Exh 9q
CITY MANAGER REPORT
CITY COMMISSION MEETING
' FEBRUARY 8,1999
r 8 ~ I
1. The Fire Contract with Jacksonville will be placed on the February 22, 1999 agenda once
it has been approved by the Jacksonville City Council. It is expected to be out of
committee and approved by the City Council by February 9, 1999. After Jacksonville has
completed its evaluations and amendments, it will be placed on the Atlantic Beach
agenda for review and action as appropriate.
2. The plans for the proposed roundabout at the five-way stop has been forwazded to
Jacksonville Traffic Engineering where they aze going to review it and provide us with
some guidance. Although the plan appears to have some aesthetic appeal, there aze a
number of anticipated problems relative to the turning radius, pedestrian crossings, and
the effectiveness of such a mechanism at a high volume intersection. When we receive
an opinion from the engineer, we will refer the plan to members of the Parking/Traffic
committee as directed by the City Commission.
3. Public Works Status Report: In response to a request for updates on Public Works
Projects, I have attached an update from the Public Works Director. The status block
does not contain all of the work that has been done on a project. It simply provides an
update to the current status of each project.
4. At the last City Commission Meeting, there was a question relative to limitations or
screening for the people who could call RAM to discuss the core city utility
improvements. Please see the attached letter from Mr. Jazboe to R-A-M assuring that all
requests be approved by the City Manager or the Public Works Director.
5. The JTA right-of--way purchase offer discussed at the last meeting is under review. The
Realtor who is handling the purchase has been asked to stake the property lines so that eve
can visibly see where the lines are proposed. Without this detail, it is difficult to assess
its impact on the City facility at that location. The Realtor said that they will let me know
as soon as the stakes are done.
Additionally, we are researching the price that the City paid for the property ($ per area)
so that we can apply it to the area that Jacksonville wishes to purchase. This will give us
abetter idea of what we paid for it and what Jacksonville should pay us for it.
6. Please see the memorandum dated January 27, 1999 from the Public Works Director to
the Division Director in Public Works. This memo was intended to document a
telephone call from Ms. Andie Pennell complimenting them on some work that they
completed in the Aquatic Gardens azea recently.
t
7. Selva Marina follow-up on drainage, roads, etc.
The Christmas trees were picked up last week, and the Public Works Director and City
Manager spent time with residents during the rain on January 31, 1999 and February 1,
1999 to observe some of the problems first-hand. Relative to some of the major issues,
city staff is offering assistance to assist homeowners with understanding the problems and
the options for "fixing" their streets.
Relative to drainage around the Friedemann's home, as brought to the City Commission
on January 11, 1998 under Visitors, please see the attached memorandum from Public
Works Director Bob Kosoy dated February 3, 1999. We will follow up with residents to
assist them in this matter.
8. Please see the letter to Public Works Director Bob Kosoy from the Environmental
Recovery Group expressing appreciation for the Levy Road improvements.
9. On Wednesday, January 27, 1999, Commissioner Borno, City Attorney Alan Jensen,
Public Works Director Bob Kosoy, and I met to discuss the Peoples Gas contract
proposals. Several additions and modifications were discussed, and Mr. Jensen is
prepazing the language for further review and consideration. When the revisions are
completed and reviewed, the committee will bring the matter back to the City
Commission.
10. We received a letter from the Florida Housing Finance Corporation regazding a proposed
development including property on West 5th, 6th, and 7th Street in Atlantic Beach.
Please see the attached letter and related City Commission action. This is for the purpose
of the developer obtaining grant funding and tax benefits relative to the development.
This development was originally proposed in 1997, and the City Commission approved
the replatting of the property to accommodate the plans. After reviewing the history of
this including the City Commission's actions that were supportive of the proposal, I have
sent a letter of support to the Florida Housing Finance Corporation.
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C I T.Y OF
~~~i.°ct~ic ~eac~ - ~~vtc~i
C3>
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 247-5834
FAR (904) 247-5843
MEMORANDUM
February 1, 1999
TO: DAVID THOMPSON
CITY MANAGER
FROM: BOB KOSOY
PUBLIC WORKS DIRECTOR
RE: PROJECT STATUS REPORT
Attached is the updated status report on Public Works projects recently completed or currently
underway.
If you have questions on any of these projects, please call.
RSK:dk
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CITY OF
t~~~cuzt~c ~'eacl - ~earccda
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~~3~9
800 SETvIINOLE ROAD
ATLA\TIC BEACH, FLORIDA 32233-5445
TELEPHONE (904) 247.5800
FAX (904) 247-5805
SUNCO~i 852-5800
December 15, 1998
Mr. Wayne Reed, President
R-A-M Professional Group, Inc.
4655 Salisbury Road, Suite 210
Jacksonville, Florida 32256
RE: Design Modification of Core City Utility Improvements -
Coordination with Stormwater Review Committee (SRC)
Dear Mr. Reed:
As you are awaze Bob Kosoy, Public Works Director, as designated by the RFP, is the
point of contact for your interaction with the city. Any billing for discussions,
information, requests, or other such contacts to your firm will not be billed to the city
unless prior approval is received from me or Bob Kosoy. It is important that your work
not be bogged down by numerous individual requests for information unless they are
deemed appropriate by the Public Works Director or the City Manager.
Additionally, it is important that any information requests or calls that you receive be re-
routed through Bob Kosoy so that he may keep abreast of any calls requesting your
services. Again, please be advised that the City of Atlantic Beach will not be responsible
or accept billing from you unless such information requests are approved in advance by
the City Manger or Public Works Director.
Should you have any questions pertaining to this matter please feel free to call me.
Sincerely,
/,
~aJrlies R. Jarboe
City Manager
JRJ:tl
Copy to: Bob Kosoy, Public Works Director
~~)
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MEMORANDUM
January 27, 1999
TO: Phil Nodine
Streets & Maintenance Division Director
FROM: Bob Kosoy ~'
Director of Public Works
RE: Compliment from Resident regarding Aquatic Gardens
I received a phone call today from Ms. Andie Pennell, a resident of Aquatic Gardens.
~, She wanted to personally thank the Public Works Department for the beautiful job done
on the edging of Atlantic Blvd. at the entrance of Aquatic Gardens. My compliments to
you and your crew.
cc: David Thompson, City Manager
RSK/Imh
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~~
MEMORANDUM
February 3, 1999
TO: David Thompson, City Manager
FROM: Bob Kosoy, Director of Public Works "~~
SUBJECT: Drainage Problem at 1898 Selva Marina Drive
On Monday, February 1, 1999, after a morning rain, you and I met Mr. & Mrs.
Friedemann at their home at 1898 Selva Marina Drive. We toured the property with
Mr. Friedemann and reviewed the drainage problems at his home and at 1904 Selva
Marina Drive. At this meeting he was informed that we would be reviewing City
drainage maps to determine ownership and location of existing drainage paths and
structures.
On Tuesday, February 2"d ,Jim Deming and 1 located manhole #4 behind inlet #1 on
Sevilla Blvd. West This manhole was covered by approximately one foot of topsoil and
sod. We confirmed that the pipe from inlet #1 was not making an abrupt turn, but went
into this manhole and then an 18" concrete pipe continued behind lots 1-4 to the
wetlands. We did not uncover manhole #2 because this was covered by over 2' of
mulch and topsoil as confirmed by a probing rod.
We confirmed that ownership of this drainage system belongs to the Sevilla Gardens
Homeowners' Association, Inc. as filed in Volume 6617, Page 2287 of the Official
Records. In addition, minutes of the June 26, 1989 commission meeting confirm that
the City Commission accepted water and sewer improvements in Sevilla Gardens for
maintenance.
It is recommended that the lids to manholes #1 and #2 be converted to catch basin
style covers, and that another catch basin be installed between lots 3 and 4 to accept
drainage between the lots. We will be happy to work with the Homeowners' Association
and residents to recommend contractors and discuss the work needed to improve the
drainage problem.
l
. ~ .. ~ ~ •R~C'D FEB ~: - X999 ~ . ~ E~G . .~
(~~ ~ ~ - • " ~ Environmental .
• ~ ~ ~ ~ ~ ~ ~ .~ ~ • ~ ~ recovery Group
-, - .' ~ -
l
1 levy aoad --~--
~). Box 330569
Htlontlc 8eoch
fL 34433-0569
fcz (904) 441-4734
Tel (904) 441-4400
.1(800) 359-3740
January 29, 1999
Mr. Robert S. Kosoy '
Director ofPublic Works ~ -
1200 Sandpiper
Atlantic Beach, Florida 32233 ~ _ .
Dear Mr. Kosoy:
All of us at Environmental Recovery, Group, Inc. wish to extend our sincere appreciation
to the City of Atlantic Beach for the Levy Road improvements. Furthermore, those
responsible for managing this work should be commended for their professional and timely
performance. As a daily observer and significant "impacted party," we simply could not '
have been more impressed!
Please extend our thanks to your staff, the contractor, and others as appropriate.
Sincerer
Steven T. enkins
President ~. . •
STJ/PJ
cc: Mayor Suzanne Shaughnessy . .
~a~y : co~,m,
Ct-~Y ~~N0.~e.r
Psrx'¢C Pccer C:.C 1
Cgs .
~~~~
~ HARIDA
HOUSING
FINANCE
CORPOR4TI01' January 20, 1999
JES Buses
Governor
RICHARD A'SARTLY The Honorable Suzanne Shaughnessy
Chairman Mayor, City of Atlantic Beach
E°"JIRDLEE,JR. 800 Seminole Road
Vice Chairman
Atlantic Beach, Florida 32233 -
BOARD OF DIRECTORS
STE~HA:YIE BALDWIN
CuRxBEN\'ETT Re: Orchid Trace Apartments / 1999-063C
JOH`l F. LO~v\DES 065-099 W 5th Street; 078-098 W 6th Street; 079-099 W 7th Street
CHARLES H. LYDECKER
CARL H. MAYES
FR,"" L. vtst:D\'TI Deaz Mayor Shaughnessy:
Ex OfficM. SEISeRT The Florida Housing Finance Corporation ("Florida Housing") has received an
SusA~ J. LEICH application for Housing Credits from Mayport Affordable Housing Partners, Ltd. for
Chief Execurive Officer the above-referenced development. The Housing Credit Program is authorized under
the Department of Treasury and works to provide incentives for developers to
construct or substantially rehabilitate rental housing for lo~v-income tenants. In
exchange for this, developers receive adollar-for-dollar reduction in their tax liability.
Florida Housing is the allocation agency for housing credits in Florida.
Section 42 of the Internal Revenue,Code, as amended, requires Florida Housing to
contact the Chief Elected Official in the development's jurisdiction in order to solicit
your comments on the referenced property.
Please submit any comments you may have regarding the development to Florida
Housing within two weeks of receipt of this correspondence. Please fully identify all
properties and development entities in your reply. All inquires may be directed to
Ammon E. Smith at (850) 488-4197.
Sincerely,
d ~. ..
Susan J. Le'
Chief Exec t e Officer .~ .
and Executive Director
SJL/as
227 North Bronough Street, Suite 5000 'Tallahassee, Florida 32301-1329 850-488-4197 Fax: 850-488-9809
(~~
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January 12, 1998
A. Authorize execution of Subgrant Agreement between 1000 Friends
of Florida, Inc., and Mayport Waterfront Partnership/City of
Atlantic Beach (Commissioner Meserve)
Motion: Authorize execution of Subgrant Agreement bet4veen 1001
Friends of Florida, Inc. and Mayport Waterfront Partnership/City
of Atlantic Beach.
There was no discussion and the motion carried unanimously.
B. Authorize Police Department to apply for a Local La~v
Enforcement Block Grant in the amount of 510,000 and authorize
the City Manager to execute the related documents (Director
Thompson)
Public Safety Director Thompson explained the monies ~;~ould be used to
upgrade communications in the Public Safety Department.
Motion: Authorize the Police Department to apply for a Local La`s
Enforcement Block Grant in the amount of 510,000.00 and
authorize the City Manager to execute the related documents.
' ~ There being no further comments, the motion carried unanimously.
' C. Approve the replat of Blocks 74 and 75, Section H and authorize
the Mayor to sign the replat documents (City Manager)
Motion: Approve the replat of Blocks 74 and 75, Section H and
authorize the Mayor to sign the replat documents.
Commissioner Beaver inquired as to the ownership of the property to be
replatted, if the prospective development would be compatible with the zoning
in the surrounding azea, and ifoff-street parking vas provided.
Community Development Director Worley replied that Beaches Counseling
Associates were the prospective buyers for the property and would offer the
townhomes for sale. Mr. Worley further explained that the zoning was
compatible with the surrounding area and off-street pazking was provided.
Commissioner Bomo inquired if drainage requirements had been met, and
City Manager Jarboe explained that those requirements would be addressed in
the construction documents.
OMMISSIONERS M
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I
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E
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O
N
D
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y
E
S
N
p
BEAVER X
BORNO X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X X
BEAVER X
BORNO X X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
BEAVER X
BORNO X
MESERVE X X
MITCHELSON X X
SHAUGHNESSY X
~o)
~~
Minutes
an~ary l
-10-
There being no further discussion, the motion carried unanimously.
D. Approve Change Order to Maintenance Agreement with the
Florida Department of Transportation and authorize the City
Manager to execute the Supplemental Agreement (City Manager)
Motion: Approve Change Order in the amount of S2,000.00 to
Maintenance Agreement tivith the Florida Department of
Transportation and authorize the City Manager to execute the
Supplemental Agreement.
Commissioner Mitchelson inquired as to the history of the agreement. City
Manager Jarboe explained the agreement would provide additional monies fo
the city to take over and continue maintaining the FDOT ditch which begins
at Fleet Landing and extends north along Mayport Road and State Road AIA,
which was recently cleaned by FDOT.
There being no further discussion, the motion carried unanimously.
~~
E. Community Development Board Appointments (2) (Mayor)
Mayor Shaughnessy reappointed Shazette Simpkins and nominated Dezmond
Waters for appointment to the Community Development Board. The
appointments were unanimously approved by the.City Commission.
Mayor Shaughnessy requested that a Resolution of Esteem be prepazed for
outgoing Board Member, Mark McGowan, and placed on the next
Commission agenda.
F. Authorize submission of Recycling Grant request and approve
expenditure of funds in accordance with Alternative D in Public
Works Staff Report (City Manager)
Motion: Authorize submission of Recycling Grant request and
approve expenditure of funds in accordance with Alternative D
listed in the Public works Staff Report. (The Staff Report is
attached and made part of this official record as Attachment A).
City Manager Jarboe briefly explained the Staff recommendation.
There being no further comments, the motion carried unanimously.
G. Action on selection of a Labor Attorney (City Manager)
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D .
Y
E
S
N
O
BEAVER X
BORNO~ x x
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
BEAVER X
BORNO X X
r1ESERVE X X
r1ITCHELSON X
SHAUGHNESSY
X r
- - (~~
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STAFF REPORT
l-1~-9
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AGENDA ITEM: Re-plat of Blocks 74 & 75, Section "H"
SUBMITTED BY: George Worley II, Community Development Director ~`~~
DATE: January 7, 1998
BACKGROUND:
The applicants, Beaches Counseling Associates, have contracted to purchase
Lots 3 through 6, Block 74 and Lots 1 through 6, Block 75, Section "H" and desire to re-
platthe ten contiguous lots into a single parcel to allow construction of a 20 unit
townhouse complex with off street parking and common amenities. The complex will
contain 10 duplex buildings totaling 20 residential units which confiorms to the density
and building type permitted by the RG-1 zoning of the lots as well as a swimming pool
and community building.
The purpose of the re-platting is to permit the shifting of the structures to allow
the common elements to be included. The front yard setbacks will confiorm to the RG-1
district requirement of 20 feet. Separation between buildings will be ten feet on side
yards. The RG-1 district requires a total of 15 feet with a minimum of five feet. This
flexible arrangement would allow buildings on adjacent lots to be as close as ten feet
apart as is proposed by the applicant. The RG-1 rear yard setback requirement will be
met for all of the buildings except for the common swimming pool and club house which
adjoin the buildings labeled 9110, 11/12, 17118, and 19/20 on the site plan. The actual
separation between these common structures and the adjoining residential building
exceeds 25 feet. At the permitting stage alt of these setback requirements, along with
parking and driveway locations and underground utility placement must be reviewed
and approved by the Building, Public Works and Community Development
departments.
Following the review by the Community Development Board, the applican#s
requested #hat the provisions of Section 24-82 (g) relating to duplicate structures be
waived to permit the buildings to share a common general appearance. Upon review of
the requirements and in recognition of the authority granted to the Community
Development Board by Chapter 24 of the Code of Ordinances, Staff believes that this
request is more appropriately handled as a Variance and should not be addressed by
the City Commission as part of the re-plat process. This request can be submitted to
the Community Development Board at any time prior to submission of the construction
drawings.
./,z~~8