Minutes / 01-11-99~'
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, JANUARY 11,1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: Public Safety Director Thompson
Maureen King, City Clerk
Alan C. Jensen, City Attorney
ABSENT: James Jarboe, City Manager
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Commissioner Meserve, followed by the Pledge
of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
December 14, 1998.
The Mayor asked for corrections or amendments to the minutes.
Mayor Shaughnessy referenced page 14 of the minutes and requested that
they be amended to reflect that she agreed with Building Official Ford's
report that the Jacksonville Electric Authority (JEA) did not recommend
using double pane windows in an oceanfront environment as they were not
cost effective.
Motion: Approve minutes of the Regular Meeting held
December 14, 1998 as amended.
The minutes were unanimously approved as amended.
Approval of the minutes of the Special Called Meeting of
December 214,1998.
Motion: Approve minutes of the Special Called Meeting held
December 21,1998 as presented.
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Mayor Shaughnessy referenced page six of the minutes and commented that
the reason she voted against adoption of the resolution was that she felt the
the paragraph which was being removed from Resolution 99-1 should have
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remained in the resolution.
The minutes were unanimously approved as presented.
2. Courtesy of the Floor to Visitors:
A. Rick Stuart of Peoples Gas
Rick Stuart, Community Development Manager for the North Region of
Peoples Gas, distributed maps indicating the proposed route of the gas
pipeline to serve the Mayport Naval Station.
Mr. Stuart indicated that the company had obtained a franchise agreement
with the City of Neptune Beach, and they were presently negotiating a
right-of--way agreement with the City of Jacksonville Beach. He also stated
that he had met with members of the City of Atlantic Beach Committee
appointed by Mayor Shaughnessy to discuss use of right-of--way. Mr.
Stuart stated that in exchange for use of the right-of--way, Peoples Gas
would offer to pay a franchise fee and utility tax (currently 5%) to the City
of Atlantic Beach.
Mr. Stuart stated that City Manager Jarboe had inquired regarding the
feasibility of the city receiving a reduced gas rate for city facilities, but due
to Public Service Commission regulations, it was not possible. He
indicated that the city may be able to realize "substantial savings on gas
costs by purchasing through the Florida Natural Gas Procurement Fund.
Mr. Stuart stated his marketing department had been checking into the
number of potential commercial customers to be served by the pipeline, and
fifty businesses had expressed an interest in using natural gas. He indicated
the target date for completion of the line was June 1, 1999.
Commissioner Mitchelson inquired as to how the company would serve
residential customers or if it would ever provide service to residential areas.
Mr. Stuart indicated that providing service to established residential areas
would be a slow and gradual progression. He emphasized that the
company wished to provide a valuable alternative energy source to the
residential, commercial and municipal interests in the city.
B. Richard and Katherine Friedman of 1898 Selva Marina Drive
Mr. Friedman expressed concern for the following three items: (1) the
detiorating condition and lack of maintenance of Selva Marina Drive, (2)
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the high cost for resident observation on the Buccaneer Wastewater
Treatment Plant Expansion Project, which he felt should be done by the
City Engineer, and (3) the high cost for the research on the tailwater control
system for the Core City Drainage Project.
Mayor Shaughnessy suggested that Mr. Friedman review minutes of
previous Commission Meetings where these items were discussed and
directed Public Safety Director Thompson to meet with Mr. Friedman to
discuss his concerns.
C. Ann Murphy - Media One
Ann Murphy, Community Relations Manager for Media One, presented the
city with a check in the amount of $5,000.00 in accordance with their
franchise agreement. Ms. Murphy announced that Media One would be
helping the City's History 2000 Committee by filming the oral tradition
segment of the project.
3. Unfinished Business From the Previous Meeting:
A. Consider Upgrading the Windows for the Lifeguard Building
(City Commission)
Stephen Kuti of 1132 Linkside Drive suggested not installing any
windows in the building considering it would tie used only six months of
the year.
Dorothy Kerber of 3651st Street inquired why the building was changed
from three to two stories and suggested the use of glass block instead of
windows in the building.
Pete Dowling, Contractor for the lifeguard building project, updated the
Commission on the project and stated that he had previously recommended
upgrading the siding (which was approved by the Commission on
December 14, 1998) and the windows. Mr. Dowling further stated that
the Commission requested that he research the use of single pane windows
in the building, and he found that a regular single pane window would not
withstand the wind load requirements for oceanfront use. He reported that
to meet the wind load requirements, the pane would have be 1/4" plate
glass, which is a special order item, and the city would not realize any cost
savings over the double pane upgrade. Mr. Dowling then recommended
upgrading the windows to Marvin double pane windows at a cost of
$3,548.00.
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Commissioner Mitchelson asked for a recap of warranties and Mr. Dowling
responded that the Kinco aluminum double pane window had a one year
warranty and the Marvin double pane window a ten year warranty.
Commissioner Beaver inquired concerning the Marvin window fabrication
and was told it was made from aluminum wrapped wood.
Mayor Shaughnessy expressed concern that the windows would fog. Mr.
Dowling responded that the Marvin windows would be replaced for ten
years if that occurred.
Commissioner Mitchelson then inquired concerning the use of glass block
and it was discussed that although the block would probably last longer, you
could not see through it.
When asked why windows were needed, Public Safety Director Thompson
replied that the second floor would be air conditioned and they were needed
for climate control and to prevent deterioration of equipment. In regard to
~~ the inquiry concerning the reduction in the number of stories of the
building, it was pointed out that two stories were more cost effective and
afforded a better view for adjacent neighbors.
Motion: Accept recommendation of Mr. Dowling to upgrade
with Marvin v.~indo~vs at a cost of 53,548.00.
There being no further discussion, the motion carried unanimously.
5. Committee Reports:
Soccer Fields
Mayor Shaughnessy requested that the feasibility study for soccer fields be
placed on a future agenda as soon as the Recreation Board has made its
recommendation.
Item SA was taken out of sequence and presented at this time.
A. Animal Control Committee Report on Proposed Dog Run
Area and Proposed Amendment to Animal Control Ordinance
(Sylvia Simmons, Chair)
Sylvia Simmons, Chair of the Animal Control Committee, presented the
committee recommendation for the proposed dog run area to be located at
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either Dutton Island or the Tresca property. It was explained that these
sites were chosen because they were located in an undeveloped area and if
agreed to, could.be incorporated into the development plans for either
location. Ms. Simmons further stated that other sites had been considered
in residential areas, but the neighboring property owners were opposed to
the idea.
It was also reported that the committee recommended a three year limit per
animal control ticket/violation.
Mayor Shaughnessy thanked the committee for their diligence and
recognized those members who were present.
4. Consent Agenda:
Commissioner Mitchelson requested that Items B and C be removed from
. the Consent Agenda for further discussion.
A. Aclcno`vledge Receipt of Report of New Occupational Licenses
for December, and Monthly Reports from Building, Code
Enforcement and Recreation Departments (City Manager)
D. Reject All Bids Received Under Bid No. 9899-9 fora 6-Inch
Pump and Engine With Automatic Level Controller (City
Manager)
Motion: Approve Items A and D as presented.
There was no discussion and the motion carried unanimously.
B. Award Contract to R.L. Lawrence For Concrete Repair
Pursuant to the Specifications of Bid No. 9899-4 (City Manager)
Commissioner Mitchelson inquired as to the price quoted for 18-inch
concrete and a brief discussion ensued concerning Mr. Lawrence's bid
prices. Public Works Director Kosoy explained the bid specifications and
stated the repairs were most often made to sidewalks and driveways on
public right-of--way.
Motion: Accept staff recommendation and award contract to
R.L. Lawrence pursuant to the specifications of Bid No. 9899-4.
There was no more discussion and the motion carried unanimously.
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C. Accept the Bid of Video Industrial Services, Inc. for
Cleaning and Televising Sewer Lines fora 12-Month
Period Pursuant to the Specifications of Bid No. 9899-8
(City Manager)
Commissioner Mitchelson inquired as to the amount budgeted for the
project and Public Works Director Kosoy stated that $30,000.00 vas
budgeted for the project. Public Works Director Kosoy briefly
explained how the service vas used and stated the service would
become an annual contract.
Motion: Accept staff recommendation and award contract
to Video Industrial Services, Inc. for cleaning and
televising sewer lines fora 12-month period pursuant to the
specifications of Bid No. 9899-8.
There was no further discussion and the motion carried unanimously.
5. Committee Reports:
A. Animal Control Committee Report on Proposed Dog Run
Area and Proposed Amendment to Animal Control Ordinance
(Sylvia Simmons, Chair)
This item was taken out of sequence and presented after Item 3.
6. Action on Resolutions:
A. Resolution No. 99-1
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, HONORING JAMES R. JARBOE
FOR SEVEN YEARS OF SERVICE AS A SPECIAL
PROJECT AND RESEARCH ANALYST, DEPUTY CITY
MANAGER/UTILITIES DIRECTOR, ACTING CITY
MANAGER AND CITY MANAGER FOR THE CITY
AND CITIZENS OF ATLANTIC BEACH {Commissioner
Beaver)
The Resolution was read by title only by Mayor Shaughnessy.
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' January 11, 1999
Motion: Adopt Resolution No. 99-1.
City Manager Jarboe was not present to receive the Resolution, and
staffwere directed to set up a time when the full Commission could
formally present the document to Mr. Jarboe.
There vas no further discussion and the motion carried unanimously.
B. RESOLUTION N0.99-2
A RESOLUTION CERTIFYING THAT THE BEACHES
HABITAT FOR HUMANITY PROGRAM OPERATING
IN THE COMMUNITY DEVELOPMENT BLOCK
GRANT INCOME ELIGIBLE AREAS OF THE CITY OF
ATLANTIC BEACH IS CONSISTENT WITH
~" 1 COMPREHENSIVE PLAN AND LAND DEVELOPMENT
REGULATIONS OF THE CITY; AND PROVIDING AN
EFFECTIVE DATE (City Manager)
The Resolution was read by title only by Mayor Shaughnessy.
Motion: Adopt Resolution No. 99-2.
There was no discussion and the motion carried unanimously.
7. Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Waive the Purchasing Requirements and Select Dunlap
and Associates, Inc. as Financial Advisors to Assist the
City in Expediting the Payoff of the Gulf Breeze Loan
(City Manager)
Motion: Waive the Purchasing Requirements and Select
Dunlap and Associates, Inc. as Financial Advisors to
Assist the City in Expediting the Payoff of the Gulf
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' January 11, 1999
Breeze Loan.
Commissioner Mitchelson inquired concerning the existing rate of
the loan and the current market rate. Finance Director Van Liere
stated the loan carried a fixed rate that varied beriveen 7.4 and 7.7%
and current market rates were beriveen 4-5%. Finance Director
Van Liere indicated the city tivould save approximately $29,000.00
per year by refinancing the loan.
Mayor Shaughnessy inquired concerning the cost for the Financial
Advisor. Finance Director Van Liere stated the cost vas $5,000.00.
There was no more discussion and the motion carried unanimously.
B. Authorize Giving Notification by January 23,1999 to the
Paying Agent and to the City of Gulf Breeze Loan
~, Program that Atlantic Beach Intends to Refinance the
Loan (City Manager)
Motion: Authorize Giving Notification by January 23,
1999 to the Paying Agent and to the City of Gulf Breeze
Loan Program that Atlantic Beach Intends to Refinance
the Loan. .
There was no discussion and the motion carried unanimously.
C. Appointment to the Recreation Advisory Board to Fill
the Unexpired portion of the Term of Mike Levine, Said .
Term to Expire October 1, 2000 (Commission)
Mayor Shaughnessy stated she would like to appoint DeJean
Melacon to fill the unexpired term, and thanked Commissioner
Beaver for his recommendation.
Mr. Melacon stated he looked forward to working with the
Recreation Advisory Board and City.
D. Public Hearing and Action On A Request for a Use By
Exception Filed By William E. Leider to Operate a
Pet Grooming Business on Property Located at 1079
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January 11, 1999
Atlantic Boulevard, Unit 7, Zoned Commercial General
(CG)(City Manager)
Motion: Accept recommendation of the Community
Development Board and approve the Use-By- .
Exception Filed By William E. Leider to Operate a Pet
Grooming Business on Property Located at 1079
Atlantic Boulevard, Unit 7, Zoned Commercial General
(CG), subject to the conditions that it be granted to the
applicant only and for this location only.
Mayor Shaughnessy opened the public hearing and invited
comments. No on wished to speak and the public hearing was
declared closed.
Mayor Shaughnessy inquired if boarding pets was part of the
business operation. Community Development Director Worley
stated that there would be no boarding of animals.
There was no further discussion and the motion carried
unanimously.
E. Public Hearing and Action On A Request for aUse-By-
Exception Filed By Robert T. Wildharber to Operate a
Used Car Dealership With Engine Overhaul, Air
Conditioning Service and Other Minor Repairs on
Property Located at 1985-1 Mayport Road, Zoned
Commercial General (CG)(City Manager)
Motion: Accept recommendation of the Community
Development Board and approve the Use By Exception
filed by Robert T. Wildharber to operate a Used Car
Dealership with engine overhaul, air conditioning service
and other minor repairs on property located at 1985-1
Mayport Road, zoned Commercial General (CG) as
recommended by the Community Development Board.
((1) Ingress and egress be limited to Church Road, (2)
that seven on-site parking spaces be clearly designated,
(3) that the applicant be permitted not more than five
used vehicles for sale at any one time, (4) that the vehicle
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repair business not operate between 9:00 p.m. and 7:00
a.m., and that the use-by-exception be granted to the
applicant only and for this location only).
Mayor Shaughnessy opened the public hearing and invited
comments. No on wished to speak and the public hearing was
declared closed.
There was no discussion and the motion carried unanimously.
F. Approval to Submit an Application for a Best
Management Practice Grant (City Manager)
Motion: Approve submittal of the grant application
and authorize the City Manager to sign the BMP Data
Grant Application.
Mayor Shaughnessy briefly explained the program and inquired as
to why items on page 6 of the application were left blank. Assistant
Public Works Director Donna Kaluzniak explained that there was
no prior data available for comparison and the information
requested could not be supplied on those items
Commissioner Mitchelson inquired if this was a matching fund
grant and was informed that there were no matching fund
requirements.
There being no further discussion, the motion carried unanimously.
G. Approve Contract With Smith and Gillespie, Engineers,
Inc. for Engineering Design for Stormwater
Improvements and Replacement at Various Locations,
in the Amount of $26,200.00, and Authorize the City
Manager to Sign the Contract (City Manager)
Motion: Approve contract with Smith and Gillespie,
~-~, Engineers, Inc. for Engineering Design for Stormwater
Improvements and Replacement at various locations,
in the amount of $26,200.00, and authorize the City
Manager to sign the Contract.
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Commissioner Mitchelson inquired as to the type of projects
included in the contract.
Public Works Director Kosoy distributed a list of the stormwater
improvement projects and stated they were small projects located
throughout the city which required engineering design.
There was no further discussion and the motion carried
unanimously.
H. Approve Contract With Smith and Gillespie, Engineers,
Inc. for Engineering Design for Waterline Installation
and Replacement at Various Locations, and Engineering
Design for Water Main Construction on Ardella Road in
the Amount of $58,585.00, and Authorize the City
Manager to Sign the Contract (City Manager)
Motion: Approve contract with Smith and Gillespie,
Engineers, Inc. for Engineering Design for Waterline
Installation and Replacement at Various Locations, and
Engineering Design for Water Main Construction on
Ardella Road in the amount of $58,585.00, and
authorize the City Manager to sign the Contract.
Public Safety Director Thompson distributed copies of the Request
for Proposals for the project to the Commissioners. After
reviewing the list of projects, Mayor Shaughnessy inquired if any
trees would be removed during construction of the watermain on
Ardella Road. Public Works Director Kosoy assured the Mayor
that every effort would be made to save the trees wherever
possible. Mayor Shaughnessy requested that he coordinate efforts
with the Tree Board.
There was no further discussion and the motion carried
unanimously.
r^, Mayor Shaughnessy thanked Public Safety Director Thompson for
' the additional information on Items 8G and 8H and welcomed him
as the Interim City Manager.
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9. City Manager Reports and/or Correspondence:
Public Safety Director Thompson
Distributed a memo regarding his scheduling during the time
he will serve as Interim City Manager and stated he would
spend time at City Hall each morning, but the remainder of
his time would be spent at the Public Safety Building.
10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
Commissioner Meserve
Announced that the opening of the Sheriff s Substation
would be held Thursday, January 14, 1999 at 4:30 pm.
• Felt the Selva Marina Drive maintenance issue should be
addressed and suggested that a workshop be held to resolve
the matter.
Mayor Shaughnessy directed Public Safety Director
Thompson to check with the City Attorney first on this
matter and then report back to the Commission on the need
for the workshop meeting.
Commissioner Mitchelson
Reported that he had been contacted liy someone interested
in applying for the City Manager position and inquired
regarding the requirements for the job. Mayor
Shaughnessy suggested that anyone interested in applying
for the job should submit an application, and it would be
reviewed by the City Attorney, Human Resource Director
and City Manager to determine whether or not the applicant
met the Charter requirements for the position.
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Commissioner Beaver
Expressed concern regarding the steep slope of the ditch
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along the newly paved Levy Road would cause a traffic
hazard.
Public Works Director Kosoy indicated that he was aware of
problem and a guard rail would be installed by Public Works
Department personnel.
Referenced a letter written by Patsy Bishop concerning the
Dancin' in the Street Festival to beheld in May and
requested that it be placed on the next agenda.
Mayor Shaughnessy indicated that city code allows the City
Manager to approve the festival and if needed, he could
bring this matter before the Commission.
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Mayor Shaughnessy
• Stated that the Florida Times Union had inquired regarding
her goals for the city, and copies of her 1999 Goals List for
the City as submitted to the newspaper were distributed.
• Reported on Mayor Delaney's Growth Management Iniative
and stated the announcement would be made on Wednesday,
January 13, 1999 at 1:30 p.m. at Sisters' Creek Marina.
• Reported she would be attending Leadership Jacksonville on
Thursday, but would also attend the opening of the sub-
station.
• Reported Mayor Delaney vas pleased the City of Atlantic
Beach had passed its ordinance regulating title loan
companies.
• Reported that Neil Aikenhead of Aikenhead and Odom had
presented an aerial photograph to the city.
~'"'`~ Reported that 1,851 participants had enjoyed the First Night
festivities and asked that anyone interested in chairing next
year's event to contact Cindy Grossberg.
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Announced that the Atlantic Beach School Advisory Council
tivas meeting on January 27th at 8:00 a.m. to improve the
playground. She stated the school would like to publish a
"Wish List" in the next issue of Tidevietivs.
Indicated the recent walk-through meeting and follow-up
meeting with the R-A-M Professional Group had not been
well noticed and stated the company would be willing to
reschedule the meeting without the walk-through.
Reported on a recent meeting of the Town Center
Committee concerning proposed angle parking and sidewalk
location.
There being no further comments or business to come before the
Commission, the meeting adjourned at 9:14 p.m.
Suzanne Shaughnessy
Mayor /Presiding Officer
ATTEST:
Maureen King, CMC
City Clerk
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