, 2000.
John S. Meserve
Mayor I Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire
City Attorney
Maureen King, CMC
City Clerk
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NOVEMBER 13, 2000
Confisdted Property State
Confscatetl Property Federal
Tuition Reimbursement
Interest
Return Unused MaIU fr LLEBG-Info Mgmt Fund 753
Retum Unused Match fr LLEBG-Nelwk Enh Fund 154
Invesfigations
Technical Equipment
Transfer to Fund 152 for Byrne grant match
Transfer to Fund 156 for Pursuit Term grant match
Transfer to G/Funtl required by State of Fla.
15% of Confiscations -Funtl After School
Drug Prevention Donner Park (Gail Baker Sal.)
Fund Balance -Ending
t 5 % Reserve For Donation
Fund Balance -Available
SECOND DOLLAR MONEY I
Funtl Balance -Beginning
Collections'
Fines
court costs ,
Interest
Transfer from GF
ExoendNures:
TraveUTraining
Fund Balance • Ending
LAW ENFORCEMENT AUTOMATION
Funtl Balance -Beginning
Collections:
Ratlio Communication Funds
Interest Income
ansfer to LLE Grant Fund 153 for matching -reporting
software
ansfer to LLE Grant Funtl 154 for matUing -network
enhancements
irchase two (2) lap top computers
irchase eight (8) e00MHZ radios
and Balance -Ending
Restrictetl For Automation (Computer, Radio, etc.)
mtl Balance -Available
Total Police Trust Fund 610 -Fund Balance
CITY OF ATLANTIC BEACH
POLICE TRUST FUND -FUND 610
Federal
1997!98 State
1997198
$19.277.87 $30,900. 67
29,293.78
7.167.36 0
1,860. .00
48
30,461.74 7,860. 48
7,250
3.
8,977.
3,000. .00
70
63
00
0.00 19,230 .73
49,719.07 11,530. 42
49 739.01 13,530. 42
0 .00
512
318 .00
.00
830. 00
830 .00
830 .00
O .OD
10,284 .01
19,012
820 .50
.76
19,632 .66
10,000 .00
1D,ooD .oo
19,916
19,916 .67
.67
o .DO
49.739.01 33,447 .09
$83,766.10
Fetleral
1998/99 State
1998/99
$49,738.07 $13,530.42
106,431.39
3,264.57 500.00
887.66
709,695.96 7,387.66
8,000.00
2,296.97
230.70
2,280.00 5,500.00
7,138.08
2,280.00
0.00
12,807.61 14 978.08
146,627.16 0.00
746,627.36 0.00
0.00
392.00
4,804.00
5,196.00
5,196.00
5,196.00
0.00
19,976.67
21 462.50
1,306.91
22.769.41
10,500.00
3,734.00
5,106.84
19,340.84
23,745.26
23,345.24
0.00
146,627.36 23.345.24
$169,972.60
Federal State
1999/2000 1999!2000
$146,627.36 50.00
500.00
735.79
8.909.99 0.00
141.79
7,398.21
8,645.78 2,040.00
8,200.00 500.00
1,005.00
5,686.82 1,540.00
5,000.00
1.125.00
21,016.82 2,040.00
135,266.32 0.00
135,256.32 0.00
0.00
604.00
5,031.00
5.635.00
5,635.00
5,635.00
O.DO
23,345.24
18,437.50
1,419.23
19,856.73
0.00
43,201.97
43,201.97
0.00
135.256.32 43,207.97
5178,458.29
Note: Interest allocated based on beginning fund halance for fiscal year.
C~•
Ne.~lt .. .....
(053000-Adanric Beach IT Pla+/30 June 00/Rev 0)
7A
NOVEMBER 13, 2000
functions as well as for data entry and chain of custody. This module will a]low the City's Police
Department to maintain a more robust and detailed evidence tracking system by using barcode
technologies.
4.7.4.2 CadFile 2000 Computer Aided Dispatch
ENS recommends the implementation of CadFile 2000. CadFile 2000 is designed to provide call
tracking capabilities in a public safety dispatching/communications environment. CadFile allows for
detailed tracking of dispatched calls as well as detailed shift reporting and simultaneous call status. It
also provides an E911 interface for emergency calls, and offers access to a Location/Geo-Code database,
as well as a variety of other functions for call handling, tracking, and reporting. CadFile will provide the
Police Department with the tools to effectively manage dispatch.
Total summary of recommended additional USA components:
• CadFile 2000 Computer Aided Dispatch
• MDT Cerulean Interface
• EvidenceFile 2000 for Windows Barcode Tracking System for Property and Evidence
• USA Software Annual Software Support Agreement
• USA System Configuration
• USA Software Training (4 days ON-site, 2 CAD, 1 Evidence, %x Photo, %z Stand by)
Total costs associated with the implementation of the above modules:
Total $35,675.00
Options:
Barcode Tracking System requires a Per unit license $ 230.00
Crystal Report 7.0 Windows based Report Writer upgrade to (5) users $ 495.00
Crystal Report 7.0 Windows based Report Writer Training at USA Software Office per person $ 395.00
Additional Property Barcode Labels per 1000 (duplicated) $ 150.00
4.7.5 Pavement Management - Cartegraph
ENS recommends that the City of Atlantic Beach continue to utilize CarteGraph pavement management
software. Significant investments of time and capital have already been made in the implementation of
this application. During the course of interviews and requirements identification conducted by ENS, two
key issues concerning this application are as follows:
• Lack of training to fully utilize the software
• Lack of training to properly set up the software specific to needs of Atlantic Beach.
Solutions are covered in section 4.8.2.3.
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