Loading...
Exh 4Bt ~' AGENDA ITEM: ANNUAL CONTRACT FOR ASPHALT REPAIlZS SUBMITTED BY: Robert S. Kosoy/Director of Public Works '~~~ DATE: February 11, 1999 BACKGROUND: The bid opening for Asphalt Repair Work for water, sewer and storm repairs, was held on 2/10/99. Following is a list of vendors that submitted bid quotations: BIDDER 1" Thick Overlay 2" Thick Overlay Patch Up To 2" Thick Saw Cut & 2" Thick Patch Warren's Asphalt 1.50 1.75 2.25 2.50 Tom's Asphalt .75 1.00 1.10 1.65 Duval Asphalt .97 1.90 1.07 1.15 F.G.I., Inc. 1.80 1.85 1.95 2.25 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM NO:_ 4- 8 Date Z - Z Z - 99 In 1998, the City had approximately 6,754 sq.ft. of 1 inch overlays, 4,829 sq. ft. of 2 inch patches and 1,103 sq.ft. of sawcut and patch. We estimate about the same amount again this year. The references given by Tom's Asphalt Repair were checked by Mr. Phil Nodine, the Streets & Maintenance Division Director, and provided good recommendations: 1. Claude 2. Lacy 3. David Todd Vallencourt Const. Callaway Construction Jax. Utilities (904) 219-4888 2/11/99 (904) 923-0817 2/16/99 (904) 357-4952 2/11/99 RECOMMENDATION: Staff recommends award of the bid to Tom's Asphalt Repairs as they have the lowest average price, in accordance with the bid specifications. In addition, the price was checked verus the most common repairs noted above and Tom's Asphalt Repairs had the lowest prices. ATTACHMENTS: Bid Specifications and Tabulation sheet REVIEWED BY CITY MANAG ;: . 1 r a- a+ - v . - - '-' CITY OF ATLANTIC BEACH PliRCHASING DEPARTMENT 1200 SEMINOLE ROAn l~TLAN"I'IC BEACH, FLORIDA 32233 (904) 247-S518 BID NUMBER 9899-~1 RE(_?UEST FOR BID . CUNTRAC.T -ASPHALT REPAIRS POR TH1: PUBLIC WORKS DEI'AR"I'1~IENT 1. ~esu_ ltin~ Contract It is tiie itttentivn of the City of Atlantic Beach tv retain one asphalt repair contractor for asphalt repairs to City streets. Any a;recmcnt or contract resulting froin acceptaticc of a hid shall be on forms either supplied by, or approved by, the City and Shall contain, as a rttinimum, ajtplicahle provisions of the Keciuest For Bid. The City reserves tlic right to reject any agreement which does not conform to the Request For Bid and any City requirements for a~reemetlts and contracts. 3. IZenc vti~ ati~n Dut'ing tht cOtttract period, the Cite reserves the right [o restate and/ar renrgotiate with the asphalt contractor such additions, deletions, or changes to the contract as tnay be necessitated by law or cltattgcd circumstances. In the event that the City and the contracror•cannot come to mutusl agreement and negotiation on any such addition, deletion or charn~e, th;~t portion of the contract concerninY the services in the addition, deleti~~n yr change shall be terminated. 3. (,contractor Cantr;icLPerf'ormancc During the contract period, the Public Works Director yr his or her c7esiCtlee, shall assess Fhe aSphal[ t'epalt' oontratrtt~r's perlctrmance cm the c:Unlract and reserves the right to inspzct tltc cc~tttracti~r's work, ma[erittls rind methods durinY* any specilic project. in tlic event ot•;i breach of the contract by the contractor or unsatisfactory peri'ormance as assessed by the Public ~'Vorks Director, or if the contractor perfoc•tn~ in a manner that pt'ecludes the City froth atlutitiisleritig its fi,ttctions in an effective and efficient -nanner. and if, after {30) clays following ~vtitren notice to the contractor, the City will he authorized to cancel the contract, thereafter reservin_~ the ri~~ht to proceed against t]ie contractor tier sny and sll damages permitted b}' law arising from saki breach. The ccmtractar shall not be held responsible for any failure determined to the tiatisiactic,n of the Fublie Wrn•ks T~iree;tor to be due to am action or inacti~~n nn the part of the City. .' (~ REQUEST FOR BID CONTRACT -ASPHALT REPAIRS FOR THE PUBLIC WORKS DEPARTMEiv'T Page Z of 3. 4, Tz~ Identification Number Bidder must note Federal Employer I.D. Number on Rid Summary Forni. The Ciry's Federal F.mploycr T.D. Number is 59-fi{)000267. II. BID SCOPE Intent and Duratinn It is the intent of the City to select one asphalt repair contractor tc~ provide repair work needed !~r the Ciry's Public Work Department. The objectives are t~~ cthtain the best repair services while mirtimi.zing cost to the Ciry. The period of the contract asphalt repair services shall commence within thirty (:~U) days of selection of the asphalt repair contractor and shall terminate on one (1) year after the date crf commencement. The Ciry reserves th~ right to renew the contract for two additiotl<11 one-year periods pending a mutual agrectncnt between the City and the contractor, and a review of contract performance by th~ cc.mtractor for the previous year. Priceti, terms and conditions shall amain firth through thiti contract period unless modi~Ied or canceled in accordance with tl~e provisions ~t the bid. IIids shall be rceciccd at the ctfl ice cif thr Purchasing Agetu dt 12U0 Sandpiper Lane. 2. did Fc~rni~ Bids are to he submitted on the attached Bid Summary Form or copies thereof. Dids will not be considered unless they arc submitted on this firm. a. It shill be assutncd that asphalt repair services which are oftered, tncct or exceed the requirements as stated in the accompanying specifications. This Bid levitation Presents the City's requirements under proposed methods of operation. Responses to this request should address these requirements. b. All work acid materials shall be done in conformity with the appropriate standards. t ,~ REQUEST FOR BID ' CONTRACT -ASPHALT REPAIRS FOR THE PUBLIC ~VORKS DEPARTMENT pat~c 3 of 5. 3, jl~linimttm Ou~,"~`jcationc a. Iviinimum five (S) years experience fc~r all types of asphalt work. :~. Vnlume of ZVc,rk No warranty or guarantee is given or implied as to the types, quantities or locatic,n of services that will actually be required. 5. Award _riteria 'T'he bid award will be based on the average unit prices furnished on the asphalt repair Bid Summary Forii. ~' III. GE?~"ERAI, RF;QUIREi~~IENT.S 'the City intends to apply very strict requirc~iierits for timely and accurate additions and snore specific requirements as will be necessary. I, Tj itv'ti Riht lc, tTtie nthr.r Contrjctnrs The City reserves the right to pro~'idc for additional services from other asphalt repair r~r other type contractors, if the City so deems necessary. If the Ciry elects to exercise this right, the contract covered by the bid shat! remain in effect as regards all terms, a~,rcements and conditions K'ithout perk~lry or duiiintttion of ongoing asphalt repair services as contained [herein and previously provided by the successful contractc,r in this bid. ~, p~trment Cor Services Payment will be based on work eonipleted in accordance with t}~e unit prices furnished on tlic asphalt }3i~i Summary Corm. Invoices shall reference the proper City purchase order number, call out number and the tc,tal amount of an invoice s}gall be paid within 14 days upon receipt. r ~. .. REQUEST FOR BID CONTRACT -ASPHALT REPAIRS FOR THE PUBLIC ~'YORKS DEPARTMENT Pa^_c ~ of ,S. 3, jJotif!catinn of Prcject Subsequent t~~ notifieaeian of a project, the contractor shall commence no Ialcr than five (~) w~rkin~ days after receipt of a purchase order or call out number. If an emergency condition exists, the contractor shall respond as quickly as reasonably possible. l a; W U o a N 3 F e a' w c m ~O m U ` o r a ~, R a f. . O O w a U ¢ ~ ~ 1 a u4 a F ; _. - . N X u X W U x <y M C w '~'~ •e U 1-i A a , , ] ti ~ f- . w w Z w U , a ~ `, ~ ~ ~ ~ H ~ ~ ~ ~ ~ ~ x w O ~ J : a ++ w ~ < c U LL T • i -7 N ~ 0 ( > u a A ti ~ w _ m U V a ~ ~, Z N a a ~ o o ~ ~ ~ Q X J F - w C .VI .-I ai > U G c ~ ~ V ~ O W H ti Z ~ Z W r U F o. IN O In . a w 6 ~ u - N a ai x W N r-1 a .-+ vi • ~ w U a _ ~ ~ ~ ` J 6 ~ H 3 -~ N 1 1 I 'Y ~.+ 1 1 of Y N j ~ u N N a 1 ~ ; I O M O C .Y V y W 1 O l+ d 1+ I w ~ U ~ ~ U Nee y, u W V W V W O 1 u ~ v . .7 H N U A ~ F- O w M S O O u YO O +~ O u O u O j 1 d U ~ 6 N G W b E+ d ~ a.i w ~ w ~ w u 1 d v o 6 ~ o, a a ~ U m 7 u o s61. u H o ~ p i cca H a ,~ d 3 N~ '+ w rn + + ~ w 7 u ~ ~ 1+ v a c ,-1 oa F o°i, ~ ~ H o m a ~ u u c a v a v w a~ Q' m d m d L d u v L •• 'o acv m m c ~ c H 6 y w ° ~ ``'''' aV, d ~iL W' [D N ~ V -'i d N w O E U d H ,- i ~ ~< c°r ? a y o 1.. a ~ o i+ a O w s. a u ,C., o H a a° H ° m Z v ~ 1- ~ © ~ " ~ • N M v h ~O 1~ cO ~ ~ I l v u 4 b K ~ ..