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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
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AGENDA ITEM: Selection of Seazch Firm for City Manager
SUBMITTED BY: David E. Thomp~ City Manager
DATE: January 19, 1999
BACKGROUND: As instructed by the City Commission, City Manager Jim Jarboe
advertised for RFPs on executive search firms to assist in the
selection of a new City Manager (see attachment). RFPs were sent
to nine (9) firms. The RFPs were due on January 13, 1999, and
four (4) responses were received.
The proposals were reviewed by Finance Director Nelson Van
Liere, Human Resource Director George Foster, and City Manager
David Thompson. They agreed on the following ranking of the
firms:
1. Slavin Management Consultants
2. The Mercer Group, Inc.
3. DMG Maximus
4. The Par Group
All of the firms had 60-90 day time frames, and all recognized the
Citizen Committee in their search process. The steps in the
recruiting process were all very similar for the four (4) firms.
Slavin had the lowest fixed costs, and they had extensive search
experience in the State of Florida. Additionally, they had done the
City Manager seazch for Jacksonville Beach, and we have been in
touch with Jacksonville Beach officials who spoke highly of their
work.
The total projected costs for these services was presented as a
figure not to exceed $18,197. Funds can be utilized from the City
Manager's salary account to cover these costs if authorized by the
City Commission.
RECOMMENDATIONS: We recommend the approval of an agreement with Slavin
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. Management Consultants to conduct the search and hiring process
' for the position of City Manager as outlined in their proposal.
ATTACHMENTS: See Attached Advertisement
See Attached Proposals
REVIEWED BY CITY MANAGER:
Agenda Item Number:
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- CITY OF ATLANTIC BEACH
REQUEST FOR PROPOSAL FROM SEARCH FIRMS
I~Totice is hereby given that the City of Atlantic Beach, Florida, is accepting sealed
proposals ,including cost, submitted in triplicate, at the Office of the Purchasing Agent,
1200 Sandpiper Lane, Atlantic Beach, Florida 32233 unti14:30 p. m., Wednesday,
3anuary 13, 1999 for:
AN EXECUTIVE SEARCH FOR A CITY MANAGER FOR THE CITY OF
ATLANTIC BEACH. (Firms may be required to make a presentation if selected as one
of the finalists for the search.) THE EXECUTIVE SEARCH FIRM:
a) Must have at least three years of experience in searches for city managers.
b) Will be required to coordinate its efforts through the acting city manager (the acting
city manager will not be a candidate.)
c) Will be responsible for reviewing the applications that are generated by the City's
ICMA ads to narrow the finalists down to 10.
d) Will work tivith a nine member citizen's committee assisting them in making a
recommendation of three to five finalists to the City Commission.
e) May provide additional candidates besides those that are developed through the city's
ads in the ICMA Newsletter.
f) Will also be expected to make his recommendations for three to five finalists.
g) Will be responsible for assuring that the candidates meet the requirements of the City's
Charter.
Please review the above information carefully. Proposals `vhich do not meet the
requirements as indicated tivill not be considered. All requests for information should be
directed to the City Manager's Office, 800 Seminole Road, Atlantic Beach, Florida
32233, Phone 904-247-5806.
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800 SEb1INOLE ROAD
ATLANTIC BEACH. FLORIDA 32233-5445
TELEPHONE (903) 247-5800
FAX (904) 247-5805
• SUNC0~1852-5500
December 22, 1998
Melvin Davis
IC.rLI~ Neticsletter
777 North Capitol St., N.E., Suite 500
~'~'ashington, D.C. 20002-4201
Dear Melvin,
Please publish the following ad within the ranuary 18, 1999 and February 1, 19991CMA
lti'e11'SletterS:
Atlantic Beach, FL (14,000 pop; 35,000 service area)
Cit~~Ma~rager. Starting salary range 565-S95K DOQ us benefits. Mayor and City
Commission comprised of five members elected at la ge. Budget including capital improvements
of S27M v~ith 110 FT employees. Beautiful, st~l ommunity on Atlantic Ocean with strong
emphasis on quality oflife. Mandatory: 'B.A. gree in Public Administration or related degree
(MPA desired), 3 yeal•s experience as a City/County Manager, or as an Assistant or Deputy
i~4anager and must reside in City during tenure of office. Experience in implementation and
management of water, sewer, and storm drain capital projects desirable. If acceptable to City
Commissions ra~e~ree maybe substituted for not more than one year of required experience
and two years aad iolial experience, up to maximum of eight years, may be substituted for ea~tl
year of education towards BAC degree. Forward resume with letter to Acting City Manager, 800
Seminole Road, Atla tic Beach, FL 32233 not later than 2/12/99. Under Florida la~v, all
applications are subje~t to public review.
Please give me a call at (904) 247-5890 ifyou have any qu stions.
Sincerely,
t~
George A. Oster
Human Resource Manager
ICMA Member Nr: 124414
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CHARTER § 22
CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE
B ,FLORIDA" .
(Ord. o. 8-93-3, § 1, 8-23.93)
Sec. 18. dare for passage of ordinances and resolutions.
The minim ocedures for adoption of ordinances and resolutions as set forth in F.S.
Section 166.041 sh ~. its entirety constitute the process for such by the Atlantic Beach City
Commission.
(Ord. No. 28-93.8, § 1, 8- -9
Sec. 19. Xndependent
At the beginning of each fiscal y e city commission shall designate a certified public
accountant or a firm of certified public a o tarts who, as of the end of the fiscal year, shall
make an independent audit of accounts and h evidences of financial transactions of the city
government and shall submit a written report t city commission and to the city manager.
Such accountants shall have no personal interests, it t or indirect, in the fiscal affairs of the
l ~ city government or of any of its officers. They shall no tain any accounts or records of city
business, but within specifications approved by the city c ' sion, shall post-audit the books
and documents kept by the finance director and any separat or ubordinate accounts kept by
any other office, department or agency of the city government.
(Ord. No. 28-93-3, § 1, 8.23-93)
Sec. 20. Right of city manager and other officers in city
The city manager, and any such other officers of the city as may be desi t by vote of
the city commission, shall be required to attend city commission meetings. The ' y anager
shall have the right to take part in the discussion of all matters coming befor th city
commission, and the other officers shall be entitled to take part in all discussions oft c
commission relating to their respective offices, departments, boards, commissions, or agene s.
rn_~ tt_ ne no ~~_14!1221
ARTICLE III. THE CITY MANAGER
Sec. 2i. Appointment.
The city manager shall be appointed in accordance with the provisions of Section 10 of this
Charter and shall be compensated at a rate set by the city commission.
(Ord. No. 28-93-3, § 1, 8-23.93)
Sec. 22. Qualifications.
The city manager shall be chosen by the city commission solely on the basis of adminis•
trative qualifications and ~vith special reference to education and experience in and knotivledge
Sapp. No. 14 7
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§ 22 ' . ATLANTIC BEACH CODE
of accepted practice with respect to the duties of this office as set forth hereinafter and in the
city code. Applicants for the position of city manager shall meet the following educational and
experience requirements:
(1) Possession of at least a baccalaureate degree in Public Administration or a directly
related field from a college or university accredited by a recognized accreditation
agency in the United States or from a recognized college or university outside of the
United States, which is acceptable to the city commission; and
(2) Not less than three years of administrative experience as a city or county government
chief administrative or'executive officer or as an assistant or deputy city manager.
(3) A graduate degree acceptable to the city commission may be substituted for not more
than one year of the required experience.
(4) Two years of additional experience acceptable to the city commission maybe substi-
tuted for each year of education towards a baccalaureate degree, up to a maximum of
eight years.
At the time of appointment, the new city manager need not be a resident of the city or
state, but during the tenure of office shall reside within the city of Atlantic Beach.
~~ (Ord. No. 28-93-3, § 1, 8-23-93)
Sec. 23. Powers and duties.
The city manager shall be the chief administrative officer and as such, head the admin-
istrative branch of the city government. The powers and duties of the city manager shall
include but not be limited to: ,
(1) Establish and maintain a line of communication tivith the city clerk; and
(2) Administering and enforcing all enactments of the city commission; and
(3) Preparing and forwarding agenda materials to the city clerk for every commission
meeting; and
(4) Preparing the budget annually and submitting it to the city commission, and being
responsible for its administration after adoption; and
(5) Preparing and submitting to the city commission at the end of each fiscal year, a
complete report on the finances and administrative activities of the city for the year
just completed.
(Ord. No. 28.93.3, § 1, 8.23-93)
Sec. 24. Absence of the city manager.
The duties of the city manager during any temporary absence or disability Shall be carried
out by a deputy city manager, or in the absence of the latter, by another administrative officer
• of the city designated by the city manager or the deputy city manager.
(Ord. No. 28-93.3, § 1, 8-23-93)
Supp. No. 14 $ ,
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• ~ - CHARTER § 28
Sec. 25. ~teinoval of the city manager.
The city manager shall serve at the pleasure of the city commission. The city commission
. may remove the city manager by the affirmative vote of not less than three (8) of its members.
(Ord. No. 28.93-3, § 1, 8-23-93)
Sec. 26. City departments.
Administrative departments as established by ordinance shall report to and serve under
the city manager.
(Ord. No. 28-93-8, § 1, 8-28.98)
Sec. 27. Governance of departments.
The city manager may head one or more administrative department or select and employ
persons qualified in accordance with city personnel practices to supervise, direct and control
such departments. '
(Ord. No. 28.93.3, § 1, 8-23-93)
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