Exh 8F
i- I
AGENDA ITEM NO: ~'"
COMMISSION MEETING DATE: ~ - ~ L ' q
C1TY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: BEST MANAGEMENT PRACTICES (BMP) DATA TRANSFER GRANT
APPLICATION
SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works ~~'~'~
DATE:
December 31,1998
BACKGROUND: The U.S. Environmental Protection Agency (EPA), tluough the American Society
of Civil Engineers (ASCE) has made small grants available to municipalities and other organizations that
plan to monitor Best Management Practices (BMPs) for stormwater systems. Funds will be provided to
cover costs of compiling, preparing and transferring data into the National Stormwater BMP Database.
This data base is being developed by the Urban Water Resources Research Council of ASCE through a
cooperative agreement with the EPA. The City of Atlantic Beach will be monitoring the effect of BMPs
implemented in the Core City Stormwater Improvements Project, and is applying for a grant in the
amount of $10,500.00.
RECOMMENDATION: Authorize the City Manager to sign page 3 of the BMP Data Transfer Grant
application form requesting grant fiords in the amount of $10,500.00. This application is due by January
30, 1999.
ATTACHMENTS: 1. Letter from Ms. Prosser advising of Grant availability
2. Letter to Ms. Prosser, with BMP Data Transfer Grant Application Form
REVIEWED BY CITY MANAGER: ~~-1`"~~%
v
~S~E
AmerJcsn Society of ClvJl Englneera
.-V•
October 26, 1998 -..~.~~-~~~~~_~,~-;~~
Subject: EPA BMP Data Transfer Grants
Dear Applicant:
Thank you for your interest in working with the American Society of Civil Engineers (ASCE) and
the US Environmental Protection Agency (EPA) to provide your Best Management Practice
(BMP) evaluation data to the National Stormwater BMP Database. This database is being
developed by the Urban Water Resources Research Council of ASCE through a cooperative
agreement with the EPA. The long-term goal of the project is to promote technical design
improvements for BMPs and to better match their selection and design to local stormwater
problems.
EPA~has made small grants available through ASCE to assist local jurisdictions, states, and other ~'
organizations that have, are, or plan to'monitor BMPs, 'with ftie•task~of compiling,-preparing, and
transferring their data_into'the'Natiorial StormwaterBMP Database.t These grants are expected to
range from $3,OOO~to $15,000,•wifli a~project duration of 3 - 12 months.' If you are selected to
receive a grant this fiscal year (Oct. 1, 1998 through Sept. 30, 1999), you will be provided with a
~~ copy of the database entry software, including the necessary data entry forms, on CD-ROM. If
your application has merit, but available grant funds for this fiscal year have been exhausted, your
application will be considered in the next fiscal year if EPA continues this program. In that case,
the applications judged to be best will be considered on a first-come, first-served basis.
To be considered, please carefully read the enclosed Criteria afld Procedures, BNlP Data
Transfer Grants, enclosed herein. Applicants must submit the attached application form and
budget, a brief work plan, and a proposed schedule. Completed application packets should be
returned to ASCE (Attention: Megan Prosser) by~Jantiary•30,~~~1999.~If you have questions about
the application, please contact me by telephone at (703) 295-6157; by fax at (703) 259-6138; by
e-mail at mprosser@asce.org; or by mail at 1801 Alexander Bell Drive, Reston, VA 20191-4400.
For more information on the National Stormwater BMP Database, currently under development,
see l~ttp://wwtiv/asce/org/peta/tech/nsbd0l .{~tml, or contact Ben Urbonas at 303-455-6277.
Sincerely, ~~
Megan Prosser .
Manager of Grants Development
Attachment
Civil Engineering Convention & Exposition
• Leadir+S dre Race in JfaanSernent, Practice ~~•• TrchnofoSY
~~~~~
Amerlcsn Socfsiy of Clvll Engineers
l
Criteria and Procedures
BMP Data Transfer Grants
Overview
ASCE has received a cooperative agreement from the EPA to assist various organizations and
jurisdictions that have studied or are currently studying BMP performance in the field, to transfer
their data to the National Stormwater BMP Database. With EPA's approval, ASCE will award
funds to such organizations to document their BMP evaluation efforts and to provide~their data in
a format compa'fible with the'national database.~These funds are not to be used for.monitoring or .
other•activitie~. The funds are expected to be available~during fiscal year 1999 and possibly 2000.
Selection Process
ASCE will award funds to state and local governments, universities and research organizations,
and other storm~vater programs where BMP data have been collected or-are in.the:process~of
being collected; •that characterize BMP performance and define the•design parameters~of the BMP
being teste3. Applicants need to verify that flie•data collected and BMP design information will .~
provide'the minimum list of essential data elements included in the attached application.
.,.., u.,,CGc..... .
Applications will be reviewed by a committee of the ASCE Urban Water Resources Research
~. Council. Grant decisions will be made jointly by ASCE and EPA. Grants will be prioritized
based on needed data, and on the technical integrity of the BMP evaluation effort.
EPA Requirements for Expenditure of Funds
State and local governments receiving financial assistance are subject to the requirements of
EPA's "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments," 40 CFR Part 31, and OMB Circular A-87: "Cost Principles for State,
Local and Indian Tribal Governments." Universities and other non-profit organizations are
subject to EPA regulations, "Grants and Agreements with Institutions of Higher Education,
Hospitals, and Other Non-Profit Organizations," 40 CFR~Part 30, and Oil'[B Circular A-122,
"Cost Principles for Non-Profit Organizations." All applicants must ensure that their costs are:
allotit~ahle,~ -necessary and reasonable for the data preparation and transfer activity; authorized
by the Cost Principles (OMB Circular A-87); not prohibited by Federal, State or local laws or
regulations; consistent with recipient's policies, regulations, and procedures; consistent with
Generally Accepted Accounting Principles; and adequately documented.
allocable to the assistance agreement -.directly benefit the data preparation and transfer
activity.
l~ni ~~ ...~. .
Civil Engineering Convention & Exposition
• LeadinS d~c Rncr in .1lcuurgcuirnt, Practrcc c; Tich~ivluy}•
~1
Applicants must submit the attached application form and budget, a brief work plan, and a
proposed schedule.
Contacts
For further information, please contact:
ASCE
Megan Prosser, Manager of Grants Development
1 SO l Alexander Bell Drive
Reston, VA 20191-4400
phone: (703) 295-6157
fax: (703) 295-6138
email: mprosser@asce.org .
or
EPA
Eric Strassler, Grants Project Officer
Office of Water
401 M Street, SW(4303)
Washington, DC 20460
(202)260-7150
e-mail: strassler.eric@epamail.epa.gov
r,.
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 2475834
FAX (904) 247-5843
December 31, 1998
Ms. Megan Prosser
Manager of Grants Development
American Society of Civil Engineers
1801 Alexander Bell Drive
Reston, VA 20191-4400
RE: EPA BMP Data Transfer Grant
Dear Ms. Prosser:
Enclosed is our application for the BMP Data Transfer Grant. We presently have an application
submitted for a Section 319(h) grant, and have included that project description and schedule as
~~ part of the Data Transfer Grant package.
If you have any questions, or need additional information, please contact Donna Kaluzniak at
904-247-5834.
Sincerely,
~~
Robert S. Kosoy, P.E.
Director of Public Works
cc: James Jarboe, City Manager
Maureen King, City Clerk
Nelson Van Liere, Finance Director
George Worley, Community Development Director
~'
l"~ APPLICATION
BMP Data Transfer Grants
Please provide the following information on the BMP(s) that you have monitored in the past, are
currently monitoring, or propose to monitor in the future. Additional information maybe
provided as an attachment to this form. Please contact Ben Urbonas, at 303-455-6277
(burbonas@udfcd.org) with questions regarding this application. Please complete a separate
Form Aand/or B for each facility monitored.
Return completed application packets to ASCE (Attention: Megan Prosser), 1801 Alexander
Bell Drive, Reston, VA 20191-4400, fax (703) 259-6138.
Agency/Entity Sponsoring Monitoring
Contact Name__Robert S. Kosov. P.E.
Position _ pirector of Public Works
Organization City of Atlantic Beach
Street Address -1200 SandRiner Lane
City Atlantic Beach State FL Zip Code 32233
Phone 904-247-5834 Fax 904-247-5843
Field monitoring performed by Sate Certified Contract Laboratory
(agency, contractor, etc.)
Funding Request
Funds requested not to exceed $15,000. Please attach proposed budget for data preparation and
transfer activities.
Estimate of total monitoring effort cost incurred by sponsor $62.900.00
Total funds requested for data preparation and transfer to the National Database~10.500.00
Has this BMP monitoring activity received other grand funding? No
If yes, list the source(s) of funds (EPA, state, etc.)
Program type (e.g. EPA Nonpoint Source Program-Section 319)
Funding year(s) and Approximate amount(s)
("~~ (Application submitted for Section 319(h) grant on 11/24/98 -Amount requested $428,450.00)
1
~~ ASCE
BMP Type(s) Monitored
BMP Data Transfer Grant Application
X Structural Non-structural
Combination of structural & nonstructural in the same tributary area
BMP Location
City Atlantic Beach County Duval State F_ lorida Zip Code 32233
Altitude 8 ft. above sea level Approx. longitude 81 24' 38" Approx. Latitude 30 20' 07"
Climatological Characteristics
Provide estimates of the following basic climatological information for the region in which the
BMP is located. (Information obtained from National Weather Service)
Average annual precipitation 51.32 inches/yr. Average annual snowfall 0 inches/yr.
Mean coldest month air temperature 52 °F Mean warmest month air temperature 91 °F
~~ Janua
( rY) ~ (July or Aug)
~~'atershed Information
Please provide available information on the following watershed characteristics. This
information should be estimated at this time if measurements are not available.
Watershed area tributary to BMP 240 acres
of area in the watershed occupied by each major land use (e.g., % light industrial, % heavy
industrial, % singlel family residential, %multi-family residential, % commercial, % crop
farmland, % rangeland, % orchard, % vegetable farming, etc.) _ 85% sin le family
residential. 15%multi-family residential ldu l~ex1
Is any of the watershed tributary to the BMP disturbed or under construction? yes X no
(Construction of stormwater improvements to begin in December 1999).
If yes, estimate the % of the watershed area tributary to the BMP that is disturbed N/A
Estimate % of the watershed area tributary to the BMP that is impervious 60 %
~'`~ Estimate the tributary watershed's land slope 0 % (flat)
2
,(~, ASCE
BMP Data Transfer Grant Application
Types of vegetative cover found on pervious areas (e.g., Kentucky Bluegrass, Bermuda grass,
etc.) St. Aueustine grass_ Centipede mss
Most common soil types at surface, if known (e.g., sandy loam, clay, silty loam, etc.)
Moderate to poorly drained fine sand
Signature/Certification
To the best of my knowledge and belief, all data in this application are true and correct, the
document has been duly authorized by the governing body of the applicant and the applicant will
comply with the attached assurances if the assistance is awarded.
James Jarboe
Typed Name of Authorized Representative*
~'
Citv Manager 904-247-5806
Title Phone No.
Signature of Authorized Representative Date
*Must be someone onther than the contact person listed on page 1 of this application.
3
~~ ASCE
r
FORM A. Structural BMP Information
BMP Design Information
BNiP Data Transfer Grant Application
Briefly describe structural BMP type(s). Select one or more from Table 1 and describe any
unique aspects of the design. Attach a separate sheet if more space is needed. Structural BMPs
may include nre-manufactured units such as those manufactured by the CDS Company
hydrodynamic devices or baffle boxes Some street ide grassed swales will also be monitored
Is the BMP designed to bypass excess flow when full or to overflow? Baffle boxes of CDS
units will bypass. swales will overflow.
Date BMP facility was put in service Under design. Construction to start 12/99.
Has the BMP been rehabilitated since it was put into service? yes
If yes, give brief description.
no N/A
Attach sketch(es) or drawing(s) on 8'/Z" x 11" paper showing your BMP's layout and
profile. Still under design. Possible treatment train design attached.
Number of separate inflow points into the BMP facility
Briefly describe the types and the designs of outlets (e.g., perforated riser with a horizontal
orifice overflow, three verticle orifices that control w.q. volume, 2-year and 10-year volumes,
etc.) Still under design
Type and frequency of maintenance of the BMP facility(ies)
Maintenance will include cleanout of pre manufactured units or baffle boxe Frequency will
vary with rainfall amounts ranging from monthly to semi-annually
Monitoring Program
Check all of the following that apply in each category.
Type of gaging or sampling stations: groundwater X surface runoff _ meteorological
4
(r'~ ASCE BMP Data Transfer Grant Application
Data Types: Stage continuous record Peak stage indicator X Water quality
Precipitation continuous X Precipitation intermittent Evaportation continuous
_ Evaporation intermittent Wind velocity _ Tide stages
Type and Approx. Number of Samples Collected: Discrete sample composite EMCs, flow
or time weighted l00 Grab samples 29 Sediment samples -Biological samples
Continuous probe meters Manual probe meters _ Other Types
Estimated number of storms sampled, or to be sampled 6
5
~''~ ASCE BMP Data Transfer Grant Application
FORM B.1\Ton-structural BMP Information
Please provide the following information about the proposed monitoring program for non-
structural BMPs. Additional information maybe provided as an attachment.
(Non-structural BMPs have already been implemented. Prior data not available)
Enter non-structural type(s) from Table 2
Describe how the non-structural BMP was or will be implemented
~'.
~' Describe how the effectiveness of the non-structural BMP was or will be evaluated
Is any comparative field-collected water quality data available? yes no
Is water quantity data available? yes no
6
BUDGET
BMP Data Transfer Grants
r
Costs are allocable for the preparation and transfer of BMP evaluation data only. Funds are not to
be used for monitoring or other activities.
Cate ories Amount
a. Personnel $ 7 , 500.00
b. Fringe Benefits
c. Equipment'
d. Supplies
e. Contractual Services
f. Other
g. Total Direct Charges (sum of a-f) 7 , 500.00
h. Indirect ChargesZ 3 , 000.00
i. TOTAL (sum of g and h) $:.10,500.00
Note: Attach a detailed itemization of all costs included above;
~ Equipment costs are limited to computer accessories needed for data preparation (e.g., disks, tape
cartridges, etc.). Purchase or rental of complete computer s}~stems or other large cost items (hardware or
soflti~are) are not allowed.
Z Indirect Charges are overhead items such as the cost of office space, utilities, etc. Overhead rates must be
detailed and justified in budget attachment.
s State and local governments must compl}• with 40 CFR Ch.1, Part 31. Universities and other non-profit
organizations must compl}' ~~ith 40 CFR Chapter 1, Part 30.
9
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