Minutes / 12-14-98• - -_.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, DECEMBER 14,
1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: James Jarboe, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
e meeting was ca a to or er y ayor aug essy at p.m. e
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
l~'ovember 23, 1998.
Motion: Approve minutes of the Regular Meeting held
November 23,1998 as presented.
The minutes were unanimously approved as presented.
Approval of the minutes of the Special Called Meeting of
December 4,1998.
Motion: Approve minutes of the Special Called Meeting held
December 4,1998 as presented.
The minutes were unanimously approved as presented.
2. Courtesy of the Floor to Visitors:
A. Paul Rowe, Players by the Sea
David Boyer, representing Paul Rowe of Players by the Sea, read a letter
from Mr. Rowe requesting Commission consideration of donating or
leasing a parcel of land to Players by the Sea to construct a cultural arts
center. The letter is attached and made part of this official record as
Attachment A.
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Commissioner Beaver inquired if Players by the Sea had spoken with
ABET concerning the request and Mr. Boyer responded that they had not.
He also inquired as to how often they would use the proposed building'and
Mr. Boyer stated they would use it every night for rehearsals, but it would
be available to the general public during daytime hours.
Commissioner Meserve inquired if they had a particular property in mind,
and referenced the city's ordinance prohibiting charitable contributions.
City Attorney Jensen stated the ordinance prohibited contributing city
funds to charitable organizations. Mr. Boyer stated they were interested in
a quiet and secure environment.
City Manager Jarboe stated that the Donner property, the old trailer park
property on Mayport Road and three acres located at First Street and
Atlantic Boulevard (previously discussed as the possible location for a
soccer field) were available.
Mayor Shaughnessy read a letter from Peter Coalson, Chairman of the Parks
and Recreation Advisory Board, concerning use of the Tresca property as
a soccer field and requested that any action concerning this item be
deferred until the Parks and Recreation Advisory Board made its
recommendation.
City Manager Jarboe was asked to investigate the feasibility of the request
and report back at the January 11, 1999 Commission Meeting.
B. Billy Witt of Beach Buggies and 4 x 4's - 20 Donner Road
Mr. Witt reported that the lifeguard vehicle his company constructed was
completed and available for inspection in the parking lot in front of City
Hall.
Alan Potter of 374 Second Street commented on public apathy and noted
that attendance at Commission meetings had not increased proportionately
to the increase in population growth experienced by the city during the past
ten years.
3. Unfinished Business From the Previous Meeting:
There was no unfinished business.
4. Consent Agenda:
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Commissioner Meserve requested that Item B be removed from the Consent
Agenda for further discussion and Mayor Shaughnessy requested that Item
C be removed for further discussion.
A. Acknowledge Receipt of Report of New Occupational Licenses
for November, and Monthly Reports from Building, Code
Enforcement and Recreation Departments (City Manager)
Mayor Shaughnessy received and acknowledged the monthly reports
under Item A and requested that they be filed.
B. Award Contract in the Amount of $3,062.40 to AmeriSeal of
Northeast Florida, Inc. To Stripe Seminole Road from Plaza to
Hanna Park Pursuant to the Specifications of Option 1 of Bid
No. 9899-5 {City Manager)
Don Phillips inquired regarding striping Seminole Road from Plaza to
Atlantic Boulevard and requested that it be included in the contract.
City Manager Jarboe explained that it was not included in the contract
because Seminole Road would be repaved in the near future and
striped at that time.
Motion: Award Contract in the amount of $3,062.40 to
AmeriSeal of Northeast Florida, Inc. to stripe Seminole Road
from Plaza to Hanna Park pursuant to the specifications of
Option 1 of Bid No. 9899-5.
It vas briefly discussed that thermoplastic was not used because the
product listed in Option 1 was more cost effective.
There was no further discussion and the motion carried unanimously.
C. Award Contract in the Amount of $11,950.00 to Hanna
Construction Company for Modifications to the Chlorine
Handling Room at Buccaneer Water Plant #4, and
Authorize the City Manager to Sign the Contract
Document (Bid #9899-3) (City Manager)
Motion: Award contract in the amount of $11,950.00 to
Hanna Construction Company for modifications to the
Chlorine Handling Room at Buccaneer Water Plant #4,
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and authorize the City Manager to sign the Contract
Document (Bid #9899-3).
Mayor Shaughnessy noted that only one bid had been received.
Public Works Director Kosoy stated that this tivas a rebid of the
project and the previous time two bids were received. Public Works
Director Kosoy indicated that it was rather specialized work and this
may have kept other companies from bidding.
There was no further discussion and the motion carried unanimously.
5. Committee Reports:
There were no committee reports.
6. Action on Resolutions:
A. Resolution No. 98-40
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1,1998 AND ENDING SEPTEMBER 30,1999
TO APPROPRIATE FUNDS IN THE POLICE TRUST
FUND FOR THE PURCHASE OF 800 MHZ RADIOS
(City Manager)
Motion: Adopt Resolution No. 98-40 amending the
operating budget for the City of Atlantic Beach for the
Fiscal Year beginning October 1, 1998 and ending
September 30, 1999 to appropriate funds in the Police
Trust Fund for the purchase of 800 MHZ radios.
Commissioner Mitchelson noted that the purchase of the radios had
been previously approved.
Mayor Shaughnessy inquired as to who would be using the radios.
Public Safety Director Thompson stated the radios were being
purchased for the lifeguards and police officers.
There was no more discussion and the motion carried unanimously.
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7. Action on Ordinances:
A. Ordinance 75-98-13: Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA, ADDING A NEW ARTICLE IV TO
CHAPTER 21, TRAFFIC AND MOTOR VEHICLES,
REGULATING THE MOTOR VEHICLE TITLE LOAN
INDUSTRY, AND PROVIDING AN EFFECTIVE DATE
(Commissioner Mitchelson)
Motion: Adopt Ordinance 75-98-13 on final reading.
Mayor Shaughnessy read the ordinance by title only and opened the
floor for a public hearing.
Ron Meardy of 1835 Ocean Boulevard, Atlantic Beach spoke in
opposition to the ordinance. Mr. Meardy stated he owned a title
loan business in another city and he believed the business was often
misunderstood. He then explained the business operation and
reviewed the changes in the la~v governing title loans. Mr. Meardy
stated pawn shops have been in the title loan business for years with
no apparent opposition.
John Weldon of 2021 Art Museum Drive, Jacksonville also
opposed the ordinance. Mr. Weldon stated that he had owned a title
loan business in the City of Atlantic Beach since 1996 and could not
stay in business charging the proposed lower interest rate. He felt
there was a great need for short term loans in the community because
banks no longer make that type of loan. Mr. Weldon requested that the
Commission study the matter further and delay passage of the
ordinance because he felt the State of Florida would enact legislation
to regulate title loans and there would be no need for the local
ordinance.
Lynn Drysdale of 1768 Ocean Grove, a local legal aid attorney,
spoke in support of the ordinance, and referenced information
previously distributed to the Commission concerning the title loan
industry. Ms. Drysdale briefly recapped the history of title loans and
stated that in the early 90's Judge Taylor ruled the title loan to be
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illegal and it was outlawed until 1995.
Ms. Drysdale submitted a copy of the Florida Department of
Agriculture and Consumer Services (FDACS) Florida Vehicle Title
Loan Task Force study on the title loan industry for public record and
urged the Commission to pass the ordinance. (A copy of the study is
on file in the office of the City Clerk).
There being no more public comments, the public hearing was closed.
Mayor Shaughnessy noted that changes had been made to the
ordinance since the first reading and requested that the City Attorney
describe the changes.
City Attorney Jensen stated the following changes were made to the
ordinance for clarification purposes and were not of a substantive
~, nature that would require a rehearing: (1) In Section 21-64 the title
of the section was changed to "Title Loan Lending License," so as not
to confuse it with an occupational license, and throughout the section,
the word "license" was changed to "title loan lending license" in the
appropriate places, and (2) subsection (1) vas added requiring that the
applicant obtain any required occupational license.
Commissioner Mitchelson, sponsor of the ordinance, stated he also
had a change to the ordinance and requested that on page 4, Section
21-64, in the last sentence at the bottom of the page, the words "not
exceeding" be struck and replaced with the word "of' to define the
fee for a title loan lending license.
Commissioner Mitchelson stated that he had received numerous
phone calls from constituents and city employees relating their
negative experiences with the title loan industry, and he believed they
deserved better treatment. He explained that if a car with a value of
$5,000.00 is repossessed for failure to make one payment on a
$1,000.00 loan, the vehicle is sold and the entire proceeds kept by
the title loan company. Commissioner Mitchelson reiterated his
position that the title loan industry preyed upon those tivho could least
afford it and felt the industry should be regulated. He requested
Commission support for the proposed ordinance, and hoped it would
become model legislation for other municipalities to follow.
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December 14, 1998
Commissioner Meserve stated that he had researched the title loan
industry in depth and unless the City of Jacksonville passed a similar
ordinance, the business would just move across the street. He agreed
that it was difficult to get a small, short time loan, but they were
available to navy personnel. He believed that pawn shops were
equally bad, but that there was a difference in that they did not take a
person's car, which was often vital for work. He indicated that
city should urge the City of Jacksonville to pass similar legislation.
Commissioner Borno also supported the proposed ordinance and
inquired as to the number of repossessions that take place. Mr.
Weldon stated that 10% ofthe Ioans go bad which resulted in a 3 '/~ -
4.0% repossession rate. Mr. Weldon further stated that he presently
had 2401oans on the books and averaged 40 new loans per month.
Commissioner Beaver favored passage of the ordinance and believed
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and would make people more aware of what they are signing.
Amendment No. 1 to the motion: Add the following
changes: (1) Section 21-64 change the title of the section to
"Title Loan Lending License," so as not to confuse it with
an occupational license, and throughout the section,
change the word "license" to "title loan lending license"
in the appropriate places, and (2) add subsection (1)
requiring that the applicant obtain any required
occupational license.
Amendment No. 2 to the motion: On page 4, Section 21-64,
in the last sentence at the bottom of the page, strike the
words "not exceeding" and replace with the word "of '.
(The intent of the change was to define the fee for a title
loan lending license).
There being no further comments or discussion, Amendments No.
land 2 and the main motion to adopt the ordinance on second reading
carried unanimously.
Mayor Shaughnessy requested that a letter urging passage of similar
legislation be drafted by City Attorney Jensen to each City of
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December 14, 1998
Jacksonville Council Member for signature by the Mayor and four
Commissioners and that a copy of ordinance be included with the
correspondence. She also requested that copies of the ordinance be
sent to the cities of Jacksonville Beach, Neptune Beach, and Baldwin,
the Duval County delegation, Clay County, St. Johns County and the
Florida League of Cities.
8. Miscellaneous Business:
A. Determination Regarding Whether to Reactivate the
Teen Council (City Commission)
Patricia Goelz reported that on December 9, 1998 she appeared
before the Parks and Recreation Board and presented her idea that
the Teen Council become a subcommittee of the Parks and
Recreation Advisory Board. Mrs. Goelz further stated that most of
the young people she had spoken with were interested in having
~~ tennis and volleyball tournaments and dances, and she felt these
types of activities would fall under recreational activities. Mrs.
Goelz volunteered to serve as an adult volunteer to the Teen
Council.
Motion: Reactivate the Teen Council as a Subcommittee
of the Parks and Recreation Advisory Board.
It was reported that Dr. Jamie Fletcher had also volunteered to
assist the Teen Council.
Commissioner Borno felt the Teen Council needed to have by-lativs
and rules. Commissioner Mitchelson stated it was his intent that
the group, if reactivated, develop its own rules.
Amendment to the motion: The Teen Council will
develop its own rules in conjunction with the adult
advisors.
~,.~ Mayor Shaughnessy requested that Dr. Fletcher and Peter Coalson
be contacted to identify the adult advisors who will work with the
group.
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There was no further discussion and the amendment to the motion
and main motion carried unanimously.
B. Board Appointments (City Commission)
(1) Pension Board of Trustees (2)
(ii) Community Development Board (1)
Mayor Shaughnessy stated that she would like to reappoint John
Fletcher to a one year term and Cindy Anderson to a four year term
on the Pension Board of Trustees.
Motion: Reappoint John Fletcher to a one year term and
City Anderson to a four year term on the Pension Board
of Trustees.
There was no discussion and the motion carried unanimously.
~' Mayor Shaughnessy stated that she would like to reappoint Robert
Frohwein to another four year term on the Community
Development Board.
Motion: Reappoint Robert Frohwein to a four year term
on the Community Development Board.
There was no discussion and the motion carried unanimously.
C. Approve Contract with The R-A-M Professional Group,
Inc. in the Amount of $126,907.05, Plus $2,750.00 Per
Public Presentation, (Option 2 in Staff Report) for the
Evaluation Phase of the Design Modification of the Core
City Stormwater Drainage Improvements and Flood
Control Structures for Tailwater Control, and Authorize
the City Manager to Sign the Contract Document (City
Manager)
Motion: Approve Contract with The R-A-M
Professional Group, Inc, in the amount of $126,907.05,
plus $2,750.00 per public presentation, (Option 2) for the
evaluation phase of the design modification of the Core
City Stormwater Drainage Improvements and Flood
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December 14, 1998
Control Structures for Tailwater Control, and authorize
the City Manager to sign the contract document.
Stephen Kuti of 1132 Linkside Drive stated he had checked the
company and was satisfied that they had professional engineers on
their staff. He felt a ceiling set on the cost for each of the proposed
phases of the project was warranted so the city would know the
total cost of the project.
Alan Potter of 374 Second Street presented a brief history of the
core city project and stated thirty-three months had gone by with no
resolution to the problem. Mr. Potter believed R-A-M Professional
Group lacked the experience to complete this type of project and
questioned the company's licenses and insurance. He then asked
the Commission to reconsider their choice. Mr. Potter's letter is
attached and made part of this official record as Attachment B.
Mayor Shaughnessy called a recess at 9:20 p.m. and reconvened the
meeting at 9:40 p.m.
Commissioner Meserve concurred with the City Manager's
recommendation to give more time in the initial phase (7S days)
which he felt was critical. Commissioner Meserve felt Option 2
would get the project moving in the right direction.
In addressing Mr. Potter's concerns, Mayor Shaughnessy referenced
R-A-M's proposal and noted there were registered engineers on
staff and they held proper insurance for the project which was
clearly identified in the contract.
Commissioner Beaver also favored Option 2 and requested that
Mr. Wayne Reed, President of The R-A-M Professional Group,
explain what the city would get for the $40,000.00 price difference
between the hvo options.
Mr. Reed explained that Option 2 would provide a "Robust Model"
~ of statistical data, which would include testing a model until it fails
to ensure providing a full range of what could and could not happen
when modifying the core city design. He explained that the
company's recommendation would be based on the statistical data,
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December 14, 1998
and the number of tests run through the model would determine
the cost. Mr. Reed explained that the model had to be developed
first and the core city project required a tighter, site specific model,
with much of the modeling work performed by the subconsultants,
Marshall, Provost and Associates for the tailwater control, and
Environmental Research and Design for water quality.
Commissioner Mitchelson inquired if Option 1 was chosen, would
it require the expenditure of additional money at a later date for
added tasks, and if Option 2 was chosen would the overall
timetable for the project remain intact.
Mr. Reed explained that if Option 1 was chosen, the additional
testing recommended in Option 2 would not be conducted.
However, in Phase II (the design stage) some things might have
to be readdressed. Mr. Reed further stated that he could not
~, presume to speak for the Commission on this matter, but he would
tend to think the additional testing might be required. He stated the
schedule under Option 2 would be tight, but he felt his company
would come up with some cost savings when evaluating the whole
system, and at that point they would be able to move forward
quickly.
Commissioner Meserve expressed concern that the cost of the
design phase contract would be unreasonable once the first phase
was completed and asked Mr. Reed to address the issue of the.
overall cost for the project.
Mr. Reed responded that it was difficult to say with certainty at
this point because of the unknowns. He pointed out that if a pump
station is required, it would be an expensive item. However, if the
modeling presents a less expensive alternative, he felt the
Commission would not want to pay for the design of something
that goes unbuilt. Mr. Reed stated his company was committed to
the city and wanted to be a repeat client. He pointed out that most
of his company's clients were repeat clients. He assured the
~, Commissioners his f rm would negotiate in a reasonable manner.
Further discussion ensued concerning duplication of data. Mr.
Reed stated they did not intend to duplicate existing data but would
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have to verify it.
Mayor Shaughnessy pointed out that the city owned the preliminary
design work which she felt would be a safeguard for the worse
case scenario. She suggested the possibility of using a
design build approach and wanted to make sure R-A-M was aware
of tailwater modeling done by Camp, Dresser, and McKee, which
Michael Schmidt, an engineer with the firm, had offered to the city
free of charge. Mr. Reed stated he was aware of the modeling and
would contact Mr. Schmidt.
Commissioner Beaver inquired as to what point the Commission
would discuss the budget for this project. Mayor Shaughnessy
explained the two contracts suggested by City Manager Jarboe, and
stated that when the preliminary design was completed, including
the potential costs, the Commission would discuss alternatives and
~ price at that time.
Stephen Kuti, and member of the Stormwater Review Committee,
suggested that R-A-M initially visit the flood prone areas of the city
and suggested that a date be set for such a review. Mayor
Shaughnessy stated that the list of the flood prone areas would be
provided to R-A-M.
Mayor Shaughnessy stated she had visited the City of St. Augustine
Beach and obtained a FEMA Booklet concerning retrofitting flood
prone structures and asked that the City Clerk obtain copies for the
Commission and SRC.
Mayor Shaughnessy requested that the Stormwater Review
Committee (SRC) receive a copy of the R-A-M contract.
There being no further discussion, the motion carried unanimously.
D. Approve Contract with The RAM Professional Group,
Inc. in the Amount of $20,000.00 for Engineering Design
~ Work for Wonderwood Drive Utility Relocation, and
1 Authorize the City Manager to Sign the Contract
Document (City Manager)
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Motion: Approve contract with The RAM Professional
Group, Inc. in the amount of $20,000.00 for .engineering
design work for Wonderwood Drive Utility Relocation,
and authorize the City Manager to sign the contract
document.
Mayor Shaughnessy inquired if the creek that drains Oceanwalk
would be preserved. She vas told that it could be impacted, but it
was accounted for in the design and that the existing pipe would be
replaced by a culvert.
There was no further discussion, and the motion carried
unanimously.
E. Consider Upgrading the Exterior Siding and Windows
for the Lifeguard Building at an Estimated Cost of
Approximately $11,500.00 (City Manager)
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Motion: Upgrade the exterior siding and windows
for the Lifeguard Building at an estimated cost of
approximately $11,500.00.
City Manager Jarboe explained that the contractor for the project,
Pete Dowling, expressed concern that T1-11 siding would not
stand up in a salt environment and would present a maintenance
problem. It was recommended that cedar shingles or a cement
board based product (Hardie Board) be considered to replace the
T1-11.
Commissioner Beaver felt that the T1-11, when properly
maintained, would last and stated he could not justify spending the
additional money.
Commissioner Mitchelson inquired concerning the upgrade for the
tivindows at a cost of $1,500.00. Mr. Dowling stated that the
$1,500.00 figure tivas quoted in error, and the actual increase would
be $3,548.00. He recommended the window upgrade to comply
with the building specifications, and stated that the upgraded
windows would last longer in the ocean front environment and
would be warranted for thirty years.
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Some discussion ensued concerning single pane and double pane
windows and costs for each. Mr. Dowling was asked to obtain
information on single pane windows.
The motion and second were withdrawn.
Mr. Dowling stated he tivould bring information concerning single
pane windows to the City Clerk's office as soon as it was obtained.
He stated that a decision concerning the type of window to be used
needed to be made within the next three weeks.
Commissioner Meserve felt the city would save money on
maintenance in the long run and should go with the Hardie board.
Motion: Authorize the use of Hardie board exterior
siding on the lifeguard building.
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There was no further discussion and the motion carried by a four to
one vote with Commissioner Beaver voting nay.
Mayor Shaughnessy called a recess at 10:45 p.m. and reconvened
the meeting at 10:47 p.m.
F. Approve Contract in the Amount of $219,600.00 with
Gannett Fleming for Construction Engineering and
Resident Observation for the Buccaneer Wastewater
Treatment Plant Expansion Project, and Authorize the
City Manager to Sign the Contract Document (City
Manager)
Motion: Approve contract in the amount of $219,600.00
with Gannett Fleming for Construction Engineering and
Resident Observation for the Buccaneer Wastewater
Treatment Plant Expansion Project, and authorize the
City Manager to sign the contract document.
Commissioner Mitchelson inquired if the figure being authorized
was within budget, and Public Works Director Kosoy stated that it
was within budget.
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Alan Potter opposed the project design and the use of Gannett
Fleming for resident observation. He also felt the resident
observation fee was too high.
Commissioner Borno asked for an explanation of the costs, and
John Dougherty of Gannett Fleming, Inc., explained the five part,
thirteen months contract in detail.
There was no more discussion and the motion carried unanimously.
G. Authorize Staff to Negotiate a Contract With Smith and
Gillespie Engineers, Inc. for Engineering Design for
Water Line Installation and Replacement at Various
Locations, and if Unable to Negotiate a Satisfactory
Contract, Authorize Staff to Negotiate With the Next
Most Qualified Firm (City Manager)
Motion: Authorize Staff to negotiate a contract with
Smith and Gillespie Engineers, Inc. for engineering
design for water line installation and replacement at
various locations, and if unable to negotiate a
satisfactory contract, authorize Staff to negotiate with
the next most qualified firm.
City Manager Jarboe stated the construction costs for the projects
was estimated to be $487,000.00.
There was no discussion and the motion carried unanimously.
H. Authorize Staff to Negotiate a Contract With Smith and
Gillespie Engineers, Inc. for Engineering Design for
Stormwater Improvements and Replacement at Various
Locations, and if Unable to Negotiate a Contract,
Authorize Staff to Negotiate With the Next Most
Qualified Firm (City Manager)
Motion: Authorize Staff to negotiate a contract with
Smith and Gillespie Engineers, Inc. for engineering
design for Stormwater improvements and replacement at
various locations, and if unable to negotiate a contract,
OMNIISSIONERS M
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BEAVER X
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MITCHELSON X
SHAUGHNESSY X
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December 14, 1998
authorize Staff to negotiate with the next most
qualified firm.
Stephen Kuti inquired as to why a contract with Smith and
Gillespie was needed when the city just contracted with R-A-M.
Mr. Kuti was informed that the projects encompassed in this project
were not related to the core city project and needed engineering
design.
There was no further discussion and the motion carried
unanimously.
I. Approve Replat of Francis Cove and Authorize the
Mayor and City Clerk to Sign the Plat (City Manager)
Motion: Approve replat of Francis Cove and authorize
~ the Mayor and City Clerk to sign the plat.
David Clark of Beaches Habitat for Humanity presented the replat
of Francis Cove to the Commission and stated he was present to
answer any questions.
There was no discussion and the motion carried unanimously.
J. Authorize the City Manager to Sign Modification to
Department of Environmental Protection Consent Order
No. 95-2971 (City Manager)
Motion: Authorize the City Manager to sign
Modification to Department of Environmental
Protection Consent Order No. 95-2971.
Mayor Shaughnessy reported on her meeting with the Department
of Environmental Protection and stated that she was able to
negotiate a new beginning date of November 15, 1999 and
completion date of December 30, 2001.
~~ Amendment to the motion: With an implementation
date of November 15, 1999 and a completion date of
December 30, 2001.
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MITCHELSON X
SHAUGHNESSY X
BEAVER X
BORNO X
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December 14, 1998
There was no discussion and the amendment to the motion and
main motion both carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
There were no reports.
10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
Commissioner Meserve
• Suggested that David Thompson serve as the interim City
Manager for the period of time it takes to find a new city
manager.
Commissioner Beaver
• Commented on an unsigned letter of complaint received by
the Commission and the fallacies contained therein.
Commissioner Mitchelson
• Concurred with Commissioner Meserve concerning offering
the interim City Manager position to David Thompson.
Mayor Shaughnessy
• Set a Special Called Meeting for Monday, December 21,
1998 at 5:00 p.m. to discuss the search process for a new
City Manager.
• Reported on the "Take a Child to the Game" program of the
Jacksonville Chamber of Commerce and solicited
contributions from the Commissioners to the purchase and
~` donate one ticket.
• Requested an opinion from the City Attorney concerning the
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December 14, 1998
proposed impervious surface ordinance and then withdrew
the request upon determination that the Commission should
wait for the recommendation from the Community
Development Board.
Reported that Mary Emerson-Smith had resigned from the
Tree Conservation Board.
There being no further comments or business to come before the
Commission, the meeting adjourned at 11:50 p.m.
Suzanne Shaughnessy
Mayor/Presiding Officer
ATTEST:
Maureen King, CMC
City Clerk
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r~t+!cuitic ~'eacl - ~J~,vct~la
ATTACHMENT A
DECEMBER 14, 1998 COMMISSION MEETING
800 SEh11NOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-54.35
TELEPHONE (904) 247-5800
FAX (90.1) 247-5805
SUNCOht 852-5800
December 4, 1998
Memorandum to:
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach
Subject: Players by the Sea
City Commission Members:
Paul Rowe, President of Players by the Sea, has requested that he be allowed to address
the Commission under Recognition of Visitors at the regular Commission meeting
~~ scheduled for Monday, December 14, 1998. Attached is a letter from Mr. Rowe dated
November 5, 1998, which explains the desire of Players by the Sea to build anew
theater.
Respectfully submitted,
r~^^
VY
Jame .Jarboe
City anager
JRJ:tI
Attachment
Players by the Sea
P.O. Box 50767
Jacksonville Beach, Florida 32240
James R. Jarboe
City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida
Dear Mr. Jarboe 11/5/98
Our proposal is that the City of Atlantic Beach help Players by the Sea build a theater by
donating a parcel of land for our building.
Players by the Sea has been continuously producing plays in the beaches area for 33
years. Our present site has become unsuitable for several reasons. The most offensive
being the high volume that musicians less than 100 feet from the theatre play at. The
outdoor entertainment that has sprouted in this area over the last two years has made our
current location impossible.
Players owns a lot in the City of Jacksonville Beach that was recently appraised at
slightly over $130,000. We would be willing to use the money from the sale of this
property along with our cash resources to construct a new theater on a suitable piece of
property.
My vision is that this building would serve the community as a cultural center. We have
Acting Up, an established children's theater education program, interested in being part
of such a center. Also other area arts organizations have expressed a willingness to
operate out of such a building.
Our needs are simple. Roughly'/z acre should provide sufficient area for our building,
which would be approximately 7000 square feet, and parking for about 40 cars. This
property should be in a quiet and secure environment for the safety of our patrons, many
of which live in Atlantic Beach.
I am a resident of Atlantic Beach and have been a member of the beaches community for
the past 25 years. The cultural life in our community could be greatly enhanced by the
type of facility that we are proposing, and Atlantic Beach could only gain by such an
endowment to the arts.
Si ere ,
Paul Rowe
President PBTS
~' - ~ ATTACHMENT B
DECEMBER 14, 1998 COMMISSION MEETING
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach, Florida 32233
December 14, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: Agenda Item 8-C
Approve Contract with R-A-M Group
Sulject: Core City Storm Water Drainage Improvements
Dear Commissioners:
Your careful attention to the total history of the Core City Storm Water Drainage
Improvements project is respectfully requested.
Important items in the history include:
1. March 1996. The firm of England-Thims and Miller retained for the
engineering design.
2. September 1997. England-Thims and Miller plans completed. Public
awareness and public outcry begins.
3. December 1997. Howell Park Review Committee report presented.
4. January 1998. T. L. Rice hired.
5. May 1998. T. L. Rice report presented.
6. August 1998. Storm Water Review Committee appointed.
7. November 1998. RFP presented by Storm Water Review Committee.
8. December 1998. Engineering proposals received, engineers interviewed
and "rankings" voted.
To date, approximately thirty-three months have been consumed, and, seven hundred
fifty thousand dollars expended. To date, no progress on accomplishing any remedy
~^ to the drainage problem has resulted.
r - -
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City Commission
City of Atlantic Beach
December 14, 1998
Page 2
Tonight, the City Commission has been advised by Staff to approve a contract with
the R-A-M Group for $126,907.05 (plus more cost for public presentations) that will
consume 75 days additional. The contract-work will provide "evaluations" of the E.
T. M. design.
The contract DOES NOT provide for any engineering plans, any engineering
specifications, any bid documents, or any bid evaluations and contractor
recommendations. That will come with ADDITIONAL TIME AND ADDITIONAL
FEES.
How much additional time and how much additional money will be consumed before
we can begin construction?
Your examination (re-examination) of the R-A-M Group "Proposal" will clearly
identify that NO STAFF MEMBERS are included as to names, education, years of
~. experience, and that no projects (of similar nature as the Atlantic Beach project)
have been clearly identified and are available to inspect.
Your examination (re-examination) of the R-A-M Group "Proposal" will show that
NO PROJECTS are identified for which the four (to be) affiliated firms have worked
together. If any such cooperative projects exist, these should have been set forth and
clearly identified as to project location, size and scope and availability for inspection.
The Core City Storm Water Improvement Project is the LARGEST ATLANTIC
BEACH PUBLIC WORKS PROJECT in the seventy year history of our community
Why is a previously unknown (to Atlantic Beach) firm being chosen for this most
major project?
Your are requested to reconsider and employ either the firm of Aikenhead & Odom
or the firm of Gee & Jensen to redesign the Core City Improvements.
Respectfully,
~.n~ ~C .
A n W. Potter, Sr.
~',