Exh 5Ai
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~-8-99
March 1, 1998 (Note: corrected dates of meetings)
MINUTES OF THE CITY MANAGER CITIZEN ADVISORY ,
WEDNESDAY, FEBRUARY 24, 1999
The City Manager Citizen Advisory Committee met on Wednesday, February 24, 1999,
6:00 p.m. in the Commission Chambers of the Atlantic Beach City Hall.
Sylvia Simmons, Chairperson, opened the meeting and introduced Bob Slavin, Slavin
Management Consultants. Mr. Slavin distributed t<vo handouts to the committee ~ ~
members. One handout explained the method Slavin Consultants uses in its placement of
city managers (attached herewith Exhibit A), and the other handout was a copy of a new
ad that will appear in the ICMA Newsletter in the April issue (attached herewith Exhibit
B). Mr. Slavin explained that the position would be reopened.
He indicated Slavin Management Consultants had been in business since 1979 and had
filled more than 300 city and county manager positions around the country. He explained
the method used would be a targeted process that would focus precisely on what the city
desired. He indicated the city had received approximately 82 resumes. Reference was
made to Page 8 of the City Charter, (attached herewith Exhibit C), and it was explained
under the Charter that experience as a city or county government chief administrative or
executive officer or as an assistant or deputy city manager vas required, and that this
requirement could not be waived. A graduate degree acceptable to the City Commission
may be substituted for not more than one year of experience.
Sylvia Simmons passed out a roster of members of the committee (attached herewith
Exhibit D); new member Joe Metrick was introduced and is included in the roster. She
explained the committee would meet four times, as follows:
1. Tonight's meeting - to discuss the feelings of committee members relative to the
qualifications for a city manager.
2. Apri126. 1999 - 6 p m -Monday - Mr. Slavin will bring about 20 applications for
committee members to review. These will be his top selections. Committee members
will receive copies of the 20 applications; take them home; look them over; and prepare
for the next meeting. (Note: Committee members are not allowed to talk to each other
about these applications).
3. Max 3,1999 - 6 p m -Monday -committee will go over applications, candidate by
~' candidate, and narrow them down, by vote, to five favorite candidates. These five top
candidates will be turned over to the City Commission.
4. City Commission Meeting -date and time to be announced by City Commission -
City Commission will interview five final applicants. Committee members would like to
be present and be allowed to comment after applicants leave the room following their
interviews. (Mr. Slavin indicated it is important to have this meeting as quickly as
possible after the Apri126~` meeting. He explained the media would have the name of
applicants and articles would appear in newspapers; thus, it was in the best interest of
the candidates to have Commission interviews as quickly as possible.)
Sylvia Simmons asked members to indicate their version of a recruitment profile for
selection of a city manager. Mr. Slavin explained he would pool committee members
profile with the City Commission profile.
Members proceeded to indicate their desires to assist in the city manager seazch:
Some of the suggestions were as follows:
• be receptive, responsive, and cooperate with boazds and citizens -the heart of this
community
• quickly resolve issues and move on to the next issue
• appreciation of what happens to this community
• be receptive to the needs of the citizens
~~ provide leadership
• be visible in the community
• good agent for the city
• be available to work with Jacksonville and other Beach Communities
• well spoken
• work long hours
• negotiate contracts
• good negotiator
• ability to pursue grant funding
• flexibility
• long term vision -set the course and stick to it
• team builder
• experience with similar communities
• approachable
• excellent communicator
Important issues:
• utilities
• Fire Department
• Core City drainage
• disaster preparedness
(-~, Storm water improvement
There being no further business the meeting adjourned at 7:40 p. m. The next meeting
will be held Monday, Apri126, 1999, 6:00 p, m., in the Commission Chambers at which
time Mr. Stavin indicated he would report back to the committee with a verbal report,
and copies of the top resumes will be passed out to the committee for their review.
Respectfully submitted,
Trudy Lopanik
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CITY OF ATX.ANTIC BEACIi, FLORIDA
Popularlun: Is,ObO; 3.5,000 tirvict orta
CITY MANAGER
PmJecteQ $clary Runge: 565.000.595.000 DOQ S: Oursrand;nX
btn.~Jts
Vutctanding opportunity to manage a
beautiful and stable residential coastal
community located in JacksonvillelDuval County. Strong quality of life
emphasis. Eight managers since ICMA recognition in 1957. Mayor
and City Commission is comprised of five (5) members elected at large
w overlapping terms. Budget, including capital improvements of
$27M; 110 full-time emPloyu:s.
1
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Qualifications: Requires a Bachelor's degree in Public Administration
or related field and at least three years experience as a city or county
manager (or full range assistant). A Master's degree in Public
Administration is desired. The Ciry Commission may substitute a MPA
for one year of the required experience and may substitute two years
of additional local govcrnmeut management experience each year of tha
Bachelor's degree requirement. Preferred experience includes
management of water, sewer and storm drain capital projects. Must
have excellent interpersonal skills and be adept at
CotrunissionlManager, community, intergovernmental and employee
relations.
To app],y: Please submit your resume along with current salary
immediately to Robert E. Slaviit, Slavin Management Consultants.
3040 1`Iolcomb Bridge Road, Suite B-1, Norcross, Georgia 30071
Phone: (770) 449-4656; Fax: (770) 416-0848;
E-mail rslavin101(~aol.com f ~ ~ ~
Tote: Under Florida 'Law, resumes arc public ~
documents and will be provided to the media upon
request. Please call prior to submitting your resume
if confidentiality is important to you. SI!IYIf~311fA AGf:~'1il•:1`T
(:t1:~Sl~l.'('.~~'t'~
AN £QUAX, OPI'OR1'UNITY RECRUITER/EMI'LOYER
~~
~xh~h~ f~
~~~ § 22 ATLANTIC BEACH CODE
of accepted practice with respect to the duties of this off ce as set forth hereinafter and in the
city code. Applicants for the position of city manager shall meet the following educational and
experience requirements:
(1) Possession of at least a baccalaureate degree in Public Administration or a directly
related field from a college or university accredited by a recognized accreditation
agency in the United States or from a recognized college or university outside of the
United States, which is acceptable to the city commission; and
(2) Not less than three years of administrative experience as a city or county government
chief administrative or~executive officer or as an assistant or deputy city manager.
(3) A graduate degree acceptable to the city commission may be substituted for not more
than one year of the required experience.
(4) T~vo years of additional experience acceptable to the city commission maybe substi-
tutedfor each year of education towards a baccalaureate degree, up to a maximum of
eight years.
At the time of appointment, the ne~v city manager need not be a resident of the city or
state, but during the tenure of office shall reside within the city of Atlantic Beach.
(Ord. No. 28-93-3, § 1, 8-23-93)
~'
Sec. 23. Powers and duties.
The city manager shall be the chief administrative officer and as such, head the admin-
istrative branch of the city government. The powers and duties of the city manager shall
include but not be limited to:
(1) Establish and maintain a line of communication with the city clerk; and
(2) Administering and enforcing all enactments of the city commission; and
(3) Preparing and forwarding agenda materials to the city clerk for every commission
meeting; and
(4) Preparing the budget annually and submitting it to the city commission, and being
responsible for its administration after adoption; and
(5) Preparing and submitting to the city commission at the end of each fiscal year, a
complete report on the finances and administrative activities of the city for the year
just completed.
(Ord. No. 28-93.3, § 1, 8-23-93)
Sec. 24. Absence of the city manager.
The duties of the city manager during any temporary absence or disability shall be carried
out by a deputy city manager, or in the absence of the latter, by another administrative officer
of the city designated by the city manager or the deputy city manager.
(Ord. No. 28.93-3, § 1, 8-23-93)
Supp. No. 14 $
~,
CITY OF ATLANTIC BEACH
• CITY MANAGER CITIZEN ADVISORY COMMITTEE
NAME & ADDRESS POSITION BUSINESS I-IOME
Dr. Sylvia Simmons Chair 241-7195
A 211 Beach Avenue
Atlantic Beach, FL 32233
Ms. Eleanor Ashby
e 1637 Beach Avenue
Atlantic Beach, FL 32233
Judy Beauboeuf, Esq.
1865 Hickory Lane
Atlantic Beach, FI 32233
Mr. Scott DeButy
345 Seminole Road
Atlantic Beach, FL 32233
E. T. Fernandez, III, Esq.
. 890 Beach Avenue
Atlantic Beach, FL 32233
~ Mr. John Fletcher
2277 Seminole Road, Unit D
Atlantic Beach, FL 32233
Mailing: 637 Park Street
Jacksonville, FL 32203
Ms. Dorothy Kerber
365 First Street
Atlantic Beach, FL 32233
Mr. David Thompson
City Manager
~ 800 Seminole Road
Atlantic Beach, FL 32233
Ms. Hope VanNortwick
b Post Once Box 50805
Jacksonville Beach, FL 32240
Mr. Edward Waters
., 840 Sailfish Drive
Atlantic Beach, FL 32233
^ Mr. Don Wolfson
1 ~ 1725 Beach Avenue
Atlantic Beach, FL 32233
I~oB' ~ar~ ~~rj~ ~.
Member 249-5438
Member 249-9749
Member 246-7702
Member 249-0249
Member 356-6023 247-5321
Member ~ 249-2771
Member 247-5806
Member 249-5585 247-1265
Member 249-8366
Member 731-3437 246-0847
Fax: 733-9735