Exh 8E Part 2AGENDA #SE
DECEMBER 11, 2000
Table 1
Attribute Data to Be Collected
Pines FlttinES Hydrants Valves
Pipe ID Node ID HYD ID Valve ID
Type Type Source Pfan
From Node Source Street Name Source
Calculated Leng[h Street Name Comments Street Name
Size Comments Comments
Material ~ Size
Year Installed Year Installed
Street Name Open Direction
Source No. of Turns
Comments Type of Pipe
The source for this data will be the AutoCAD data and as-built maps provided by
the City. Missing attributes will be coded as "null" in the database.
4. Create seamless ArcView shape files of all data. -Piles will be quality checked to
ensure that the proper network connectivity exists. These coverages will be linked
to the attribute data collected to develop a fully fimctioning GIS.
5. Complete a QC Process to ensure the following:
- proper network topology exists
- proper database value entries exist
- GIS pipe sizes correspond with pipe information in the valve database
- location of water facilities aze accurate and do not interfere with other utilities.
Print check plots and deliver to City for review. (:ity will provide comments and
return. check.plots to CDM. CDM will incorporate comments and develop final GIS
data.
7. Finalization and delivery of GIS data to the City.
8. Creation of up to 5 citywide water distribution system wall maps.
2.3 ArcView Programming, Training, and Support
CDM will provide City with up to 40 hours of ArcView programming time to assist City
with developing a custom ArcView interface to water system data.
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AGENDA #8E
DECEMBER 11, 2000
CDM will provide City with 16 hours of on-site training. CDM will outline how the GIS
and WATERview data was developed and configured.
TASK 3 -Hydraulic System Modeling
This task provides for the updating, calibration and utilization of the existing hydraulic
model to analyze future distribution system pressures and necessary corrective actions.
CDM will update the existing water transmission and distribution system Water based
computer model for 6-inch and larger diameter lines to be able to perform hydraulic
analyses ofthe existing system
3.1 Manipulate Customer Data
CDM will adjoin the existing customer data base billing records to the property pazcel
data to determine water demand factors and allocate water system demands throughout
the model.
3.2 Convert Existing Water Drawings
CDM will create a new hydraulic model utilizing the data from the water system maps
and the roughness data from the current model and load the model data into a Windows
based WaterCAD hydraulic model, latest version. System demands will be updated and
reallocated throughout the service area in updating the model.
3.3 Compare to Previous Model
The new model will be checked against the hydrant flow data that has been previously
recorded to test the accuracy of the new model.
3.4 Calibrate to Test Data
Calibrations in the updated system areas will be performed by CDM, through pressure
testing at fire hydrants to be conducted by the City at CDM's direction. System
deficiencies will be determined and alternatives analyzed for improvements in terms of
mains and storage facilities in order to meet future demand, water quality, and ftre flow
requirements using extended period simulation (EPS).
TASK 4 -Existing Water System Facilities Evaluations
This •task evaluates the City's water treatment systems from a cost savings and efficiency
standpoint and makes recommendations based upon industry standard performance
indicators and City staff inputs.
4.1 Establish Efficiency Goals and Objectives.
K^nndrewbiw135.doc
AGENDA #8E
DECEMBER 11, 2000
After receiving direction and guidance from the city management, CDM will assess the
expectations of the utility staff through a communication meeting. CDM will document
the goals and objectives of the utility department and use them to measure performance
during the assessment portion of the assessment. The data collected will include
evaluations of staffing and outside costs performed by the City.
4.2 Complete Technical Analysis and Evaluation
An analysis and evaluation process will be completed on existing utility data that covers
aspects of past and current utility operations. Once this data has been examined, CDM
will be able to make an assessment of the different steps required to assess the following:
^ Increasing staff productivity through efficiency systems
^ Minimizing future personnel services rf;quirements
^ Reducing energy and chemical consum.Qtion
^ Developing more effective maintenance programs
43 Compile Benchmarks
A "performance indicator" benchmarking analysis task: that compazes typical industry-
standard parameters will be completed for the water system as a whole. Later, it can be
reviewed and used by both management and staff for the collaboration and action
development process. This exercise is important in pinpointing strengths as well as
specific performance deficiencies that would greclude a particular operation from being
efficient and cost effective. General performance indicator categories from which specific
benchmazking examples aze analyzed include:
^ Personnel Services Effectiveness
^ Consumables Usage
^ Management & Accountability Systems Utilizatiori
^ Facilities Design, Condition, & Capital Investment Opportunity
^ Operational Performance & Results
_,,. _. Once delineated, each of these benchmarks can be used. as a steppingstone for eventually
building an action plan.
TASK 5 -Evaluate Future System Needs
This task provides for assessment of treatment from a regulatory standpoint and will
make recommendations and associated costs to treat four hazdness, taste and odors. It will
also analyze the feasibility for utilizing system interconnection in the distribution system
to allow for the optimal siting of elevated and ground storage tanks.
5.1 Plant Inspections
x:wa«,~,~~wi3s.a~
AGENDA #8E
DECEMBER 11, 2000
CDM will perform an inspection of the current Atlantic Beach and Buccaneer Utility
System Water Treatment Plants. The purpose of this inspection is to identify current
treatment processes and identify azeas that require improvement from a regulatory or
efficiency standpoint.
5.2 Analyze Treatment Capacity
Review existing regulations and current regulatory trends as they relate to the City's
water quality. Evaluate the implications of these regulations regazding existing treatment
facilities and potential treatment process changes
5.3 Assess SDWA Regulations
This task will analyze the position of the utility system, to address current and proposed
regulatory impacts of the Safe Drinking Water Act (SDWA). This task will make
treatment recommendations including costs to allow th.e City to meet the future
regulatory framework
5.4 Softening, Taste, and Odor Recommendations
This task will examine possible improvement that can be made to the City's treatment
facilities to address hazdness, taste and odor control. Using water quality data compiled in
Task 1 CDM will examine the feasibility of softening the water in the City's system.
CDM will summarize its fmdings with respect to taste, odor and softening improvements
including treatment costs.
5.5 Evaluate Storage and Interconnections
This task will examine the interconnection between the Atlantic Beach System and the
Buccaneer System with respect to their ability to function as a combined system. The
analysis will use different scenarios to determine the optimum amount of ground and
elevated storage to optimize the interconnected system. A evaluation will be made with
respect to the capacity the City has available to provide water to its neighboring
communities in a bulk consumption agreement.
TASK 6 -CUP Renewal
This task will prepaze the necessary information to secL¢e a new consumptive use permit
for the City's water treatment system.
6.1 . Prepaze and Submit Permit Application
CDM will obtain and assemble the necessary information regazding the site and project as
required to complete SJRWMD form 40C-2-1082-1 (PermitApplication for Consumptive"
Uses of Water) for an public water supply CUP applical;ion. Specific information is
K:Wdrew~viwlJS.dx
AGENDA #8E
DECEMBER 11, 2000
described in this form, and in Sections I, (Administrative and Site Information), II
(Sources of Water), and III (Public Supply and/or Essential Type Uses) of SJRWMD
form 40C-2-1082-1. A list of additional information that is needed to complete the
application, but that CDM does not have or has to complete prior to submittal, will be
forwazded to the City. CDM will complete SJRWMD form 40C-2-1082-1, including
Sections I, II, III; including exhibits required by SJRI~/MD and in support of the permit
application.
6.2 Respond to requests for Additional Information (RAI)
CDM will provide additional data as necessary in response to one (1) Request for
Additional Information (RAT) from SJRWMD.
TASK 7 -Report Preparation
7.1 Prepaze 60 Percent Report
Pzepare five copies of a draft report. This 60 Percent Draft will include preliminary
improvement cost data and the portions of the GIS data and water model that have been
completed.
7.2 Prepare 60 Percent Presentation
Meet and discuss report with City staff and respond to review comments and present 60
percent plans to the City Commission.
7.3 Prepaze Final Report
Prepare five copies of the final report documenting the findings, results, conclusions, and
recommendations within 45 calendar days after receipt of written authorizatiori. Final
Report will include the GIS database, water system model, and capital improvement plan
recommendations.
7.4 Prepaze Final Report Presentation
Meet and discuss report with City staff and respond to review comments and present the
Final Report to the City Commission
2.0 ASSISTANCE OR DATA TO BE PROVIDED BY TI CE CITY
A. Water system quality and quantity information not already on file with CDM and
copies of existing operating permits and current consumptive use permit.
B. Updated information for figures and tables presented in the last water report not
already on file with the CDM.
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AGENDA #8E
DECEMBER Il, 2000
C. Equivalent population projections and land use types through buildout to be used for
this Study for the service azea through year 2020 if data is available.
D. Monthly WTP operating reports as may be requested.
E. Copies of the latest water maps for the City.
F. Tank water levels (plant and booster stations) and slow circular chart data for the
three recent highest pumping days to be selected by CDM.
G. Fire hydrant pressure testing for calibration of computer model, if required.
H. City corporate limit, service azea, land use and zoning maps. Assistance from the
City in obtaining similar records from Duval County for the service area outside of
the City limits.
I. Copy of the city's Comprehensive Plan and 1996 Evaluation and Appraisal Report
not currently on file with the CDM.
J. Renewal and replacement fund budget information for Fiscal Year 98, Fiscal year
1999, and Fiscal Yeaz 2000.
K. City staff availability during visual physical inspection of facilities.
L. Electronic billing meter book records, as necessary.
M. One hazd copy and one diskette copy of the current potable water distribution system
WATER model including all input files.
3.0 TIME OF COMPLETION
The 60 percent draft Water master Plan will be ready for the City's review within 90
calendar days after receipt of the City's written Notice to Proceed. This schedule
assumes that the data to be provided by the City will be available within 14 calendaz days
after Notice to Proceed. The fmal Water Master Plan will be submitted to the City within
45 calendar days after receipt of the city's review comments.
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AGENDA #8E
DECEMBER Il, 2000
4.0 COMPENSATION AND PAYMENTS
The method of calculating fees. is established in Attaclunent C for the estimated level of
effort presented in Attachment A. The lump sum fee for Tasks 1 to 7 inclusive, based
upon the Scope of Services, is $ 145,000. CDM will submit monthly invoices to the City
based on Elements. Other tasks or meetings at the City's discretion beyond those
budgeted above by the CDM will be invoiced at prevailing hourly rates with proper
documentation.
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At4nik peetli eM auecanevr Welar Metler Plen aM CunzwnplFro Uev Penh Renewtl Appliaalian
Tast ND. 3000-2
Serra Smior pnpq
Tetlrnkal A6vkor Officer Mane9ar
Work Tesk Desulgbn 5131.50 f12100 56800
TA$K1 ReNew olEPSlirq Den96iona
1.1 ReMew DaM 1
TASK2 Wafer SY9Um GIS Oevebpawnl
3.1 Dala c9nkenbn Plan 6 W
2.3 DVVebp GIS f2 60
2.3 ArtYnw Pm9nm4p. Trab9q aM SuppoK 16
TASKS Nyanu&Hyalem MO0eWq
1.1 ManlµMle LUnomar 891N9 Deb 0 10
]S CM9en EtlylYp Wafer OnwLps 1 3 fU
]A Compere to Previous Me0el 1 2 10
]A CYiGnlebtesl DaN 6 a 12
TASK1 Elfigenty EVeMalbns
{.i E81aMu0 Ender yGaab arN OpjegNes 8 3 a
12 COmpkly TegmiulAmyaB aM EWWeIb 12 2 1
1.]COmpll6 Eantlrmans 12 2 I
TARNS EvWa(a FWUn 3yilem NaeUi
5.1 Planl lupetlbns 6 1
5.3 Am1yie TmaMenl CeWnIY B 8
5.3 Aasvsz SDWA ppuWlbns 8
SA sonen9p, teals, aM OOapeconmerWall 3 3 I
S.S EVeWa1e 31ape,eM lnlertennetlUns 1 1 10
5.6 EwNtle SCADA 6 -
TASKS LUP Renewal
E.3 Prepa<akM SuNN PemY App4caWn 6 52 12
8.2 ReaDOM to RNI e 1 6
TASN] Repal PreDanlbn
6.1 Prepare 80 Pafunl RepoK 10 2 2
5.2 Praparo 60 PDmwnl Presemalbn
5]Propare Fbu Repm 1 2 2
5.1 Prapan FFel PraseNelbn 4 1
g4ar p9eq COala
EMfRA A
Desgn
EMNeer Desgner Oraaer CNrNaI Ta1el Tolal
%6.00 15].]5 51850 f1f.tB Mannours Cosl
t1 IO % S 1,659
BO 25 T]1 S 12,422
120 _ 180 ]]2 t 2],583
58 ]2 f 5.101
23 ]I S ],5]2
10 10 92 t 8,392
10 52 1 4,332
100 ufi S 9,2aa
13 11 29 S 2,801
25 25 % S 1.]68
25 1B I] S - 1,186
B f 5,980
12 2 33 1 2,888
a z % s 1J0a
l0 a e 3z f 2,211
e0 2 8 2 el 1 1,]]4
II 12 S 1,892
]0 1 12 2B 9B t 1.111
B 1 13 % f J.N3
10 B 35 f0 tT 8,056
• 10 38 S 1,t]]
11 6 30 21 ]0 1 1.201
1 B z6 f 1,3s]
Fkp Data Lonliun Fealurea 800 ® $ 23 00 f 1].600
Reprt0ugbn upies 810 ~ S 0.10 i 8f
Olue9nes 111 ~ f L25 i HI
mrl.n ® x tt.o9 s
Computers Dc ]20 ~ s 1200 s ].610
auC 180 ~ S 20.00 S 3,800
(ax 103 ~ 3 1.00 S 10x ~ AA
e yress meY ID
c rler 3 ~
~
~
S 8.00 S
00 S
S >
80
21 ..
~ 1~
[
]
.
t 25.150 r
~z
Total PrOJacl COSI S 145,000
~~
F+ ~
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O
AGENDA #8E
12/01/00 16:11 FAX 9128822729 PRIVETT P ANa7 A DECEMBER 11, 2000
PRIVETT & E~SSOC. of FL.A. INC.
2732 TO'w<1NSEND BOUi.EVARD
- JACKSOivVII_LE, R.ORIDA 32211
SURVEYORS Tel~hvne
904!79:1-7GSK
& '
LAND PLANNERS
Navember 28, 2000
(Revised: December 1, 2000}
Mr. Andrew Lynn
Camp, Dresser & McKee, Inc.
6650 Southpoint Parkway
Suite 330
Jacksonville, Florida 32216 .,
Re: Atlantic Beach Water Improvement Project,
Duval County, Florida
Dear Andrew:
Please accept this as our fee prop~~sal for providing CDM. with GPS grid coordinates on
approximately 800 features (water valves & fire hydrants) scattered within the city limits of
Atlantic Beach. We understand that the requested features will be readily visible and that the
location accuracy needs to be within 3-feet.
Our fee for this job will be based orl the unit cost of $22 per feature located. We could have
the job completed within 45 days after notice to proceed.
We appreciate the opportunity to do this work for you and CDM.
PDP,Jrlam
Ila rev aUaniic brnch wnlu improv cdmlwp
Very truly yours,
AGENDA #8E
DECEMBER 11, 2000
SUGGESTED FORMAT
(for us`e with 1910-I, 1996 Edition)
This is E7~~TT B, coal?sting of _' __ pages, referred to in and
part of the Agreement between OWNER and ENGIIVEF,'R for
Professional Services dated
Initial:
OWNER
ENGINEER,
04YNER's Responsibilities
Article 2 of the Agreement is amended and supplemented to include the following agreement of the parties.
B2.01 In addition to other.responsibilities of OWNER as set forth in this Agreement, OWNER shall:
A. Provide ENGINEER with all criteria and full information as to OWNER's requirements for the Project, including
design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any
budgetary limitations; and furnish copies of all design and construction standards which OWNER will require to be
included in the Drawings and Specifications; and furnish copies of OWNER's standard forms, conditions, and related
documents for ENGINEER to include in the Bidding Documents, when applicable.
B. Famish to ENGINEER any other available information pertinent to the Project including reports and data relative
to previous designs, or investigation at or adjacent to the Site.
C. Following ENGINEER'S assessmen[ of initially-available Projec[ information and data and upon ENGINEER'S
request, furnish or otherwise make available such additional Project related information and data as is reasonably required
to enable ENGINEER to complete its Basic and Addi[ional Services. Such additional information or data would generally
include the following:
1. Property descriptions.
2. Zoning, deed, and other land use cestrictioas.
3. Property, boundary, easement, right-of-way, and other special surveys or data, including establishing relevant
reference poin[s.
4. Explorations and [esrs of subsurface conditions at or contiguous to the Site, drawings of physical conditions in
or relating to ezis[ing surface or subsurface structures a[ or contiguous to the Site, or hydrographic surveys, with
appropriate professional interpretation thereof
5. Envtrorunental assessments, audio, investigations and impact sta[emcnts, and other relevan[ em•ironmental or
cultural studies as [o the Projec[, the Sitc, and adjacent areas.
6. Data or consul[ations as required for the Projec[ but not otherwise identified in the Agreement or the Exhibits
thereto.
D. Give prompt wri[ten notice to ENGINEL•R whenever Ot~'NER obscn'es or otherwise becomes aware of a
Hazardous Em'ironmcntal Condi[ion or oC any other development drat affects the scope or time of performance of
ENGINEER'S services, or any defer[ or nonconformance in ENGINEC•R's services or in the work of any Contractor.
E. Authorize ENGWEER to provide Additional Services as set Cordt in Pan 2 of E.chibit A of the Agrecmart as
required.
Page i oC 3 Pages
(Exhibit [I -OWNER'S Responsibilities)
AGENDA #8E
DECEMBER 11, 2000
F. Arrange for safe access to and make all provisions for ENGINEER to enter upon public and private property as '
required for ENGINEER to perform services under'the Agreement.
G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications, proposals, and other
documents presented by ENGINEER (including obtaining advice ofan attorney, insurance counselor, and other advisors or
consultants as OWNER deems appropriate with respect to such examination) and render in writing timely decisions
pertaining thereto.
H. Provide reviews, approvals, and permits from all governmental authorities having jurisdiction to approve a1P
phases of the Project designed or specified by ENGINEER and such revietys, approvals, and consents from others as may
be necessary for completion of each phase of the Project.
I. Provide, as required for the Project:
1. Accounting, bond and financial advisory, independent cost estimating, .and insurance counseling services.
2. Legal services with regazd to issues pertaining to the Project as OWNER requites, Contractor raises, of
ENGINEER reasonably requests-
3. Such auditing services as OWNER requires to ascertain how or for who.[ purpose Contractor has used the
moneys paid.
4. Placement and payment for advertisement for Bids in appropriate publications.
I. Advise ENGINEER of the identity and scope of services of any independent consultants employed by OWNER to
perform or furnish services in regazd to the Project, including, but not limited to, cost estimating, project peer review,
value engineering, and coastructibility review.
K. Furnish to ENGINEER data as to OWNER's anticipated costs for services to be provided by others for OWNER
so that ENGINEER may make the necessary calculations to develop and periodically adjust ENGINEER'S opinion of Total
Project Coss.
L. If O WNER designates a construction manager or an individual or entity other than, or in addition [o, ENGINEER
to represent OWNER at the Si[e, define and set forth as an attachment to this E.~hibit B the duties, responsibilities, and
limitations of authority of such other parry and the relation thereof to the duties, respensibdities, and authority of
ENGINEER.
M. If more than one prime contract is to he awazded for the Work designed or specified by ENGINEER, designate a
person or entity to have authority and responsibility for coordinating the activities among the various prime Contractors,
and define and sec forth the duties, responsibilities, and limitations of authority of such individual or entity and the relation
thereof [o the duties, responsibilities, and authority of ENGINEER as an attachment to this Exhibit B that is-[o be mutually
agreed upon and made a part of this Agreement before such services begin. -
N. A«end the pre-bid conference, bid opening, pre-construction conferences, cor~struc[ion progress and other job
related meetings, and Substantial Completion and final payment inspections.
O. Provide dtc services of an independent testing laboratory to perform al( inspections, tests, and approvals of
Samples, materials, and cquipmcnt required by the Contract Documents, or to evaluate: the pcrfonnattcu of materials,
cquipmcnt: and facilities of OR'NER, prior to their incorporation into [hc t,Vor4; with appropriate professional
interpretation thereof.
P. Provide inspection or monitoring services by an individual or entity odtes than ENGINEER (and discfosc the
identity of such individual or entity to ENGINEER) as OWNER determines necessary to verify: -~
Page 2 of 3 ~ Pages
(Exhibit B - OWNER'S Responsibilities)
AGENDA #8E
DECEMBER 11, 2000
1. That Contractor is complying with any haws and Reguladoas applicable to Contractor's performtng and
furnishing the Work.
2. That Contractor is taking all necessary precautions for safety of persons or property and complying with any
special provisions of the Contract Documents applicable to safety.
Q. Provide ENGINEER'with the findings and reports generated by the entities providing services pursuant to
paragraphs B2.01.0 and P.
R. Perform or provide the following additional services:
>,
`4
Page 3 of 3 Pages
(G~hibit B - OWN[R's Rcsponsibilitics)
AGENDA #8E
DECEMBER 17, 2000
- SUGGESTED FORMAT'
(for use with 1910-1, 1996 Editioa)
f This is EILffiBIT C. cortsisting of ~ pages, referred to in and part
of the Agreement between OWNET2 and ENGINEER for profession-
al Services dated
Initial:
OWNER
'.ENGINES
Payments to ENGIlVEER For Services and Reimbursable Expenses '
Article 4 of the Agreement is amended and supplemented ,months. Shduld the Contract Times to complete the
to include the following agreement of the parties:, Work be extended beyond this period, the total
compensation to ENGINEER shall be appropriately
ARTICLE 4 -PAYMENTS TO.THE ENGINEER adjusted..
C4.01 For Basic Services Having A'Determined Scope -
I.ump Sum Method of Payment
A. 0 WNER shall pay ENGINEER fot Basic Services
set forth in Eztrihit A, except for services of ENGINEER'S
Resident Project Representative and Post-Construction
Phase services, if any, as follows:
6. If more prime contracts are awazded for
Work drsigned or specified by ENGINEER for this
Project than identified in Exhibit A, the ENGINEER
shall be compensated an additional amour[ equal to
$ NA _ for all Basic Services for each prime '"~
contract added.
1. A Lump Sum amount of $ 1 4 5 .0 0 0 .0 0
based on the following assumed distribution of
compensation:
a. Study and Report Phase $ 1 4 5., 0 0 0. 0 0
b. Preliminary Design Phase $ 0.00
c. Final Design Phase $ 0.00
ti. Bidding and Negotiating Phase $ ~ _ n n
e. Construction Phase $ 0 . 0 0
2. ENGINEER may alter the distribution of
compensation between individual phases noted herein
to be consistent wi[h services actually rendered, bu[
shall no[ exceed the total Lump Sum amount unless
approved in writing by the OWNER.
3. The Lump Sum includes compensation for
ENGINEER'S services and services of ENGINEER'S
Cotuultants, if any. Appropriate amounts have been
incorpora[ed in the Lump Sum to account for labor,
overhead, profit, and Reimbursable Expenses.
d. The portion of the Lump Sunt amount billed
for ENGINEER'S services will be based upon
ENGINEER'S estimate of the proportion of dte total
services actvalty completed during the billing period
to the Lump Sum„ '
5. The Lump Sum is conditioned on Contrac[
Times to complete the Work not exceeding S]~
Page 1 of 1 pages
Sheet C-i (Exhibit C -Basic Services With Determined Scope •- Lump Sum Method)
AGENDA #8E
DECEMBER 11, 2000
Exhibit D -Resident Project Representative
(Not Used)
AGENDA #8E
DECEMBER 11, 2000
Exhibit E -Notice of Acceptability of Work
(Not Used)
AGENDA #8E
DECEMBER 11, 2000
Exhibit F -Construction Cost Limit
(Not Used)
AGENDA #8E
DECEMBER 11, 2000
Exhibit G -Insurance
(Not Used)
AGENDA #8E
DECEMBER 11, 2000
Exhibit H -Dispute Resolution
(Not Used)_
AGENDA #8E
DECEMBER I1, 2000
Exhibit I -Allocation of Risk
(Not Used)
AGENDA #SE
DECEMBER 11, 2000
Exhibit J -Special Provisions
{Not Used)